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Home My WebLink About2021-11-03 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, NOVEMBER 3, 2021 5:30 P.M. Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/82759094611 or call 1-669-900-6833, Meeting ID: 827 5909 4611 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Ed McBride, Chair Craig Borba, Ed. D., Vice-Chair Juanita Garner, Trustee David Norgard, Trustee Al Jones, Treasurer Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., October 27, 2021. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Library Board of Trustees, Nov. 3, 2021, pg. 1 Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III.PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A.Meeting Minutes of September 29, 2021 and October 6, 2021 B.Library Statistics C.Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A.Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C.Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.Discuss Measure J Application(s)-Measure J application ad hoc committee Motion: Second: Approved: Opposed: Abstention Names(s): B. Bylaws Subcommittee Update-no action Library Board of Trustees, Nov. 3, 2021, pg. 2 C.Acceptance of Library Annual Report Motion: Second: Approved: Opposed: Abstention Names(s): D. Acceptance of Chromebook Lending Policy Motion: Second: Approved: Opposed: Abstention Names(s): VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next regularly scheduled meeting at 5:30 p.m. on Wednesday, December 1, 2021 in the Large Conference Room at Palm Springs City Hall or virtually. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY MCBRIDE BUDGET JONES/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON GARNER/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON JONES Library Board of Trustees, Nov. 3, 2021, pg. 3 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on October 27, 2021, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, Nov. 3, 2021, pg. 4 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES ADJOURNED MEETING MINUTES Palm Springs Public Library September 29, 2021 Teleconference via Zoom 1.CALL TO ORDER President McBride called the meeting to order at 5:33 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner No Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: Jay Dunaway, Michael Hirschbein, Christine MacCalla, Gary Maehara, Nanci Morrison, David Sidley, William Wylie. 2.CHANGES OR ADDITIONS TO THE AGENDA: None. 3.PUBLIC COMMENTS: None. 4.Joint meeting of Library Board of Trustees, Friends of the Palm Springs Library, and Palm Springs Public Foundation 4. A. City of Palm Springs Priority Process Director Kays gave the report. The City Council is planning a strategic planning visioning session in November. The Council has asked all the departments and commissions to create a list of ongoing priorities and new priorities. 4. B. Palm Springs Public Library Priorities The Libraries ongoing priorities are to increase library card users and create spaces in the current library facility to meet community needs. The Libraries new priorities are to review and update library policies with a focus on diversity, equity, and inclusion and create a vision and design for the new library. 4. C. Library Board of Trustees Priorities The Library Boards ongoing priorities are to establish investment strategies for the Trust Fund so that it grows and secure funding to create spaces in the current library facility to meet community needs. The Library Boards new priorities are to secure funding for Library facilities and leverage community support and awareness. 4. D. Friends of the Palm Springs Public Library Priorities Library Board of Trustees, Nov. 3, 2021, pg. 5 The Friends of the Library’s ongoing priorities are to support the library day to day and to increase membership. The Friends new priorities are to rehabilitate the J.C. Frey building and increase yearly revenue. 4. E. Palm Springs Public Library Foundation Priorities The Library Foundations ongoing priorities are to provide funds for new library and provide a long-term endowment for the Palm Springs Public Library. The Library Foundations new priorities are to rehabilitate the J.C. Frey building and continue to build and strengthen their board. 4. F. Alignment of all Priorities Discussion ensued. No action taken. 4. G. Next Steps Discussion ensued. No action taken. 