HomeMy WebLinkAbout2020-11-04 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, NOVEMBER 4, 2020
5:30 P.M.
Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and
there will be no in-person public access to the meeting location.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/85726719323 or call 1-669-900-6833, Meeting ID:
857 2671 9323.
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•You may provide telephonic comments by calling the Library Director at (760) 322-
8375 by no later than 4:00 p.m. to be added to the public comment queue. At the
appropriate time, a staff member will call you so that you may provide your public
testimony to the Board.
•The meeting will be recorded and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D. David Kelly, J.D., M.B.A.
Melissa Cronin Ed McBride
Juanita Garner
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
1.CALL TO ORDER - ROLL CALL
2.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., October 28, 2020. A courtesy posting of this Agenda can be found
on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, November 4, 2020, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, November 4, 2020
3. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. 4. CONSENT AGENDA 4. A. Meeting Minutes of October 7, 2020
4. B. Library Statistics
Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s):
5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library
5. B. Palm Springs Public Library Foundation
5. C. Library Staff
6. TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s):
7. DISCUSSION/ACTION ITEMS
7. A. Discussion with consultants, Library Strategies on next phase of Library Renovation
project.
Motion: Second: Approved: Opposed: Abstention Names(s):
7. B. Report about Library Resolutions
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, November 4, 2020, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, November 4, 2020
7. C. Discussion about Library Trust Funds and long-term location of funds
Motion: Second: Approved: Opposed: Abstention Names(s):
7. D. Report on Interest Income earned Fiscal Year 2020
Motion: Second: Approved: Opposed: Abstention Names(s):
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
9. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
regularly scheduled meeting at 5:30 p.m. on Wednesday, December 2, 2020 in the
Large Conference Room at Palm Springs City Hall or virtually.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm
Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY KELLY
BUDGET KELLY/MCBRIDE
BUILDINGS BORBA
POLICIES/BYLAWS BORBA/MCBRIDE
AD HOC:
FOUNDATION BORBA/MCBRIDE
FRIENDS KELLY
MEASURE J KELLY/MCBRIDE
Library Board of Trustees, November 4, 2020, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, November 4, 2020
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on October 28, 2020, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, November 4, 2020, pg. 4
DRAFT
Board of Library Trustees Minutes: October 7, 2020 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library October 7, 2020
Teleconference via Zoom
1. CALL TO ORDER
President Pro Tem Borba called the meeting to order at 5:35 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Melissa Cronin Yes
Juanita Garner Yes
David Kelly Yes
Ed McBride No
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager.
PUBLIC PRESENT: None.
2. CHANGES OR ADDITIONS TO THE AGENDA: None.
MOTION: (Garner/Kelly, 4-0) To approve the agenda.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (Kelly/Garner, 4-0) To approve the consent agenda.
4. A. Meeting Minutes of September 2, 2020
4. B. Library Statistics
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
No Report.
5. B. Palm Springs Public Library Foundation
No Report.
5. C. Library Staff
The Library is not open to indoor service but we have pickup service for library materials, printing, and
craft kits. In September, we had 1,078 appointments (about 250 appointment a week).
Free Wi-Fi is available in the parking lot. The best area is at the north end of the parking lot.
Maracas Craft Along went well. Gave away 50 craft kits.
Library Board of Trustees, November 4, 2020, pg. 5
DRAFT
Board of Library Trustees Minutes: October 7, 2020 2
Partnering with Boys and Girls Club to get books to their children in learning pods, all-day care for
students.
Our September adult virtual program was Paper Bag Caramel Corn with Librarian Sharon Ballard.
Virtual Programming:
Weekly story times Facebook Live
Teen live events in October
This month’s Craft Along: Paper bag scarecrow
Teen Take and Make: Pumpkin-carving contest
Adult Craft Along: Harry Potter potions bottles
During the week of Halloween, anyone who uses our Library-A-Go-Go service will get a treat bag.
First Live Zoom lecture: Medicare 101 was October 1. Recording is available on YouTube.
Continuing Book Clubs on Zoom
Census 2020 deadline extended to October 31.
Palm Springs Library will be a Voter Assistance Center October 31-November 3.
Saturday-Monday 9-5, Election Day, 7 am-8 pm.
Palm Springs Locations:
• Demuth Community Center
• James O. Jessie Desert Highland Unity Center
• Palm Springs Public Library
Welwood Murray Memorial Library: Someone kicked in the front window. The suspect was arrested
and the glass is being repaired.
