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Home My WebLink About2021-10-06 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, OCTOBER 6, 2021 5:30 P.M. Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/82759094611 or call 1-669-900-6833, Meeting ID: 827 5909 4611 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 by no later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Ed McBride, Chair Craig Borba, Ed. D., Vice-Chair Juanita Garner, Trustee David Norgard, Trustee Al Jones, Treasurer Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., September 30, 2021. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Library Board of Trustees, Oct. 6, 2021, pg. 1 Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of September 1, 2021 B. Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.Department/Library Board/Friends/Foundation Priority Matrix Review Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, Oct. 6, 2021, pg. 2 B.California State Library Grant Application: Building Forward Library Infrastructure Program: Request to Provide Support to City Council for Application Motion: Second: Approved: Opposed: Abstention Names(s): C. Reconfirm Committee Interest STANDING: ADVOCACY VACANT BUDGET JONES/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS BORBA/GARNER/NORGARD (MUST SELECT TWO) AD HOC: FOUNDATION LIAISON GARNER/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON JONES VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next regularly scheduled meeting at 5:30 p.m. on Wednesday, November 3, 2021 in the Large Conference Room at Palm Springs City Hall or virtually. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY VACANT BUDGET JONES/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS BORBA/GARNER/NORGARD (MUST SELECT TWO) AD HOC: FOUNDATION LIAISON GARNER/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON JONES Library Board of Trustees, Oct. 6, 2021, pg. 3 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on September 30, 2021, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, Oct. 6, 2021, pg. 4 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library September 1, 2021 Teleconference via Zoom 1.CALL TO ORDER President McBride called the meeting to order at 5:33 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: None. 2.CHANGES OR ADDITIONS TO THE AGENDA: None. 3.PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Borba/Garner, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of June 2, 2021 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Julie Warren gave the report. The Friends are working on merchandise to sale including T-shirts, aprons, and stickers. They are celebrating their 50 th anniversary and are starting to plan events for the Fall. For Modernism Week they are planning a house tour, a lecture, and an exhibit. 5. B. Palm Springs Public Library Foundation President McBride gave the report. The Foundation is working on an end of year campaign; they have hired Palm Springs Life to assist with it. Library Board of Trustees, Oct. 6, 2021, pg. 5 5. C. Library Staff Community Survey: The city is conducting a community survey. The first phase includes mailings to 2,700 randomly selected households. Postcards will be mailed to these addresses beginning on Sept. 1 to alert residents that they have been selected to participate. The open participation portion of the survey is scheduled to begin the week of Sept. 20 and is available to all residents who were not selected as part of the random sample group. The City will distribute the survey link widely to get maximum participation. Special Election: The Library will be an election assistance center September 10-14. Ballots can be dropped off September 11-13 from 9 am to 5 pm and September 14 from 7 am to 8 pm. Summer Reading Program: June 14-July 24. Had 496 participants. Pre-K and Kindergarteners tracked number of books read and they read 2,254 