5. ADJOURNMENT The Special meeting adjourned at 6:55 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Nov. 3, 2021, pg. 6 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library October 6, 2021 Teleconference via Zoom 1.CALL TO ORDER President McBride called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: Robert Engel, Nanci Morrison, Edward Pollard, Ginger Semple, David Sidley. 2.CHANGES OR ADDITIONS TO THE AGENDA: None. 3.PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Norgard/Borba, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of September 1, 2021 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Nanci Morrison gave the report. Friends of the Library merchandise is on sale at the Library to support the Koi Pond. The Friends will be holding a silent auction starting November 14. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The Foundation is working on their annual year end giving letter. 5. C. Library Staff Community Survey: The city is conducting a community survey. Deadline is October 11. It takes about 15 minutes. English: https://polco.us/palmspringsca2021 Spanish: https://polco.us/palmspringscaespanol2021 Library Board of Trustees, Nov. 3, 2021, pg. 7 Measure J Applications: Available now online at www.PSMeasureJ.com. Deadline is December 2, 2021. Hard copies available at City Hall, Palm Springs Library, Welwood Murr ay Memorial Library, Demuth, James O. Jessie, and Leisure Center. Friends of the Library: T-shirts, tote bag, and apron for sale. Adults $25, Kids $22. Tote bags are $20, Apron is $18. Halloween Drive-Thru: October 27, 4-6 pm. Costume character Pete the Cat. PS Power Baseball with Rocky, Mizell Center, Parks & Rec, Friends of the Library giving away books. If you flash your library card, you’ll get an extra treat. Enter to win one of four $25 Amazon gift cards. Online events: Next week author and Desert Ecologist Jim Cornett will present a lecture on Monday, October 11 via Zoom Medicare workshop October 25 Adults pumpkin craft kit to celebrate Fall. Teen craft kit: magnetic slime Kids craft kit: Pumpkin handprints LGBTQ+ History and Archives Exhibit: November 4-7, Welwood Murray Memorial Library November 4: 6-8 pm Fri-Sat: 10-5:30 Sun: 12-5:30 6. TREASURERS REPORT Director Kays gave the report. The City is transitioning to a new finance system and the money has not been rolled over into the new fiscal year yet. The trust fund balance is $1,936,910.75. Director Kays keeps a chart with the Foundation loan payments it will be updated in the finance system soon. The Friends Book Sale money will not be going through the Trust Fund account anymore. President McBride suggested that the Finance Committee meet w ith Director Kays so the Treasurer can start giving the reports. 7.DISCUSSION/ACTION ITEMS 7. A. Department/Library Board/Friends/Foundation Priority Matrix Review The Trustees changed their priority two to “Secure funding to create both physical and virtual spaces in the current library facility to meet community needs”. Director Kays will send this to the City. The City Councils visioning session will be November 19-20. This will be a public meeting with time for public comment. President McBride suggested the Library Trustees attend the meeting to advocate for the Library’s needs. President McBride asked about the Measure J application for Community Projects. Director Kays said the City Departments have their own process and form to fill out. All those requests go through the City Engineering Department. The application that just op ened is community money and available to community nonprofits. The deadline for the application is December 2, 2021. President McBride suggested the Library Board, the Friends, and the Library Foundation all come together and identify what they want to apply for and then decide if they want to apply together or separately. Trustee Garner said they way she interprets it is that they need to apply separately even if it’s for the same project. Nanci Morrison said she thinks it will be more impactful if each gr oup applies for different parts of one project. Director Kays suggested they also apply for a project that is not on Measure J’s list like creating a study room in the Library. An AD HOC committee was formed with Trustee Garner and President McBride. The c ommittee will set up a meeting with the Friends and the Library Foundation. Library Board of Trustees, Nov. 3, 2021, pg. 8 7.B. California State Library Grant Application: Building Forward Library Infrastructure Program. Request to Provide Support to City Council for Application Director Kays gave the report. The State Library opened grant application for infrastructure upgrades that support life safety needs. It requires a dollar-for-dollar match. We can apply for up to $10 million which means we would need to justify $20 million in need. Tentatively the application for funds closes in February 2022. Funds can be awarded through June 2024 and expended through June 2026. Director Kays wants everyone to be aware for it so they can advocate for the grant application approval. 