HomeMy WebLinkAbout2020-10-07 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, OCTOBER 7, 2020
5:30 P.M.
Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and
there will be no in-person public access to the meeting location.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/86592927486 or call 1-669-900-6833, Meeting ID:
865 9292 7486.
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•You may provide telephonic comments by calling the Library Director at (760) 322-
8375 by no later than 4:00 p.m. to be added to the public comment queue. At the
appropriate time, a staff member will call you so that you may provide your public
testimony to the Board.
•The meeting will be recorded and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D. David Kelly, J.D., M.B.A.
Melissa Cronin Ed McBride
Juanita Garner
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
1.CALL TO ORDER - ROLL CALL
2.CHANGES OR ADDITIONS TO THE AGENDA: In order to meet Brown Act requirements, items
may be added to the agenda only upon decision by a majority of the Board of Directors to
add the item because of a need for immediate action. This Agenda was available for public
access at the City Hall exterior bulletin board (west side of Council Chamber), and City
Clerk’s office on or before 5:30 p.m., September 30, 2020. A courtesy posting of this
Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to
the Government Code Section 54957.5, the designated office for inspection of public
records in connection with the public meeting of the Library Board of Trustees is the office
of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Library Board of Trustees, October 7, 2020, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, October 7, 2020
3.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
4.CONSENT AGENDA
4. A. Meeting Minutes of September 2, 2020
4. B. Library Statistics
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
5.ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
5. B. Palm Springs Public Library Foundation
5. C. Library Staff
6.TREASURERS REPORT
Acceptance of Treasurers Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
7.DISCUSSION/ACTION ITEMS
7. A. Consider Approval of Library Annual Report
Motion: Second: Approved: Opposed: Abstention Names(s):
7. B. Request for funds to supplement library budget totaling $77,000.
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, October 7, 2020, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, October 7, 2020
7. C. Status of Library PR Campaign: Provide direction on balance of funds.
Motion: Second: Approved: Opposed: Abstention Names(s):
7. D. Report on Social Media Demographics
7. E. Report about Library Resolutions
7. F. Discussion about Library Trust Funds and long-term location of funds
7. G. List of current questions for library consultant regarding library planning-Report
only.
8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
9.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
regularly scheduled meeting at 5:30 p.m. on Wednesday, November 4, 2020 in the
Large Conference Room at Palm Springs City Hall or virtually.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm
Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY KELLY
BUDGET KELLY/MCBRIDE
BUILDINGS BORBA
POLICIES/BYLAWS BORBA/MCBRIDE
Library Board of Trustees, October 7, 2020, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, October 7, 2020
AD HOC:
FOUNDATION BORBA/MCBRIDE
FRIENDS KELLY
MEASURE J KELLY/MCBRIDE
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on September 30, 2020, and posted on the
City’s website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, October 7, 2020, pg. 4
DRAFT
Board of Library Trustees Minutes: September 2, 2020 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library September 2, 2020
Teleconference via Zoom
1. CALL TO ORDER
President McBride called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Melissa Cronin Yes
Juanita Garner No
David Kelly Yes
Ed McBride Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager.
PUBLIC PRESENT: David Sidley and Kathy Weremiuk.
2. CHANGES OR ADDITIONS TO THE AGENDA:
7. F. Library Board Committees
MOTION: (Borba/Cronin, 4-0) To add an item to discuss committees.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (Borba/Kelly, 4-0) To approve the consent agenda, with removal of 4.B. for discussion.
4. A. Meeting Minutes of July 1, 2020
4. B. Library Statistics
This item was excluded from the consent agenda.
EXCLUDED CONSENT AGENDA
4. B. Library Statistics
Director Kays gave the report.
MOTION: (Borba/Cronin, 4-0) To approve the Library Statistics.
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
No Report.
Library Board of Trustees, October 7, 2020, pg. 5
DRAFT
Board of Library Trustees Minutes: September 2, 2020 2
5.B. Palm Springs Public Library Foundation
David Sidley gave the report. The Foundation made a $10,000 payment on the loan and signed the new
promissory note. They have one new member and have three members scheduled for second
interviews. They are liquidating a fund to form an endowment and they have raised $4,000 in the last
couple of weeks from member donations.