books. Grades 1 through Adult tracked minutes and they read 180,121 minutes; that’s 3,002 hours. Staffing updates: Welcome back Julie Warren, Library Services & Public Relations Manager. We promoted two part-time Library Assistants to full time. Arun Mayani and Lilia Rodriguez are now full time. Parks & Recreation Department: With the departure of Cynthia Alvarado-Crawford, Library Director Jeannie Kays has been asked to step in as Interim Director over Parks and Recreation. She will be covering for both departments until a replacement can be found. Friends of the Library: Creating merchandise to sell, including t-shirts and aprons. Library Card Sign-Up Month: September is Library Card Sign-Up Month. We encourage you to get a library card. Any resident of California can get a card free of charge. If you live out of state, it’s only $33 a year. Online events: •All the book clubs have announced their selections for this season and have begun meeting via Zoom. •We are introducing a new adult monthly program the second Wednesday of the month: “How Did I Get Here? Capturing Your Memories One Page at a Time: Memoir Writing Basics” This program is facilitated by author and Friends Board member Kathy Weyer. Each month will have a different theme to inspire their memoir writing journey. •Next month author and Desert Ecologist James Cornett will present a lecture on Monday, October 11 via Zoom •The Youth and Teens are doing a monthly pickup craft. For September: Kids are making Sombreros in celebration of National Hispanic Heritage Month and Teens are making Black Marker Pencil Pouch. Next month the adults will join in the fun and do a pickup pumpkin craft to celebrate Fall. •Finally, the Library is one of four co-sponsors of an author event at the Mizell Center featuring Stephanie Battaglino in conversation with Winston Gieseke of the Desert Sun and special introduction by Mayor Pro Tem Lisa Middleton. The event will be on Wed. Sept. 22 at 6PM at the Mizell Center, the event is free, but you need to register in advance online at Mizell.org/programs. The event will be in-person, but masks and proof of vaccine are required to attend. Door Count Since Reopening May 5, 2021: 27,918 May: 4,897 June: 7,650 July: 7,287 August: 8,084 Arson Fire: On August 5, 2021 a male suspect set the men’s restroom trash can and toilet seat covers on fire. He also tried to burn three books out in the main library atrium. All were damaged beyond repair. Library Board of Trustees, Oct. 6, 2021, pg. 6 Our Security Guard, Kevin Brown saved the day by putting out the fire and identifying witnesses and the suspect. Suspect has not been captured. 6. TREASURERS REPORT Director Kays gave the report. The City is transitioning to a new finance system and the money has not been rolled over into the new fiscal year yet. The Library is still working with the City to move the Friends Book Sale money out of the Trust Fund account. As of July 1st, the trust fund balance was $2,056,467.05. MOTION: (Borba/Jones, 5-0) To accept the Treasurers report. 7.DISCUSSION/ACTION ITEMS 7. A. Election of the Library Board of Trustees Chairperson and Vice Chairperson Trustee Jones nominated Ed McBride as Chairperson and Craig Borba as Vice Chairperson. There were no objections and no other nominations. MOTION: (McBride/Jones, 5-0) To accept the election of Ed McBride and Craig Borba to the office of Chairperson and Vice Chairperson of the Library Board of Trustees. 