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Home My WebLink About2021-09-01 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, SEPTEMBER 1, 2021 5:30 P.M. Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/82759094611 or call 1-669-900-6833, Meeting ID: 827 5909 4611 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 by no later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D. Ed McBride Juanita Garner David Norgard Al Jones Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., August 25, 2021. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, Sept. 1, 2021, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, September 1, 2021 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of June 2, 2021 B.Library Statistics C.Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.ELECTION OF THE LIBRARY BOARD OF TRUSTEES CHAIRPERSON AND VICE CHAIRPERSON Motion: Second: Approved: Opposed: Abstention Names(s): B. APPOINTMENT OF LIBRARY BOARD OF TRUSTEES TREASURER Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, Sept. 1, 2021, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, September 1, 2021 C. CONSIDERATION OF SUBMITTING PRIORITIES/AREAS OF FOCUS FOR THE CITY COUNCIL VISIONING SESSION Motion: Second: Approved: Opposed: Abstention Names(s): D. DISCUSSION OF LIBRARY TRUST FUNDS INVESTMENTS AND LOCAL AGENCY INVESTMENT POLICY STATUTES Motion: Second: Approved: Opposed: Abstention Names(s): VIII. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX. ADJOURNMENT: The Library Board of Trustees do not meet in August. The meeting of the Library Board of Trustees will adjourn to its next regularly scheduled meeting at 5:30 p.m. on Wednesday, October 6, 2021 in the Large Conference Room at Palm Springs City Hall or virtually. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY VACANT BUDGET VACANT/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS BORBA/GARNER AD HOC: FOUNDATION LIAISON BORBA/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON VACANT Library Board of Trustees, Sept. 1, 2021, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, September 1, 2021 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on August 25, 2021, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, Sept. 1, 2021, pg. 4 DRAFT Board of Library Trustees Minutes: June 2, 2021 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library June 2, 2021 Teleconference via Zoom 1. CALL TO ORDER President McBride called the meeting to order at 5:34 p.m. ROLL CALL PRESENT Craig Borba Yes Melissa Cronin No Juanita Garner Yes David Kelly Yes Ed McBride Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: Robert Engel and Nanci Morrison 2. CHANGES OR ADDITIONS TO THE AGENDA: None. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Borba/Kelly, 4-0) To approve the consent agenda. 4. A. Meeting Minutes of May 5, 2021 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Nanci Morrison gave the report. The Friends approved the Library’s wish list for the upcoming fiscal year. They also discussed moving their money into a three-year annuity. The Friends Board is dark in July and August. 5. B. Palm Springs Public Library Foundation No report. 5. C. Library Staff During the month of May, we had 4,897 visitors and 433 pickup appointments. We are happy to still offer pickup service as a convenience. Library Board of Trustees, Sept. 1, 2021, pg. 5 DRAFT Board of Library Trustees Minutes: June 2, 2021 2 Cooling Center: In partnership with Riverside County Community Action Partnership, the main library serves as one of the available Cool Centers in Palm Springs. Summer Reading Program begins June 14. Register for the program on or after June 14 on the Beanstack app or at palmspringsca.beanstack.org. We have amazing grand prizes for each age group: Preschool-Kindergarten, Children going into grades 1-5, Teens going into grades 6-12, and adults. Each group has their own prizes so you’re not competing with children if you’re an adult, for example. Welwood Murray Memorial Library reopens July 1. The location will be open seven days a week. Hours are daily 10:00 a.m.- 6:00 p.m., except Thursdays when it will be open late until 8:00 p.m. to coincide with VillageFest. 6. TREASURERS REPORT Treasurer Kelly reported the Library Trust Fund balance is $1,807,769.50. Director Kays said the payments from the Foundation have been in the Trust Fund cash account, but it took a while for it to be recorded in the notes receivable. The balance owed for the Library Foundation is now $72,000. Every transaction that happens in the Trust Fund goes through the cash account. When the Trustees approve money for the Library a special account is set up within the Trust Fund so the Trustees can see the money is being spent appropriately. This also ensures that the money is not lost at the end of the fiscal year. 7. DISCUSSION/ACTION ITEMS 7. A. 2021-22 Spending Requests from Library. Director Kays presented the Library Board with a spending request for fiscal year 2021-2022. The request was for $40,000 ($10,000 for nonfiction books from the Kropitzer funds, $10,000 for Adult Fiction, $10,000 for eBooks, and $10,000 for DVDs and Blu-ray). President McBride suggested that throughout the year Director Kays highlights the statistics so they can get a better understanding of how their investment is helping the community and what the community is demanding of the collection. MOTION: (Garner/Borba, 4-0) To approve the 2021-2022 Spending Request with the understanding that in the future more time will be spent analyzing the different categories. 7. B. Library Trust Fund Cash Account report Director Kays reviewed the memo included in the board packet. This item was discussed as part of the Treasurers Report. Going forward the General Ledger will be included in the monthly board packet. 7. C. Treasurer Kelly’s January 25, 2021 memo regarding Library Trust Fund: President McBride gave the report. Included in the packet was Library Foundations investment policy. The next step is to decide if this is the direction the Library Board wants to go in and if so, identify the next steps to do so. The first steps might be having a conversation with the City and getting more organized around the Board responsibilities. President McBride requested this item be moved to the beginning of the agenda for the next meeting. Trustee Borba said that if the Board moves forward with this, he suggested leaving a percentage of money with the City for operational use. He also suggested the Board might want to bring someone from the outside to sit on a finance committee to provide guidance. President McBride will reach out to the Finance Director to set up a meeting. 7. D. Certificate of Appreciation-David Kelly President McBride thanked Treasurer Kelly for his service on the Library Board. Library Board of Trustees, Sept. 1, 2021, pg. 6 DRAFT Board of Library Trustees Minutes: June 2, 2021 3 7. E. Discussion about vacant Treasurer position Postponed until all Board positions are filled. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 9. ADJOURNMENT The June meeting adjourned at 7:20 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Sept. 1, 2021, pg. 7 LIBRARY STATISTICS July 2021 July 2020 %CHANGE MATERIALS CHECKED OUT (Total)27,001 12,490 116% Print 12,305 3,992 208% Media 8,552 3,105 175% Electronics 21 0 - Other (Downloadable & In-house)6,123 5,393 14% LIBRARY CARD REGISTRATIONS (Total)201 111 81% Palm Springs Resident 108 60 80% California Resident 90 51 76% Out of State and/or Fee Cards 3 0 - DOOR COUNT (Main) 7,287 0 - DOOR COUNT (WMML)1,218 0 - PUBLIC COMPUTER SESSIONS (Main)1,313 2 65550% PUBLIC COMPUTER SESSIONS (WMML)120 0 - WiFi COMPUTER SESSIONS (Main)959 137 600% WiFi COMPUTER SESSIONS (WMML)77 28 175% NO. OF PASSPORTS PROCESSED 8 0 - IN-PERSON PROGRAMMING (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - IN-PERSON PROGRAM ATTENDANCE (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - LIVE-VIRTUAL PROGRAMMING (Total)4 3 - Pre-School 0 2 - School Age 0 0 - Family 0 1 - Teen 0 0 - Adult 4 0 - LIVE-VIRTUAL ATTENDANCE (Total)45 14 - Pre-School 0 6 - School Age 0 0 - Family 0 8 - Teen 0 0 - Adult 45 0 - PRERECORDED PROGRAMMING (Total)22 0 - Pre-School 7 0 - School Age 4 0 - Family 3 0 - Teen 4 0 - Adult 4 0 - ON-DEMAND VIEWS (Total)530 307 73% Pre-School 145 135 7% School Age 132 0 - Family 49 172 -72% Teen 95 0 - July 2021 vs. July 2020 Library Board of Trustees, Sept. 1, 2021, pg. 8 Adult 109 0 - SELF-DIRECTED ACTIVITIES (Total)12 0 - Pre-School 3 0 - School Age 3 0 - Family 0 0 - Teen 3 0 - Adult 3 0 - SELF-DIRECTED ACTIVITIES COMPLETED (Total)306 0 - Pre-School 43 0 - School Age 213 0 - Family 0 0 - Teen 25 0 - Adult 25 0 - Library Board of Trustees, Sept. 1, 2021, pg. 9 LIBRARY STATISTICS 2021 2020 %CHANGE MATERIALS CHECKED OUT (Total)23,985 12,230 164% Print 11,332 3,894 191% Media 7,214 3,127 131% Electronics 9 0 - Other (Downloadable & In-house)5,430 5,209 4% LIBRARY CARD REGISTRATIONS (Total)270 104 160% Palm Springs Resident 134 61 120% California Resident 134 43 212% Out of State and/or Fee Cards 2 0 - DOOR COUNT (Main) 7,650 0 - DOOR COUNT (WMML)0 0 0% PUBLIC COMPUTER SESSIONS (Main)1,051 0 - PUBLIC COMPUTER SESSIONS (WMML)0 0 - WiFi COMPUTER SESSIONS (Main)1,057 141 -27% WiFi COMPUTER SESSIONS (WMML)8 11 -27% PROGRAM ATTENDANCE 0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - NO.OF PROGRAMS (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - VIRTUAL PROGRAMMING (Total)22 0 - Pre-School 6 0 - School Age 3 0 - Family 2 0 - Teen 3 0 - Adult 8 0 - LIVE ATTENDANCE (Total)71 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 71 0 - ON-DEMAND VIEWING (Total)671 0 - Pre-School 167 0 - School Age 173 0 - Family 54 0 - Teen 103 0 - Adult 174 0 - VOLUNTEER HOURS 0 0 - ILL REQUESTS FROM OTHER LIBRARIES 100 0 - NO. OF DAYS OPEN (Main)26 0 - NO. OF DAYS OPEN (WMML)0 0 - NO. OF PASSPORTS PROCESSED 0 n/a - PHOTOS 0 n/a - June 2021 vs. June 2020 Library Board of Trustees, Sept. 1, 2021, pg. 10 DATE DONOR AMOUNT 12/9/2020 CASH DONATION 16.50$ 12/22/2020 JANE AND RUSSELL GREENE 100.00$ 12/22/2020 RENEE GLICKMAN 25.00$ 3/18/2021 ALPHA DELTA KAPPA 100.00$ 3/18/2021 ELAINE MEYERHOFFER 50.00$ 3/31/2021 RICHARD AND ANNE RHYME 50.00$ 4/13/2021 ALAN CISEK 150.00$ 6/24/2021 BARBARA MAUGHAN 250.00$ TOTAL 741.50$ PALM SPRINGS PUBLIC LIBRARY 2020-21 DONATIONS LAST UPDATED JUNE 24, 2021 Library Board of Trustees, Sept. 1, 2021, pg. 11 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org June 24, 2021 Barbara Maughan Dear Ms. Maughan, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you very much for your May 31, 2021 contribution to the Library of $250.00. Without the generous support of donors, the Palm Springs Public Library would not be able to offer all that we do. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, Sept. 1, 2021, pg. 12 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 07/12/21CITY OF PALM SPRINGSSTATMN11TIME: 12:42:28PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 12/21FUND - 151 - LIBRARY ENDOWMENTACCOUNT - - - - - TITLE - - - - -DEBITSCREDITS11010 Cash1,797,730.6711110 Unrealized Investments.00TOTAL Cash1,797,730.67.0012120 Accounts Receivable.0012215 Accrued Interest Rec2,925.6612418 Notes Receivable72,000.00TOTAL Receivables74,925.66.0016151 Prepaid Expenses.00TOTAL Other Assets.00.00TOTAL ASSETS1,872,656.33.0021100 Accounts Payable - System.0021112 Sales Tax Payable.00TOTAL Accounts Payable.00.0021201 Accrued Wages Payable.00TOTAL Wages Payable.00.0023287 Deposits Payable.00TOTAL Other Liabilities.00.00TOTAL LIABILITIES.00.0029306 Budgeted Transfers-Out.0029322 Transfers to Other Funds.0029341 Reserves for Encumbrances.0029342 Resrv for Continuing Appr.0029348 RESERVE FOR LIB ENDOWMENT.00TOTAL Fund Balance201,308.36 2,073,964.69TOTAL EQUITIES201,308.36 2,073,964.69TOTAL LIBRARY ENDOWMENT2,073,964.69 2,073,964.69TOTAL REPORT2,073,964.69 2,073,964.69RUN DATE 07/12/21 TIME 12:42:28SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, Sept. 1, 2021, pg. 1312th month of Fiscal Year 2021 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 07/12/21 CITY OF PALM SPRINGS AUDIT41TIME: 12:43:15 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 12/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 09/30/20 19-3 4674 16,374.96 FY21 Q1 INTEREST ALLOCS TOTAL PERIOD 3 .00 16,374.96 .00 -16,374.96 10/31/20 19-4 4725 8,093.07 CORRECT FY21 Q1 INT ALLOC 10/31/20 19-4 4723 -16,374.96 RVRSE FY21 Q1 INT ALLOC TOTAL PERIOD 4 .00 -8,281.89 .00 -8,093.07 01/01/21 19-7 5046 3,076.39 FY21 Q2 INTEREST ALLOCS TOTAL PERIOD 7 .00 3,076.39 .00 -11,169.46 03/31/21 19-9 5365 4,052.59 FY21 Q3 INTEREST ALLOCS TOTAL PERIOD 9 .00 4,052.59 .00 -15,222.05 TOTAL INTEREST INCOME .00 15,222.05 .00 -15,222.05 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 15,222.05 .00 -15,222.05 TOTAL DEPARTMENT - .00 15,222.05 .00 -15,222.05 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 15,222.05 .00 -15,222.05 TOTAL FUND - LIBRARY ENDOWMENT .00 15,222.05 .00 -15,222.05TOTAL REPORT .00 15,222.05 .00 -15,222.05* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 14 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 07/12/21 CITY OF PALM SPRINGS EXPSTA11TIME: 12:44:10 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and orgn.orgn1=’50’ and orgn.orgn2=’2752’ACCOUNTING PERIOD: 12/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENT FUNCTION-50 LIBRARY DEPARTMENT-2752 LIBRARY TRUST 1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD42195 SPECIAL DEPT SUPPLIES 52.81 .00 .00 .00 52.81 .0042530 DUES & SUBSCRIPTIONS 3,750.00 .00 .00 .00 3,750.00 .0044051 FRIENDS OF THE LIBRARY .00 -239.00 .00 .00 .00 .00 TOTAL MTRLS, SUPPLIES & SVCS 3,802.81 -239.00 .00 .00 3,802.81 .0050004 FUTURE LIBRARY PROJECTS 1,536,895.59 .00 .00 .00 1,536,895.59 .0051026 TRUST FUND BOOKS 53,282.22 7,849.43 12,248.60 37,751.40 3,282.22 93.8451031 KROPITZER TRUST DONATION 206,665.74 .00 .00 .00 206,665.74 .0051036 WELWOOD PATIO 147,308.36 .00 12,762.14 134,546.22 .00 100.0051040 PR LIBRARY CAMPAIGN 8,263.46 .00 .00 3,000.00 5,263.46 36.30 TOTAL CAPITAL 1,952,415.37 7,849.43 25,010.74 175,297.62 1,752,107.01 10.26 TOTAL LIBRARY TRUST 1,956,218.18 7,610.43 25,010.74 175,297.62 1,755,909.82 10.24 TOTAL LIBRARY 1,956,218.18 7,610.43 25,010.74 175,297.62 1,755,909.82 10.24 TOTAL LIBRARY ENDOWMENT 1,956,218.18 7,610.43 25,010.74 175,297.62 1,755,909.82 10.24TOTAL REPORT 1,956,218.18 7,610.43 25,010.74 175,297.62 1,755,909.82 10.24Library Board of Trustees, Sept. 1, 2021, pg. 15 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 07/12/21 CITY OF PALM SPRINGS AUDIT21TIME: 12:44:59 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/21 THRU 12/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 20,454.32 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -1,545,441.27 CORRECT CO 19-20 TO 20-21 11/24/20 25-5 111003B -30,000.00 PURCHASE BOOKS 03/04/21 13-9 1,000.00 02-02 