Friends of the Palm Springs Library pledged $125,000 to fund virtual programs, ongoing services like
Career Online High School, and fish pond maintenance. $84,000 of the $125,000 gift includes funds for
books, DVDs, and eBooks.
6. TREASURERS REPORT
Treasurer Kelly reported the Library Trust Fund balance is $1,946,049.75. Treasurer Kelly asked
Director Kays to confirm with the City Finance Department that the $4,000 that was added to the cash
account was all the interest income for the year or if they expect adjustments to that and if so when.
MOTION: (Cronin/Garner, 4-0) To accept the Treasures Report.
7. DISCUSSION/ACTION ITEMS
7. A. Consider Approval of Library Annual Report
Director Kays presented the Library Annual Report. In past years, the report was printed and copies
were available at the Library and City Hall but due to budgetary constraints this year, the report will just
be posted on the Library website and presented to City Council. Treasurer Kelly suggested adding a
cover letter to the Annual Report describing the successes of Library A-Go-Go and its impact on the
community.
MOTION: (Kelly/Cronin, 4-0) To accept the Library Annual Report.
7. B. Request for funds to supplement library budget totaling $77,000
Library Board of Trustees, November 4, 2020, pg. 6
DRAFT
Board of Library Trustees Minutes: October 7, 2020 3
Director Kays gave the report. Due to the COVID-19 crises, the Library Operational budget was
decreased by 37%. The Library is asking the Trustees for $77,000 to help supplement the budget.
$50,000 for books and DVDs and $27,000 to upgrade the hardware on the automated materials handling
unit. These funds would bring the book budget to 80%-90% of last year’s budget. The Friends of the
Palm Springs Library gave $84,000 for books. The trustees feel the hardware upgrade should be paid
for by the City and proposed writing a letter to City Council asking them to pay for it.
MOTION: (Kelly/) To approve $20,000 for DVDs, request that City Council pay for the Automated
Materials Handling Unit hardware upgrade, and send a letter to the Foundation with the budget.
Amended to:
MOTION: (Kelly/Cronin, 4-0) To approve $20,000 for DVDs and $5,000 for Adult Nonfiction,
request that City Council pay for the Automated Materials Handling Unit hardware upgrade, and
send a letter to the Foundation with the budget.
7. C. Status of Library PR Campaign: Provide direction on balance of funds
Director Kays gave an update on the PR campaign and the available balance.
MOTION: (Kelly/Cronin, 4-0) To leave the $5,000 in the account to be reviewed at a later date.
7. D. Report on Social Media Demographics
Director Kays gave the report.
7. E. Report about Library Resolutions
Discussion postponed until November meeting.
7. F. Discussion about Library Trust Funds and long-term location of funds
No action.
7. G. List of current questions for library consultant regarding library planning – Report only
No action. Further discussion at November meeting.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
9. ADJOURNMENT
The October meeting adjourned at 7:24 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, November 4, 2020, pg. 7
LIBRARY STATISTICS Sep-20 Sep-19 %CHANGE
MATERIALS CHECKED OUT (Total)13,840 40,207 -75%
Print 4,763 16,802 -72%
Media 3,767 17,487 -78%
Other (Downloadable & In-house)5,310 5,918 -10%
LIBRARY CARD REGISTRATIONS (Total)129 353 -63%
Palm Springs Resident 61 189 -68%