7.C. Reconfirm Committee Interest Standing: Advocacy - McBride Budget - Jones/McBride Budget - Borba Buildings - Borba Policies/Bylaws - Garner/Norgard AD HOC: Foundation Liaison - Garner/McBride Friends Liaison - Borba Measure J Liaison - Jones 8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS Director Kays said the Library is working on the Annual Report and Chromebook Policy for the next meeting. 9. ADJOURNMENT The October meeting adjourned at 7:05 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Nov. 3, 2021, pg. 9 LIBRARY STATISTICS 2021 2020 %CHANGE MATERIALS CHECKED OUT (Total)24,142 13,840 74% Print 11,505 8 140114% Media 7,878 6 127160% Electronics 36 0 - Other (Downloadable & In-house)4,723 5,310 -11% LIBRARY CARD REGISTRATIONS (Total)181 129 40% Palm Springs Resident 101 61 66% California Resident 80 68 18% Out of State and/or Fee Cards 0 0 - DOOR COUNT (Main) 8,145 0 - DOOR COUNT (WMML)1,366 0 - PUBLIC COMPUTER SESSIONS (Main)1,531 0 - PUBLIC COMPUTER SESSIONS (WMML)151 0 - WiFi COMPUTER SESSIONS (Main)1,310 144 810% WiFi COMPUTER SESSIONS (WMML)89 28 218% NO. OF PASSPORTS PROCESSED 33 0 - IN-PERSON PROGRAMMING (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - IN-PERSON PROGRAM ATTENDANCE (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - LIVE-VIRTUAL PROGRAMMING (Total)6 16 - Pre-School 0 4 - School Age 0 0 - Family 0 1 - Teen 0 0 - Adult 6 11 - LIVE-VIRTUAL ATTENDANCE (Total)91 90 - Pre-School 0 21 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 91 69 - PRERECORDED PROGRAMMING (Total)12 0 - Pre-School 10 0 - School Age 1 0 - Family 0 0 - Teen 1 0 - Adult 0 0 - ON-DEMAND VIEWS (Total)98 243 -60% Pre-School 70 63 11% School Age 21 0 - Family 0 44 - Teen 7 0 - September 2021 vs. September 2020 Library Board of Trustees, Nov. 3, 2021, pg. 10 Adult 0 136 - SELF-DIRECTED ACTIVITIES (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - SELF-DIRECTED ACTIVITIES COMPLETED (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - Library Board of Trustees, Nov. 3, 2021, pg. 11 DATE DONOR AMOUNT DESIGNATION 12/9/2020 CASH DONATION 16.50$ 12/22/2020 JANE AND RUSSELL GREENE 100.00$ 12/22/2020 RENEE GLICKMAN 25.00$ 3/18/2021 ALPHA DELTA KAPPA 100.00$ 3/18/2021 ELAINE MEYERHOFFER 50.00$ 3/31/2021 RICHARD AND ANNE RHYME 50.00$ 4/13/2021 ALAN CISEK 150.00$ 6/24/2021 BARBARA MAUGHAN 250.00$ TOTAL 741.50$ PALM SPRINGS PUBLIC LIBRARY 2020-21 DONATIONS LAST UPDATED SEPTEMBER 30, 2021 Library Board of Trustees, Nov. 3, 2021, pg. 12 City of Palm Springs, CA BALANCE SHEET FOR 2022 4 Report generated: 10/20/2021 08:14 User:SherylM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account 2,000.00 1,805,920.83 151 12105 Interest Receivable .00 3,605.87 151 12300 Notes Receivable -2,000.00 62,000.00 TOTAL ASSETS .00 1,871,526.70 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,871,526.70 151 29320 Budgetary FB Unreserved .00 1,766,784.77 151 29330 Appropriations .00 -1,766,784.77 TOTAL FUND BALANCE .00 -1,871,526.70 TOTAL LIABILITIES + FUND BALANCE .00 -1,871,526.70 ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Nov. 3, 2021, pg. 13 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/SEP TO OCT Report generated: 10/21/2021 10:55 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,801,920.83 3 220109 CRP 09/13/21 CASH RECEIPTS JOURNAL 2,000.00 .00 2,000.00 4 220138 CRP 10/11/21 CASH RECEIPTS JOURNAL 2,000.00 .00 4,000.00 1,801,920.83 4,000.00 .00 4,000.00 1,805,920.83 151 12105 Interest Receivable 151 3,605.87 3,605.87 .00 .00 .00 3,605.87 151 12300 Notes Receivable 151 66,000.00 3 220109 CRP 09/13/21 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -2,000.00 4 220138 CRP 10/11/21 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -4,000.00 66,000.00 .00 4,000.00 -4,000.00 62,000.00 151 29000 Fund Balance Unreserved 151 -1,871,526.70 -1,871,526.70 .00 .00 .00 -1,871,526.70 151 29320 Budgetary FB Unreserved 151 .00 3 220228 BUA 09/22/21 FY21CO 1,762,981.96 .00 1,762,981.96 3 220258 BUA 09/27/21 FY21CO 3,802.81 .00 1,766,784.77 .00 1,766,784.77 .00 1,766,784.77 1,766,784.77 151 29330 Appropriations 151 .00 3 220228 BUA 09/22/21 FY21CO .00 1,762,981.96 -1,762,981.96 3 220258 BUA 09/27/21 FY21CO .00 3,802.81 -1,766,784.77 .00 .00 