HomeMy WebLinkAbout2020-07-01 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, JULY 1, 2020
5:30 P.M.
Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will
be no in-person public access to the meeting location.
• To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/89361871638 or call 1-669-900-6833.
• Submit your public comment to the Library Board of Trustees electronically. Material may be
emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is
required. Any correspondence received during or after the meeting will be distributed to the
Board and retained for the official record.
• You may provide telephonic comments by calling the Library Director at (760) 322-8375 by no
later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff
member will call you so that you may provide your public testimony to the Board.
• The meeting will be recorded and the audio file will be available from the Office of the City
Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D. Ed McBride
Vacant Kathy Weremiuk
David Kelly, J.D., M.B.A.
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
1. CALL TO ORDER - ROLL CALL
2. CHANGES OR ADDITIONS TO THE AGENDA: In order to meet Brown Act requirements, items
may be added to the agenda only upon decision by a majority of the Board of Directors to
add the item because of a need for immediate action. This Agenda was available for public
access at the City Hall exterior bulletin board (west side of Council Chamber), and City
Clerk’s office on or before 5:30 p.m., June 25, 2020. A courtesy posting of this Agenda can
be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the
Government Code Section 54957.5, the designated office for inspection of public records
in connection with the public meeting of the Library Board of Trustees is the office of the
City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California.
3. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
July 1, 2020 BOARD PACKET pg. 1
4. CONSENT AGENDA 4. A. Meeting Minutes of June 3, 2020
4. B. Meeting Minutes of June 24, 2020
4. C. Library Statistics
Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s):
5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library
5. B. Palm Springs Public Library Foundation
5. C. Library Staff 6. TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s):
7. DISCUSSION/ACTION ITEMS
7. A. Update on Library Budget approved by City-information available after posting of
agenda
7. B. Trust Fund Role-discussion on how funds held within the City (Resolutions)
7. C. Library Reopening Plan-safety measures established
7. D. Update on REALM Project/IMLS Battelle Study on COVID-19 on Library Materials
7. E. PR Campaign update-upcoming TV ads for awareness campaign
7. F. Boards/Commissions dark in August-confirm next meeting date of September 2
July 1, 2020 BOARD PACKET pg. 2
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
9. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
regularly scheduled meeting at 5:30 p.m. on Wednesday, September 2, 2020 in the
Large Conference Room at Palm Springs City Hall or virtually.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm
Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY KELLY
BUDGET KELLY/MCBRIDE
BUILDINGS BORBA/WEREMIUK
POLICIES/BYLAWS BORBA/MCBRIDE
AD HOC:
FOUNDATION BORBA/MCBRIDE
FRIENDS KELLY
MEASURE J KELLY/MCBRIDE
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on May 28, 2020, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375. July 1, 2020 BOARD PACKET pg. 3
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
July 1, 2020 BOARD PACKET pg. 4
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library June 3, 2020
Teleconference via Zoom
1. CALL TO ORDER
President McBride called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
David Kelly Yes
Ed McBride Yes
Kathy Weremiuk Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Julie Warren, Library Services and Public Relations Manager.
PUBLIC PRESENT: Grace Garner, Palm Springs City Councilmember; Nanci Morrison, Friends of the
Library; David Sidley, Palm Springs Public Library Foundation.
2. CHANGES OR ADDITIONS TO THE AGENDA: None.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
4. A. Meeting Minutes of May 6, 2020
4. B. Library Statistics
MOTION: (Borba/Kelly, 3-0) To approve the consent agenda.
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Nanci Morrison gave the report. The Friends received the following grants: $2,500 from the Grace
Spearman Foundation, $5,000 from US Bank, and $11,500 from the Anderson Children’s Foundation.
The Friends did a Go Fund Me account and held a fundraiser with Blaze Pizza. They approved $1,200
for PPE for the Library once it reopens.
Trustee Weremiuk arrived at this time.
5. B. Palm Springs Public Library Foundation
David Sidley gave the report. The executive committee of the Foundation met with Director Kays to
discuss the Library budget shortfalls and how the Foundation can help. The Foundation will submit a
request to the Library Board regarding the expiration of the loan. President McBride will work with
Director Kays and the City Attorney to determine what needs to be done if the Board decides to extend
the loan. The Library Board will hold a special meeting to discuss this topic on Wednesday, June 17,
2020.
DRAFT
July 1, 2020 BOARD PACKET pg. 5
5. C. Library Staff
• Library-A-Go-Go pickup service started on May 26, 2020 with 757 checkouts during those five
days. Limited to five items per person. Adapted process to improve service.
• Friends of the Library received $11,500 from Anderson Children’s Foundation to fund our Books
for Kids grant. Those books will be given away during Summer Reading Program.
• Summer Reading Program begins Monday, June 8 and is virtual through a program called
Beanstack. Every library in California received a 3-year subscription to Beanstack through a
statewide grant.
• All ages can participate in Summer Reading. There are 20 activities for each age group to
encourage STEAM learning (science, technology, engineering, art, and math).
• Received a $5,000 grant from California State Library for Acorn TV streaming.
• Applying for an IMLS CARES Act grant for staffing and services.