California Resident 68 154 -56%
Out of State and/or Fee Cards 0 10 -100%
DOOR COUNT (Main) 0 15,506 -
DOOR COUNT (WMML)0 3,316 0%
PUBLIC COMPUTER SESSIONS (Main)0 3,120 -
PUBLIC COMPUTER SESSIONS (WMML)0 1,778 -
WiFi COMPUTER SESSIONS (Main)28 292 -
WiFi COMPUTER SESSIONS (WMML)0 294 -
PROGRAM ATTENDANCE 0 558 -
Pre-School 0 177 -
School Age 0 197 -
Family 0 42 -
Teen 0 49 -
Adult 0 93 -
NO.OF PROGRAMS (Total)0 22 -
Pre-School 0 4 -
School Age 0 4 -
Family 0 2 -
Teen 0 5 -
Adult 0 7 -
VIRTUAL PROGRAMMING (Total)16 0 -
Pre-School 4 0 -
School Age 0 0 -
Family 1 0 -
Teen 0 0 -
Adult 11 0 -
LIVE ATTENDANCE (Total)90 0 -
Pre-School 21 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 69 0 -
ON-DEMAND VIEWING (Total)243 0 -
Pre-School 63 0 -
School Age 0 0 -
Family 44 0 -
Teen 0 0 -
Adult 136 0 -
VOLUNTEER HOURS 0 294 -
ILL REQUESTS FROM OTHER LIBRARIES 0 108 -
NO. OF DAYS OPEN (Main)0 23 -
NO. OF DAYS OPEN (WMML)0 30 -
NO. OF PASSPORTS PROCESSED 0 n/a -
PHOTOS 0 n/a -
September 2020 vs. September 2019
Library Board of Trustees, November 4, 2020, pg. 8
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/12/20 CITY OF PALM SPRINGS STATMN11TIME: 09:28:12 PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 3/21 FUND - 151 - LIBRARY ENDOWMENT ACCOUNT - - - - - TITLE - - - - - DEBITS CREDITS 11010 Cash 1,944,049.75 11110 Unrealized Investments .00 TOTAL RETAINAGE 1,944,049.75 .00 12120 Accounts Receivable .00 12215 Accrued Interest Rec 2,925.66 12418 Notes Receivable 80,000.00 TOTAL Receivables 82,925.66 .00 16151 Prepaid Expenses .00 TOTAL Other Assets .00 .00 TOTAL ASSETS 2,026,975.41 .00 21100 Accounts Payable - System .00 21112 Sales Tax Payable .00 TOTAL Accounts Payable .00 .00 21201 Accrued Wages Payable .00 TOTAL Wages Payable .00 .00 23287 Deposits Payable .00 TOTAL Other Liabilities .00 .00 TOTAL LIABILITIES .00 .00 29306 Budgeted Transfers-Out .00 29322 Transfers to Other Funds .00 29341 Reserves for Encumbrances .00 29342 Resrv for Continuing Appr .00 29348 RESERVE FOR LIB ENDOWMENT .00 TOTAL Fund Balance 150,308.36 2,177,283.77 TOTAL EQUITIES 150,308.36 2,177,283.77 TOTAL LIBRARY ENDOWMENT 2,177,283.77 2,177,283.77 TOTAL REPORT 2,177,283.77 2,177,283.77 RUN DATE 10/12/20 TIME 09:28:13 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, November 4, 2020, pg. 9
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/12/20 CITY OF PALM SPRINGS AUDIT41TIME: 09:29:10 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 3/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 TOTAL INTEREST INCOME .00 .00 .00 .00 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 .00 .00 .00 TOTAL DEPARTMENT - .00 .00 .00 .00 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 .00 .00 .00 TOTAL FUND - LIBRARY ENDOWMENT .00 .00 .00 .00TOTAL REPORT .00 .00 .00 .00* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, November 4, 2020, pg. 10
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/12/20 CITY OF PALM SPRINGS EXPSTA11TIME: 09:30:08 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and orgn.orgn1=’50’ and orgn.orgn2=’2752’ACCOUNTING PERIOD: 3/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENT FUNCTION-50 LIBRARY DEPARTMENT-2752 LIBRARY TRUST 1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD42195 SPECIAL DEPT SUPPLIES 52.81 .00 .00 .00 52.81 .0042530 DUES & SUBSCRIPTIONS 3,750.00 .00 .00 .00 3,750.00 .0044051 FRIENDS OF THE LIBRARY 100.00 .00 .00 .00 100.00 .00 TOTAL MTRLS, SUPPLIES & SVCS 3,902.81 .00 .00 .00 3,902.81 .0050004 FUTURE LIBRARY PROJECTS 1,565,895.59 .00 .00 .00 1,565,895.59 .0051026 TRUST FUND BOOKS 13,282.22 .00 .00 .00 13,282.22 .0051031 KROPITZER TRUST DONATION 216,665.74 .00 .00 .00 216,665.74 .0051036 WELWOOD PATIO 147,308.36 .00 147,308.36 .00 .00 100.0051040 PR LIBRARY CAMPAIGN 8,263.46 2,000.00 1,000.00 2,000.00 5,263.46 36.30 TOTAL CAPITAL 1,951,415.37 2,000.00 148,308.36 2,000.00 1,801,107.01 7.70 TOTAL LIBRARY TRUST 1,955,318.18 2,000.00 148,308.36 2,000.00 1,805,009.82 7.69 TOTAL LIBRARY 1,955,318.18 2,000.00 148,308.36 2,000.00 1,805,009.82 7.69 TOTAL LIBRARY ENDOWMENT 1,955,318.18 2,000.00 148,308.36 2,000.00 1,805,009.82 7.69TOTAL REPORT 1,955,318.18 2,000.00 148,308.36 2,000.00 1,805,009.82 7.69Library Board of Trustees, November 4, 2020, pg. 11
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/12/20 CITY OF PALM SPRINGS AUDIT21TIME: 09:31:05 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/21 THRU 3/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -1,545,441.27 CORRECT CO 19-20 TO 20-21 07/27/20 13-1 20,454.32 CARRYOVER 19-20 TO 20-21 TOTAL FUTURE LIBRARY PROJECTS 1,565,895.59 .00 .00 1,565,895.59 TOTAL 1ST SUBTOTAL - CAPITAL 1,565,895.59 .00 .00 1,565,895.59 TOTAL DEPARTMENT - LIBRARY TRUST 1,565,895.59 .00 .00 1,565,895.59 TOTAL FUNCTION - LIBRARY 1,565,895.59 .00 .00 1,565,895.59 TOTAL FUND - LIBRARY ENDOWMENT 1,565,895.59 .00 .00 1,565,895.59TOTAL REPORT 1,565,895.59 .00 .00 1,565,895.59* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, November 4, 2020, pg. 12
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/12/20 CITY OF PALM SPRINGS EXPSTA11TIME: 09:31:50 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 3/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 896,175.27 67,753.99 .00 198,782.82 697,392.45 22.1840008 EX SALARY OFFSET -15,891.12 .00 .00 .00 -15,891.12 .0040050 VACATION/SICK CONVERSION .00 .00 .00 9,463.40 -9,463.40 .0040200 TEMPORARY EMPLOYEES 45,400.00 .00 .00 .00 45,400.00 .0040800 OVERTIME 2,500.00 .00 .00 .00 2,500.00 .0041110 MED INSURANCE WITHDRAWAL .00 300.00 .00 750.00 -750.00 .0041210 EDUC/CERT/LICENSE 26,053.81 .00 .00 .00 26,053.81 .0041230 BILINGUAL 8,513.25 .00 .00 .00 8,513.25 .0041450 TELECOMMUNICATION ALLOWA 1,500.00 .00 .00 .00 1,500.00 .0041600 PERS CONTRIBUTIONS 335,067.24 23,974.61 .00 83,477.09 251,590.15 24.9141620 PERS - POB 36,600.00 9,150.00 .00 9,150.00 27,450.00 25.0041700 MEDICARE TAX 13,495.91 1,021.48 .00 3,719.70 9,776.21 27.5641900 FRINGE BENEFITS 248,625.00 15,374.70 .00 46,467.12 202,157.88 18.6941920 WORKERS COMPENSATION 61,700.00 15,425.00 .00 15,425.00 46,275.00 25.0041930 RHS HEALTH BENEFIT 11,700.00 975.00 .00 2,925.00 8,775.00 25.0041940 RETIREE HEALTH BENEFIT 112,200.00 28,050.00 .00 28,050.00 84,150.00 25.00 TOTAL PERSONNEL COSTS 1,783,639.36 162,024.78 .00 398,210.13 1,385,429.23 22.3342010 GAS AND OIL (HEAT) 5,000.00 15.78 .00 30.08 4,969.92 .6042015 COMMUNICATIONS 12,000.00 106.50 .00 194.82 11,805.18 1.6242100 OFFICE SUPPLIES 7,000.00 327.59 .00 945.99 6,054.01 13.5142115 POSTAGE 1,000.00 .00 .00 .00 1,000.00 .0042195 SPECIAL DEPT SUPPLIES 15,000.00 1,311.48 .00 1,409.30 13,590.70 9.4042490 NON CAPITAL EQUIPMENT 3,000.00 .00 583.94 488.80 1,927.26 35.7642530 DUES & SUBSCRIPTIONS 3,300.00 400.00 .00 922.00 2,378.00 27.9442570 PRINTING & PUBLISHING 12,000.00 .00 .00 .00 12,000.00 .0042580 ELECTRONIC DATABASES 