5. C. Library Staff
The Library hosted a virtual Summer Reading Program, with 828 individuals participating. Of those, 447
were youth (pre-K-5th grade), 197 teens (grades 6-12), and 184 adults. This was the first time in recent
years that we tracked minutes read. Participants logged 227,164 minutes read (3,786 hours).
The Library-A-Go-Go service has been well received with 1,068 pickup appointments in June, 1,164 in
July, and 1,046 in August.
If you are not receiving our monthly email newsletter, consider joining our mailing list. One email is sent
each month detailing upcoming events and services.
During the month of August, we have been developing virtual programming. We are hosting weekly
story times on Facebook Live, Thursdays at 10:00 a.m. The teens are participating in a Nintendo Switch
Animal Crossing event each week. Library Staff have developed “Craft Along” programming with “take
and make” craft kits. We will offer at least one of these craft programs each month.
Book Clubs have resumed on Zoom. Attendance is going well because you can be anywhere in the
world to attend the meeting.
The Library is working to create original content on our YouTube channel. We are creating “Unboxing”
videos showing us opening new deliveries of book, music CD, and DVD orders. We bring the browsing
to you.
Behind the scenes, we are working on catalog cleanup to improve user search experience. Physical
changes include relabeling books, streamlining our collections, ordering new books, and shifting our
collections.
Library staff created an “Ask a Librarian” form so that users can request items when they do not know
what to request. It lets us do the browsing and recommending for you. The form is available on our
website, www.pslibrary.org.
6.TREASURERS REPORT
Treasurer Kelly reported the Library Trust Fund balance is $1,932,701.18. He is preparing an Annual
Report that should be ready in October or November.
7.DISCUSSION/ACTION ITEMS
7.A. Thank outgoing Trustees Courtright and Weremiuk
President McBride thanked Trustee Courtright and Trustee Weremiuk for their service on the Library
Board.
7. B. Welcome Trustees Cronin and Garner
Trustee Cronin introduced herself. She studied History and Literature at Harvard and worked in
publishing in New York. Here in Palm Springs she owns Buzz Factory; a marketing firm.
Library Board of Trustees, October 7, 2020, pg. 6
DRAFT
Board of Library Trustees Minutes: September 2, 2020 3
7. C. Next phase of Library Strategies plan: a discussion of Trust Funds paying for planning
phase of library project
Kathy Weremiuk spoke with members of City Council to see if they would be supportive of the Library
Board continuing the planning effort for a new Library. The City does not have the money but the contract
is in place and could be signed if the Library Board is willing to pay for the planning piece and possibly
pay for part of the design piece in the future. Directory Kays spoke with Marcus Fuller and he was very
positive and thought it would be good to have the plan ready for when the pandemic ended. Treasurer
Kelly asked how the outcome of this plan would be different from the plans that were done in the past.
Kathy Weremiuk said plans only get implemented if you have a group pushing them. The plan was
originally going to be paid for by Measure J but that money was used to cover the deficit and is no longer
available. Trustee Cronin said that the proposal in the packet seems substantially pared down from an
in person campaign and doing it digitally would be a huge difference in time and resources and that
should be reflected in what we are paying. President McBride asked the Trustees to email their questions
to Director Kays and he will do a follow up report at the October meeting. Treasurer Kelly said this is an
opportunity to get more public opinion. He suggested writing an opinion piece in the Desert Sun to
generate public opinion.
7. D. COVID updates - statistics
Reported in 4. B.
7. E. Welwood Patio project update – Receive and File
Director Kays gave an update on the project.
7.F. Library Board Committees
President McBride would like to revisit the committee assignments now that they have a full Board.