• Partnering with PSUSD to help promote Summer Reading Program via texting and calling
families. Friends of the Palm Springs Library gifting a $500 prize to the school with the most
reading. Summer Reading Program and all outreach is in English and Spanish.
6. TREASURERS REPORT
Treasurer Kelly reported the Library Trust Fund balance is $1,933,101.18. Director Kays included a
memorandum in the Board packet explaining how the Friends of the Library book sale earnings are
processed through the City.
MOTION: (Weremiuk/Borba, 4-0) The Treasurer give an Annual report of the Library Endowment
every October or November.
7. DISCUSSION/ACTION ITEMS
7. A. Update on Library Budget and Current Services
Directory Kays gave the report. The employee unions agreed to defer their cost of living allowance to
help save 22 positions within the City. The City Council asked the City to bring back a proposed budget
to the June 11 Council meeting for discussion. The budget will go back to City Council on June 25 for
public hearing and Council will have a final vote. In the proposed budget, going to City Council on June
11 the City saved five of the proposed cut positions the Library. The Library is expected to lose three
positions; one fulltime position and two quarter time positions. The Library’s operating budget is expected
to be impacted $170,000 with the largest cuts coming from book and media budgets. After the June 25
Council meeting the Library will have fundraising requests to help supplement the book and media
budgets. Treasurer Kelly asked if the Library Trust Fund is part of the City’s reserves.
Assistant City Manager Marcus Fuller joined at this time.
Marcus Fuller said the Library Trust Funds are set aside and are completely controlled by the Library
Board; it is not included in the general fund reserves.
MOTION: (Weremiuk/no second) that the Library Board is willing to assist the Library with
collections and programming up to the $83,000 shortfall.
Motion failed as there was no second.
MOTION: (Borba/Weremiuk, 4-0) Director Kays will come back to the Library Board with a
proposal of funds needed so the Library Board can partner with the Friends and possibly the
Foundation to assist with the shortfall.
July 1, 2020 BOARD PACKET pg. 6
7. B. Trust Fund Financials
Treasurer Kelly discussed the draft letter he proposed sending to Nancy Pauley the Director of Finance.
The letter requests that the Library Endowment be turned over to the Library Board. This draft was
written after Treasurer Kelly wrote an email to Nancy Pauley asking if the Library Endowment is part of
the City’s reserves and he did not get a response from her.
MOTION: (Kelly/Borba, 4-0) To request via letter by President McBride that Marcus Fuller put in
writing his assurances to the Board of Trustees that the Library Endowment is indeed segregated
from other general fund monies and therefore is safe from being used to finance any budget deficits
that the City is currently experiencing.
7. C. Report of Advocacy Task Force
President McBride gave the report. The task force made up of representatives from the Library Board,
Friends, Foundation, and Palm Springs School District met. From the meeting a partnership between
the Library and School District was formed; the School District will help promote the Summer Reading
Program.
7. D. Welwood Patio update
Director Kays gave the report. Work on the patio has started; they have pulled up the pavers and are
laying the foundation for the wall around the air conditioner units. The Welwood is closed currently for
COVID and in the proposed budget the Welwood would remain closed.
7. E. PR Campaign update
Julie Warren gave the report. The Library did three weeks of radio ads to promote our online services
and Library A-Go-Go service. A proposal for an additional media campaign was included in the Board
packet. They cost of the additional media campaign is still within the original approved budget.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
Special meeting on June 17 to discuss the Foundation note. Councilmember Garner thanked everyone
for what they are doing with the Library. She grew up going to the Library is willing to help out in anyway
including programming.
9. ADJOURNMENT
The March meeting adjourned at 7:51 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
July 1, 2020 BOARD PACKET pg. 7
Board of Library Trustees Minutes: June 24, 2020 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
ADJOURNED MEETING MINUTES
Palm Springs Public Library June 24, 2020
Teleconference via Zoom
1. CALL TO ORDER
President McBride called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
David Kelly Yes
Ed McBride Yes
Kathy Weremiuk Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager.
PUBLIC PRESENT: Nanci Morrison, David Sidley, Robyn Meltzer, Bill Wiley, and Terry Dean.
2. PUBLIC COMMENTS: Nanci Morrison said that David Sidley is doing an outstanding job leading the
Foundation and that the Foundation is gaining momentum. She suggested that the Foundation pay the
loan and the Board then grant a new loan with new terms.
3. NEW BUSINESS
3. A. Consideration of extending due date of Promissory Note to Library Foundation in the
amount of $90,000 for the purpose of fundraising in support of Palm Springs Public Library.
In the letter from the Palm Springs Public Library Foundation included in the Library Board packet, they
put forth two requests for the Library Board to consider.
MOTION: (Weremiuk/) To forgive the loan.
Motion failed due to no second.
MOTION: (Weremiuk/Borba) To accept a payment of $5,000 and grant an extension of 36 months.
Discussion ensued. Treasurer Kelly read his response letter, which was included in the Library Board
packet. He proposes that the Library Board accepts a payment of $10,000 and then grants an extension
of 12 months for repayment. Trustee Weremiuk prefers the three-year term because the Foundation is
under new leadership and they need more time. Trustee Borba proposes a payment of $10,000 and an
extension of 18 months with a status report every six months. Trustee Kelly recommends an amendment
to the motion to accept a payment of $10,000 and the term of 18 months and a new note issued to reflect
the new note amount of $80,000 that would be due in 18 months after the due date of July 1, 2020.