56,371.00 .00 .00 41,367.70 15,003.30 73.3842900 OFFICE EQUIP OPS & MAINT 1,000.00 884.00 .00 884.00 116.00 88.4042920 PC/HARD/SOFTWARE MAINT 86,650.00 .00 28,628.00 40,062.22 17,959.78 79.2743200 CONTRACTUAL SERVICES 1,000.00 .00 .00 .00 1,000.00 .0044000 BOOKS 61,500.00 3,762.02 57,737.98 3,762.02 .00 100.0044010 MAGAZINES & PUBLICATIONS 9,000.00 .00 492.66 .00 8,507.34 5.4744020 AUDIO VISUAL MATERIALS 55,000.00 8,682.00 46,318.00 8,682.00 .00 100.0044040 CONTRACTUAL CATALOGING 33,000.00 .00 .00 30,107.88 2,892.12 91.2444050 LIBRARY SPECIAL CHARGES 15,000.00 .00 .00 125.06 14,874.94 .8345520 ADVERTISING 9,000.00 .00 .00 .00 9,000.00 .00 TOTAL MTRLS, SUPPLIES & SVCS 385,821.00 15,489.37 133,760.58 128,981.87 123,078.55 68.1049000 INSURANCE 73,200.00 18,300.00 .00 18,300.00 54,900.00 25.0049040 FACILITIES MAINT SERVICE 116,600.00 29,150.00 .00 29,150.00 87,450.00 25.0049070 BENEFITS ADMIN 11,600.00 2,900.00 .00 2,900.00 8,700.00 25.00 TOTAL SPECIAL CHARGES 201,400.00 50,350.00 .00 50,350.00 151,050.00 25.00 TOTAL LIBRARY 2,370,860.36 227,864.15 133,760.58 577,542.00 1,659,557.78 30.00Library Board of Trustees, November 4, 2020, pg. 13
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 10/12/20 CITY OF PALM SPRINGS EXPSTA11TIME: 09:31:50 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 3/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND FUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4900 SPECIAL CHARGES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY 2,370,860.36 227,864.15 133,760.58 577,542.00 1,659,557.78 30.00 TOTAL GENERAL FUND 2,370,860.36 227,864.15 133,760.58 577,542.00 1,659,557.78 30.00TOTAL REPORT 2,370,860.36 227,864.15 133,760.58 577,542.00 1,659,557.78 30.00Library Board of Trustees, November 4, 2020, pg. 14
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS AUDIT41TIME: 17:23:51 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/20 THRU 13/20 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 06/28/19 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 09/30/19 19-3 3401 10,440.24 FY20 Q1 INTEREST ALLOCS TOTAL PERIOD 3 .00 10,440.24 .00 -10,440.24 12/31/19 19-6 3665 10,644.62 FY20 Q2 INTEREST ALLOCS TOTAL PERIOD 6 .00 10,644.62 .00 -21,084.86 03/31/20 19-9 3900 8,360.11 Q3 INTRST ALLOC TOTAL PERIOD 9 .00 8,360.11 .00 -29,444.97 06/30/20 19-13 4558 2,925.66 RCRD FY20 ACCRD INTRST 06/30/20 19-13 4540 6,669.57 FY20 Q4 INTEREST ALLOCS 06/30/20 19-13 4540 -4,981.69 RVRS FY19 ACCRD INTRST TOTAL PERIOD 13 .00 4,613.54 .00 -34,058.51 TOTAL INTEREST INCOME .00 34,058.51 .00 -34,058.51 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 34,058.51 .00 -34,058.51 TOTAL DEPARTMENT - .00 34,058.51 .00 -34,058.51 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 34,058.51 .00 -34,058.51 TOTAL FUND - LIBRARY ENDOWMENT .00 34,058.51 .00 -34,058.51TOTAL REPORT .00 34,058.51 .00 -34,058.51* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, November 4, 2020, pg. 15