01B FUTR LIB PRJS TOTAL FUTURE LIBRARY PROJECTS 1,536,895.59 .00 .00 1,536,895.59 TOTAL 1ST SUBTOTAL - CAPITAL 1,536,895.59 .00 .00 1,536,895.59 TOTAL DEPARTMENT - LIBRARY TRUST 1,536,895.59 .00 .00 1,536,895.59 TOTAL FUNCTION - LIBRARY 1,536,895.59 .00 .00 1,536,895.59 TOTAL FUND - LIBRARY ENDOWMENT 1,536,895.59 .00 .00 1,536,895.59TOTAL REPORT 1,536,895.59 .00 .00 1,536,895.59* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 16 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 07/12/21 CITY OF PALM SPRINGS EXPSTA11TIME: 12:45:38 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 12/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 898,575.27 70,808.11 .00 859,119.31 39,455.96 95.6140008 EX SALARY OFFSET -15,891.12 .00 .00 .00 -15,891.12 .0040050 VACATION/SICK CONVERSION .00 .00 .00 15,738.56 -15,738.56 .0040200 TEMPORARY EMPLOYEES 45,400.00 .00 .00 .00 45,400.00 .0040800 OVERTIME 422.45 .00 .00 422.45 .00 100.0041110 MED INSURANCE WITHDRAWAL .00 150.00 .00 2,250.00 -2,250.00 .0041210 EDUC/CERT/LICENSE 26,053.81 .00 .00 .00 26,053.81 .0041230 BILINGUAL 8,513.25 .00 .00 .00 8,513.25 .0041450 TELECOMMUNICATION ALLOWA 1,500.00 106.09 .00 532.18 967.82 35.4841600 PERS CONTRIBUTIONS 335,067.24 24,219.82 .00 311,870.82 23,196.42 93.0841620 PERS - POB 36,600.00 9,150.00 .00 36,600.00 .00 100.0041700 MEDICARE TAX 13,495.91 1,013.26 .00 13,382.34 113.57 99.1641900 FRINGE BENEFITS 248,625.00 16,006.21 .00 188,672.94 59,952.06 75.8941920 WORKERS COMPENSATION 61,700.00 15,425.00 .00 61,700.00 .00 100.0041930 RHS HEALTH BENEFIT 11,700.00 875.00 .00 10,950.00 750.00 93.5941940 RETIREE HEALTH BENEFIT 112,200.00 28,050.00 .00 112,200.00 .00 100.00 TOTAL PERSONNEL COSTS 1,783,961.81 165,803.49 .00 1,613,438.60 170,523.21 90.4442010 GAS AND OIL (HEAT) 5,000.00 14.79 .00 3,628.73 1,371.27 72.5742015 COMMUNICATIONS 12,000.00 .00 .00 4,748.44 7,251.56 39.5742100 OFFICE SUPPLIES 7,000.00 1,962.63 622.68 6,806.09 -428.77 106.1342115 POSTAGE 1,000.00 .00 .00 .00 1,000.00 .0042195 SPECIAL DEPT SUPPLIES 15,000.00 153.63 1,624.55 12,058.56 1,316.89 91.2242490 NON CAPITAL EQUIPMENT 18,677.77 .00 16,719.51 1,073.38 884.88 95.2642530 DUES & SUBSCRIPTIONS 3,300.00 750.00 .00 2,062.00 1,238.00 62.4842570 PRINTING & PUBLISHING 5,500.00 .00 .00 191.20 5,308.80 3.4842580 ELECTRONIC DATABASES 58,364.00 2,800.00 .00 56,717.70 1,646.30 97.1842900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 .00 884.00 116.00 88.4042920 PC/HARD/SOFTWARE MAINT 103,150.00 10,193.84 5,229.53 97,323.82 596.65 99.4243200 CONTRACTUAL SERVICES 1,000.00 .00 .00 .00 1,000.00 .0044000 BOOKS 62,400.46 64.86 6,297.75 56,102.71 .00 100.0044010 MAGAZINES & PUBLICATIONS 1,000.00 .00 .00 450.95 549.05 45.1044020 AUDIO VISUAL MATERIALS 55,000.00 2,279.27 5,681.91 49,318.09 .00 100.0044040 CONTRACTUAL CATALOGING 31,000.00 .00 .00 30,107.88 892.12 97.1244050 LIBRARY SPECIAL CHARGES 6,999.78 .00 382.50 3,737.61 2,879.67 58.8644051 FRIENDS OF THE LIBRARY 395.75 239.00 .00 295.75 100.00 74.7345520 ADVERTISING 3,400.00 .00 3,000.00 378.00 22.00 99.35 TOTAL MTRLS, SUPPLIES & SVCS 391,187.76 18,458.02 39,558.43 325,884.91 25,744.42 93.4249000 INSURANCE 73,200.00 18,300.00 .00 73,200.00 .00 100.0049040 FACILITIES MAINT SERVICE 116,600.00 29,150.00 .00 116,600.00 .00 100.0049070 BENEFITS ADMIN 11,600.00 2,900.00 .00 11,600.00 .00 100.00 TOTAL SPECIAL CHARGES 201,400.00 50,350.00 .00 201,400.00 .00 100.00 TOTAL LIBRARY 2,376,549.57 234,611.51 39,558.43 2,140,723.51 196,267.63 91.74Library Board of Trustees, Sept. 1, 2021, pg. 17 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 07/12/21 CITY OF PALM SPRINGS EXPSTA11TIME: 12:45:38 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 12/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND FUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4900 SPECIAL CHARGES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY 2,376,549.57 234,611.51 39,558.43 2,140,723.51 196,267.63 91.74 TOTAL GENERAL FUND 2,376,549.57 234,611.51 39,558.43 2,140,723.51 196,267.63 91.74TOTAL REPORT 2,376,549.57 234,611.51 39,558.43 2,140,723.51 196,267.63 91.74Library Board of Trustees, Sept. 1, 2021, pg. 18 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 08/18/21CITY OF PALM SPRINGSSTATMN11TIME: 15:38:01PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 13/21FUND - 151 - LIBRARY ENDOWMENTACCOUNT - - - - - TITLE - - - - -DEBITSCREDITS11010 Cash1,785,132.7411110 Unrealized Investments.00TOTAL Cash1,785,132.74.0012120 Accounts Receivable25.9512215 Accrued Interest Rec.0012418 Notes Receivable70,000.00TOTAL Receivables70,025.95.0016151 Prepaid Expenses.00TOTAL Other Assets.00.00TOTAL ASSETS1,855,158.69.0021100 Accounts Payable - System.0021112 Sales Tax Payable.00TOTAL Accounts Payable.00.0021201 Accrued Wages Payable.00TOTAL Wages Payable.00.0023287 Deposits Payable.00TOTAL Other Liabilities.00.00TOTAL LIABILITIES.00.0029306 Budgeted Transfers-Out.0029322 Transfers to Other Funds.0029341 Reserves for Encumbrances.0029342 Resrv for Continuing Appr.0029348 RESERVE FOR LIB ENDOWMENT.00TOTAL Fund Balance201,308.36 2,056,467.05TOTAL EQUITIES201,308.36 2,056,467.05TOTAL LIBRARY ENDOWMENT2,056,467.05 2,056,467.05TOTAL REPORT2,056,467.05 2,056,467.05RUN DATE 08/18/21 TIME 15:38:01SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, Sept. 1, 2021, pg. 1913th month of 2021 (extra period to close books) SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 15:38:42 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME 151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 09/30/20 19-3 4674 16,374.96 FY21 Q1 INTEREST ALLOCS TOTAL PERIOD 3 .00 16,374.96 .00 -16,374.96 10/31/20 19-4 4725 8,093.07 CORRECT FY21 Q1 INT ALLOC 10/31/20 19-4 4723 -16,374.96 RVRSE FY21 Q1 INT ALLOC TOTAL PERIOD 4 .00 -8,281.89 .00 -8,093.07 01/01/21 19-7 5046 3,076.39 FY21 Q2 INTEREST ALLOCS TOTAL PERIOD 7 .00 3,076.39 .00 -11,169.46 03/31/21 19-9 5365 4,052.59 FY21 Q3 INTEREST ALLOCS TOTAL PERIOD 9 .00 4,052.59 .00 -15,222.05 06/30/21 19-12 5645 1,537.86 FY21 Q4 INTEREST ALLOCS TOTAL PERIOD 12 .00 1,537.86 .00 -16,759.91 06/30/21 19-13 5651 -2,925.66 REVRS PY ACCRUED INTEREST TOTAL PERIOD 13 .00 -2,925.66 .00 -13,834.25 TOTAL INTEREST INCOME .00 13,834.25 .00 -13,834.25 TOTAL 1ST SUBTOTAL - USE OF MONEY .00 13,834.25 .00 -13,834.25 TOTAL DEPARTMENT - .00 13,834.25 .00 -13,834.25 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 13,834.25 .00 -13,834.25* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 20 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 15:38:42 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME TOTAL FUND - LIBRARY ENDOWMENT .00 13,834.25 .00 -13,834.25TOTAL REPORT .00 13,834.25 .00 -13,834.25* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 21 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 16:01:46 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’37105’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE37105 CONTRIB NON-GOVT SOURCES 151-2 - LIBRARY ENDOWMENT37105 CONTRIB NON-GOVT SOURCES .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 08/24/20 19-2 4437 -10,000.00 LIBR FNDN NOTES REC PYMNT 08/24/20 24-2 10,000.00 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 2 .00 .00 .00 .00 12/22/20 24-6 125.00 .00 CASH RECEIPTS INTERFACE 12/31/20 24-6 1,000.00 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 6 .00 1,125.00 .00 -1,125.00 02/02/21 14-8 1,000.00 02-02 01B FUT LIB PRJ-LJ 02/23/21 24-8 2,000.00 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 8 1,000.00 2,000.00 .00 -2,125.00 03/18/21 19-9 5245 -318.01 POST CORRECT DEP 3/18/21 03/18/21 24-9 483.00 .00 CASH RECEIPTS INTERFACE 03/31/21 24-9 2,050.00 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 9 .00 2,214.99 .00 -4,339.99 04/14/21 24-10 150.00 .00 CASH RECEIPTS INTERFACE 04/29/21 19-10 5399 -2,000.00 RECLASS LOAN PAYMENT TOTAL PERIOD 10 .00 -1,850.00 .00 -2,489.99 05/03/21 24-11 2,000.00 .00 CASH RECEIPTS INTERFACE 05/13/21 19-11 5424 -2,000.00 RECLASS PMT FRM LIBRY FDT 05/18/21 24-11 2,000.00 .00 CASH RECEIPTS INTERFACE 05/26/21 19-11 5467 -4,000.00 RECLASS PYMTS TO NOTE REC TOTAL PERIOD 11 .00 -2,000.00 .00 -489.99* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 22 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 16:01:46 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’37105’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE37105 CONTRIB NON-GOVT SOURCES (cont’d) 06/16/21 24-12 2,000.00 .00 CASH RECEIPTS INTERFACE 06/28/21 24-12 250.00 .00 CASH RECEIPTS INTERFACE 06/30/21 19-12 16 -2,000.00 REALLOC NP PYMENT 6.16.21 TOTAL PERIOD 12 .00 250.00 .00 -739.99 06/30/21 19-13 13 25.95 ACR 6/21 RVN 7/21 ACTV TOTAL PERIOD 13 .00 25.95 .00 -765.94 TOTAL CONTRIB NON-GOVT SOURCES 1,000.00 1,765.94 .00 -765.94 TOTAL 1ST SUBTOTAL - MISC 1,000.00 1,765.94 .00 -765.94 TOTAL DEPARTMENT - 1,000.00 1,765.94 .00 -765.94 TOTAL FUNCTION - SPECIAL REVENUE FUNDS 1,000.00 1,765.94 .00 -765.94 TOTAL FUND - LIBRARY ENDOWMENT 1,000.00 1,765.94 .00 -765.94TOTAL REPORT 1,000.00 1,765.94 .00 -765.94* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 23 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 16:01:31 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’37505’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE37505 UNRESTRICTED DONATIONS 151-2 - LIBRARY ENDOWMENT37505 UNRESTRICTED DONATIONS .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 12/09/20 24-6 16.50 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 6 .00 16.50 .00 -16.50 TOTAL UNRESTRICTED DONATIONS .00 16.50 .00 -16.50 TOTAL 1ST SUBTOTAL - DONATIONS .00 16.50 .00 -16.50 TOTAL DEPARTMENT - .00 16.50 .00 -16.50 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 16.50 .00 -16.50 TOTAL FUND - LIBRARY ENDOWMENT .00 16.50 .00 -16.50TOTAL REPORT .00 16.50 .00 -16.50* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 24 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT41TIME: 16:00:55 REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’34510’ACCOUNTING PERIODS: 1/21 THRU 13/21 (INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENT CUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGET RECEIPTS RECEIVABLES DESCRIPTION BALANCE34510 FRIENDS OF THE LIBRARY 151-2 - LIBRARY ENDOWMENT34510 FRIENDS OF THE LIBRARY .00 .00 .00 BEGINNING BALANCE 07/06/20 12-1 .00 POSTED FROM BUDGET SYSTEM TOTAL PERIOD 1 .00 .00 .00 .00 11/23/20 24-5 176.25 .00 CASH RECEIPTS INTERFACE TOTAL PERIOD 5 .00 176.25 .00 -176.25 12/01/20 24-6 26.25 .00 CASH RECEIPTS INTERFACE 12/02/20 24-6 17.00 .00 CASH RECEIPTS INTERFACE 12/09/20 24-6 76.25 .00 CASH RECEIPTS INTERFACE 12/16/20 14-6 176.25 BA121607B TOTAL PERIOD 6 176.25 119.50 .00 -119.50 02/25/21 14-8 119.50 02-25 01B FRIENDS OF LIB 02/25/21 19-8 5124 -295.75 RECALSS LIBRY EMDWMNT 02/25/21 14-8 119.50 02-25 01B FRIENDS OF LIB 02/25/21 14-8 -119.50 02-25 01B FRIENDS OF LIB 02/25/21 14-8 -295.75 02-25 02B ZERO OUT ACCNT TOTAL PERIOD 8 -176.25 -295.75 .00 .00 05/13/21 24-11 736.75 .00 CASH RECEIPTS INTERFACE 05/26/21 19-11 5466 -736.75 RECLASS LIBRARY DEPOSITS TOTAL PERIOD 11 .00 .00 .00 .00 TOTAL FRIENDS OF THE LIBRARY .00 .00 .00 .00 TOTAL 1ST SUBTOTAL - CHARGES FOR SERVICES .00 .00 .00 .00 TOTAL DEPARTMENT - .00 .00 .00 .00 TOTAL FUNCTION - SPECIAL REVENUE FUNDS .00 .00 .00 .00 TOTAL FUND - LIBRARY ENDOWMENT .00 .00 .00 .00* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 25 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE42195 SPECIAL DEPT SUPPLIES 151-50-2752-2752 - LIBRARY TRUST42195 SPECIAL DEPT SUPPLIES .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 52.81 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 52.81 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -52.81 CORRECT CO 19-20 TO 20-21 TOTAL SPECIAL DEPT SUPPLIES 52.81 .00 .00 52.8142530 DUES & SUBSCRIPTIONS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 3,750.00 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 3,750.00 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -3,750.00 CORRECT CO 19-20 TO 20-21 TOTAL DUES & SUBSCRIPTIONS 3,750.00 .00 .00 3,750.0043220 CONTRACTUAL LEGAL SERVICE .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL CONTRACTUAL LEGAL SERVICE .00 .00 .00 .0043880 SPECIAL PROGRAMS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL SPECIAL PROGRAMS .00 .00 .00 .0044051 FRIENDS OF THE LIBRARY .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 300.00 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 300.00 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -300.00 CORRECT CO 19-20 TO 20-21 07/27/20 13-1 -200.00 CARRYOVER 19-20 TO 20-21 12/16/20 13-6 176.25 BA121607B 12/23/20 21-6 1116699 24212 FRIENDS OF THE P 176.25 .00 DAILY BOOK SALES 02/25/21 13-8 -395.75 02-25 03B TRF TO 001 02/25/21 13-8 119.50 02/25 02B FRIENDS OF LIBR* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 26 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE44051 FRIENDS OF THE LIBRARY (cont’d) 02/25/21 19-8 5124 -176.25 RECALSS LIBRY EMDWMNT 03/04/21 19-9 5244 119.50 FRIENDS OF LIB DEC 20 PYM 03/04/21 21-9 1117638 24212 FRIENDS OF THE P 119.50 .00 DAILY BOOK SALES 06/15/21 19-12 5549 -239.00 RELCAS LIBRARY ENDOWMENT TOTAL FRIENDS OF THE LIBRARY .00 .00 .00 .00 TOTAL 1ST SUBTOTAL - MTRLS, SUPPLIES & SVCS 3,802.81 .00 .00 3,802.8150004 FUTURE LIBRARY PROJECTS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 1,545,441.27 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 20,454.32 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -1,545,441.27 CORRECT CO 19-20 TO 20-21 11/24/20 25-5 111003B -30,000.00 PURCHASE BOOKS 03/04/21 13-9 1,000.00 02-02 01B FUTR LIB PRJS TOTAL FUTURE LIBRARY PROJECTS 1,536,895.59 .00 .00 1,536,895.5951022 LIBRARY SORTING EQUIP .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL LIBRARY SORTING EQUIP .00 .00 .00 .0051023 MAIN LIBRARY RENOVATION .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL MAIN LIBRARY RENOVATION .00 .00 .00 .0051024 WELWOOD INTERIOR DESIGN .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL WELWOOD INTERIOR DESIGN .00 .00 .00 .0051025 SUN SHADE .