8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
9.ADJOURNMENT
The July meeting adjourned at 7:12 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, October 7, 2020, pg. 7
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 09/28/20CITY OF PALM SPRINGSSTATMN11TIME: 11:48:49PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 2/21FUND - 151 - LIBRARY ENDOWMENTACCOUNT - - - - - TITLE - - - - -DEBITSCREDITS11010 Cash1,946,049.7511110 Unrealized Investments.00TOTAL RETAINAGE1,946,049.75.0012120 Accounts Receivable.0012215 Accrued Interest Rec.0012418 Notes Receivable80,000.00TOTAL Receivables80,000.00.0016151 Prepaid Expenses.00TOTAL Other Assets.00.00TOTAL ASSETS2,026,049.75.0021100 Accounts Payable - System.0021112 Sales Tax Payable.00TOTAL Accounts Payable.00.0021201 Accrued Wages Payable.00TOTAL Wages Payable.00.0023287 Deposits Payable.00TOTAL Other Liabilities.00.00TOTAL LIABILITIES.00.0029306 Budgeted Transfers-Out.0029322 Transfers to Other Funds.0029341 Reserves for Encumbrances.0029342 Resrv for Continuing Appr.0029348 RESERVE FOR LIB ENDOWMENT.00TOTAL Fund Balance150,308.36 2,176,358.11TOTAL EQUITIES150,308.36 2,176,358.11TOTAL LIBRARY ENDOWMENT2,176,358.11 2,176,358.11TOTAL REPORT2,176,358.11 2,176,358.11RUN DATE 09/28/20 TIME 11:48:49SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, October 7, 2020, pg. 8
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 09/28/20CITY OF PALM SPRINGSAUDIT41TIME: 11:49:41REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 2/21(INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTCUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGETRECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME.00.00.00 BEGINNING BALANCE07/06/20 12-1.00POSTED FROM BUDGET SYSTEMTOTAL PERIOD 1.00.00.00.00TOTAL INTEREST INCOME.00.00.00.00TOTAL 1ST SUBTOTAL - USE OF MONEY.00.00.00.00TOTAL DEPARTMENT -.00.00.00.00TOTAL FUNCTION - SPECIAL REVENUE FUNDS.00.00.00.00TOTAL FUND - LIBRARY ENDOWMENT.00.00.00.00TOTAL REPORT.00.00.00.00* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, October 7, 2020, pg. 9
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 09/28/20CITY OF PALM SPRINGSEXPSTA11TIME: 11:50:38EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and orgn.orgn1=’50’ and orgn.orgn2=’2752’ACCOUNTING PERIOD: 2/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENTFUNCTION-50 LIBRARYDEPARTMENT-2752 LIBRARY TRUST1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCSPERIODENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDINGEXPBALANCE BUD42195 SPECIAL DEPT SUPPLIES52.81.00.00.0052.81 .0042530 DUES & SUBSCRIPTIONS3,750.00.00.00.003,750.00 .0044051 FRIENDS OF THE LIBRARY100.00.00.00.00100.00 .00TOTAL MTRLS, SUPPLIES & SVCS3,902.81.00.00.003,902.81 .0050004 FUTURE LIBRARY PROJECTS 1,565,895.59.00.00.00 1,565,895.59 .0051026 TRUST FUND BOOKS13,282.22.00.00.0013,282.22 .0051031 KROPITZER TRUST DONATION 216,665.74.00.00.00 216,665.74 .0051036 WELWOOD PATIO147,308.36.00 147,308.36.00.00 100.0051040 PR LIBRARY CAMPAIGN8,263.46.003,000.00.005,263.46 36.30TOTAL CAPITAL1,951,415.37.00 150,308.36.00 1,801,107.01 7.70TOTAL LIBRARY TRUST1,955,318.18.00 150,308.36.00 1,805,009.82 7.69TOTAL LIBRARY1,955,318.18.00 150,308.36.00 1,805,009.82 7.69TOTAL LIBRARY ENDOWMENT1,955,318.18.00 150,308.36.00 1,805,009.82 7.69TOTAL REPORT1,955,318.18.00 150,308.36.00 1,805,009.82 7.69Library Board of Trustees, October 7, 2020, pg. 10