Trustee Weremiuk did not agree. After additional discussion, Trustee Borba then suggested that the
term be 24 months with reports every six months. There was additional discussion of enhanced
reporting. The motion was amended.
MOTION: (Weremiuk/Borba, 4-0) To accept a payment of $10,000 to reduce the balance of the
loan to $80,000 and grant a 24-month extension with a new promissory note. The Library
Foundation will provide enhanced reporting to the Library Board.
DRAFT
July 1, 2020 BOARD PACKET pg. 8
Board of Library Trustees Minutes: June 24, 2020 2
4. ADJOURNMENT
The March meeting adjourned at 6:18 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
July 1, 2020 BOARD PACKET pg. 9
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 06/24/20 CITY OF PALM SPRINGS STATMN11TIME: 16:48:09 PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 11/20 FUND - 151 - LIBRARY ENDOWMENT ACCOUNT - - - - - TITLE - - - - - DEBITS CREDITS 11010 Cash 1,932,701.18 11110 Unrealized Investments .00 TOTAL Cash 1,932,701.18 .00 12120 Accounts Receivable .00 12215 Accrued Interest Rec 4,981.69 12418 Notes Receivable 90,000.00 TOTAL Receivables 94,981.69 .00 16151 Prepaid Expenses .00 TOTAL Other Assets .00 .00 TOTAL ASSETS 2,027,682.87 .00 21100 Accounts Payable - System .00 21112 Sales Tax Payable .00 TOTAL Accounts Payable .00 .00 21201 Accrued Wages Payable .00 TOTAL Wages Payable .00 .00 23287 Deposits Payable .00 TOTAL Other Liabilities .00 .00 TOTAL LIABILITIES .00 .00 29306 Budgeted Transfers-Out .00 29322 Transfers to Other Funds .00 29341 Reserves for Encumbrances .00 29342 Resrv for Continuing Appr .00 29348 RESERVE FOR LIB ENDOWMENT .00 TOTAL Fund Balance 270,844.63 2,298,527.50 TOTAL EQUITIES 270,844.63 2,298,527.50 TOTAL LIBRARY ENDOWMENT 2,298,527.50 2,298,527.50 TOTAL REPORT 2,298,527.50 2,298,527.50 RUN DATE 06/24/20 TIME 16:48:09 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERJuly 1, 2020 BOARD PACKET pg. 10
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 06/24/20 CITY OF PALM SPRINGS AUDIT41TIME: 16:14:41 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/20 THRU 11/20 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 06/28/19 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 09/30/19 19-3 3401 10,440.24 FY20 Q1 INTEREST ALLOCS TOTAL PERIOD 3 .00 10,440.24 .00 -10,440.24 12/31/19 19-6 3665 10,644.62 FY20 Q2 INTEREST ALLOCS TOTAL PERIOD 6 .00 10,644.62 .00 -21,084.86 03/31/20 19-9 3900 8,360.11 Q3 INTRST ALLOC TOTAL PERIOD 9 .00 8,360.11 .00 -29,444.97 TOTAL INTEREST INCOME .00 29,444.97 .00 -29,444.97 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 29,444.97 .00 -29,444.97 TOTAL DEPARTMENT - .00 29,444.97 .00 -29,444.97 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 29,444.97 .00 -29,444.97 TOTAL FUND - LIBRARY ENDOWMENT .00 29,444.97 .00 -29,444.97TOTAL REPORT .00 29,444.97 .00 -29,444.97* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONJuly 1, 2020 BOARD PACKET pg. 11
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 06/24/20 CITY OF PALM SPRINGS EXPSTA11TIME: 16:15:41 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and orgn.orgn1=’50’ and orgn.orgn2=’2752’ACCOUNTING PERIOD: 11/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENT FUNCTION-50 LIBRARY DEPARTMENT-2752 LIBRARY TRUST 1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD42195 SPECIAL DEPT SUPPLIES 125.16 .00 .00 72.35 52.81 57.8142530 DUES & SUBSCRIPTIONS 3,750.00 .00 .00 .00 3,750.00 .0044051 FRIENDS OF THE LIBRARY 6,323.80 .00 .00 6,023.80 300.00 95.26 TOTAL MTRLS, SUPPLIES & SVCS 10,198.96 .00 .00 6,096.15 4,102.81 59.7750004 FUTURE LIBRARY PROJECTS 1,545,441.27 .00 .00 .00 1,545,441.27 .0051026 TRUST FUND BOOKS 42,356.54 .00 925.68 