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS STATMN11TIME: 17:22:39 PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 13/20 FUND - 151 - LIBRARY ENDOWMENT ACCOUNT - - - - - TITLE - - - - - DEBITS CREDITS 11010 Cash 1,936,910.75 11110 Unrealized Investments .00 TOTAL RETAINAGE 1,936,910.75 .00 12120 Accounts Receivable .00 12215 Accrued Interest Rec 2,925.66 12418 Notes Receivable 90,000.00 TOTAL Receivables 92,925.66 .00 16151 Prepaid Expenses .00 TOTAL Other Assets .00 .00 TOTAL ASSETS 2,029,836.41 .00 21100 Accounts Payable - System 861.00 21112 Sales Tax Payable .00 TOTAL Accounts Payable .00 861.00 21201 Accrued Wages Payable .00 TOTAL Wages Payable .00 .00 23287 Deposits Payable .00 TOTAL Other Liabilities .00 .00 TOTAL LIABILITIES .00 861.00 29306 Budgeted Transfers-Out .00 29322 Transfers to Other Funds .00 29341 Reserves for Encumbrances .00 29342 Resrv for Continuing Appr .00 29348 RESERVE FOR LIB ENDOWMENT .00 TOTAL Fund Balance 255,985.63 2,284,961.04 TOTAL EQUITIES 255,985.63 2,284,961.04 TOTAL LIBRARY ENDOWMENT 2,285,822.04 2,285,822.04 TOTAL REPORT 2,285,822.04 2,285,822.04 RUN DATE 10/22/20 TIME 17:22:40 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, November 4, 2020, pg. 16
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS AUDIT21TIME: 17:25:22 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/20 THRU 13/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS .00 .00 .00 BEGINNING BALANCE 06/28/19 11-1 4,900.00 POSTED FROM BUDGET SYSTEM 09/23/19 13-3 1,648,041.27 BUD ADJ 9/23-1CA LIB 151 10/01/19 25-3 10/1-08B -23,500.00 BUD ADJ 10/1-08B 10/01/19 25-3 10/1-09B -39,000.00 BUD ADJ 10/1-09B 10/16/19 25-4 10/16-14 -20,000.00 BUD ADJ 10/16-14B 10/16/19 25-4 10/16-15 -25,000.00 BUD ADJ 10/16-15B TOTAL FUTURE LIBRARY PROJECTS 1,545,441.27 .00 .00 1,545,441.27 TOTAL 1ST SUBTOTAL - CAPITAL 1,545,441.27 .00 .00 1,545,441.27 TOTAL DEPARTMENT - LIBRARY TRUST 1,545,441.27 .00 .00 1,545,441.27 TOTAL FUNCTION - LIBRARY 1,545,441.27 .00 .00 1,545,441.27 TOTAL FUND - LIBRARY ENDOWMENT 1,545,441.27 .00 .00 1,545,441.27TOTAL REPORT 1,545,441.27 .00 .00 1,545,441.27* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, November 4, 2020, pg. 17
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS EXPSTA11TIME: 17:24:24 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and expledgr.key_orgn=’2752’ACCOUNTING PERIOD: 13/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENT FUNCTION-50 LIBRARY DEPARTMENT-2752 LIBRARY TRUST 1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD42195 SPECIAL DEPT SUPPLIES 125.16 .00 .00 72.35 52.81 57.8142530 DUES & SUBSCRIPTIONS 3,750.00 .00 .00 .00 3,750.00 .0044051 FRIENDS OF THE LIBRARY 6,323.80 .00 .00 6,023.80 300.00 95.26 TOTAL MTRLS, SUPPLIES & SVCS 10,198.96 .00 .00 6,096.15 4,102.81 59.7750004 FUTURE LIBRARY PROJECTS 1,545,441.27 .00 .00 .00 1,545,441.27 .0051026 TRUST FUND BOOKS 42,356.54 .00 .00 29,074.32 13,282.22 68.6451031 KROPITZER TRUST DONATION 216,665.74 .00 .00 .00 216,665.74 .0051036 WELWOOD PATIO 151,128.36 .00 147,308.36 3,820.00 .00 100.0051039 STRATEGIC PLANNING 67,180.78 .00 .00 46,926.46 20,254.32 69.8551040 PR LIBRARY CAMPAIGN 25,000.00 861.00 .00 16,736.54 8,263.46 66.95 TOTAL CAPITAL 2,047,772.69 861.00 147,308.36 96,557.32 1,803,907.01 11.91 TOTAL LIBRARY TRUST 2,057,971.65 861.00 147,308.36 102,653.47 1,808,009.82 12.15 TOTAL LIBRARY 2,057,971.65 861.00 147,308.36 102,653.47 1,808,009.82 12.15 TOTAL LIBRARY ENDOWMENT 2,057,971.65 861.00 147,308.36 102,653.47 1,808,009.82 12.15TOTAL REPORT 2,057,971.65 861.00 147,308.36 102,653.47 1,808,009.82 12.15Library Board of Trustees, November 4, 2020, pg. 18