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 09/28/20CITY OF PALM SPRINGSAUDIT21TIME: 11:51:46EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/21 THRU 2/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENTDEPARTMENT - 2752 - LIBRARY TRUSTACCOUNTCUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDORBUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS.00.00.00 BEGINNING BALANCE 07/06/20 11-1.00POSTED FROM BUDGET SYSTEM 07/23/20 13-11,545,441.27CARRYOVER 19-20 TO 20-21 07/27/20 13-11,545,441.27CARRYOVER 19-20 TO 20-21 07/27/20 13-1-1,545,441.27CORRECT CO 19-20 TO 20-21 07/27/20 13-120,454.32CARRYOVER 19-20 TO 20-21 TOTAL FUTURE LIBRARY PROJECTS1,565,895.59.00.00 1,565,895.59TOTAL 1ST SUBTOTAL - CAPITAL1,565,895.59.00.001,565,895.59TOTAL DEPARTMENT - LIBRARY TRUST1,565,895.59.00.001,565,895.59TOTAL FUNCTION - LIBRARY1,565,895.59.00.001,565,895.59TOTAL FUND - LIBRARY ENDOWMENT1,565,895.59.00.001,565,895.59TOTAL REPORT1,565,895.59.00.001,565,895.59* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, October 7, 2020, pg. 11
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 09/28/20 CITY OF PALM SPRINGS EXPSTA11TIME: 11:52:29 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 2/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 896,175.27 68,203.51 .00 131,028.83 765,146.44 14.6240008 EX SALARY OFFSET -15,891.12 .00 .00 .00 -15,891.12 .0040050 VACATION/SICK CONVERSION .00 .00 .00 9,463.40 -9,463.40 .0040200 TEMPORARY EMPLOYEES 45,400.00 .00 .00 .00 45,400.00 .0040800 OVERTIME 2,500.00 .00 .00 .00 2,500.00 .0041110 MED INSURANCE WITHDRAWAL .00 300.00 .00 450.00 -450.00 .0041210 EDUC/CERT/LICENSE 26,053.81 .00 .00 .00 26,053.81 .0041230 BILINGUAL 8,513.25 .00 .00 .00 8,513.25 .0041450 TELECOMMUNICATION ALLOWA 1,500.00 .00 .00 .00 1,500.00 .0041600 PERS CONTRIBUTIONS 335,067.24 24,641.51 .00 59,502.48 275,564.76 17.7641620 PERS - POB 36,600.00 .00 .00 .00 36,600.00 .0041700 MEDICARE TAX 13,495.91 1,030.69 .00 2,698.22 10,797.69 19.9941900 FRINGE BENEFITS 248,625.00 15,375.58 .00 31,092.42 217,532.58 12.5141920 WORKERS COMPENSATION 61,700.00 .00 .00 .00 61,700.00 .0041930 RHS HEALTH BENEFIT 11,700.00 975.00 .00 1,950.00 9,750.00 16.6741940 RETIREE HEALTH BENEFIT 112,200.00 .00 .00 .00 112,200.00 .00 TOTAL PERSONNEL COSTS 1,783,639.36 110,526.29 .00 236,185.35 1,547,454.01 13.2442010 GAS AND OIL (HEAT) 5,000.00 14.30 .00 14.30 4,985.70 .2942015 COMMUNICATIONS 12,000.00 88.32 .00 88.32 11,911.68 .7442100 OFFICE SUPPLIES 7,000.00 618.40 .00 618.40 6,381.60 8.8342115 POSTAGE 1,000.00 .00 .00 .00 1,000.00 .0042195 SPECIAL DEPT SUPPLIES 15,000.00 97.82 .00 97.82 14,902.18 .6542490 NON CAPITAL EQUIPMENT 3,000.00 488.80 65.00 488.80 2,446.20 18.4642530 DUES & SUBSCRIPTIONS 3,300.00 522.00 .00 522.00 2,778.00 15.8242570 PRINTING & PUBLISHING 12,000.00 .00 .00 .00 12,000.00 .0042580 ELECTRONIC DATABASES 56,371.00 39,771.70 .00 41,367.70 15,003.30 73.3842900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 884.00 .00 116.00 88.4042920 PC/HARD/SOFTWARE