7.B. Appointment of Library Board of Trustees Treasurer President McBride appointed Al Jones to Treasurer of the Library Board of Trustees. Item 7. D. moved up at this time. 7. D. Discussion of Library Trust Funds investments and local agency investment policy statutes Director Kays, President McBride, and Trustee Borba met with the City Attorney, City Manager, and the Finance Director to discuss the Trust Fund. The City Attorney said that the Library Board has control over the Trust Fund, and should the Board decide to take that money outside the City the Board needs to follow the same guidelines any City organization or Board follows when it comes to investing money. The Finance Director said the City is moving to a new investment company and urged the Board to consider the new company as one of their options. Treasurer Jones asked what return the Trust Fund is getting and Trustee Borba said it is half a percent. The Finance Director invited the Board to participate in the weekly investment call. Trustee Garner said she is interested in finding what the new company can do before making any decisions. President McBride said the Finance Director said the Board can be more involved and have a relationship with the new company to make sure the Trust Fund is handled a certain way. Treasurer Jones said that he has been told that the Library should approach Measure J with a multiyear plan for funds. President McBride said he was charged with setting up a meeting between the Library Board, the Friends of the Library, and the Library Foundation to identify the top priorities for the Library. Director Kays said 7. C. is a key part of this discussion. Trustee Borba suggested having different people come to the Board to discuss how they would handle the Trust Fund. 7.C. Consideration of submitting priorities/areas of focus for the city council visioning session Director Kays gave the report. The City Council is planning to have a visioning session. Every department in the City is working on their own department level priorities as well as the Boards and Commissions. These will be submitted to City Council and then the Department Heads will meet with City Council as a group on November 19 and 20. Director Kays suggested that if the Board wants a joint meeting maybe it should be in December after the Council has set their priorities. Library Board of Trustees, Oct. 6, 2021, pg. 7 Director Kays went over the Department Priority Matrix and shared the ongoing and new priorities. The ongoing priorities are increase library card users and create spaces in the current library facility to meet community needs. The new priorities are review and update library policies with a focus on diversity, equity, and inclusion and create a vision and design for the new library. The Library Board discussed their priority matrix sheet. The Library Board’s ongoing priorities are to establish investment strategies for the Trust Fund so that it grows and secure funding to create spaces in the current library facility to meet community needs. The new priorities are secure funding for Library facilities and leverage community support and awareness. 8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS The Trustees would like a special meeting with the Foundation and the Friends of the Library. Director Kays suggested September 29 at 5:30 pm. President McBride will check the other groups to find out their availability. Trustee Borba suggested that Director Kays include the priority matrix for the Library and Board of Trustees in the meeting packet. Trustee Norgard thanked Director Kays for the orientation and the kind welcome from all the Board members. President McBride mentioned that there are committees that need to be filled and asked members to email him if they are interested in a certain committee. Treasurer Jones said he is interested in the Measure J committee. Trustee Garner is interested in being a Library Foundation liaison. Trustee Norgard said he is interested in Policies and Bylaws. 9. ADJOURNMENT The September meeting adjourned at 7:44 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Oct. 6, 2021, pg. 8 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES ADJOURNED MEETING MINUTES Palm Springs Public Library September 29, 2021 Teleconference via Zoom 1.CALL TO ORDER President McBride called the meeting to order at 5:33 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner No Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: Jay Dunaway, Michael Hirschbein, Christine MacCalla, Gary Maehara, Nanci Morrison, David Sidley, William Wylie. 