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL SUN SHADE .00 .00 .00 .00* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 27 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 3DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d)51026 TRUST FUND BOOKS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 13,282.22 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 13,282.22 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -13,282.22 CORRECT CO 19-20 TO 20-21 11/24/20 25-5 BA111002 5,000.00 BOOK PURCHASE 11/24/20 25-5 111003B 30,000.00 PURCHASE BOOKS 01/21/21 18-7 00210054-01 P1512 OVERDRIVE INC 10,000.00 FY 20/21 01/21/21 18-7 00210055-01 P3284 MIDWEST TAPE INC 20,000.00 FY 20/21 01/25/21 18-7 00210057-01 04465 BRODART CO 5,000.00 FY 20/21 02/10/21 17-8 00210748-01 P1512 OVERDRIVE INC 10,000.00 AUDIOBOOKS 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 228.26 -228.26 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 248.94 -248.94 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 236.54 -236.54 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 251.70 -251.70 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 75.59 -75.59 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 285.58 -285.58 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 87.34 -87.34 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 302.80 -302.80 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 51.82 -51.82 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 322.08 -322.08 C#2000019401 02/18/21 21-8 00210055-01 1117450 P3284 MIDWEST TAPE INC 331.50 -331.50 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 194.60 -194.60 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 174.55 -174.55 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 195.66 -195.66 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 46.91 -46.91 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 231.31 -231.31 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 116.15 -116.15 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 349.43 -349.43 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 103.64 -103.64 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 34.32 -34.32 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 233.62 -233.62 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 70.36 -70.36 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 183.53 -183.53 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 55.92 -55.92 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 103.43 -103.43 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 142.54 -142.54 C#2000019401 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 28 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 4DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d) 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 49.36 -49.36 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 285.66 -285.66 C#2000019401 03/04/21 21-9 00210055-01 1117678 P3284 MIDWEST TAPE INC 97.08 -97.08 C#2000019401 03/04/21 21-9 00210748-01 1117687 P1512 OVERDRIVE INC 10,000.00 -10,000.00 CUST ID#1530-0001 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 114.91 -114.91 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 53.34 -53.34 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 53.46 -53.46 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 21.00 -21.00 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 176.22 -176.22 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 92.61 -92.61 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 64.11 -64.11 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 324.44 -324.44 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 275.39 -275.39 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 146.97 -146.97 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 128.96 -128.96 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 64.83 -64.83 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 508.90 -508.90 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 153.88 -153.88 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 77.73 -77.73 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 28.10 -28.10 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 19.36 -19.36 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 27.55 -27.55 C#2000019401 03/18/21 21-9 00210055-01 1117927 P3284 MIDWEST TAPE INC 46.62 -46.62 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 30.01 -30.01 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 39.57 -39.57 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 317.76 -317.76 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 139.14 -139.14 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 132.50 -132.50 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 108.69 -108.69 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 19.36 -19.36 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 04/01/21 21-10 00210055-01 1118168 P3284 MIDWEST TAPE INC 57.29 -57.29 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 265.86 -265.86 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 241.58 -241.58 C#2000019401 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 29 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 5DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d) 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 38.42 -38.42 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 30.01 -30.01 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 87.46 -87.46 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 61.39 -61.39 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 70.80 -70.80 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 105.80 -105.80 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 135.76 -135.76 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 69.67 -69.67 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 208.72 -208.72 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 163.11 -163.11 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 422.18 -422.18 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 26.07 -26.07 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 226.55 -226.55 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 155.31 -155.31 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 186.39 -186.39 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 43.63 -43.63 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 107.43 -107.43 C#2000019401 04/15/21 21-10 00210055-01 1118385 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 04/29/21 18-10 00210057-01 04465 BRODART CO -5,000.00 FY 20/21 04/29/21 18-10 00210057-01 04465 BRODART CO 5,000.00 FY 20/21 04/29/21 18-10 00210318-01 04276 ESGIL LLC .00 BLANKET PO 20 21 04/29/21 18-10 00210411-01 P05451 WEST COAST CODE .00 BPO 20/21 04/29/21 18-10 00210412-01 P01287 BUREAU VERITAS N .00 BPO 20/21 05/10/21 25-11 05-03 07 5,000.00 BA 05-03 07B BOOK PURCH 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 17.72 -17.72 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 157.56 -157.56 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 144.80 -144.80 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 40.36 -40.36 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 86.15 -86.15 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 17.88 -17.88 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 21.98 -21.98 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 38.33 -38.33 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 57.78 -57.78 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 26.13 -26.13 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 251.07 -251.07 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 116.45 -116.45 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 129.77 -129.77 C#2000019401 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 30 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 6DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d) 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 171.19 -171.19 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 512.50 -512.50 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 444.37 -444.37 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 95.49 -95.49 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 49.87 -49.87 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 57.78 -57.78 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 111.89 -111.89 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 117.02 -117.02 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 158.87 -158.87 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 113.15 -113.15 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 229.04 -229.04 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 61.60 -61.60 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 30.23 -30.23 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 34.11 -34.11 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 115.99 -115.99 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 46.89 -46.89 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 105.79 -105.79 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 178.91 -178.91 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 224.07 -224.07 C#2000019401 05/13/21 21-11 00210055-01 1118874 P3284 MIDWEST TAPE INC 170.66 -170.66 C#2000019401 05/13/21 21-11 00210057-01 1118798 04465 BRODART CO 313.19 -313.19 A# 755797 05/13/21 21-11 00210057-01 1118798 04465 BRODART CO 399.71 -399.71 A# 755797 05/13/21 21-11 00210057-01 1118798 04465 BRODART CO 277.56 -277.56 A# 755797 05/13/21 21-11 00210057-01 1118798 04465 BRODART CO 71.11 -71.11 A# 755797 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 76.47 -76.47 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 104.27 -104.27 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 38.42 -38.42 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 362.77 -362.77 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 53.08 -53.08 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 111.85 -111.85 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 37.40 -37.40 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 13.62 -13.62 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 34.81 -34.81 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 85.16 -85.16 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 35.75 -35.75 C#2000019401 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 31 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 7DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d) 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 63.05 -63.05 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 114.80 -114.80 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 42.43 -42.43 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 91.71 -91.71 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 24.17 -24.17 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 90.53 -90.53 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 43.62 -43.62 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 86.50 -86.50 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 83.69 -83.69 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 54.28 -54.28 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 30.01 -30.01 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 87.63 -87.63 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 38.09 -38.09 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 61.34 -61.34 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 149.13 -149.13 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 152.69 -152.69 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 25.91 -25.91 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 30.01 -30.01 C#2000019401 05/27/21 21-11 00210055-01 1119108 P3284 MIDWEST TAPE INC 30.23 -30.23 C#2000019401 05/27/21 21-11 00210057-01 1119038 04465 BRODART CO 286.60 -286.60 A# 755797 05/27/21 21-11 00210057-01 1119038 04465 BRODART CO 430.64 -430.64 A# 755797 05/27/21 21-11 00210057-01 1119038 04465 BRODART CO 411.23 -411.23 A# 755797 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 31.54 -31.54 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 27.27 -27.27 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 22.80 -22.80 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 46.08 -46.08 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 29.90 -29.90 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 119.40 -119.40 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 80.25 -80.25 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 30.23 -30.23 C#2000019401 06/10/21 21-12 00210055-01 1119309 P3284 MIDWEST TAPE INC 58.82 -58.82 C#2000019401 06/15/21 18-12 00210057-01 04465 BRODART CO -2,809.96 FY 20/21 06/15/21 18-12 00210057-01 04465 BRODART CO 2,809.96 FY 20/21 06/15/21 18-12 00210119-01 01411 DESERT FIRE EXTI .00 FY 20/21 06/15/21 18-12 00210122-01 4374 HORIZON LIGHTING .00 FY 20/21 06/15/21 18-12 00210341-01 05299 PATTON DOOR AND .00 FY 20/21 06/22/21 18-12 00210057-01 04465 BRODART CO -2,809.96 FY 20/21 06/22/21 18-12 00210057-01 04465 BRODART CO 7,809.96 FY 20/21 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 125.21 -125.21 C#2000019401 * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 32 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 8DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51026 TRUST FUND BOOKS (cont’d) 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 26.73 -26.73 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 338.13 -338.13 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 70.00 -70.00 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 38.09 -38.09 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 9.96 -9.96 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 83.43 -83.43 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 43.53 -43.53 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 130.06 -130.06 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 06/24/21 21-12 00210055-01 1119548 P3284 MIDWEST TAPE INC 25.81 -25.81 C#2000019401 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 389.81 -389.81 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 306.45 -306.45 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 529.57 -529.57 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 258.84 -258.84 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 2,442.08 -2,442.08 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 1,959.65 -1,959.65 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 56.94 -56.94 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 32.73 -32.73 A# 755797 06/24/21 21-12 00210057-01 1119458 04465 BRODART CO 514.31 -514.31 A# 755797 07/08/21 21-13 00210055-01 1119754 P3284 MIDWEST TAPE INC 521.72 -521.72 C#2000016401 07/08/21 21-13 00210055-01 1119754 P3284 MIDWEST TAPE INC 53.90 -53.90 C#2000019401 07/08/21 21-13 00210055-01 1119754 P3284 MIDWEST TAPE INC 29.90 -29.90 C#2000019401 07/08/21 21-13 00210055-01 1119754 P3284 MIDWEST TAPE INC 193.98 -193.98 C#2000016401 07/08/21 21-13 00210055-01 1119754 P3284 MIDWEST TAPE INC 18.43 -18.43 C#2000016401 07/08/21 21-13 00210057-01 1119684 04465 BRODART CO 27.85 -27.85 A# 755797 07/08/21 21-13 00210057-01 1119684 04465 BRODART CO 449.44 -449.44 A# 755797 07/22/21 21-13 00210055-01 1119888 P3284 MIDWEST TAPE INC 34.81 -34.81 C#2000019401 07/22/21 21-13 00210055-01 1119888 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 07/22/21 21-13 00210055-01 1119888 P3284 MIDWEST TAPE INC 21.81 -21.81 C#2000019401 TOTAL TRUST FUND BOOKS 53,282.22 39,125.05 10,874.95 3,282.2251028 WELWOOD PROJECT .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL WELWOOD PROJECT .00 .00 .00 .0051029 ACCESSING THE PAST .