HomeMy WebLinkAbout2021-09-29 LBOT Special Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
SPECIAL MEETING AGENDA
WEDNESDAY, SEPTEMBER 29, 2021
5:30 P.M.
Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will
be no in-person public access to the meeting location.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/82759094611 or call 1-669-900-6833, Meeting ID:
827 5909 4611
•Submit your public comment to the Library Board of Trustees electronically. Material may be
emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is
required. Any correspondence received during or after the meeting will be distributed to the
Board and retained for the official record.
•You may provide telephonic comments by calling the Library Director at (760) 322-8375 by no
later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff
member will call you so that you may provide your public testimony to the Board.
•The meeting will be recorded and the audio file will be available from the Office of the City
Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D. Ed McBride
Juanita Garner David Norgard
Al Jones
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public
services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., September 22, 2021. A courtesy posting of this Agenda can be
found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government
Code Section 54957.5, the designated office for inspection of public records in connection
with the public meeting of the Library Board of Trustees is the office of the City Clerk, City
Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 1
Library Board of Trustees-Special Meeting Page 2 of 3
Wednesday, September 29, 2021
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.DISCUSSION/ACTION ITEMSA JOINT MEETING OF THE LIBRARY BOARD OF TRUSTEES, REPRESENTATIVES FROM
FRIENDS OF THE PALM SPRINGS LIBRARY, AND REPRESENTATIVES FROM PALM
SPRINGS PUBLIC LIBRARY FOUNDATION WILL DISCUSS THE FOLLOWING ITEMS:
A.CITY OF PALM SPRINGS PRIORITY PROCESS
B. PALM SPRINGS PUBLIC LIBRARY PRIORITIES
C.LIBRARY BOARD OF TRUSTEES PRIORITIES
D.FRIENDS OF THE PALM SPRINGS PUBLIC LIBRARY PRIORITIES
E.PALM SPRINGS PUBLIC LIBRARY FOUNDATION PRIORITIES
F.ALIGNMENT OF ALL PRIORITIES
Motion: Second: Approved: Opposed: Abstention Names(s):
G.NEXT STEPS
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
regularly scheduled meeting at 5:30 p.m. on Wednesday, October 6, 2021 in the Large
Conference Room at Palm Springs City Hall or virtually.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm
Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA.
THE PUBLIC IS INVITED TO PARTICIPATE
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 2
Library Board of Trustees-Special Meeting Page 3 of 3
Wednesday, September 29, 2021
COMMITTEES:
STANDING:
ADVOCACY VACANT
BUDGET JONES/MCBRIDE
BUILDINGS BORBA
POLICIES/BYLAWS BORBA/GARNER
AD HOC:
FOUNDATION LIAISON GARNER/MCBRIDE
FRIENDS LIAISON BORBA
MEASURE J LIAISON JONES
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on September 22, 2021, and posted on the
City’s website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 3
LIBRARY DEPARTMENT PRIORITY MATRIX
Department Primary Function
Library Offer educational resources and entertainment options for our community through all stages of life.
DEPARTMENT PRIORITIES FOR COUNCIL CONSIDERATION
FY 2021-2022 Ongoing Priorities/Areas of Focus – In order of priority
Priority Rationale Measure(s) of Success
1.Increase library card users We want members of our community, through all
stages of life, to have access to library resources.
Increase the number of Library card holders
2.Create spaces in the current library facility to
meet community needs
Library has no small meeting rooms or small classrooms. Convert storage room in Main Library to
small meeting room.
Convert JC Frey Building into much-needed
flexible library space.
3.
2022 New Priorities/Areas of Focus
List any new or emerging topics that may be critical for the group to address in 2022.
Priority Rationale Measure of Success
1.Review and update library policies with a
focus on diversity, equity, and inclusion
Policies last revised in 2018. Policies will reflect diversity, equity, and
inclusion for all members of our community.
2.Create a vision and design for the new library A new* library is needed based on Community Input of
2019.
*New=renovate or build a new building
Council-Approved plan, funding, and a
schedule for completion
3.
OTHER CRITICAL FACTORS FOR SUCCESS
Critical Organizational Changes Needed
List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational
realignments, and new funding or funding mechanisms.
Need funding source for small meeting space and JC Frey renovation.
Create focus group to examine policies and provide feedback.
Need champions to move the new library across the finish line.
Process Improvements Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 4
ITEM 4B
LIBRARY DEPARTMENT PRIORITY MATRIX
List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as
improving lines of communication with Council, improving how work gets done, and developing new procedures.
Work with Human Resources to issue a new library card to every new employee at onboarding.
Work directly with school or community organizations to create student library card program.
Create library-specific talking points for Council’s use at the district level.
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 5
LIBRARY BOARD OF TRUSTEES FY 2021-22 PRIORITY MATRIX
Board / Commission / Committee Name
Library Board of Trustees
Brief Description of Board / Commission / Committee Charge
Oversee Library policies and procedures. Provide guidance on library services for the city. Manage the Library Trust Fund.