2.CHANGES OR ADDITIONS TO THE AGENDA: None. 3.PUBLIC COMMENTS: None. 4.Joint meeting of Library Board of Trustees, Friends of the Palm Springs Library, and Palm Springs Public Foundation 4. A. City of Palm Springs Priority Process Director Kays gave the report. The City Council is planning a strategic planning visioning session in November. The Council has asked all the departments and commissions to create a list of ongoing priorities and new priorities. 4. B. Palm Springs Public Library Priorities The Libraries ongoing priorities are to increase library card users and create spaces in the current library facility to meet community needs. The Libraries new priorities are to review and update library policies with a focus on diversity, equity, and inclusion and create a vision and design for the new library. 4. C. Library Board of Trustees Priorities The Library Boards ongoing priorities are to establish investment strategies for the Trust Fund so that it grows and secure funding to create spaces in the current library facility to meet community needs. The Library Boards new priorities are to secure funding for Library facilities and leverage community support and awareness. 4. D. Friends of the Palm Springs Public Library Priorities Library Board of Trustees, Oct. 6, 2021, pg. 9 The Friends of the Library’s ongoing priorities are to support the library day to day and to increase membership. The Friends new priorities are to rehabilitate the J.C. Frey building and increase yearly revenue. 4. E. Palm Springs Public Library Foundation Priorities The Library Foundations ongoing priorities are to provide funds for new library and provide a long-term endowment for the Palm Springs Public Library. The Library Foundations new priorities are to rehabilitate the J.C. Frey building and continue to build and strengthen their board. 4. F. Alignment of all Priorities Discussion ensued. No action taken. 4. G. Next Steps Discussion ensued. No action taken. 5. ADJOURNMENT The Special meeting adjourned at 6:55 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Oct. 6, 2021, pg. 10 LIBRARY STATISTICS Aug-21 Aug-20 %CHANGE MATERIALS CHECKED OUT (Total)25,886 13,262 95% Print 11,633 4,393 165% Media 7,977 3,677 117% Electronics 23 0 - Other (Downloadable & In-house)6,253 5,192 20% LIBRARY CARD REGISTRATIONS (Total)165 101 63% Palm Springs Resident 99 61 62% California Resident 65 40 63% Out of State and/or Fee Cards 1 0 - DOOR COUNT (Main) 8,084 0 - DOOR COUNT (WMML)1,337 0 - PUBLIC COMPUTER SESSIONS (Main)1,426 0 - PUBLIC COMPUTER SESSIONS (WMML)165 0 - WiFi COMPUTER SESSIONS (Main)1,134 154 636% WiFi COMPUTER SESSIONS (WMML)135 22 514% NO. OF PASSPORTS PROCESSED 61 0 - IN-PERSON PROGRAMMING (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - IN-PERSON PROGRAM ATTENDANCE (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - LIVE-VIRTUAL PROGRAMMING (Total)3 13 - Pre-School 0 4 - School Age 0 0 - Family 0 0 - Teen 0 3 - Adult 3 6 - LIVE-VIRTUAL ATTENDANCE (Total)51 41 - Pre-School 0 17 - School Age 0 0 - Family 0 0 - Teen 0 19 - Adult 51 5 - PRERECORDED PROGRAMMING (Total)5 0 - Pre-School 4 0 - School Age 0 0 - Family 0 0 - Teen 1 0 - Adult 0 0 - ON-DEMAND VIEWS (Total)38 481 -92% Pre-School 33 355 -91% School Age 0 0 - Family 0 0 - Teen 5 0 - August 2021 vs. August 2020 Library Board of Trustees, Oct. 6, 2021, pg. 11 Adult 0 126 - SELF-DIRECTED ACTIVITIES (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - SELF-DIRECTED ACTIVITIES COMPLETED (Total)0 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 0 0 - Library Board of Trustees, Oct. 6, 2021, pg. 12 DATE DONOR AMOUNT 12/9/2020 CASH DONATION 16.50$ 12/22/2020 JANE AND RUSSELL GREENE 100.00$ 12/22/2020 RENEE GLICKMAN 25.00$ 3/18/2021 ALPHA DELTA KAPPA 100.00$ 3/18/2021 