MAINT 86,650.00 40,062.22 .00 40,062.22 46,587.78 46.2343200 CONTRACTUAL SERVICES 1,000.00 .00 .00 .00 1,000.00 .0044000 BOOKS 61,500.00 .00 61,500.00 .00 .00 100.0044010 MAGAZINES & PUBLICATIONS 9,000.00 .00 .00 .00 9,000.00 .0044020 AUDIO VISUAL MATERIALS 55,000.00 .00 55,000.00 .00 .00 100.0044040 CONTRACTUAL CATALOGING 33,000.00 30,107.88 .00 30,107.88 2,892.12 91.2444050 LIBRARY SPECIAL CHARGES 15,000.00 125.06 .00 125.06 14,874.94 .8345520 ADVERTISING 9,000.00 .00 .00 .00 9,000.00 .00 TOTAL MTRLS, SUPPLIES & SVCS 385,821.00 111,896.50 117,449.00 113,492.50 154,879.50 59.8649000 INSURANCE 73,200.00 .00 .00 .00 73,200.00 .0049040 FACILITIES MAINT SERVICE 116,600.00 .00 .00 .00 116,600.00 .0049070 BENEFITS ADMIN 11,600.00 .00 .00 .00 11,600.00 .00 TOTAL SPECIAL CHARGES 201,400.00 .00 .00 .00 201,400.00 .00 TOTAL LIBRARY 2,370,860.36 222,422.79 117,449.00 349,677.85 1,903,733.51 19.70Library Board of Trustees, October 7, 2020, pg. 12
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 2DATE: 09/28/20CITY OF PALM SPRINGSEXPSTA11TIME: 11:52:29EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 2/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUNDFUNCTION-50 LIBRARYDEPARTMENT-2710 LIBRARY1ST SUBTOTAL-4900 SPECIAL CHARGESPERIODENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDINGEXPBALANCE BUDTOTAL LIBRARY2,370,860.36 222,422.79 117,449.00 349,677.85 1,903,733.51 19.70TOTAL GENERAL FUND2,370,860.36 222,422.79 117,449.00 349,677.85 1,903,733.51 19.70TOTAL REPORT2,370,860.36 222,422.79 117,449.00 349,677.85 1,903,733.51 19.70Library Board of Trustees, October 7, 2020, pg. 13
LIBRARY STATISTICS Aug-20 Aug-19 %CHANGE
MATERIALS CHECKED OUT (Total)8,070 35,130 -77%
Print 4,393 16,125 -73%
Media 3,677 19,005 -81%
Other (Downloadable & In-house)5,192 5,752 -10%
LIBRARY CARD REGISTRATIONS (Total)101 328 -69%
Palm Springs Resident 61 172 -65%
California Resident 40 149 -73%
Out of State and/or Fee Cards 0 7 -100%
DOOR COUNT (Main) 0 16,922 -100%
DOOR COUNT (WMML)0 2,953 0%
PUBLIC COMPUTER SESSIONS (Main)0 3,437 -100%
PUBLIC COMPUTER SESSIONS (WMML)0 2,127 -100%
WiFi COMPUTER SESSIONS (Main)22 290 -92%
WiFi COMPUTER SESSIONS (WMML)0 269 -92%
PROGRAM ATTENDANCE 0 206 -100%
Pre-School 0 71 -100%
School Age 0 111 -100%
Family 0 24 -100%
Teen 0 0 -
Adult 0 0 -
NO.OF PROGRAMS (Total)0 7 -100%
Pre-School 0 3 -100%
School Age 0 3 -100%
Family 0 1 -100%
Teen 0 0 -
Adult 0 0 -
VIRTUAL PROGRAMMING (Total)13 0 -
Pre-School 4 0 -
School Age 0 0 -
Family 0 0 -
Teen 3 0 -
Adult 6 0 -
LIVE ATTENDANCE (Total)41 0 -
Pre-School 17 0 -
School Age 0 0 -
Family 0 0 -
Teen 19 0 -
Adult 5 0 -
ON-DEMAND VIEWING (Total)481 0 -
Pre-School 355 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 126 0 -
VOLUNTEER HOURS 0 269 -100%
ILL REQUESTS FROM OTHER LIBRARIES 0 147 -100%
NO. OF DAYS OPEN (Main)0 27 -100%
NO. OF DAYS OPEN (WMML)0 31 -100%
NO. OF PASSPORTS PROCESSED 0 n/a -
PHOTOS 0 n/a -
August 2020 vs. August 2019
Library Board of Trustees, October 7, 2020, pg. 14
Library Board of Trustees, October 7, 2020, pg. 15
Library Board of Trustees, October 7, 2020, pg. 16
MEMORANDUM
DATE: October 7, 2020
SUBJECT: ITEM 7.B. REQUEST FOR FUNDS TO SUPPLEMENT LIBRARY
BUDGET TOTALLING $77,000.