29,074.32 12,356.54 70.8351031 KROPITZER TRUST DONATION 216,665.74 .00 .00 .00 216,665.74 .0051036 WELWOOD PATIO 151,128.36 .00 147,308.36 3,820.00 .00 100.0051039 STRATEGIC PLANNING 67,180.78 .00 17,254.32 46,926.46 3,000.00 95.5351040 PR LIBRARY CAMPAIGN 25,000.00 400.00 .00 13,415.54 11,584.46 53.66 TOTAL CAPITAL 2,047,772.69 400.00 165,488.36 93,236.32 1,789,048.01 12.63 TOTAL LIBRARY TRUST 2,057,971.65 400.00 165,488.36 99,332.47 1,793,150.82 12.87 TOTAL LIBRARY 2,057,971.65 400.00 165,488.36 99,332.47 1,793,150.82 12.87 TOTAL LIBRARY ENDOWMENT 2,057,971.65 400.00 165,488.36 99,332.47 1,793,150.82 12.87TOTAL REPORT 2,057,971.65 400.00 165,488.36 99,332.47 1,793,150.82 12.87July 1, 2020 BOARD PACKET pg. 12
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 06/24/20 CITY OF PALM SPRINGS AUDIT21TIME: 16:18:30 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/20 THRU 11/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS .00 .00 .00 BEGINNING BALANCE 06/28/19 11-1 4,900.00 POSTED FROM BUDGET SYSTEM 09/23/19 13-3 1,648,041.27 BUD ADJ 9/23-1CA LIB 151 10/01/19 25-3 10/1-08B -23,500.00 BUD ADJ 10/1-08B 10/01/19 25-3 10/1-09B -39,000.00 BUD ADJ 10/1-09B 10/16/19 25-4 10/16-14 -20,000.00 BUD ADJ 10/16-14B 10/16/19 25-4 10/16-15 -25,000.00 BUD ADJ 10/16-15B TOTAL FUTURE LIBRARY PROJECTS 1,545,441.27 .00 .00 1,545,441.27 TOTAL 1ST SUBTOTAL - CAPITAL 1,545,441.27 .00 .00 1,545,441.27 TOTAL DEPARTMENT - LIBRARY TRUST 1,545,441.27 .00 .00 1,545,441.27 TOTAL FUNCTION - LIBRARY 1,545,441.27 .00 .00 1,545,441.27 TOTAL FUND - LIBRARY ENDOWMENT 1,545,441.27 .00 .00 1,545,441.27TOTAL REPORT 1,545,441.27 .00 .00 1,545,441.27* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONJuly 1, 2020 BOARD PACKET pg. 13
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 06/24/20 CITY OF PALM SPRINGS EXPSTA11TIME: 16:19:12 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 11/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 999,100.00 54,410.36 .00 886,255.75 112,844.25 88.7140050 VACATION/SICK CONVERSION 11,107.43 .00 .00 13,297.43 -2,190.00 119.7240200 TEMPORARY EMPLOYEES 41,700.00 .00 .00 .00 41,700.00 .0040800 OVERTIME 5,000.00 .00 .00 986.99 4,013.01 19.7441110 MED INSURANCE WITHDRAWAL .00 150.00 .00 4,350.00 -4,350.00 .0041210 EDUC/CERT/LICENSE 32,200.00 .00 .00 .00 32,200.00 .0041450 TELECOMMUNICATION ALLOWA 75.00 .00 .00 75.00 .00 100.0041600 PERS CONTRIBUTIONS 347,900.00 26,825.75 .00 315,183.70 32,716.30 90.6041620 PERS - POB 36,000.00 9,000.00 .00 36,000.00 .00 100.0041700 MEDICARE TAX 15,000.00 1,162.36 .00 13,969.88 1,030.12 93.1341900 FRINGE BENEFITS 210,200.00 16,698.75 .00 172,229.48 37,970.52 81.9441920 WORKERS COMPENSATION 59,900.00 14,975.00 .00 59,900.00 .00 100.0041930 RHS HEALTH BENEFIT 13,800.00 1,075.00 .00 11,250.00 2,550.00 81.5241940 RETIREE HEALTH BENEFIT 106,800.00 26,700.00 .00 106,800.00 .00 100.00 TOTAL PERSONNEL COSTS 1,878,782.43 150,997.22 .00 1,620,298.23 258,484.20 86.2442010 GAS AND OIL (HEAT) 8,000.00 288.13 .00 5,571.94 2,428.06 69.6542015 COMMUNICATIONS 26,425.00 173.31 5,767.80 19,476.90 1,180.30 95.5342100 OFFICE SUPPLIES 12,011.60 .00 .00 10,353.44 1,658.16 86.2042115 POSTAGE 1,000.00 .00 .00 646.90 353.10 64.6942195 SPECIAL DEPT SUPPLIES 27,600.00 .00 .00 14,793.73 12,806.27 53.6042490 NON CAPITAL EQUIPMENT 16,000.00 .00 .00 10,226.28 5,773.72 63.9142500 TRAVEL & TRAINING 8,500.00 13.80 .00 7,082.70 1,417.30 83.3342520 CONFERENCES 14,100.00 .00 .00 7,426.63 6,673.37 52.6742530 DUES & SUBSCRIPTIONS 5,900.00 .00 .00 2,064.00 3,836.00 34.9842570 PRINTING & PUBLISHING 20,300.00 1,817.92 .00 10,562.45 9,737.55 52.0342580 ELECTRONIC DATABASES 55,515.00 300.00 .00 46,996.60 8,518.40 84.6642900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 .00 .00 1,000.00 .0042920 PC/HARD/SOFTWARE MAINT 87,000.00 .00 .00 84,318.36 2,681.64 96.9243200 CONTRACTUAL SERVICES 12,809.60 .00 .00 418.00 12,391.60 3.2643203 CONTRACTUAL TEA 5,000.00 .00 .00 3,028.32 1,971.68 60.5744000 BOOKS 123,000.00 1,365.58 6,592.82 94,624.78 21,782.40 82.2944010 MAGAZINES & PUBLICATIONS 12,312.97 .00 .00 10,104.00 2,208.97 82.0644020 AUDIO VISUAL MATERIALS 110,000.00 .00 18,353.61 89,646.39 2,000.00 98.1844040 CONTRACTUAL CATALOGING 30,108.00 .00 .00 30,107.94 .06 100.0044050 LIBRARY SPECIAL CHARGES 31,500.00 3,384.59 .00 15,670.95 15,829.05 49.7545520 ADVERTISING 11,000.00 905.60 .00 8,735.60 2,264.40 79.41 TOTAL MTRLS, SUPPLIES & SVCS 619,082.17 8,248.93 30,714.23 471,855.91 116,512.03 81.1849000 INSURANCE 70,600.00 17,650.00 .00 70,600.00 .00 100.0049040 FACILITIES MAINT SERVICE 115,400.00 28,850.00 .00 115,400.00 .00 100.0049070 BENEFITS ADMIN 11,300.00 2,825.00 .00 11,300.00 .00 100.00 TOTAL SPECIAL CHARGES 197,300.00 49,325.00 .00 197,300.00 .00 100.00 TOTAL LIBRARY 2,695,164.60 208,571.15 30,714.23 2,289,454.14 374,996.23 86.09July 1, 2020 BOARD PACKET pg. 14
SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 06/24/20 CITY OF PALM SPRINGS EXPSTA11TIME: 16:19:12 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 11/20SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND FUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4900 SPECIAL CHARGES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY 2,695,164.60 208,571.15 30,714.23 2,289,454.14 374,996.23 86.09 TOTAL GENERAL FUND 2,695,164.60 208,571.15 30,714.23 2,289,454.14 374,996.23 86.09TOTAL REPORT 2,695,164.60 208,571.15 30,714.23 2,289,454.14 374,996.23 86.09July 1, 2020 BOARD PACKET pg. 15
LIBRARY STATISTICS May 2020 May 2019 %CHANGE
MATERIALS CHECKED OUT (Total)5,862 38,309 -85%
Print 246 16,809 -99%
Non-Print 207 17,810 -99%
Other (Downloadable & In-house)5,409 3,690 47%
LIBRARY CARD REGISTRATIONS (Total)107 260 -59%
(Palm Springs) Resident 52 146 -64%
(Outside of Palm Springs) Non Resident 55 110 -50%
(Paid/Fee Card) Visitor/Snow Bird 0 4 -100%
DOOR COUNT (Main) 0 15,733 -100%
DOOR COUNT (WMML)0 3,476 -
PUBLIC COMPUTER SESSIONS (Main)0 3,307 -100%
PUBLIC COMPUTER SESSIONS (WMML)0 2,138 -100%
WiFi COMPUTER SESSIONS (Main)67 2,558 -97%
WiFi COMPUTER SESSIONS (WMML)2 296 -99%
PROGRAM ATTENDANCE (Total)0 1,091 -100%
Pre-School 0 56 -100%
School Age 0 90 -100%
Teen 0 630 -100%
Family 0 232 -100%
Adult 0 83 -100%
NO.OF PROGRAMS (Total)0 21 -100%
Pre-School 0 3 -100%
School Age 0 3 -100%
Teen 0 5 -100%
Family 0 2 -100%
Adult 0 8 -100%
VOLUNTEER HOURS 0 255.5 -100%
MATERIAL REQUESTS FROM OTHER LIB.0 228 -100%
NO. OF DAYS OPEN (Main)0 26 -
NO. OF DAYS OPEN (WMML)0 31 -
NO. OF PASSPORTS PROCESSED 0 n/a -
PHOTOS 0 n/a -
July 1, 2020 BOARD PACKET pg. 16
1
Jeannie Kays
From:Marcus Fuller
Sent:Monday, June 8, 2020 11:42 AM
To:Ed McBride
Cc:David Jax Kelly; Craig Borba; KATHY WEREMIUK; Jeannie Kays; Jeff Ballinger-C; Nancy
Pauley; David Ready; Cindy Cairns; Shari Wrona; Tabitha Richards
Subject:RE: Palm Springs Public Library Endowment Fund
Attachments:Resolution 17193.pdf; Resolution 17288.pdf
Hi Ed,
I did receive your earlier email and intended to call you.
For your reference, attached is Resolution 17288 that formally established the Library within the City, and the
relationship between the City and Library Board of Trustees.
Note Section 2A of the Resolution – the Board of Trustees manages and controls the Library Trust Fund.
We do account for it in a Special Revenue Fund (Fund 151) in the comprehensive budget.
In compliance with Resolution 17288 – the City only approves expenditures from this Fund with express approval of the
Board of Trustees.