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL ACCESSING THE PAST .00 .00 .00 .00* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 33 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 9DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51029 ACCESSING THE PAST 51030 WELWOOD EVENTS .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL WELWOOD EVENTS .00 .00 .00 .0051031 KROPITZER TRUST DONATION .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 216,665.74 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 216,665.74 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -216,665.74 CORRECT CO 19-20 TO 20-21 11/24/20 25-5 BA111002 -5,000.00 BOOK PURCHASE 05/10/21 25-11 05-03 07 -5,000.00 BA 05-03 07B BOOK PURCH TOTAL KROPITZER TRUST DONATION 206,665.74 .00 .00 206,665.7451033 LED SIGN .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL LED SIGN .00 .00 .00 .0051035 TRUST FUND FURNITURE .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL TRUST FUND FURNITURE .00 .00 .00 .0051036 WELWOOD PATIO .00 .00 .00 BEGINNING BALANCE 07/01/20 13-1 147,308.36 PRIOR YR ENCUM-Y0201124 07/01/20 17-1 00160923-01 P01176 DAVID VOLZ DESIG .00 ENC CARRY FRWRD-Y0160923 07/01/20 17-1 00201124-01 P05351 LEONIDA BUILDERS 147,308.36 ENC CARRY FRWRD-Y0201124 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 10/01/20 21-4 00201124-01 1115438 P05351 LEONIDA BUILDERS 112,606.97 -112,606.97 CP16-02 JUL-AUG2020 11/05/20 18-5 00201124-01 P05351 LEONIDA BUILDERS -34,701.39 WELWOOD LIBARY CP 16-02 11/05/20 18-5 00201124-01 P05351 LEONIDA BUILDERS 34,701.39 WELWOOD LIBARY CP 16-02 11/25/20 21-5 00201124-01 1116304 P05351 LEONIDA BUILDERS 21,939.25 -21,939.25 CP16-02 SEP-OCT2020 12/15/20 18-6 00160923-01 P01176 DAVID VOLZ DESIG .00 LIBRARY LANDSCAPING 12/15/20 18-6 00160923-01 P01176 DAVID VOLZ DESIG .00 LIBRARY LANDSCAPING 12/23/20 21-6 00160923-01 421960 P01176 DAVID VOLZ DESIG .00 .00 LIBRARY LANDSCAPING * THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 34 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 10DATE: 08/18/21 CITY OF PALM SPRINGS AUDIT21TIME: 15:59:49 EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ACCOUNTING PERIODS: 1/21 THRU 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENT DEPARTMENT - 2752 - LIBRARY TRUST ACCOUNT CUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE51036 WELWOOD PATIO (cont’d) 07/08/21 21-13 00201124-01 1119750 P05351 LEONIDA BUILDERS 12,762.14 -12,762.14 CP16-02 JAN2021 RETEN TOTAL WELWOOD PATIO 147,308.36 147,308.36 .00 .0051037 LIBRARY FOUNDATION .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM TOTAL LIBRARY FOUNDATION .00 .00 .00 .0051039 STRATEGIC PLANNING .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 20,254.32 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 20,254.32 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -20,254.32 CORRECT CO 19-20 TO 20-21 07/27/20 13-1 -20,254.32 CARRYOVER 19-20 TO 20-21 TOTAL STRATEGIC PLANNING .00 .00 .00 .0051040 PR LIBRARY CAMPAIGN .00 .00 .00 BEGINNING BALANCE 07/06/20 11-1 .00 POSTED FROM BUDGET SYSTEM 07/23/20 13-1 8,263.46 CARRYOVER 19-20 TO 20-21 07/27/20 13-1 -8,263.46 CORRECT CO 19-20 TO 20-21 07/27/20 13-1 8,263.46 CARRYOVER 19-20 TO 20-21 07/27/20 17-1 00210328-01 P05423 GULF CALIFORNIA 3,000.00 ADVERTISING 09/17/20 21-3 00210328-01 1115212 P05423 GULF CALIFORNIA 1,000.00 -1,000.00 ADVERTISING JUL2020 09/17/20 21-3 00210328-01 1115212 P05423 GULF CALIFORNIA 1,000.00 -1,000.00 ADVERTISING AUG2020 10/15/20 21-4 00210328-01 1115646 P05423 GULF CALIFORNIA 1,000.00 -1,000.00 ADVERTISING SEP2020 TOTAL PR LIBRARY CAMPAIGN 8,263.46 3,000.00 .00 5,263.46 TOTAL 1ST SUBTOTAL - CAPITAL 1,952,415.37 189,433.41 10,874.95 1,752,107.01 TOTAL DEPARTMENT - LIBRARY TRUST 1,956,218.18 189,433.41 10,874.95 1,755,909.82 TOTAL FUNCTION - LIBRARY 1,956,218.18 189,433.41 10,874.95 1,755,909.82 TOTAL FUND - LIBRARY ENDOWMENT 1,956,218.18 189,433.41 10,874.95 1,755,909.82TOTAL REPORT 1,956,218.18 189,433.41 10,874.95 1,755,909.82* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, Sept. 1, 2021, pg. 35 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS EXPSTA11TIME: 15:59:19 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and expledgr.key_orgn=’2752’ACCOUNTING PERIOD: 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENT FUNCTION-50 LIBRARY DEPARTMENT-2752 LIBRARY TRUST 1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD42195 SPECIAL DEPT SUPPLIES 52.81 .00 .00 .00 52.81 .0042530 DUES & SUBSCRIPTIONS 3,750.00 .00 .00 .00 3,750.00 .00 TOTAL MTRLS, SUPPLIES & SVCS 3,802.81 .00 .00 .00 3,802.81 .0050004 FUTURE LIBRARY PROJECTS 1,536,895.59 .00 .00 .00 1,536,895.59 .0051026 TRUST FUND BOOKS 53,282.22 1,373.65 10,874.95 39,125.05 3,282.22 93.8451031 KROPITZER TRUST DONATION 206,665.74 .00 .00 .00 206,665.74 .0051036 WELWOOD PATIO 147,308.36 12,762.14 .00 147,308.36 .00 100.0051040 PR LIBRARY CAMPAIGN 8,263.46 .00 .00 3,000.00 5,263.46 36.30 TOTAL CAPITAL 1,952,415.37 14,135.79 10,874.95 189,433.41 1,752,107.01 10.26 TOTAL LIBRARY TRUST 1,956,218.18 14,135.79 10,874.95 189,433.41 1,755,909.82 10.24 TOTAL LIBRARY 1,956,218.18 14,135.79 10,874.95 189,433.41 1,755,909.82 10.24 TOTAL LIBRARY ENDOWMENT 1,956,218.18 14,135.79 10,874.95 189,433.41 1,755,909.82 10.24TOTAL REPORT 1,956,218.18 14,135.79 10,874.95 189,433.41 1,755,909.82 10.24Library Board of Trustees, Sept. 1, 2021, pg. 36 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 08/18/21 CITY OF PALM SPRINGS EXPSTA11TIME: 15:58:53 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and expledgr.key_orgn=’2710’ACCOUNTING PERIOD: 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 898,575.27 35,627.47 .00 894,746.78 3,828.49 99.5740008 EX SALARY OFFSET -15,891.12 .00 .00 .00 -15,891.12 .0040050 VACATION/SICK CONVERSION .00 .00 .00 15,738.56 -15,738.56 .0040200 TEMPORARY EMPLOYEES 45,400.00 .00 .00 .00 45,400.00 .0040800 OVERTIME 422.45 .00 .00 422.45 .00 100.0041110 MED INSURANCE WITHDRAWAL .00 75.00 .00 2,325.00 -2,325.00 .0041210 EDUC/CERT/LICENSE 26,053.81 .00 .00 .00 26,053.81 .0041230 BILINGUAL 8,513.25 .00 .00 .00 8,513.25 .0041450 TELECOMMUNICATION ALLOWA 1,500.00 106.09 .00 638.27 861.73 42.5541600 PERS CONTRIBUTIONS 335,067.24 12,400.34 .00 324,271.16 10,796.08 96.7841620 PERS - POB 36,600.00 .00 .00 36,600.00 .00 100.0041700 MEDICARE TAX 13,495.91 509.41 .00 13,891.75 -395.84 102.9341900 FRINGE BENEFITS 248,625.00 8,011.84 .00 196,684.78 51,940.22 79.1141920 WORKERS COMPENSATION 61,700.00 .00 .00 61,700.00 .00 100.0041930 RHS HEALTH BENEFIT 11,700.00 437.50 .00 11,387.50 312.50 97.3341940 RETIREE HEALTH BENEFIT 112,200.00 .00 .00 112,200.00 .00 100.00 TOTAL PERSONNEL COSTS 1,783,961.81 57,167.65 .00 1,670,606.25 113,355.56 93.6542010 GAS AND OIL (HEAT) 5,000.00 15.78 .00 3,644.51 1,355.49 72.8942015 COMMUNICATIONS 12,000.00 .00 .00 4,748.44 7,251.56 39.5742100 OFFICE SUPPLIES 7,000.00 622.68 .00 7,428.77 -428.77 106.1342115 POSTAGE 1,000.00 .00 .00 .00 1,000.00 .0042195 SPECIAL DEPT SUPPLIES 15,000.00 1,743.85 .00 13,802.41 1,197.59 92.0242490 NON CAPITAL EQUIPMENT 18,677.77 .00 16,719.51 1,073.38 884.88 95.2642530 DUES & SUBSCRIPTIONS 3,300.00 -750.00 .00 1,312.00 1,988.00 39.7642570 PRINTING & PUBLISHING 5,500.00 .00 .00 191.20 5,308.80 3.4842580 ELECTRONIC DATABASES 58,364.00 .00 .00 56,717.70 1,646.30 97.1842900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 .00 884.00 116.00 88.4042920 PC/HARD/SOFTWARE MAINT 103,150.00 3,181.09 .00 100,504.91 2,645.09 97.4443200 CONTRACTUAL SERVICES 1,000.00 .00 .00 .00 1,000.00 .0044000 BOOKS 62,400.46 3,464.53 2,250.33 59,567.24 582.89 99.0744010 MAGAZINES & PUBLICATIONS 1,000.00 .00 .00 450.95 549.05 45.1044020 AUDIO VISUAL MATERIALS 55,000.00 690.18 4,991.73 50,008.27 .00 100.0044040 CONTRACTUAL CATALOGING 31,000.00 .00 .00 30,107.88 892.12 97.1244050 LIBRARY SPECIAL CHARGES 6,999.78 382.50 .00 4,120.11 2,879.67 58.8644051 FRIENDS OF THE LIBRARY 3,751.70 1,537.75 .00 1,833.50 1,918.20 48.8745520 ADVERTISING 3,400.00 1,050.00 1,950.00 1,428.00 22.00 99.35 TOTAL MTRLS, SUPPLIES & SVCS 394,543.71 11,938.36 25,911.57 337,823.27 30,808.87 92.1949000 INSURANCE 73,200.00 .00 .00 73,200.00 .00 100.0049040 FACILITIES MAINT SERVICE 116,600.00 .00 .00 116,600.00 .00 100.0049070 BENEFITS ADMIN 11,600.00 .00 .00 11,600.00 .00 100.00 TOTAL SPECIAL CHARGES 201,400.00 .00 .00 201,400.00 .00 100.00 TOTAL LIBRARY 2,379,905.52 69,106.01 25,911.57 2,209,829.52 144,164.43 93.94Library Board of Trustees, Sept. 1, 2021, pg. 37 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 2DATE: 08/18/21 CITY OF PALM SPRINGS EXPSTA11TIME: 15:58:53 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and expledgr.key_orgn=’2710’ACCOUNTING PERIOD: 13/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND FUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4900 SPECIAL CHARGES PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD TOTAL LIBRARY 2,379,905.52 69,106.01 25,911.57 2,209,829.52 144,164.43 93.94 TOTAL GENERAL FUND 2,379,905.52 69,106.01 25,911.57 2,209,829.52 144,164.43 93.94TOTAL REPORT 2,379,905.52 69,106.01 25,911.57 2,209,829.52 144,164.43 93.94Library Board of Trustees, Sept. 1, 2021, pg. 38 City of Palm Springs, CA BALANCE SHEET FOR 2022 1 Report generated: 08/18/2021 17:02 User:JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account 1,493.37 1,938,404.12 151 12105 Interest Receivable .00 2,925.66 151 12300 Notes Receivable .00 90,000.00 TOTAL ASSETS 1,493.37 2,031,329.78 LIABILITIES 151 20015 Accounts Payable Other .00 -861.00 TOTAL LIABILITIES .00 -861.00 FUND BALANCE 151 29000 Fund Balance Unreseved .00 -2,028,975.41 151 29310 Revenue Control -1,493.37 -1,493.37 TOTAL FUND BALANCE -1,493.37 -2,030,468.78 TOTAL LIABILITIES + FUND BALANCE -1,493.37 -2,031,329.78 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, Sept. 1, 2021, pg. 39 NOTE: Funds have not officially rolled to new year. These are estimates only! City of Palm Springs, CA BALANCE SHEET FOR 2020 13 Report generated: 08/17/2021 14:34 User: JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,936,910.75 151 12105 Interest Receivable .00 2,925.66 151 12300 Notes Receivable .00 90,000.00 TOTAL ASSETS .00 2,029,836.41 LIABILITIES 151 20015 Accounts Payable Other .00 -861.00 TOTAL LIABILITIES .00 -861.00 FUND BALANCE 151 29000 Fund Balance Unreseved 62,430.16 -2,028,975.41 151 29310 Revenue Control 40,223.31 .00 151 29315 Expenditure Control -102,653.47 .00 151 29320 Budgetary FB Unreserved -2,146,947.85 .00 151 29325 Estimated Revenue -6,023.80 .00 151 29330 Appropriations 2,152,971.65 .00 TOTAL FUND BALANCE .00 -2,028,975.41 TOTAL LIABILITIES + FUND BALANCE .00 -2,029,836.41 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, Sept. 1, 2021, pg. 40 LIBRARY ACCOUNT INQUIRY 08/18/21 FORMERLY EXPENDITURE STATUS REPORT FUND ORG OBJECT DESCRIPTION NY_ORIGINAL_BUD NY_REVISED_BUD NY_MEMO_BAL NY_ENCUMB NY_REQ NY_REMAIN_BUD NY_PCT_USED 100 1004000 40000 Salaries, Full Time 1,086,091.85$ 1,093,091.85$ -$ -$ -$ 1,093,091.85$ 0.00 100 1004000 40002 Salaries, Overtime -$ 2,500.00$ -$ -$ -$ 2,500.00$ 0.00 100 1004000 40008 Ex Salary Offset -$ -$ -$ -$ -$ -$ 0.00 100 1004000 40010 Leave Payoffs -$ -$ -$ -$ -$ -$ 0.00 100 1004000 40020 Fringe Benefits 303,525.00$ 303,525.00$ -$ -$ -$ 303,525.00$ 0.00 100 1004000 40045 Medical Insurance Withdrawal -$ -$ -$ -$ -$ -$ 0.00 100 1004000 40050 RHS Health Benefit 13,800.00$ 13,800.00$ -$ -$ -$ 13,800.00$ 0.00 100 1004000 40055 PERS Retirement Cost 390,993.06$ 390,993.06$ -$ -$ -$ 390,993.06$ 0.00 100 1004000 40060 PERS - POB 36,645.00$ 36,645.00$ -$ -$ -$ 36,645.00$ 0.00 100 1004000 40065 Workers' Compensation 53,461.00$ 53,461.00$ -$ -$ -$ 53,461.00$ 0.00 100 1004000 40095 Medicare Insurance 15,748.33$ 15,748.33$ -$ -$ -$ 15,748.33$ 0.00 100 1004000 40100 Retiree Health Benefit 127,029.00$ 127,029.00$ -$ -$ -$ 127,029.00$ 0.00 100 1004000 40105 Contractual Services 32,000.00$ 77,400.00$ -$ 30,710.04$ -$ 46,689.96$ 39.68 100 1004000 50005 Training, Travel and Dues 3,675.00$ 3,675.00$ 922.00$ -$ -$ 2,753.00$ 25.09 100 1004000 50030 Gas and Lubrications 5,000.00$ 5,000.00$ -$ -$ -$ 5,000.00$ 0.00 100 1004000 50031 Communications 16,600.00$ 16,600.00$ 187.97$ -$ -$ 16,412.03$ 1.13 100 1004000 50035 Materials and Supplies 264,675.00$ 264,675.00$ 42,666.12$ 123,855.85$ 31,756.55$ 66,396.48$ 74.91 100 1004000 50055 Insurance 122,956.00$ 122,956.00$ -$ -$ -$ 122,956.00$ 0.00 100 1004000 50105 Repairs and Maint General 88,200.00$ 88,200.00$ 10,850.50$ -$ 884.00$ 76,465.50$ 13.30 100 1004000 50120 Facilities Maintenance Service 140,007.00$ 140,007.00$ -$ -$ -$ 140,007.00$ 0.00 100 1004000 50126 Grants -$ -$ -$ -$ -$ -$ 0.00 100 1004000 50135 Administrative Benefits 12,649.95$ 12,649.95$ -$ -$ -$ 12,649.95$ 0.00 100 1004000 50140 Printing 11,000.00$ 11,000.00$ -$ -$ -$ 11,000.00$ 0.00 100 1004000 50145 Advertising 8,900.00$ 8,900.00$ -$ -$ 1,950.00$ 6,950.00$ 21.91 FUND ORG OBJECT DESC NY_ORIGINAL_BUD NY_REVISED_BUD NY_MEMO_BAL NY_ENCUMB NY_REQ NY_REMAIN_BUD NY_PCT_USED 100 1004005 40105 Contractual Services 85,800.00$ 85,800.00$ 51,542.40$ -$ -$ 34,257.60$ 60.07 100 1004005 50015 Electricity 30,000.00$ 30,000.00$ -$ -$ -$ 30,000.00$ 0.00 100 1004005 50020 Water 2,500.00$ 2,500.00$ 73.72$ -$ -$ 2,426.28$ 2.95 100 1004005 50030 Gas and Lubrications 5,000.00$ 5,000.00$ -$ -$ -$ 5,000.00$ 0.00 100 1004005 50031 Communications 16,000.00$ 16,000.00$ -$ -$ -$ 16,000.00$ 0.00 100 1004005 50038 Welwood Operations 16,225.00$ 16,225.00$ 324.47$ 155.67$ -$ 15,744.86$ 2.96 FUND ORG OBJECT DESC NY_ORIGINAL_BUD NY_REVISED_BUD NY_MEMO_BAL NY_ENCUMB NY_REQ NY_REMAIN_BUD NY_PCT_USED 151 1514010 50005 Training, Travel and Dues -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50035 Materials and Supplies -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50200 Friends of the Library -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50201 Future Library Projects -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50202 Trust Fund Books -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50203 Kropitzer Trust Donation -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50204 Welwood Patio -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50205 Library Foundation -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50206 Strategic Planning -$ -$ -$ -$ -$ -$ 0.00 151 1514010 50207 PR Library Campaign -$ -$ -$ -$ -$ -$ 0.00 LIBRARY TRUST FUNDS WELWOOD MURRAY MEMORIAL LIBRARY MAIN LIBRARY Library Board of Trustees, Sept. 1, 2021, pg. 41 LIBRARY BOARD OF TRUSTEES FY 2021-22 PRIORITY MATRIX Board / Commission / Committee Name Library Board of Trustees Brief Description of Board / Commission / Committee Charge Significant Recent Accomplishments Provide a brief list of accomplishments from the last few years that you are most proud of. BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority. Priority Rationale Measure(s) of Success 1. 2. 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1. 