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS EXPSTA11TIME: 17:25:54 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and expledgr.key_orgn=’2710’ACCOUNTING PERIOD: 13/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 999,100.00 43,025.88 .00 999,240.06 -140.06 100.0140050 VACATION/SICK CONVERSION 11,107.43 .00 .00 24,776.16 -13,668.73 223.0640200 TEMPORARY EMPLOYEES 41,700.00 .00 .00 .00 41,700.00 .0040800 OVERTIME 5,000.00 .00 .00 986.99 4,013.01 19.7441110 MED INSURANCE WITHDRAWAL .00 .00 .00 4,500.00 -4,500.00 .0041210 EDUC/CERT/LICENSE 32,200.00 .00 .00 .00 32,200.00 .0041450 TELECOMMUNICATION ALLOWA 75.00 .00 .00 75.00 .00 100.0041600 PERS CONTRIBUTIONS 347,900.00 1,200.33 .00 335,607.60 12,292.40 96.4741620 PERS - POB 36,000.00 .00 .00 36,000.00 .00 100.0041700 MEDICARE TAX 15,000.00 51.50 .00 15,245.94 -245.94 101.6441900 FRINGE BENEFITS 210,200.00 420.89 .00 189,153.81 21,046.19 89.9941920 WORKERS COMPENSATION 59,900.00 .00 .00 59,900.00 .00 100.0041930 RHS HEALTH BENEFIT 13,800.00 .00 .00 12,325.00 1,475.00 89.3141940 RETIREE HEALTH BENEFIT 106,800.00 .00 .00 106,800.00 .00 100.00 TOTAL PERSONNEL COSTS 1,878,782.43 44,698.60 .00 1,784,610.56 94,171.87 94.9942010 GAS AND OIL (HEAT) 8,000.00 15.92 .00 5,659.89 2,340.11 70.7542015 COMMUNICATIONS 26,425.00 .00 .00 25,385.68 1,039.32 96.0742100 OFFICE SUPPLIES 12,011.60 124.25 .00 10,736.71 1,274.89 89.3942115 POSTAGE 1,000.00 .00 .00 646.90 353.10 64.6942195 SPECIAL DEPT SUPPLIES 27,600.00 .00 .00 14,793.73 12,806.27 53.6042490 NON CAPITAL EQUIPMENT 16,000.00 .00 .00 10,226.28 5,773.72 63.9142500 TRAVEL & TRAINING 8,500.00 .00 .00 7,082.70 1,417.30 83.3342520 CONFERENCES 14,100.00 .00 .00 7,426.63 6,673.37 52.6742530 DUES & SUBSCRIPTIONS 5,900.00 750.00 .00 2,814.00 3,086.00 47.6942570 PRINTING & PUBLISHING 20,300.00 .00 .00 10,562.45 9,737.55 52.0342580 ELECTRONIC DATABASES 55,515.00 .00 1,596.00 46,996.60 6,922.40 87.5342900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 .00 .00 1,000.00 .0042920 PC/HARD/SOFTWARE MAINT 87,000.00 .00 .00 84,318.36 2,681.64 96.9243200 CONTRACTUAL SERVICES 12,809.60 .00 .00 418.00 12,391.60 3.2643203 CONTRACTUAL TEA 5,000.00 .00 .00 3,028.32 1,971.68 60.5744000 BOOKS 123,000.00 .00 .00 94,624.78 28,375.22 76.9344010 MAGAZINES & PUBLICATIONS 12,312.97 .00 .00 10,104.00 2,208.97 82.0644020 AUDIO VISUAL MATERIALS 110,000.00 1,032.91 .00 92,639.45 17,360.55 84.2244040 CONTRACTUAL CATALOGING 30,108.00 .00 .00 30,107.94 .06 100.0044050 LIBRARY SPECIAL CHARGES 31,500.00 160.00 .00 15,830.95 15,669.05 50.2645520 ADVERTISING 11,000.00 .00 .00 8,735.60 2,264.40 79.41 TOTAL MTRLS, SUPPLIES & SVCS 619,082.17 2,083.08 1,596.00 482,138.97 135,347.20 78.1449000 INSURANCE 70,600.00 .00 .00 70,600.00 .00 100.0049040 FACILITIES MAINT SERVICE 115,400.00 .00 .00 115,400.00 .00 100.0049070 BENEFITS ADMIN 11,300.00 .00 .00 11,300.00 .00 100.00 TOTAL SPECIAL CHARGES 197,300.00 .00 .00 197,300.00 .00 100.00 TOTAL LIBRARY 2,695,164.60 46,781.68 1,596.00 2,464,049.53 229,519.07 91.48Library Board of Trustees, November 4, 2020, pg. 19
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 10/22/20 CITY OF PALM SPRINGS EXPSTA11TIME: 17:25:54 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and expledgr.key_orgn=’2710’ACCOUNTING PERIOD: 13/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND FUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4900 SPECIAL CHARGES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY 2,695,164.60 46,781.68 1,596.00 2,464,049.53 229,519.07 91.48 TOTAL GENERAL FUND 2,695,164.60 46,781.68 1,596.00 2,464,049.53 229,519.07 91.48TOTAL REPORT 2,695,164.60 46,781.68 1,596.00 2,464,049.53 229,519.07 91.48Library Board of Trustees, November 4, 2020, pg. 20