1,766,784.77 -1,766,784.77 -1,766,784.77 TOTALS FOR FUND 151 Library Endowment Fund .00 1,770,784.77 1,770,784.77 .00 .00 Library Board of Trustees, Nov. 3, 2021, pg. 14 ALL LIBRARY EXPENDITURE ACCOUNTS 10/20/2021 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004000 40000 Salaries, Full Time 934,642.33 907,585.20 0.00 27,057.13 97.11 1004000 40002 Salaries, Overtime 422.45 422.45 0.00 0.00 100.00 1004000 40008 Ex Salary Offset -15,891.12 0.00 0.00 -15,891.12 0.00 1004000 40010 Leave Payoffs 0.00 15,738.56 0.00 -15,738.56 0.00 1004000 40020 Fringe Benefits 248,625.00 196,684.78 0.00 51,940.22 79.11 1004000 40045 Medical Insurance Withdrawal 0.00 2,325.00 0.00 -2,325.00 0.00 1004000 40050 RHS Health Benefit 11,700.00 11,387.50 0.00 312.50 97.33 1004000 40055 PERS Retirement Cost 335,067.24 324,271.16 0.00 10,796.08 96.78 1004000 40060 PERS - POB 36,600.00 36,600.00 0.00 0.00 100.00 1004000 40065 Workers' Compensation 61,700.00 61,700.00 0.00 0.00 100.00 1004000 40095 Medicare Insurance 13,495.91 13,891.75 0.00 -395.84 102.93 1004000 40100 Retiree Health Benefit 112,200.00 112,200.00 0.00 0.00 100.00 1004000 40105 Contractual Services 77,400.00 30,107.88 0.00 47,292.12 38.90 1004000 50005 Training, Travel and Dues 3,300.00 1,312.00 0.00 1,988.00 39.76 1004000 50030 Gas and Lubrications 5,000.00 3,644.51 0.00 1,355.49 72.89 1004000 50031 Communications 12,000.00 4,748.44 0.00 7,251.56 39.57 1004000 50035 Materials and Supplies 225,442.01 193,168.83 0.00 32,273.18 85.68 1004000 50055 Insurance 73,200.00 73,200.00 0.00 0.00 100.00 1004000 50105 Repairs and Maint General 104,150.00 101,388.91 0.00 2,761.09 97.35 1004000 50120 Facilities Maintenance Service 116,600.00 116,600.00 0.00 0.00 100.00 1004000 50126 Grants 13,751.70 3,786.20 0.00 9,965.50 27.53 1004000 50135 Administrative Benefits 11,600.00 11,600.00 0.00 0.00 100.00 1004000 50140 Printing 5,500.00 191.20 0.00 5,308.80 3.48 1004000 50145 Advertising 3,400.00 1,428.00 0.00 1,972.00 42.00 1004000 50200 Friends of the Library 0.00 1,833.50 0.00 -1,833.50 0.00 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004005 40105 Contractual Services 85,800.00 63.62 0.00 85,736.38 0.07 1004005 50015 Electricity 30,000.00 19,869.22 0.00 10,130.78 66.23 1004005 50020 Water 2,500.00 1,032.32 0.00 1,467.68 41.29 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 0.00 0.00 0.00 0.00 0.00 1004005 50038 Welwood Operations 0.00 0.00 0.00 0.00 0.00 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, Nov. 3, 2021, pg. 15 ALL LIBRARY EXPENDITURE ACCOUNTS 10/20/2021 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1514010 50005 Training, Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00 1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00 1514010 50200 Friends of the Library 0.00 0.00 0.00 0.00 0.00 1514010 50201 Future Library Projects 1,536,895.59 0.00 0.00 1,536,895.59 0.00 1514010 50202 Trust Fund Books 53,282.22 39,125.05 0.00 14,157.17 73.43 1514010 50203 Kropitzer Trust Donation 206,665.74 0.00 0.00 206,665.74 0.00 1514010 50204 Welwood Patio 147,308.36 134,546.22 0.00 12,762.14 91.34 1514010 50205 Library Foundation 0.00 0.00 0.00 0.00 0.00 1514010 50206 Strategic Planning 0.00 0.00 0.00 0.00 0.00 1514010 50207 PR Library Campaign 8,263.46 3,000.00 0.00 5,263.46 36.30 1514010 50208 Trust Fund Furniture 0.00 0.00 0.00 0.00 0.00 LIBRARY TRUST FUNDS Library Board of Trustees, Nov. 3, 2021, pg. 16 What a year! During Fiscal Year 2020-21, we were only open for in-person service 454 hours, or roughly 57 days. We know this was hard on our book-loving patrons, however, our virtual services were well-loved. During the library closures, our pickup service, Library-A-Go-Go, served 12,207 patrons. Checkouts and streams of electronic format materials were through the roof! We had 48,378 loans of eBooks and e-audio books. Patrons watched 19,696 movies, downloaded 15,482 songs, viewed 7,063 magazines, and the New York Times online was accessed 4,458 times. Our library team is full of flexible, adaptable people who care about the community they serve. We worked hard during the closure to bring you virtual programming and develop new services like “Ask a Librarian.” We recognized that patrons missed the chance to browse for a new book or movie, so we did the browsing for you. You can still utilize this service by visiting our website or giving us a call. You tell us what you like or recently enjoyed, and we can make suggestions for new titles. We took the opportunity to rearrange our children’s collection; we hope that you like the change. Personally, I think