2. Activities that Could Be Deferred, Referred, or Eliminated List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities. OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. Process Improvements List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. Library Board of Trustees, Sept. 1, 2021, pg. 42 ITEM 7C SUSTAINABILITY COMMISSION FY 2021-22 PRIORITY MATRIX Board / Commission / Committee Name Sustainability Commission Brief Description of Board / Commission / Committee Charge Provide the City with advice and recommendations related to natural resource conservation; energy and water efficiency; waste management and recycling; and other natural resource management issues. Also, provide input on community education and project finance options. Significant Recent Accomplishments Provide a brief list of accomplishments from the last few years that you are most proud of. Food Ware Ordinance, Leaf Blower Ordinance and Implementation, GHG Inventory Update, Sustainability Scholarship Program BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority. Priority Rationale Measure(s) of Success 1.Implement Food Ware Ordinance City Code Polystyrene food ware and plastic straws are eliminated Full compliance with on-site reusables at full- service, dine-in restaurants 2.Implement SB 1383 Requirements State Mandate All requirements are in place by end of 2022. 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1.Night Sky Guidance and Incentives Economic Development, Habitat Protection, Light Pollution Reduction Issue Guidance, establish incentive program 2. Activities that Could Be Deferred, Referred, or Eliminated List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities. Community Garden (move to Parks & Recreation) OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. City-wide integration of Sustainability Topics – matrixed staffing, early review, etc. Funding for reusable food ware pilot (Approximately $250,000) Library Board of Trustees, Sept. 1, 2021, pg. 43 EXAMPLE SUSTAINABILITY COMMISSION FY 2021-22 PRIORITY MATRIX Process Improvements List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. Improve regularity of engagement with Council Liaisons Library Board of Trustees, Sept. 1, 2021, pg. 44 Palm Springs Municipal Code Up Previous Next Main Collapse Search Print No Frames Title 2 ADMINISTRATION AND PERSONNEL Chapter 2.32 PUBLIC LIBRARY 2.32.010 Need for library—Library established. The public interest, necessity, convenience and general welfare of the city require a public library in the city, and there being no public library existing therein at the time of the adoption of the ordinance codified herein, there is established and there shall hereafter be maintained in and for the city, a public library in accordance with the provisions of an Act of the Legislature of the state, entitled “An Act to Provide for the Establishment and Maintenance of Public Libraries within Municipalities,” (Statutes 1901, p.557, as amended) as the same existed at the time of the adoption of the ordinance codified herein or may thereafter be amended. (Prior code § 5311) 2.32.020 Name of public library system. The public library system shall be known as the “City of Palm Springs Public Library System.” (Ord. 1059 § 1, 1978: prior code § 5312) 2.32.030 Board of library trustees—Membership—Appointment. The public library shall be managed by a board of library trustees, consisting of five members, to be appointed by the city council, by and with the consent of the council, and to hold office for the terms and in the manner provided for by said state act referred to in Section 2.32.010. (Res. 20441 § 1, 2002; prior code § 5313) 2.32.040 Board of library trustees—Powers and duties. The board of library trustees shall have the powers, duties and authorities now or hereafter from time to time provided for by said state act referred to in Section 2.32.010. (Prior code § 5314) 2.32.050 Tax to maintain library. The council, in accordance with said state act referred to in Section 2.32.010, shall in making the annual tax levy, and as a part thereof, if the maintenance of the said public library has not been otherwise provided for, levy a tax for the purpose of maintaining such library and purchasing property necessary therefor, which tax shall be in addition to other taxes, the levy of which is permitted in the municipality. (Prior code § 5315) View the mobile version. Chapter 2.32 PUBLIC LIBRARY https://www.qcode.us/codes/palmsprings/view.php?topic=2-2_32&show... 1 of 1 7/29/2021, 11:03 AM Library Board of Trustees, Sept. 1, 2021, pg. 45 ITEM 7C 115 MUNICIPAL LIBRARIES (Education Code, Title 1, Division 1, Part 11, Chapter 5, Articles 1–4, Sections 18900-18965) ARTICLE 1. ESTABLISHMENT Sec. 18900. Establishment by legislative body. The common council, board of trustees, or other legislative body of any city in the state may, and upon being requested to do so by one-fourth of the electors of the municipal corporation in the manner provided in this article, shall, by ordinance, establish in and for the municipality a public library if there is none already established therein. Sec. 18901. Petition of electors. The request may be by a single petition, or by several petitions. The several petitions shall be substantially in the same form. The single petition, or several petitions in the aggregate, shall have, the signatures of the requisite number of electors. ARTICLE 2. TRUSTEES Sec. 18910. Appointment of board of trustees. The public library shall be managed by a board of library trustees, consisting of five members, to be appointed by the mayor, president of the board of trustees, or other executive head of the municipality, with the consent of the legislative body of the municipality. Sec. 18911. Term of office and compensation. The trustees shall hold office for three years. The members of the first board appointed shall so classify themselves by lot that one of their number shall go out of office at the end of the current fiscal year, two at the end of one year thereafter, and two at the end of two years thereafter. The legislative body of the municipality may, by ordinance, provide for the compensation of such trustees; provided that the respective compensation for such trustees shall not exceed fifty dollars ($50) per month. Sec. 18912. Eligibility of men and women. Men and women are equally eligible to appointment as trustees. Sec. 18913. Vacancies. Vacancies shall be filled by appointment for the unexpired term in the same manner as the original appointments are made. Sec. 18914. Monthly meetings. Boards of library trustees shall meet at least once a month at such times and places as they may fix by resolution. Library Board of Trustees, Sept. 1, 2021, pg. 46 116 Sec. 18915. Special meetings. Meetings of the board are governed by the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5 of the Government Code. Sec. 18916. Quorum. A majority of the board shall constitute a quorum for the transaction of business. Sec. 18917. President. The board shall appoint one of its number president, who shall serve for one year and until his successor is appointed, and in his absence shall select a president pro tem. Sec. 18918. Record of proceedings. The board shall cause a proper record of its proceedings to be kept. Sec. 18919. Rules, regulations and bylaws. The board of library trustees may make and enforce all rules, regulations, and bylaws necessary for the administration, government, and protection of the libraries under its management, and all property belonging thereto. Sec. 18920. Administration of trusts and disposal of property. The board of library trustees may administer any trust declared or created for the library, and receive by gift, devise, or bequest and hold in trust or otherwise, property situated in this state or elsewhere, and where not otherwise provided, dispose of the property for the benefit of the library. Sec. 18921. Officers and employees.1 The board of library trustees may prescribe the duties and powers of the librarian, secretary, and other officers and employees of the library; determine the number of and appoint all officers and employees, and fix their compensation. The officers and employees shall hold their offices or positions at the pleasure of the board. Sec. 18922. Purchase of personal property. The board of library trustees may purchase necessary books, journals, publications, and other personal property. Sec. 18923. Purchase of real property, and erection of rental and equipment of buildings or rooms. The board of library trustees may purchase real property, and erect or rent and equip, such buildings or rooms, as may be necessary, when in its judgment a suitable building, or portion thereof, has not been provided by the legislative body of the municipality for the library. Sec. 18924. State publications. The board of library trustees may request the appropriate state officials to furnish the library with copies of any and all reports, laws, and other publications of the state not otherwise disposed of by law. 1See City of Ukiah v. Board of Trustees (1961) 195 Cal.App.2d 344, 15 Cal.Rptr. 811. Library Board of Trustees, Sept. 1, 2021, pg. 47 117 Sec. 18925. Interlibrary and non-resident loans. The board of library trustees may borrow books from, lend books to, and exchange books with other libraries, and may allow nonresidents to borrow books upon such conditions as the board may prescribe. Sec. 18926. Incidental powers of board. The board of library trustees may do and perform any and all other acts and things necessary or proper to carry out the provisions of this chapter. Sec. 18927. Annual report. The board of library trustees, or if there is no board of trustees, then the administrative head of the library shall, on or before August 31st, in each year, report to the legislative body of the municipality and to the State Librarian on the condition of the library, for the year ending the 30th day of June preceding. The reports shall, in addition to other matters deemed expedient by the board of trustees or administrative head of the library, contain such statistical and other information as is deemed desirable by the State Librarian. For this purpose the State Librarian may send to the several boards of trustees or administrative heads of the library instructions or question blanks so as to obtain the material for a comparative study of library conditions in the state. ARTICLE 3. SUPPORT OF LIBRARIES Sec. 18951. Disposition of gifts and bequests. All money acquired by gift, devise, bequest, or otherwise, for the purposes of the library, shall be apportioned to a fund to be designated the library fund, and shall be applied to the purposes authorized in this chapter. Sec. 18952. Gifts and bequests that may not be paid into library fund. If payment into the treasury is inconsistent with the conditions or terms of any gift, devise, or bequest, the board shall provide for the safety and preservation of the fund, and the application thereof to the use of the library, in accordance with the terms and conditions of the gift, devise, or bequest. Sec. 18953. Payments from the library fund. Payments from the fund shall be made upon warrants issued after due audit by, and an order from, the library trustees. The warrants shall be signed by the president and secretary of the board of library trustees. The treasurer of the municipality shall pay such warrants without any further order or warrant from any other authority. ARTICLE 4. GOVERNMENT Sec. 18960. Library free to inhabitants and taxpayers, unless in violation of rules. Every library established pursuant to this chapter shall be forever free to the inhabitants and nonresident taxpayers of the municipality, subject always to such rules, regulations, and bylaws as may be made by boards of library trustees. Any person who violates any rule, regulations, or bylaw may be fined or excluded from the privileges of the library. Library Board of Trustees, Sept. 1, 2021, pg. 48 118 Sec. 18961. Contracts with neighboring municipalities or county. The board of library trustees and the legislative body of any neighboring municipality or the board of supervisors of the county in which the public library is situated, may contract for lending the books of the library to residents of the county or neighboring municipality, upon a reasonable compensation to be paid by the county or neighboring municipality. Sec. 18962. Title to property. The title to all property acquired for the purposes of the library, when not inconsistent with the terms of its acquisition, or otherwise designated, vests in the municipality in which the library is situated, and in the name of the municipal corporation may be sued for and defended by action at law or otherwise. Sec. 18963. Prior municipal libraries and charter city libraries. Any municipal library which was established and existed on June 11, 1909, under the provisions of an act entitled “An act to establish free public libraries and reading rooms,” approved April 26, 1880, is continued under the provisions of this chapter and shall be considered the same as if established under the provisions of this chapter. This chapter has no application to any library established or governed by a city charter, and any city charter is in no manner affected by this chapter. Sec. 18964. Disestablishment of library. Any ordinance establishing a library adopted pursuant to this chapter shall be repealed by the body which adopted it upon being requested to do so by 51 percent of the electors of the municipal corporation, as shown by the great register. Upon the repeal of the ordinance the library is disestablished in the municipal corporation. Sec. 18965. Consolidation of two or more libraries. Whenever the governing bodies of two or more cities or counties consolidate their existing public library services, as a joint exercise of powers under Chapter 5 (commencing with Section 6500), Division 7, Title 1 of the Government Code, and the ownership or management of the cities' and counties' library facilities and other library assets are turned over to a newly formed joint agency, any boards of public library trustees existing prior to the consolidation, may be dissolved by ordinance. Library Board of Trustees, Sept. 1, 2021, pg. 49 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.1/13 Code:Select Code Section:1 or 2 or 1001 Search 53600. 53600.3. 53600.5. 53600.6. 53601. Up^Add To My Favorites GOVERNMENT CODE - GOV TITLE 5. LOCAL AGENCIES [50001 - 57607] ( Title 5 added by Stats. 1949, Ch. 81. ) DIVISION 2. CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 55821] ( Division 2 added by Stats. 1949, Ch. 81. ) PART 1. POWERS AND DUTIES COMMON TO CITIES, COUNTIES, AND OTHER AGENCIES [53000 - 54999.7] ( Part 1 added by Stats. 1949, Ch. 81. ) CHAPTER 4. Financial Affairs [53600 - 53997] ( Chapter 4 added by Stats. 