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 10/22/20 CITY OF PALM SPRINGS AUDIT41TIME: 17:26:34 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 4/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 09/30/20 19-3 4674 16,374.96 FY21 Q1 INTEREST ALLOCS TOTAL PERIOD 3 .00 16,374.96 .00 -16,374.96 TOTAL INTEREST INCOME .00 16,374.96 .00 -16,374.96 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 16,374.96 .00 -16,374.96 TOTAL DEPARTMENT - .00 16,374.96 .00 -16,374.96 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 16,374.96 .00 -16,374.96 TOTAL FUND - LIBRARY ENDOWMENT .00 16,374.96 .00 -16,374.96TOTAL REPORT .00 16,374.96 .00 -16,374.96* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, November 4, 2020, pg. 21
MEMORANDUM
DATE: November 4, 2020
SUBJECT: ITEM 7.A. LISTING OF CURRENT QUESTIONS FOR LIBRARY
CONSULTANT REGARDING LIBRARY PLANNING
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
Enclosed are the current questions and comments provided by Trustees.
1. Once this next phase is completed what will be the next phase and can you give
us an idea on scope and cost of that phase? (Library Strategies)
2. What specific changes were made to this version vs. the earlier version? Can
you briefly describe how COVID 19 has impacted the delivery of this new
version? (Library Strategies)
3. Do we need to include the Sunrise Park Master Plan in this phase since it is
really a focus on programs that need to be included in the new or updated
facility? (Library Strategies and The City)
4. Will the City confirm where the Library Project will be placed once Measure J
funds are returned? (The City)
5. Why the rush? W hy don’t we wait until we get a better handle on COVID and get
better results from community input as opposed to spending funds and then
being put on hold by the city and by other city funding?
6. I’m confused by the budget information. Considering the 3 consultants and room
and board what is the range of costs. What is the most we are on the hook
for? It seems like the Trust is standing alone with a lot of money being spent on
consulting. We need other partners and a product.
7. Trustee would like an itemized breakdown of the estimated costs both pre- and
post-COVID.
There was a request to refer to the comments from the last meeting:
• For Ed to write a Valley Voice article in The Desert Sun.
• To get more public opinion.
Library Board of Trustees, November 4, 2020, pg. 22
MEMORANDUM
DATE: November 4, 2020
SUBJECT: ITEM 7.B. DISCUSSION ABOUT CITY OF PALM SPRINGS
RESOLUTIONS REGARDING THE LIBRARY
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
Library Director Kays was able to connect with the City Clerk’s office and conduct a search
for resolutions related to the Library Board of Trustees. At this time there does not appear
to be any additional relevant resolutions that would need to come forward. Search results
produced the Resolution 219 from 1939 establishing a Board of Trustees. Another
resolution established citywide term limits for Council and Commissioners.
The City Clerk’s office is hosting staff training on the new document management system
and Director Kays and Library Operations Manager Lisa Brock are attending the training
in November. If we discover additional relevant resolutions, we will bring the information
to the Library Board of Trustees.
Library Board of Trustees, November 4, 2020, pg. 23