Significant Recent Accomplishments
Provide a brief list of accomplishments from the last few years that you are most proud of.
2018-19 Community Focus Group on Library Building.
BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION
FY 2021-2022 Ongoing Priorities/Areas of Focus
Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the
group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority.
Priority Rationale Measure(s) of Success
1.Establish investment strategies to grow Trust
Funds
Desire to increase return on investments Trustees will investigate and be aware of
investments available to them and how the
Trust Fund will be invested in the future for
greater returns.
2.Secure funding to create spaces in the current
library facility to meet community needs
Support library department goals of creating space Identify and secure funding designated for
current library space renovations.
2022 New Priorities/Areas of Focus
List any new or emerging topics that may be critical for the group to address in 2022.
Priority Rationale Measure of Success
1.Secure funding for new library facilities
through partnerships with the City, The Palm
Springs Public Library Foundation and the
Palm Springs Public Library Friends
Library Board of Trustees will serve as advocates and
can assist in fundraising
Funding will be designated for a new* library
facility.
*New=renovated or new building
2.Leverage community support and awareness
for new library facilities
Library Board of Trustees represent the community and
are liaisons between the community and the city
Community will be energized and excited
about a new library.
Activities that Could Be Deferred, Referred, or Eliminated
List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities.
None
OTHER CRITICAL FACTORS FOR SUCCESS
Critical Organizational Changes Needed
List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational
realignments, and new funding or funding mechanisms.
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 6
ITEM 4C
LIBRARY BOARD OF TRUSTEES FY 2021-22 PRIORITY MATRIX
Investigate investment strategies.
Coordination of longer-term fundraising efforts.
Process Improvements
List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as
improving lines of communication with Council, improving how work gets done, and developing new procedures.
Form stronger partnerships with city to raise money for library.
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 7
[NAME] BOARD /COMMISSION / COMMITTEE FY 2021-22 PRIORITY MATRIX
Board / Commission / Committee Name
Brief Description of Board / Commission / Committee Charge
Significant Recent Accomplishments
Provide a brief list of accomplishments from the last few years that you are most proud of.
BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION
FY 2021-2022 Ongoing Priorities/Areas of Focus
Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the
group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority.
Priority Rationale Measure(s) of Success
1.
2.
2022 New Priorities/Areas of Focus
List any new or emerging topics that may be critical for the group to address in 2022.
Priority Rationale Measure of Success
1.
2.
Activities that Could Be Deferred, Referred, or Eliminated
List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities.
OTHER CRITICAL FACTORS FOR SUCCESS
Critical Organizational Changes Needed
List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational
realignments, and new funding or funding mechanisms.
Process Improvements
List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as
improving lines of communication with Council, improving how work gets done, and developing new procedures.
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 8
Items 4D and 4E
SUSTAINABILITY COMMISSION FY 2021-22 PRIORITY MATRIX
Board / Commission / Committee Name
Sustainability Commission
Brief Description of Board / Commission / Committee Charge
Provide the City with advice and recommendations related to natural resource conservation; energy and water efficiency; waste management and recycling; and
other natural resource management issues. Also, provide input on community education and project finance options.
Significant Recent Accomplishments
Provide a brief list of accomplishments from the last few years that you are most proud of.
Food Ware Ordinance, Leaf Blower Ordinance and Implementation, GHG Inventory Update, Sustainability Scholarship Program
BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION
FY 2021-2022 Ongoing Priorities/Areas of Focus
Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the
group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority.
Priority Rationale Measure(s) of Success
1.Implement Food Ware Ordinance City Code Polystyrene food ware and plastic straws are
eliminated
Full compliance with on-site reusables at full-
service, dine-in restaurants
2.Implement SB 1383 Requirements State Mandate All requirements are in place by end of 2022.
2022 New Priorities/Areas of Focus
List any new or emerging topics that may be critical for the group to address in 2022.
Priority Rationale Measure of Success
1.Night Sky Guidance and Incentives Economic Development, Habitat Protection, Light
Pollution Reduction
Issue Guidance, establish incentive program
2.
Activities that Could Be Deferred, Referred, or Eliminated
List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities.
Community Garden (move to Parks & Recreation)
OTHER CRITICAL FACTORS FOR SUCCESS
Critical Organizational Changes Needed
List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational
realignments, and new funding or funding mechanisms.
City-wide integration of Sustainability Topics – matrixed staffing, early review, etc.
Funding for reusable food ware pilot (Approximately $250,000)
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 9
EXAMPLE
SUSTAINABILITY COMMISSION FY 2021-22 PRIORITY MATRIX
Process Improvements
List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as
improving lines of communication with Council, improving how work gets done, and developing new procedures.
Improve regularity of engagement with Council Liaisons
Library Board of Trustees Special Meeting, Sept. 29, 2021, pg. 10