1949, Ch. 81. ) ARTICLE 1. Investment of Surplus [53600 - 53610] ( Article 1 added by Stats. 1949, Ch. 81. ) As used in this article, “local agency” means county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. (Amended by Stats. 1987, Ch. 887, Sec. 2.) Except as provided in subdivision (a) of Section 27000.3, all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. (Amended by Stats. 1996, Ch. 749, Sec. 4. Effective January 1, 1997.) When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, the primary objective of a trustee shall be to safeguard the principal of the funds under its control. The secondary objective shall be to meet the liquidity needs of the depositor. The third objective shall be to achieve a return on the funds under its control. (Amended by Stats. 1996, Ch. 749, Sec. 5. Effective January 1, 1997.) The Legislature hereby finds that the solvency and creditworthiness of each individual local agency can impact the solvency and creditworthiness of the state and other local agencies within the state. Therefore, to protect the solvency and creditworthiness of the state and all of its political subdivisions, the Legislature hereby declares that the deposit and investment of public funds by local officials and local agencies is an issue of statewide concern. (Added by Stats. 1995, Ch. 784, Sec. 13. Effective January 1, 1996.) This section shall apply to a local agency that is a city, a district, or other local agency that does not pool money in deposits or investments with other local agencies, other than local agencies that have the same governing body. However, Section 53635 shall apply to all local agencies that pool money in deposits or investments with other local agencies that have separate governing bodies. The legislative body of a local agency having moneys in a sinking fund or moneys in its treasury not required for the immediate needs of the local agency may invest any portion of the moneys that it deems wise or expedient in those investments set forth below. A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites Library Board of Trustees, Sept. 1, 2021, pg. 50 ITEM 7D 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.2/13 agency by financial advisers, consultants, or managers using the agency’s funds, by book entry, physical delivery, or by third-party custodial agreement. The transfer of securities to the counterparty bank’s customer book entry account may be used for book entry delivery. For purposes of this section, “counterparty” means the other party to the transaction. A counterparty bank’s trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage limitation for a particular category of investment, that percentage is applicable only at the date of purchase. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in any security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment: (a) Bonds issued by the local agency, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency. (b) United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (c) Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (d) Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. (e) Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. (f) Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. (g) Bankers’ acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances shall not exceed 180 days’ maturity or 40 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 30 percent of the agency’s moneys may be invested in the bankers’ acceptances of any one commercial bank pursuant to this section. This subdivision does not preclude a municipal utility district from investing moneys in its treasury in a manner authorized by the Municipal Utility District Act (Division 6 (commencing with Section 11501) of the Public Utilities Code). (h) Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2): (1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation. (B) Has total assets in excess of five hundred million dollars ($500,000,000). (C) Has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by an NRSRO. (2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (B) Has programwide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond. (C) Has commercial paper that is rated “A-1” or higher, or the equivalent, by an NRSRO. Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, that have less than one hundred million dollars ($100,000,000) of investment assets under management, may invest no more than 25 percent of their moneys in eligible commercial paper. Local agencies,Library Board of Trustees, Sept. 1, 2021, pg. 51 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.3/13 other than counties or a city and county, that have one hundred million dollars ($100,000,000) or more of investment assets under management may invest no more than 40 percent of their moneys in eligible commercial paper. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium-term notes of any single issuer. Counties or a city and county may invest in commercial paper pursuant to the concentration limits in subdivision (a) of Section 53635. (i) Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposit do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. The legislative body of a local agency and the treasurer or other official of the local agency having legal custody of the moneys are prohibited from investing local agency funds, or funds in the custody of the local agency, in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or a person with investment decisionmaking authority in the administrative office manager’s office, budget office, auditor-controller’s office, or treasurer’s office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. (j) (1) Investments in repurchase agreements or reverse repurchase agreements or securities lending agreements of securities authorized by this section, as long as the agreements are subject to this subdivision, including the delivery requirements specified in this section. (2) Investments in repurchase agreements may be made, on an investment authorized in this section, when the term of the agreement does not exceed one year. The market value of securities that underlie a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. (3) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: (A) The security to be sold using a reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale. (B) The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20 percent of the base value of the portfolio. (C) The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (D) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty using a reverse repurchase agreement or securities lending agreement shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (4) (A) Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security may be made only upon prior approval of the governing body of the local agency and shall be made only with primary dealers of the Federal Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with a local agency. (B) For purposes of this chapter, “significant banking relationship” means any of the following activities of a bank: (i) Involvement in the creation, sale, purchase, or retirement of a local agency’s bonds, warrants, notes, or other evidence of indebtedness. (ii) Financing of a local agency’s activities. (iii) Acceptance of a local agency’s securities or funds as deposits. (5) (A) “Repurchase agreement” means a purchase of securities by the local agency pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amountLibrary Board of Trustees, Sept. 1, 2021, pg. 52 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.4/13 and the counterparty will deliver the underlying securities to the local agency by book entry, physical delivery, or by third-party custodial agreement. The transfer of underlying securities to the counterparty bank’s customer book- entry account may be used for book-entry delivery. (B) “Securities,” for purposes of repurchase under this subdivision, means securities of the same issuer, description, issue date, and maturity. (C) “Reverse repurchase agreement” means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. (D) “Securities lending agreement” means an agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral. (E) For purposes of this section, the base value of the local agency’s pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements, securities lending agreements, or other similar borrowing methods. (F) For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds. (k) Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of “A” or its equivalent or better by an NRSRO. Purchases of medium-term notes shall not include other instruments authorized by this section and shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium-term notes of any single issuer. (l) (1) Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and that comply with the investment restrictions of this article and Article 2 (commencing with Section 53630). However, notwithstanding these restrictions, a counterparty to a reverse repurchase agreement or securities lending agreement is not required to be a primary dealer of the Federal Reserve Bank of New York if the company’s board of directors finds that the counterparty presents a minimal risk of default, and the value of the securities underlying a repurchase agreement or securities lending agreement may be 100 percent of the sales price if the securities are marked to market daily. (2) Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). (3) If investment is in shares issued pursuant to paragraph (1), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience investing in the securities and obligations authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). (4) If investment is in shares issued pursuant to paragraph (2), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). (5) The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall not exceed 20 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 10 percent of the agency’s funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1). Library Board of Trustees, Sept. 1, 2021, pg. 53 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.5/13 53601. (m) Moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. (n) Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of a trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted. (o) A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable- backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency’s surplus moneys that may be invested pursuant to this section. (p) Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000). (q) United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. (r) Commercial paper, debt securities, or other obligations of a public bank, as defined in Section 57600. This section shall remain in effect only until January 1, 2026, and as of that date is repealed. (Amended by Stats. 2020, Ch. 235, Sec. 2. (SB 998) Effective January 1, 2021. Repealed as of January 1, 2026, by its own provisions. See later operative version added by Sec. 3 of Stats. 2020, Ch. 235.) This section shall apply to a local agency that is a city, a district, or other local agency that does not pool money in deposits or investments with other local agencies, other than local agencies that have the same governing body. However, Section 53635 shall apply to all local agencies that pool money in deposits or investments with other local agencies that have separate governing bodies. The legislative body of a local agency having moneys in a sinking fund or moneys in its treasury not required for the immediate needs of the local agency may invest any portion of the moneys that it deems wise or expedient in those investments set forth below. A local agency purchasing or obtaining any securities prescribed in this section, in a negotiable, bearer, registered, or nonregistered format, shall require delivery of the securities to the local agency, including those purchased for the agency by financial advisers, consultants, or managers using the agency’s funds, by book entry, physical delivery, or by third-party custodial agreement. The transfer of securities to the counterparty bank’s customer book entry account may be used for book entry delivery. For purposes of this section, “counterparty” means the other party to the transaction. A counterparty bank’s trust department or separate safekeeping department may be used for the physical delivery of the security if the security is held in the name of the local agency. Where this section specifies a percentage limitation for a particular category of investment, that percentage is applicable only at the date of purchase. Where this section does not specify a limitation on the term or remaining maturity at the time of the investment, no investment shall be made in anyLibrary Board of Trustees, Sept. 1, 2021, pg. 54 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.6/13 security, other than a security underlying a repurchase or reverse repurchase agreement or securities lending agreement authorized by this section, that at the time of the investment has a term remaining to maturity in excess of five years, unless the legislative body has granted express authority to make that investment either specifically or as a part of an investment program approved by the legislative body no less than three months prior to the investment: (a) Bonds issued by the local agency, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency. (b) United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal and interest. (c) Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state. (d) Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. (e) Bonds, notes, warrants, or other evidences of indebtedness of a local agency within this state, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. (f) Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. (g) Bankers’ acceptances otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of bankers’ acceptances shall not exceed 180 days’ maturity or 40 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 30 percent of the agency’s moneys may be invested in the bankers’ acceptances of any one commercial bank pursuant to this section. This subdivision does not preclude a municipal utility district from investing moneys in its treasury in a manner authorized by the Municipal Utility District Act (Division 6 (commencing with Section 11501) of the Public Utilities Code). (h) Commercial paper of “prime” quality of the highest ranking or of the highest letter and number rating as provided for by a nationally recognized statistical rating organization (NRSRO). The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (1) or (2): (1) The entity meets the following criteria: (A) Is organized and operating in the United States as a general corporation. (B) Has total assets in excess of five hundred million dollars ($500,000,000). (C) Has debt other than commercial paper, if any, that is rated in a rating category of “A” or its equivalent or higher by an NRSRO. (2) The entity meets the following criteria: (A) Is organized within the United States as a special purpose corporation, trust, or limited liability company. (B) Has programwide credit enhancements including, but not limited to, overcollateralization, letters of credit, or a surety bond. (C) Has commercial paper that is rated “A-1” or higher, or the equivalent, by an NRSRO. Eligible commercial paper shall have a maximum maturity of 270 days or less. Local agencies, other than counties or a city and county, may invest no more than 25 percent of their moneys in eligible commercial paper. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium-term notes of any single issuer. Counties or a city and county may invest in commercial paper pursuant to the concentration limits in subdivision (a) of Section 53635. (i) Negotiable certificates of deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. For purposes of this section, negotiable certificates of deposit do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. The legislative body of a localLibrary Board of Trustees, Sept. 1, 2021, pg. 55 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.7/13 agency and the treasurer or other official of the local agency having legal custody of the moneys are prohibited from investing local agency funds, or funds in the custody of the local agency, in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or a person with investment decisionmaking authority in the administrative office manager’s office, budget office, auditor-controller’s office, or treasurer’s office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit. (j) (1) Investments in repurchase agreements or reverse repurchase agreements or securities lending agreements of securities authorized by this section, as long as the agreements are subject to this subdivision, including the delivery requirements specified in this section. (2) Investments in repurchase agreements may be made, on an investment authorized in this section, when the term of the agreement does not exceed one year. The market value of securities that underlie a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. (3) Reverse repurchase agreements or securities lending agreements may be utilized only when all of the following conditions are met: (A) The security to be sold using a reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the local agency for a minimum of 30 days prior to sale. (B) The total of all reverse repurchase agreements and securities lending agreements on investments owned by the local agency does not exceed 20 percent of the base value of the portfolio. (C) The agreement does not exceed a term of 92 days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (D) Funds obtained or funds within the pool of an equivalent amount to that obtained from selling a security to a counterparty using a reverse repurchase agreement or securities lending agreement shall not be used to purchase another security with a maturity longer than 92 days from the initial settlement date of the reverse repurchase agreement or securities lending agreement, unless the reverse repurchase agreement or securities lending agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity date of the same security. (4) (A) Investments in reverse repurchase agreements, securities lending agreements, or similar investments in which the local agency sells securities prior to purchase with a simultaneous agreement to repurchase the security may be made only upon prior approval of the governing body of the local agency and shall be made only with primary dealers of the Federal Reserve Bank of New York or with a nationally or state-chartered bank that has or has had a significant banking relationship with a local agency. (B) For purposes of this chapter, “significant banking relationship” means any of the following activities of a bank: (i) Involvement in the creation, sale, purchase, or retirement of a local agency’s bonds, warrants, notes, or other evidence of indebtedness. (ii) Financing of a local agency’s activities. (iii) Acceptance of a local agency’s securities or funds as deposits. (5) (A) “Repurchase agreement” means a purchase of securities by the local agency pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amount and the counterparty will deliver the underlying securities to the local agency by book entry, physical delivery, or by third-party custodial agreement. The transfer of underlying securities to the counterparty bank’s customer book- entry account may be used for book-entry delivery. (B) “Securities,” for purposes of repurchase under this subdivision, means securities of the same issuer, description, issue date, and maturity. (C) “Reverse repurchase agreement” means a sale of securities by the local agency pursuant to an agreement by which the local agency will repurchase the securities on or before a specified date and includes other comparable agreements. (D) “Securities lending agreement” means an agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, bothLibrary Board of Trustees, Sept. 1, 2021, pg. 56 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.8/13 the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral. (E) For purposes of this section, the base value of the local agency’s pool portfolio shall be that dollar amount obtained by totaling all cash balances placed in the pool by all pool participants, excluding any amounts obtained through selling securities by way of reverse repurchase agreements, securities lending agreements, or other similar borrowing methods. (F) For purposes of this section, the spread is the difference between the cost of funds obtained using the reverse repurchase agreement and the earnings obtained on the reinvestment of the funds. (k) Medium-term notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a rating category of “A” or its equivalent or better by an NRSRO. Purchases of medium-term notes shall not include other instruments authorized by this section and shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. A local agency, other than a county or a city and a county, may invest no more than 10 percent of its total investment assets in the commercial paper and the medium-term notes of any single issuer. (l) (1) Shares of beneficial interest issued by diversified management companies that invest in the securities and obligations as authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and that comply with the investment restrictions of this article and Article 2 (commencing with Section 53630). However, notwithstanding these restrictions, a counterparty to a reverse repurchase agreement or securities lending agreement is not required to be a primary dealer of the Federal Reserve Bank of New York if the company’s board of directors finds that the counterparty presents a minimal risk of default, and the value of the securities underlying a repurchase agreement or securities lending agreement may be 100 percent of the sales price if the securities are marked to market daily. (2) Shares of beneficial interest issued by diversified management companies that are money market funds registered with the Securities and Exchange Commission under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.). (3) If investment is in shares issued pursuant to paragraph (1), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience investing in the securities and obligations authorized by subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000). (4) If investment is in shares issued pursuant to paragraph (2), the company shall have met either of the following criteria: (A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two NRSROs. (B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000). (5) The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall not exceed 20 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 10 percent of the agency’s funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1). (m) Moneys held by a trustee or fiscal agent and pledged to the payment or security of bonds or other indebtedness, or obligations under a lease, installment sale, or other agreement of a local agency, or certificates of participation in those bonds, indebtedness, or lease installment sale, or other agreements, may be invested in accordance with the statutory provisions governing the issuance of those bonds, indebtedness, or lease installment sale, or other agreement, or to the extent not inconsistent therewith or if there are no specific statutory provisions, in accordance with the ordinance, resolution, indenture, or agreement of the local agency providing for the issuance. (n) Notes, bonds, or other obligations that are at all times secured by a valid first priority security interest in securities of the types listed by Section 53651 as eligible securities for the purpose of securing local agency deposits having a market value at least equal to that required by Section 53652 for the purpose of securing local agency deposits. The securities serving as collateral shall be placed by delivery or book entry into the custody of aLibrary Board of Trustees, Sept. 1, 2021, pg. 57 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.9/13 53601.1. 53601.2. 53601.5. 53601.6. trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, and the security interest shall be perfected in accordance with the requirements of the Uniform Commercial Code or federal regulations applicable to the types of securities in which the security interest is granted. (o) A mortgage passthrough security, collateralized mortgage obligation, mortgage-backed or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable- backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and have a maximum remaining maturity of five years or less. Purchase of securities authorized by this subdivision shall not exceed 20 percent of the agency’s surplus moneys that may be invested pursuant to this section. (p) Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in subdivisions (a) to (r), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria: (1) The adviser is registered or exempt from registration with the Securities and Exchange Commission. (2) The adviser has not less than five years of experience investing in the securities and obligations authorized in subdivisions (a) to (q), inclusive. (3) The adviser has assets under management in excess of five hundred million dollars ($500,000,000). (q) United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by an NRSRO and shall not exceed 30 percent of the agency’s moneys that may be invested pursuant to this section. (r) Commercial paper, debt securities, or other obligations of a public bank, as defined in Section 57600. This section shall become operative on January 1, 2026. (Repealed (in Sec. 2) and added by Stats. 2020, Ch. 235, Sec. 3. (SB 998) Effective January 1, 2021. Section operative January 1, 2026, by its own provisions.) The authority of a local agency to invest funds pursuant to Section 53601 includes, in addition thereto, authority to invest in financial futures or financial option contracts in any of the investment categories enumerated in that section. (Added by Stats. 1983, Ch. 534, Sec. 3.) As used in this article, “corporation” includes a limited liability company. (Added by Stats. 2004, Ch. 118, Sec. 18. Effective January 1, 2005.) The purchase by a local agency of any investment authorized pursuant to Section 53601 or 53601.1, not purchased directly from the issuer, shall be purchased either from an institution licensed by the state as a broker- dealer, as defined in Section 25004 of the Corporations Code, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a savings association or federal association (as defined by Section 5102 of the Financial Code) or from a brokerage firm designated as a primary government dealer by the Federal Reserve bank. (Amended by Stats. 2001, Ch. 57, Sec. 2. Effective January 1, 2002.) (a) A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in inverse floaters, range notes, or mortgage-derived, interest-only strips. (b) (1) Except as provided in paragraph (2), a local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in any security that could result in zero-interest accrual if held to maturity. However, a local agency may hold prohibited instruments until their maturity dates. The limitation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management companies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.) that are authorized for investment pursuant to subdivision (l) of Section 53601. Library Board of Trustees, Sept. 1, 2021, pg. 58 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.10/13 53601.6. 53601.8. (2) Notwithstanding the prohibition in paragraph (1), a local agency may invest in securities issued by, or backed by, the United States government that could result in zero- or negative-interest accrual if held to maturity, in the event of, and for the duration of, a period of negative market interest rates. A local agency may hold these instruments until their maturity dates. (c) This section shall remain in effect only until January 1, 2026, and as of that date is repealed. (Amended by Stats. 2020, Ch. 235, Sec. 4. (SB 998) Effective January 1, 2021. Repealed as of January 1, 2026, by its own provisions. See later operative version added by Sec. 5 of Stats. 2020, Ch. 235.) (a) A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in inverse floaters, range notes, or mortgage-derived, interest-only strips. (b) A local agency shall not invest any funds pursuant to this article or pursuant to Article 2 (commencing with Section 53630) in any security that could result in zero interest accrual if held to maturity. However, a local agency may hold prohibited instruments until their maturity dates. The limitation in this subdivision shall not apply to local agency investments in shares of beneficial interest issued by diversified management companies registered under the Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1 et seq.) that are authorized for investment pursuant to subdivision (l) of Section 53601. (c) This section shall become operative on January 1, 2026. (Repealed (in Sec. 4) and added by Stats. 