Marcus L. Fuller, MPA, PE, PLS
Assistant City Manager/City Engineer
City of Palm Springs
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
(760) 322-8380
Marcus.Fuller@palmspringsca.gov
From: Ed McBride <ed.mcbride58@gmail.com>
Sent: Monday, June 8, 2020 11:03 AM
To: Marcus Fuller <Marcus.Fuller@palmspringsca.gov>; David Ready <David.Ready@palmspringsca.gov>; Nancy Pauley
<Nancy.Pauley@palmspringsca.gov>; Jeff Ballinger-C <Jeff.Ballinger-C@palmspringsca.gov>
Cc: Ed McBride <ed.mcbride58@gmail.com>; David Jax Kelly <davidjaxkelly@gmail.com>; Craig Borba
<borbac3@gmail.com>; KATHY WEREMIUK <kathy.weremiuk@verizon.net>; Jeannie Kays
<Jeannie.Kays@palmspringsca.gov>
Subject: Palm Springs Public Library Endowment Fund
Importance: High
Marcus Fuller
Assistant City Manager/City Engineer
City of Palm Springs
Dear Marcus
E
July 1, 2020 BOARD PACKET pg. 17
2
Thank you for attending the Palm Springs Public Library Board of Trustees meeting on June 3. We always appreciate your
attendance, input and observations!
The Board of Trustees takes very seriously our primary responsibility of managing the Library Endowm ent Fund and
insuring year over year it remains sound and secure so that future generations will have this very important financial
resource. With the recent pandemic events resulting in a detail review and modification to all City departmental
budgets and that process resulting in the City considering the use of City reserves the Trustees are seeking assurances
the Endowment continues to be held in a separate account and is not at risk. Your comments at the June 3 rd meeting
did in fact confirm that for us and we understand the fund is secure. In addition, in reviewing the June 11 th City Council
Meeting Agenda I noticed Agenda Item 4a
OVERVIEW OF THE REVISED FISCAL YEAR 2020-2021 COMPREHENSIVE BUDGET RECOMMENDATION on page 13 the
Library Endowment Fund is discussed along with other City Special Funds. I am assuming if accepted by City Council this
will once again confirm the restrictions placed on how the fund is used and can be spent. Can you confirm that my
assumptions are correct?
However, at this point in the history of the Endowment Fund, the Board would like the confirmation you provided at the
June 3 meeting in writing along with confirming the City Council has confirmed with their vote on the Budget
Recommendation document how the Library Endowment Fund is protected so we may record it in our minutes and
history. Would you reply to this email with the message you presented so that I may have it included in our next meeting
minutes? Per the Board request I am including Dr. Ready, Nancy Pauley and Jeff Ballinger.
Thank you,
Ed McBride
President
Palm Springs Public Library Board of Trustees
Cc: Palm Springs Library Board of Trustees
Nancy Pauley
Director of Finance and Treasurer
City of Palm Springs
Nancy.Pauley@palmspringsca.gov
David H. Ready, Esq., Ph.D.
City Manager
City of Palm Springs
David.Ready@palmspringsca.gov
Jeff Ballinger
City Attorney
City of Palm Springs
Jeff.Ballinger-c@palmspringsca.gov
Ed McBride
ed.mcbride58@gmail.com
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MEMORANDUM
DATE: June 16, 2020
SUBJECT: PALM SPRINGS LIBRARY REOPENING PLAN
TO: David H. Ready, City Manager; Marcus Fuller, Assistant City Manager
FROM: Jeannie Kays, Director of Library Services
The State of California has issued guidelines for libraries to reopen, with certain
provisions in place. The guidelines encourage local government to move slowly with
reopening plans and provide services only at a level in which they feel comfortable. This
reopening plan is provided for the time when libraries are allowed to reopen.
REOPENING PLAN:
Capacity: 44 guests and staff
Hours of Operation:
Monday-Thursday 10:00 am-6:00 pm
Friday-Saturday 10:00 am-5:00 pm
Sundays Closed
Staffing: All staff return to work. 12.75 FTE, 16 employees after layoffs.
Our plan at the Main Library would be to allow 44 people in the building, including staff.
Our current pre-COVID capacity is 110 persons, per Palm Springs Fire Department. A
capacity of 40% is 44 persons.
The main entrance to the Library would be monitored by a door attendant/concierge who
would track the number of people entering and exiting to avoid overcapacity. When the
facility reaches capacity, guests would be asked to wait in a socially-distanced and
marked queue along the sidewalk or return at a later time.
Guests who enter would be required to wear face coverings. Hand sanitizer would be
offered as they enter. Hand sanitizer would be strategically located throughout the facility.
Public computer use would be socially distanced with every other computer unavailable
for use. This provides 14 computers. Chairs would be removed from the computers not
in service. A staff member would be stationed in the computer room to provide technical
and printing assistance. Cleaning supplies would be available for patrons to clean their
own computer prior to using it. Staff would regularly clean surface areas as well.
July 1, 2020 BOARD PACKET pg. 31
Throughout the library, seating would be rearranged to provide social distancing. Multiple
chairs at the same table would be removed. Toys, puzzles and games would be removed.
Multi-use in-house materials such as newspapers, flyers, brochures, golf pencils, and
scratch paper would be removed.