the new arrangement opens the room and makes it look bigger and more organized. Come see us at the library where you can browse for new titles or enjoy classics too. Learn a language through our Mango Languages program, or even get your high school diploma through Career Online High School. We are here for you through all the stages of your life, and we’re open to all! On behalf of the Library Board of Trustees, Friends of the Palm Springs Library, Palm Springs Public Library Foundation, and the Library Staff, I thank you for your continued support. We look forward to serving you in the coming years. Library Visits/Door Count: 12,948 Materials Checked Out: 112,658 Number of eBook Check-outs: 39,832 Public Service Hours: 454 NEW Library Cards Issued: 1,593 Public Computer Sessions: 1,649 Public Wi-Fi Sessions: 3,456 Number of In-Person Programs: 0 In-Person Program Attendance: 0 Virtual Programs: 160 Live Attendance (Virtual Program): 920 On-Demand Views: 7,367 Volunteer Hours: 0 Number of Reference Questions: 828 MAIN LIBRARY Re-opened to the public May 5, 2021 WELWOOD MURRAY MEMORIAL LIBRARY Closed during this time due to COVID-19 (Re-opened to the public July 1, 2021) STATISTICS AT-A-GLANCE: PLEASE NOTE: COVID-19 negatively impacted the majority of our numbers, since we were mainly closed to the public during this time. Palm Springs Public Library PALM SPRINGS PUBLIC LIBRARYPALM SPRINGS PUBLIC LIBRARY 2020-2021 ANNUAL REPORT City Librarian Jeannie Kays Palm Springs Public Library 300 S. Sunrise Way, Palm Springs, CA 92262 760-322-READ (7323) www.pslibrary.orgLibrary Board of Trustees, Nov. 3, 2021, pg. 17 SUMMER READING STATS: TOTAL SIGNUPS: 495 COMPLETIONS: 263 ( 53%) TOTAL BOOKS READ: 2,254 (Pre-K only) TOTAL MINUTES READ: 180,121 (3,002 hours, youth + teens + adults) TOTAL ACTIVITIES COMPLETED: 829 We continued with Beanstack, a virtual system, for a second year for Summer Reading. Staff created online activities, crafts and more. Once again we tracked books and minutes read and participants earned badges and a chance to win fabulous grand prizes generoulsy provided by the PS Sustainability Commission, Friends of the Palm Springs Library and many local businesses and organizations. In April 2021, the Library introduced Internet To Go, mobile Hotspots to lend to those without access to the Internet. Twenty (20) Hotspots were purchased with funds from a grant awarded to the Palm Springs Public Library Foundation on behalf of the Library. The grant was provided by The Inland Empire Community Foundation (IECF) in partnership with the Department of Housing, Homelessness Prevention, and Workforce Solutions (HHPWS) and the Inland Empire Funders Alliance. These Hotspots are available to checkout at the Library for up to two weeks, free with a library card! They say that necessity is the mother of invention, and that was so true during the COVID-19 closure! Library staff created craft to go kits that included all the supplies needed to create fun crafts like t-shirt tote bags, rock painting, gingerbread houses for the holidays and other fun crafts. But the fun didn't stop there; staff then created 'unboxing' events online where we discovered together what new materials the Library was receiving. Our Teen Librarian Sean had a beat-down COVID pinata event LIVE on Instagram, and many recorded story times available on our YouTube channel. And then there were the jokes...library humor slipped inside the pages of our materials as people made their pick-ups using our Library-A-Go-Go service. We pulled out all the stops to make sure the community knew the Library was there for them, during the pandemic and always. Summer Reading Stays Virtual Palm Springs Public Library Foundation Gets Grant for Mobile Hotspots Craft Kits To-Go & More Library Board of Trustees, Nov. 3, 2021, pg. 18 CHROMEBOOK LENDING POLICY Palm Springs Public Library is committed to providing free and open access to informational, educational, recreational, and cultural resources for library users of all ages and backgrounds. In fulfilling this mission, Palm Springs Public Library lends Google Chromebook laptop computers to Library patrons. Terms and Conditions A “Chromebook Kit” consists of the device itself (Chromebook), a power cable, and a case. When a patron borrows a Chromebook Kit, the patron’s use of the equipment is available under the following terms and conditions. The user is responsible for being in compliance with these terms and conditions and in addition to the standard Library policies. In order to borrow a Chromebook Kit, patrons