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
The City of Palm Springs’ originally adopted 2020-21 Library Materials, Supplies, and
Services (Operational) budget was $609,700. Due to the COVID-19 crisis and reduced
budgets throughout the City, the revised Library Operational budget is now $385,821, a
reduction of $223,879, or a 37% decrease. At their August 2020 meeting, Friends of the
Palm Springs Library unanimously voted to approve $125,000 in funding for the library
this year. This is on par with previous years’ gifts but does include $84,000 in funding for
books, eBooks, and media for the library’s collection.
We are asking the Library Board of Trustees Trust Fund to supplement the library budget
$77,000.
To continue proper collection development and access to both current and relevant
materials, we are asking for $50,000 for our book and DVD collection. At your March 4,
2020 meeting, you approved $10,000 for eBooks. The requested $50,000 would be in
addition to that $10,000 previous gift.
W e are also asking for $27,000 for a hardware upgrade on our automated materials
handling (AMH) unit, which consists of the book return and 7-bin sorter, self-check
stations, staff operating system, and security gates. The internal computers that run this
system are eight years old and using Windows XP, a non-supported operating system.
We are experiencing system failures. This upgrade was planned for last fiscal year but
with the budget crisis, all purchasing was halted. Upgrading this system now while we
are closed or working with reduced clientele would be the best timing.
BOOKS
ADULT NONFICTION (KROPITZER ACCOUNT) $10,000
ADULT FICTION $10,000
DVDs $20,000
LARGE PRINT $10,000
AMH BOOK RETURN HARDWARE UPGRADE $27,000
TOTAL $77,000
Library Board of Trustees, October 7, 2020, pg. 17
MEMORANDUM
DATE: October 7, 2020
SUBJECT: ITEM 7.C. LIBRARY AWARENESS CAMPAIGN UPDATE
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
Last year, the Library Board of Trustees approved $25,000 for a Library Awareness
Campaign to promote the services available at the library. To date, we spent $19,736.54
and have $5,263.46 available to spend.
Library staff ask for suggestions regarding the remaining funds. We recommend either
holding the funds until a future opportunity arises or we spend all or some of the funds on
advertising for Career Online High School. We have had six graduates in the program
and currently have nine scholarship opportunities, with more to come.
STARTING BUDGET $25,000.00
PR FIRM-CAMPAIGN DEVELOPMENT $4,999.00
PRINT ADS $1,337.16
RADIO ADS $6,181.00
SUNLINE BUS ADS $3,619.38
TV ADS $3,000.00
TOTAL $19,736.54
AVAILABLE BALANCE $5,263.46
Library Board of Trustees, October 7, 2020, pg. 18
MEMORANDUM
DATE: October 7, 2020
SUBJECT: ITEM 7.D. REPORT ON SOCIAL MEDIA DEMOGRAPHICS
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
At the September 2, 2020 meeting, the Trustees requested information regarding Social
Media demographics and usage.
The Library uses three Social Media outlets, Facebook, Instagram, and Twitter.
Facebook has the most followers and the most interaction with those followers.
•Facebook: 1,781 followers
•Instagram: 246 followers
•Twitter: 1,499 followers
See the attached summaries for examples of how the library social media posts perform.
It is our goal to increase usage and followers, particularly on Facebook and Instagram.
We have chosen not to use TikTok or any other social media platforms at this time.
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Palm Springs Public Library: analytics gathered September 30, 2020
FACEBOOK SUMMARY: LAST 28 DAYS
Library Board of Trustees, October 7, 2020, pg. 26
Palm Springs Public Library: analytics gathered September 30, 2020
INSTAGRAM SUMMARY LAST 7 DAYS SEPTEMBER 22-
29, 2020
OVERVIEW-ACCOUNTS REACHED 420 +121%
CONTENT INTERACTIONS 23 +91.6%
IMPRESSIONS 534 +159.2%
TOTAL FOLLOWERS 246 -0.5%
DEMOGRAPHICS 71% WOMEN 29% MEN
AGE RANGE 13-17: 0.0% 18-24: 2.4% 25-34: 21% 35-44: 32% 45-54: 21% 55-64: 15% 65+: 8.5%
LOCATION PALM SPRINGS:
22%
LOS ANGELES:
7.6%
PALM DESERT:
4.3%
CATHEDRAL CITY:
3.8%
INDIO:
2.8%
@PSLIBRARY INSTAGRAM SUMMARY: LAST 7 DAYS
Library Board of Trustees, October 7, 2020, pg. 27
Palm Springs Public Library: analytics gathered September 30, 2020
TWITTER SUMMARY: JULY 2020
Library Board of Trustees, October 7, 2020, pg. 28
Palm Springs Public Library: analytics gathered September 30, 2020
@PSLIBRARY TWITTER SUMMARY: AUGUST 2020
Library Board of Trustees, October 7, 2020, pg. 29
Palm Springs Public Library: analytics gathered September 30, 2020
TWITTER SUMMARY: SEPTEMBER 2020
Library Board of Trustees, October 7, 2020, pg. 30
Palm Springs Public Library: analytics gathered September 30, 2020
TWITTER SUMMARY: SEPTEMBER 2020 (CONT.)