2020, Ch. 235, Sec. 5. (SB 998) Effective January 1, 2021. Section operative January 1, 2026, by it own provisions.) Notwithstanding any other provision of this code, a local agency that has the authority under law to invest funds, at its discretion, may invest a portion of its surplus funds in deposits at a commercial bank, savings bank, savings and loan association, or credit union that uses a private sector entity that assists in the placement of deposits. The following conditions shall apply: (a) The local agency shall choose a nationally or state-chartered commercial bank, savings bank, savings and loan association, or credit union in this state to invest the funds, which shall be known as the “selected” depository institution. (b) The selected depository institution may use a private sector entity to help place local agency deposits with one or more commercial banks, savings banks, savings and loan associations, or credit unions that are located in the United States and are within the network used by the private sector entity for this purpose. (c) The selected depository institution shall request that the local agency inform it of depository institutions at which the local agency has other deposits, and the selected depository institution shall provide that information to the private sector entity. (d) Any private sector entity used by a selected depository institution to help place its local agency deposits shall maintain policies and procedures requiring all of the following: (1) The full amount of each deposit placed pursuant to subdivision (b) and the interest that may accrue on each such deposit shall at all times be insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration. (2) Every depository institution where funds are placed shall be capitalized at a level that is sufficient, and be otherwise eligible, to receive such deposits pursuant to regulations of the Federal Deposit Insurance Corporation or the National Credit Union Administration, as applicable. (3) At the time of the local agency’s investment with a selected depository institution and no less than monthly thereafter, the private sector entity shall ensure that the local agency is provided with an inventory of all depository institutions in which deposits have been placed on the local agency’s behalf, that are within the private sector entity’s network. (4) Within its network, the private sector entity shall ensure that it does not place additional deposits from a particular local agency with any depository institution identified pursuant to subdivision (c) as holding that local agency’s deposits if those additional deposits would result in that local agency’s total amount on deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit. (e) If a selected depository uses two or more private sector entities to assist in the placement of a local agency’s deposits, the selected depository shall ensure that it does not place additional deposits from a particular local agency with a depository institution if those additional deposits would result in that local agency’s total amount on deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit.Library Board of Trustees, Sept. 1, 2021, pg. 59 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.11/13 53601.8. (f) The selected depository institution shall serve as a custodian for each such deposit. (g) On the same date that the local agency’s funds are placed pursuant to subdivision (b) by the private sector entity, the selected depository institution shall receive an amount of insured deposits from other financial institutions that, in total, are equal to, or greater than, the full amount of the principal that the local agency initially deposited through the selected depository institution pursuant to subdivision (b). (h) Notwithstanding subdivisions (a) to (g), inclusive, a credit union shall not act as a selected depository institution under this section unless both of the following conditions are satisfied: (1) The credit union offers federal depository insurance through the National Credit Union Administration. (2) The credit union is in possession of written guidance or other written communication from the National Credit Union Administration authorizing participation of federally insured credit unions in one or more deposit placement services and affirming that the moneys held by those credit unions while participating in a deposit placement service will at all times be insured by the federal government. (i) It is the intent of the Legislature that this section shall not restrict competition among private sector entities that provide placement services pursuant to this section. (j) The deposits placed pursuant to this section shall be subject to Section 53638 and shall not, in total, exceed 50 percent of the agency’s funds that may be invested for this purpose. (k) This section shall remain in effect until January 1, 2026, and as of that date is repealed. (Amended (as amended by Stats. 2015, Ch. 181, Sec. 1) by Stats. 2019, Ch. 619, Sec. 1. (AB 945) Effective January 1, 2020. Repealed as of January 1, 2026, by its own provisions. See later operative version, as amended by Sec. 3 of Stats. 2019, Ch. 619.) Notwithstanding any other provision of this code, a local agency that has the authority under law to invest funds, at its discretion, may invest a portion of its surplus funds in deposits at a commercial bank, savings bank, savings and loan association, or credit union that uses a private sector entity that assists in the placement of deposits. The following conditions shall apply: (a) The local agency shall choose a nationally or state-chartered commercial bank, savings bank, savings and loan association, or credit union in this state to invest the funds, which shall be known as the “selected” depository institution. (b) The selected depository institution may use a private sector entity to help place local agency deposits with one or more commercial banks, savings banks, savings and loan associations, or credit unions that are located in the United States and are within the network used by the private sector entity for this purpose. (c) The selected depository institution shall request that the local agency inform it of depository institutions at which the local agency has other deposits, and the selected depository institution shall provide that information to the private sector entity. (d) Any private sector entity used by a selected depository institution to help place its local agency deposits shall maintain policies and procedures requiring all of the following: (1) The full amount of each deposit placed pursuant to subdivision (b) and the interest that may accrue on each such deposit shall at all times be insured by the Federal Deposit Insurance Corporation or the National Credit Union Administration. (2) Every depository institution where funds are placed shall be capitalized at a level that is sufficient, and be otherwise eligible, to receive such deposits pursuant to regulations of the Federal Deposit Insurance Corporation or the National Credit Union Administration, as applicable. (3) At the time of the local agency’s investment with a selected depository institution and no less than monthly thereafter, the private sector entity shall ensure that the local agency is provided with an inventory of all depository institutions in which deposits have been placed on the local agency’s behalf, that are within the private sector entity’s network. (4) Within its network, the private sector entity shall ensure that it does not place additional deposits from a particular local agency with any depository institution identified pursuant to subdivision (c) as holding that local agency’s deposits if those additional deposits would result in that local agency’s total amount on deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit. (e) If a selected depository uses two or more private sector entities to assist in the placement of a local agency’s deposits, the selected depository shall ensure that it does not place additional deposits from a particular local agency with a depository institution if those additional deposits would result in that local agency’s total amount onLibrary Board of Trustees, Sept. 1, 2021, pg. 60 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.12/13 53602. 53603. 53604. 53605. 53606. 53607. deposit at that depository institution exceeding the Federal Deposit Insurance Corporation or the National Credit Union Administration insurance limit. (f) The selected depository institution shall serve as a custodian for each such deposit. (g) On the same date that the local agency’s funds are placed pursuant to subdivision (b) by the private sector entity, the selected depository institution shall receive an amount of insured deposits from other financial institutions that, in total, are equal to, or greater than, the full amount of the principal that the local agency initially deposited through the selected depository institution pursuant to subdivision (b). (h) Notwithstanding subdivisions (a) to (g), inclusive, a credit union shall not act as a selected depository institution under this section unless both of the following conditions are satisfied: (1) The credit union offers federal depository insurance through the National Credit Union Administration. (2) The credit union is in possession of written guidance or other written communication from the National Credit Union Administration authorizing participation of federally insured credit unions in one or more deposit placement services and affirming that the moneys held by those credit unions while participating in a deposit placement service will at all times be insured by the federal government. (i) It is the intent of the Legislature that this section shall not restrict competition among private sector entities that provide placement services pursuant to this section. (j) The deposits placed pursuant to this section shall be subject to Section 53638 and shall not, in total, exceed 30 percent of the agency’s funds that may be invested for this purpose. (k) This section shall become operative on January 1, 2026. (Repealed and added by Stats. 2019, Ch. 619, Sec. 3. (AB 945) Effective January 1, 2020. Section operative January 1, 2026, by its own provisions.) The legislative body shall invest only in notes, bonds, bills, certificates of indebtedness, warrants, or registered warrants which are legal investments for savings banks in the State, provided, that the board of supervisors of a county may, by a four-fifths vote thereof, invest in notes, warrants or other evidences of indebtedness of public districts wholly or partly within the county, whether or not such notes, warrants, or other evidences of indebtedness are legal investments for savings banks. (Amended by Stats. 1954, 1st Ex. Sess., Ch. 10.) The legislative body may make the investment by direct purchase of any issue of eligible securities at their original sale or after they have been issued. (Amended by Stats. 1953, Ch. 537.) The legislative body may sell, or exchange for other eligible securities, and reinvest the proceeds of, the securities purchased. (Amended by Stats. 1953, Ch. 537.) From time to time, the legislative body shall sell the securities so that the proceeds may be applied to the purposes for which the original purchase money was placed in the sinking fund or the treasury of the local agency. (Amended by Stats. 1953, Ch. 537.) The bonds purchased, which were issued by the purchaser, may be canceled either in satisfaction or sinking fund obligations or otherwise. When canceled, they are no longer outstanding, unless in its discretion, the legislative body holds then uncanceled. While held uncanceled, the bonds may be resold. (Added by Stats. 1949, Ch. 81.) The authority of the legislative body to invest or to reinvest funds of a local agency, or to sell or exchange securities so purchased, may be delegated for a one-year period by the legislative body to the treasurer of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make a monthly report of those transactions to the legislative body. Subject to review, the legislative body may renew the delegation of authority pursuant to this section each year. (Amended by Stats. 1996, Ch. 749, Sec. 6. Effective January 1, 1997.) Library Board of Trustees, Sept. 1, 2021, pg. 61 7/14/2021 Codes Display Text https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=GOV&division=2.&title=5.&part=1.&chapter=4.&article=1.13/13 53608. 53609. 53610. The legislative body of a local agency may deposit for safekeeping with a federal or state association (as defined by Section 5102 of the Financial Code), a trust company or a state or national bank located within this state or with the Federal Reserve Bank of San Francisco or any branch thereof within this state, or with any Federal Reserve bank or with any state or national bank located in any city designated as a reserve city by the Board of Governors of the Federal Reserve System, the bonds, notes, bills, debentures, obligations, certificates of indebtedness, warrants, or other evidences of indebtedness in which the money of the local agency is invested pursuant to this article or pursuant to other legislative authority. The local agency shall take from such financial institution a receipt for securities so deposited. The authority of the legislative body to deposit for safekeeping may be delegated by the legislative body to the treasurer of the local agency; the treasurer shall not be responsible for securities delivered to and receipted for by a financial institution until they are withdrawn from the financial institution by the treasurer. (Amended by Stats. 1985, Ch. 983, Sec. 17. Effective September 26, 1985.) Notwithstanding the provisions of this chapter or any other provisions of this code, funds held by a local agency pursuant to a written agreement between the agency and employees of the agency to defer a portion of the compensation otherwise receivable by the agency’s employees and pursuant to a plan for such deferral as adopted by the governing body of the agency, may be invested in the types of investments set forth in Sections 53601 and 53602 of this code, and may additionally be invested in corporate stocks, bonds, and securities, mutual funds, savings and loan accounts, credit union accounts, life insurance policies, annuities, mortgages, deeds of trust, or other security interests in real or personal property. Nothing herein shall be construed to permit any type of investment prohibited by the Constitution. Deferred compensation funds are public pension or retirement funds for the purposes of Section 17 of Article XVI of the Constitution. (Amended by Stats. 1979, Ch. 373.) (a) For purposes of this section, “Proposition 1A receivable” means the right to payment of moneys due or to become due to a local agency, pursuant to clause (iii) of subparagraph (B) of paragraph (1) of subdivision (a) of Section 25.5 of Article XIII of the California Constitution and Section 100.06 of the Revenue and Taxation Code. (b) Notwithstanding any other law, a local agency may purchase, with its revenue, Proposition 1A receivables sold pursuant to Section 53999. (c) A purchaser of Proposition 1A receivables pursuant to this section shall not offer them for sale pursuant to Section 6588. (Added by Stats. 2009, Ch. 634, Sec. 5. (SB 67) Effective October 19, 2009.) Library Board of Trustees, Sept. 1, 2021, pg. 62