ELAINE MEYERHOFFER 50.00$ 3/31/2021 RICHARD AND ANNE RHYME 50.00$ 4/13/2021 ALAN CISEK 150.00$ 6/24/2021 BARBARA MAUGHAN 250.00$ TOTAL 741.50$ PALM SPRINGS PUBLIC LIBRARY 2020-21 DONATIONS LAST UPDATED SEPTEMBER 30, 2021 Library Board of Trustees, Oct. 6, 2021, pg. 13 City of Palm Springs, CA BALANCE SHEET FOR 2021 3 Report generated: 09/29/2021 17:01 User:JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,936,910.75 151 12105 Interest Receivable .00 2,925.66 151 12300 Notes Receivable .00 90,000.00 TOTAL ASSETS .00 2,029,836.41 LIABILITIES 151 20015 Accounts Payable Other .00 -861.00 TOTAL LIABILITIES .00 -861.00 FUND BALANCE 151 29000 Fund Balance Unreseved .00 -2,028,975.41 151 29320 Budgetary FB Unreserved .00 1,955,218.18 151 29325 Estimated Revenue .00 1,000.00 151 29330 Appropriations .00 -1,956,218.18 TOTAL FUND BALANCE .00 -2,028,975.41 TOTAL LIABILITIES + FUND BALANCE .00 -2,029,836.41 Library Board of Trustees, Oct. 6, 2021, pg. 14 ALL LIBRARY EXPENDITURE ACCOUNTS 09/30/21 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004000 40000 Salaries, Full Time 1,093,091.85 80,109.17 0.00 1,012,982.68 7.33 1004000 40002 Salaries, Overtime 2,500.00 0.00 0.00 2,500.00 0.00 1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00 1004000 40010 Leave Payoffs 0.00 10,372.48 0.00 -10,372.48 0.00 1004000 40020 Fringe Benefits 303,525.00 8,091.54 0.00 295,433.46 2.67 1004000 40045 Medical Insurance Withdrawal 0.00 375.00 0.00 -375.00 0.00 1004000 40050 RHS Health Benefit 13,800.00 537.50 0.00 13,262.50 3.89 1004000 40055 PERS Retirement Cost 390,993.06 28,150.52 0.00 362,842.54 7.20 1004000 40060 PERS - POB 36,645.00 0.00 0.00 36,645.00 0.00 1004000 40065 Workers' Compensation 53,461.00 0.00 0.00 53,461.00 0.00 1004000 40095 Medicare Insurance 15,748.33 1,309.91 0.00 14,438.42 8.32 1004000 40100 Retiree Health Benefit 127,029.00 0.00 0.00 127,029.00 0.00 1004000 40105 Contractual Services 77,400.00 30,710.04 0.00 46,689.96 39.68 1004000 50005 Training, Travel and Dues 3,675.00 1,897.00 0.00 1,778.00 51.62 1004000 50030 Gas and Lubrications 5,000.00 29.09 0.00 4,970.91 0.58 1004000 50031 Communications 16,600.00 336.53 0.00 16,263.47 2.03 1004000 50035 Materials and Supplies 264,675.00 98,617.81 105,961.58 60,095.61 77.29 1004000 50055 Insurance 122,956.00 0.00 0.00 122,956.00 0.00 1004000 50105 Repairs and Maint General 88,200.00 11,734.50 29,344.00 47,121.50 46.57 1004000 50120 Facilities Maintenance Service 140,007.00 0.00 0.00 140,007.00 0.00 1004000 50126 Grants 0.00 1,516.60 0.00 -1,516.60 0.00 1004000 50135 Administrative Benefits 12,649.95 0.00 0.00 12,649.95 0.00 1004000 50140 Printing 11,000.00 0.00 0.00 11,000.00 0.00 1004000 50145 Advertising 8,900.00 1,950.00 0.00 6,950.00 21.91 1004000 50200 Friends of the Library 0.00 0.00 0.00 0.00 0.00 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004005 40105 Contractual Services 85,800.00 51,542.40 0.00 34,257.60 60.07 1004005 50015 Electricity 30,000.00 0.00 0.00 30,000.00 0.00 1004005 50020 Water 2,500.00 145.36 0.00 2,354.64 5.81 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 16,225.00 870.16 0.00 15,354.84 5.36 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, Oct. 6, 2021, pg. 15 ALL LIBRARY EXPENDITURE ACCOUNTS 09/30/21 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1514010 50005 Training, Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00 1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00 1514010 50200 Friends of the Library 0.00 0.00 0.00 0.00 0.00 1514010 50201 Future Library Projects 0.00 0.00 0.00 0.00 0.00 1514010 50202 Trust Fund Books 0.00 0.00 0.00 0.00 0.00 1514010 50203 Kropitzer Trust Donation 0.00 0.00 0.00 0.00 0.00 1514010 50204 Welwood Patio 0.00 0.00 0.00 0.00 0.00 1514010 50205 Library Foundation 0.00 0.00 0.00 0.00 0.00 1514010 50206 Strategic Planning 0.00 0.00 0.00 0.00 0.00 1514010 50207 PR Library Campaign 0.00 0.00 0.00 0.00 0.00 1514010 50208 Trust Fund