All library items such as books, DVDs, magazines, music CDs, and audio books on CD
would be available for check out. We would discourage guests from reshelving their
unwanted items by placing “reshelving carts” throughout the library with signage.
All material check outs would be done using our self-check stations. Guests would check
out their own items and would not have staff interaction as long as their account was in
good standing. Guests would be asked to queue in a socially-distanced line to avoid
close contact during check out.
All returned library materials are being quarantined for three days before staff handle the
items. No fines are assessed as we are fine free.
Friends of the Library used book sale shelves would be available. Transaction totals
would be on the honor system. We would take the currency without handling the used
books. Staff would be encouraged to use hand sanitizer or wash their hands following a
transaction.
Service desks now have acrylic dividers to protect staff and guests. Additional tables and
stanchions would be placed at the service desks to give physical distance between the
guest and staff member. Guests would be directed to stand in a socially-distanced queue
to wait for assistance at service desks.
Per Facilities and Maintenance, water fountains would be closed due to the risk of COVID-
19 transmission. Providing water to the community has become a default service of the
public library, therefore, it would be advised to activate the library as an official Cool
Center to receive bottled water from Riverside County.
Public restrooms would be open. It would be recommended that guests determine
personal risk to use the facility. Advising guests to wait until the restroom is empty would
be encouraged.
Library pickup service would still be in effect to limit the number of guests inside who are
merely picking up requested items. This is a great alternative for those who do not want
to enter facilities at this time.
Virtual Summer Reading Program would still be in effect. No in-person Summer Reading
activities would take place.
All in-person programming such as story times are cancelled. As staff return, virtual
programming could increase.
July 1, 2020 BOARD PACKET pg. 32
Room rentals for groups will not be allowed at this time.
Passport service would be postponed.
Unaccompanied minors will not be permitted. Minors entering 8th grade in the 2020-2021
school year or younger must be accompanied by a person at least 18 years old at all
times.
Library employees will be cognizant of not sharing equipment, such as computers and
phones and will sanitize workstations between shift changes. PPE such as face masks,
gloves, hand sanitizer, disinfecting spray, disinfecting wipes, acrylic sneeze guards, and
face shields are available for staff to protect themselves from the spread of coronavirus.
Necessities:
• Bring back all staff (12.75 FTE) (Pickup service still continuing and growing)
• Cleaning supplies for the public to wipe down their designated areas before use
• Cleaning supplies for staff to wipe down all areas
• Extra janitorial services to ensure sanitized restrooms, tables and chairs throughout the
day
• Hand sanitizer
Requests:
• Security guard to enforce face covering requirements and door count limits
• Additional PPE
Risks:
• People queuing outside and upset that building is at capacity
• People not following rules (face coverings, social distancing)
• No Security Guard to enforce rules
• No water fountains to provide water for guests
• Library fills with people immediately who stay all day and no one else can enter the entire
day
• People waiting outside in the heat
Jeannie Kays
Director of Library Services
July 1, 2020 BOARD PACKET pg. 33
Test 1: Natural attenuation as a decontamination
approach for SARS-CoV-2 on five library materials
In response to the COVID-19 pandemic, the Institute of Museum and Library Services (IMLS)
and OCLC are working in partnership with Battelle to create and distribute science-based
information designed to reduce the risk of transmission of COVID-19 to staff and visitors who
are engaging in the delivery or use of museum, library, and archival services. This REopening
Archives, Libraries, and Museums (REALM) project is studying how long the SARS CoV-2
virus (the virus that causes COVID-19) survives on common materials and methods to mitigate
exposure.
As part of the project’s Phase 1 research, Battelle has conducted a natural attenuation study to
provide information on how long some commonly circulated library materials would need to be
quarantined prior to being put back into public circulation. Testing was conducted by applying
the virulent SARS-CoV-2 virus on five materials held at standard room temperature and
humidity conditions. The materials tested include the following items, which were provided by
Columbus Metropolitan Library:
1. Hardback book cover (buckram cloth),
2. Paperback book cover,
3. Plain paper pages inside a closed book,
4. Plastic book covering (biaxially oriented polyester film), and
5. DVD case.
Results show that the SARS-CoV-2 virus was not detectable on the materials after three
days of quarantine. The evaluation demonstrates that standard office temperature and
relative humidity conditions typically achievable by any air-conditioned office space provide an
environment that allows for the natural attenuation of SARS-CoV-2 present on these common
materials after three days of quarantine. This report describes the results of the first test set,
Test 1, which consists of test 1.1 and test 1.2.
Test Methods
The library materials provided by Columbus Metropolitan Library were not pre-sterilized before
testing. Battelle grew the clinical isolate (USA-WA1/2020) of the SARS-CoV-2 virus in-house,
followed by characterization and testing to establish concentration of the virus. All testing was
conducted within a biosafety level (BSL)-3 laboratory.