must be 18 years of age or older and have a Palm Springs Public Library card in good standing (“Borrowing Patron”). At the time of checkout, the Borrowing Patron must present their Palm Springs Library card. Upon checkout, Library staff will confirm, in the presence of the Borrowing Patron, that all items are present in the Chromebook Kit. By checking out the Chromebook Kit, the patron agrees to all the terms and conditions and accepts responsibility for the equipment, up to and including replacement costs of the Chromebook Kit if any component of the Chromebook Kit is lost or damaged. Only one Chromebook Kit may be borrowed on a patron’s account at any given time. The loan period for the Chromebook Kit is 14 days with no grace period and no renewals. Any use of the Chromebook Kit by a minor while in their possession is the Borrowing Patrons’ sole responsibility. The Library will accept holds on the Chromebook Kit. Patrons will be notified by phone or email when their hold is ready for pick-up. Patrons will have five (5) days from the time of the notification to check out the Chromebook Kit, after such time it will be released to another patron. An overdue Chromebook will be deactivated at closing on the date the Chromebook is due. Patrons must return the Chromebook Kit inside the library during regular library hours, directly to a Library staff member, who will verify that all components of the Chromebook Kit are accounted for before checking it in from the Borrowing Patron’s account. Chromebooks that are deactivated and not returned will be considered lost after 14 days and the Borrowing Patron will be charged full replacement cost of the missing items of the Chromebook Kit and all library lending privileges will be suspended until the replacement cost of the missing items of the Chromebook Kit are paid in full. If the deactivated Chromebook is returned undamaged, lost fees will be waived. Damaged item charges may still apply if any item of the Chromebook Kit is returned damaged. By borrowing and initiating use of the Library’s Chromebook, the user agrees to abide by the Library’s policies and rules and agrees to hold the Library and its agents harmless from any and all claims, losses, damages, obligations, or liabilities, directly or indirectly, relating to the use of the Library’s Chromebook and internet access provided by the Library. The Library is Library Board of Trustees, Nov. 3, 2021, pg. 19 not responsible for any information accessed or action taken by a patron while using a Chromebook. Chromebook users are encouraged to use safe Internet practices. Using the Chromebook to access any online content determined to be illegal or obscene according to federal, state, or municipal law could result in revocation of Chromebook borrowing privileges or criminal prosecution. Deliberate altering of any files or modifying the configuration of Library-owned equipment is strictly prohibited. Use of the Chromebook does not guarantee access to the Internet. You may connect the Chromebook to your own internet service provider, or you may also checkout one of the Library’s hotspots to gain access to the internet. Internet service relies on cell tower technology and coverage. Service outside the continental United States is prohibited; any fees associated with use outside of this area will be the responsibility of the Borrowing Patron. User experience can vary based on location. The Library is not responsible for personal information shared over the Internet or for information or websites accessed. The Library is not responsible for any liability, damages, or expense resulting from the use of the Chromebook. The borrowing patron shall be responsible for lost or damaged Chromebook Kit (includes theft thereof) as follows: Chromebook - $ [current retail price] replacement fee Power cable - $ [current retail price] replacement fee Case - $ [current retail price] replacement fee. Damage to the Chromebook shall be charged at the actual cost of repair of the Chromebook. The Chromebook shall be kept in a temperature-controlled environment (not left in vehicles or in extreme temperatures.) Unlawful use of the Internet or use that violates the Palm Springs Public Library’s Internet Use Policy outlined in the Administrative Policy Manual is prohibited and may result in the loss of borrowing privileges. For assistance in the operation of the Chromebook, borrowers may call the Library during normal business hours. Adopted by Library Board of Trustees: _________________________ Library Board of Trustees, Nov. 3, 2021, pg. 20