Library Board of Trustees, October 7, 2020, pg. 31
MEMORANDUM
DATE: October 7, 2020
SUBJECT: ITEM 7.E. DISCUSSION ABOUT CITY OF PALM SPRINGS
RESOLUTIONS REGARDING THE LIBRARY
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
This report is to document the current resolutions on file with the City Clerk. Resolution
17193 is not specifically a Library resolution but it is an example of how past City Councils
adopted budgets that included the Library Trust Fund. Current City budgets do not call
out the Library Trust fund in that way.
The City Clerk’s office is transitioning to a new document management system so their
search is incomplete at this time. We hope to have definitive results soon, but they may
not be complete by the October 7, 2020 Library Board of Trustees meeting.
To date, the current resolutions on file are the following:
11431: RESOLUTION NO. 11431 OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ESTABLISHING A LIBRARY TRUST FUND AND A
COMMITTEE TO ASSIST IN THE ADMINISTRATION THEREOF. ADOPTED MAY 7,
1975.
11512: RESOLUTION NO. 11512 OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, ADOPTING A BUDGET IN THE AMOUNT OF $16,587 FROM
THE LIBRARY TRUST FUND. ADOPTED JULY 16, 1975.
17193: RESOLUTION NO. 17193 OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, APPROVING A BUDGET FOR THE FISCAL YEAR 1990-91.
ADOPTED JULY 11, 1990.
17288: RESOLUTION NO. 17288 OF THE CITY COUNCIL OF THE CITY OF PALM
SPRINGS, CALIFORNIA, RE-ESTABLISHING THE CITY’S PUBLIC LIBRARY AS A
FULL MUNICIPAL DEPARTMENT TO BE MANAGED BY THE LIBRARY BOARD VIA
THE CITY LIBRARIAN IN ACCORDANCE WITH THE CURRENT PROVISIONS OF THE
PALM SPRINGS MUNICIPAL CODE AND THE CALIFORNIA EDUCATION CODE.
ADOPTED OCTOBER 3, 1990.
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Library Board of Trustees, October 7, 2020, pg. 47
MEMORANDUM
DATE: October 7, 2020
SUBJECT: ITEM 7.G. LISTING OF CURRENT QUESTIONS FOR LIBRARY
CONSULTANT REGARDING LIBRARY PLANNING
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
This memo is information only. This topic will be discussed in full at the November
meeting. Enclosed are the current questions and comments provided by Trustees.
1. Once this next phase is completed what will be the next phase and can you give
us an idea on scope and cost of that phase? (Library Strategies)
2. What specific changes were made to this version vs. the earlier version? Can
you briefly describe how COVID 19 has impacted the delivery of this new
version? (Library Strategies)
3. Do we need to include the Sunrise Park Master Plan in this phase since it is
really a focus on programs that need to be included in the new or updated
facility? (Library Strategies and The City)
4. Will the City confirm where the Library Project will be placed once Measure J
funds are returned? (The City)
5. Why the rush? W hy don’t we wait until we get a better handle on COVID and get
better results from community input as opposed to spending funds and then
being put on hold by the city and by other city funding?
6. I’m confused by the budget information. Considering the 3 consultants and room
and board what is the range of costs. What is the most we are on the hook
for? It seems like the Trust is standing alone with a lot of money being spent on
consulting. We need other partners and a product.
7. Trustee would like an itemized breakdown of the estimated costs both pre- and
post-COVID.
There was a request to refer to the comments from the last meeting:
• For Ed to write a Valley Voice article in The Desert Sun.
• To get more public opinion.
Library Board of Trustees, October 7, 2020, pg. 48