July 1, 2020 BOARD PACKET pg. 34
Test coupons (N=5) and blank (N=1), per timepoint, were excised from each of the selected
library materials in 1.9 cm × 7.6 cm–sized coupons. Stock SARS-CoV-2 was applied as 10 10-
µL droplets (100 µL total) on each coupon and allowed to dry at ambient laboratory conditions
in a Class II biosafety cabinet (BSCII) as shown in Figure 1. Once dry, a set of test coupons
were collected and processed (T0 samples) and the remainder of test coupons were moved to
a Class III biosafety cabinet to maintain the desired ambient environmental conditions of
22±2°C and relative humidity (RH) of 40±10%. Actual conditions ranged from an average of
21.9 to 22.9°C and 41.3 to 50.0% RH for tests 1.1 and 1.2, respectively. The plain paper
coupons, after drying, were placed back into the book from which they were collected, and the
entire book was placed into the environmentally controlled chamber for testing.
Figure 1. Inoculation of SARS-CoV-2 onto test materials.
At the specified time points, the test coupons were removed from the environmental chamber
and placed in 50-mL conical tubes (Fisher Scientific Cat. No. 14-959-49A, Waltham, Mass.,
US) and extracted with 10-mL complete cell culture media (Dulbecco’s Modified Eagle
Medium, Corning Cat. No. 10-010-CV, Corning, N.Y., US) supplemented with 2% fetal bovine
serum (Gibco Cat. No. 10082147, Carlsbad, Calif., US) and penicillin-streptomycin (Gibco Cat.
No. 15140122) agitated on a platform shaker at 200 rotations per minute for 15 minutes.
During extraction process there was a potential for chemicals from the test materials, or
adhesives contained within those materials, to leach into the extract liquid. Those chemicals
could have had a deleterious cytopathic effects (CPE) on the cell culture monolayer. Since cell
culture monolayers are needed for the median tissue culture infectious dose [TCID50] assay to
quantitatively determine infectious virus, it is important that the extractant does not have
components other than the SARS-CoV-2 that will cause CPE, since this will result in false
positives (i.e., presence of infectious virus).
July 1, 2020 BOARD PACKET pg. 35
To mitigate the potential for chemically induced cytopathic effect, the extracts were transferred
to a concentrator (Spin-X UF Concentrator, Corning Cat. No. CLS431491) and centrifuged until
the approximately 10 mL starting volume was concentrated to approximately 0.5 mL.
Approximately 10 mL fresh complete cell culture media was added to the concentrated sample
(i.e., retentate) for the purpose of washing and removing any residual chemicals. Media was
added to equilibrate all washed retentates to approximately 2 mL.
The test sample retentates were assayed in Vero E6 cells (ATCC CRL-1586, Manassas, VA,
USA), and after a 72-hour incubation at 37°C with 5% CO2, the TCID50 assay plates were
observed for CPE. The initial test matrix (test 1.1) was intended to cover three time (T, or day)
points: T6, T9, and T12. As you can see in Figure 2, at 0 Day (T0) a 1 to 1.5 log reduction (LR)
had occurred on most materials. Plain paper showed a more aggressive attenuation rate and
dropped below the limit of quantitation (LOQ) of 13.1 TCID50 units at T0. By day 6, all samples
had attenuated below the level of detection for the assay, meaning no CPE was observable in
the undiluted extract placed onto the Vero cells.
Figure 2. Natural attenuation of SARS-CoV-2 at days 6, 9, and 12 during test 1.1.
0.00
1.00
2.00
3.00
4.00
5.00
Innoculum 0 Day 6 DayViable SARS-CoV-2 Log10Hardback Book Cover Paperback Book Cover Plain Paper Pages
Plastic Protective Cover DVD Case LOQ
July 1, 2020 BOARD PACKET pg. 36
Since day 6 resulted in no detectable virus, test 1.2 was initiated to evaluate the materials at
T0, T1, T3, and T4 to get better resolution of where complete attenuation was occurring. The
virus stock used for test 1.2 had a higher initial titer, which resulted in a 1 log increase in
organism applied to each test material. As shown in Figure 3, a similar 1 to 1.5 log reduction
was observed because of the drying/extraction process, however, the increased titer resulted
in recoverable virus as compared to test 1.1, specifically on plain paper pages. After one day
of attenuation, there was no recoverable virus (below LOD) for the hardback book
cover, the paperback book cover, or the DVD case. By day three, all five tested material
surfaces resulted in no recoverable virus.
Figure 3. Natural attenuation of SARS-CoV-2 at days 1, 3, and 4 during test 1.2.
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Innoculum 0 Day 1 Day 3 Day 4 DayViable SARS-CoV-2 Log10Hardback Book Cover Paperback Book Cover Plain Paper Pages
Plastic Protective Cover DVD Case LOQ
July 1, 2020 BOARD PACKET pg. 37
MEMORANDUM
DATE: July 1, 2020
SUBJECT: LIBRARY PR CAMPAIGN UPDATE
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
As part of the Library Board of Trustees approved PR Campaign, KESQ has agreed to
match our spending with in-kind additional airtime. The upcoming project then includes
a total of 120 :30 commercials, which will run July-September 2020. They will run
exclusively on News Channel 3, KESQ. Our cost is $3,000. Funds were approved as
part of your PR Campaign project. All ads will state that they are funded by the Library
Board of Trustees to alleviate any concerns over spending city funds.
July 1, 2020 BOARD PACKET pg. 38