Furniture 0.00 0.00 0.00 0.00 0.00 LIBRARY TRUST FUNDS Library Board of Trustees, Oct. 6, 2021, pg. 16 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/JUL TO SEP Report generated: 09/30/2021 16:26 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,936,910.75 1 220094 CRP 07/07/21 CASH RECEIPTS JOURNAL 25.95 .00 25.95 1 220141 CRP 07/12/21 CASH RECEIPTS JOURNAL 221.25 .00 247.20 1 220219 CRP 07/20/21 CASH RECEIPTS JOURNAL 228.25 .00 475.45 1 220282 CRP 07/27/21 CASH RECEIPTS JOURNAL 595.17 .00 1,070.62 1 220355 GRV 07/29/21 422.75 .00 1,493.37 1 220397 GEN 07/08/21 SYSTEM GENERATED DUE TO LINE .00 14,057.36 -12,563.99 1 220398 GEN 07/22/21 SYSTEM GENERATED DUE TO LINE .00 78.43 -12,642.42 2 220006 CRP 08/02/21 CASH RECEIPTS JOURNAL 422.75 .00 -12,219.67 2 220057 GRV 08/02/21 .00 422.75 -12,642.42 2 220061 CRP 08/04/21 CASH RECEIPTS JOURNAL 4,000.00 .00 -8,642.42 2 220145 GEN 08/12/21 SYSTEM GENERATED DUE TO LINE .00 1,467.42 -10,109.84 3 220109 CRP 09/13/21 CASH RECEIPTS JOURNAL 2,000.00 .00 -8,109.84 1,936,910.75 7,916.12 16,025.96 -8,109.84 1,928,800.91 151 12000 Accounts Receivable 151 .00 1 220424 GNI 07/01/21 RVRS 6.21 REV ACCR 07.21 .00 25.95 -25.95 .00 .00 25.95 -25.95 -25.95 151 12105 Interest Receivable 151 2,925.66 2,925.66 .00 .00 .00 2,925.66 151 12300 Notes Receivable 151 90,000.00 2 220061 CRP 08/04/21 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -2,000.00 2 220061 CRP 08/04/21 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -4,000.00 3 220109 CRP 09/13/21 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -6,000.00 90,000.00 .00 6,000.00 -6,000.00 84,000.00 151 20010 Accounts Payable Control 151 .00 1 220397 GEN 07/08/21 7/8/21 AP CHK FROM FP13 14,057.36 .00 14,057.36 1 220398 GEN 07/22/21 7/22/21 AP CHK FROM FP13 78.43 .00 14,135.79 .00 14,135.79 .00 14,135.79 14,135.79 151 20015 Accounts Payable Other 151 -861.00 -861.00 .00 .00 .00 -861.00 151 29000 Fund Balance Unreseved 151 -2,028,975.41 -2,028,975.41 .00 .00 .00 -2,028,975.41 151 29320 Budgetary FB Unreserved 151 .00 3 220258 BUA 09/27/21 FY21CO 3,802.81 .00 3,802.81 .00 3,802.81 .00 3,802.81 3,802.81 151 29330 Library Board of Trustees, Oct. 6, 2021, pg. 17 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/JUL TO SEP Report generated: 09/30/2021 16:26 User: JeannieK Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE Appropriations 151 .00 3 220258 BUA 09/27/21 FY21CO .00 3,802.81 -3,802.81 .00 .00 3,802.81 -3,802.81 -3,802.81 151 34330 Friends Of The Library 151 .00 1 220141 CRP 07/12/21 10110 CASH RECEIPTS JOURNAL .00 35.25 -35.25 1 220141 CRP 07/12/21 10110 CASH RECEIPTS JOURNAL .00 59.00 -94.25 1 220141 CRP 07/12/21 10110 CASH RECEIPTS JOURNAL .00 22.00 -116.25 1 220141 CRP 07/12/21 10110 CASH RECEIPTS JOURNAL .00 45.00 -161.25 1 220141 CRP 07/12/21 10110 CASH RECEIPTS JOURNAL .00 60.00 -221.25 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 50.50 -271.75 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 37.50 -309.25 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 41.00 -350.25 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 72.00 -422.25 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 10.25 -432.50 1 220219 CRP 07/20/21 10110 CASH RECEIPTS JOURNAL .00 17.00 -449.50 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 143.17 -592.67 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 112.50 -705.17 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL 143.17 .00 -562.00 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 143.17 -705.17 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 93.00 -798.17 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 98.75 -896.92 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 64.00 -960.92 1 220282 CRP 07/27/21 10110 CASH RECEIPTS JOURNAL .00 83.75 -1,044.67 1 220355 GRV 07/29/21 10110 .00 54.75 -1,099.42 1 220355 GRV 07/29/21 10110 .00 50.75 -1,150.17 1 220355 GRV 07/29/21 10110 .00 59.75 -1,209.92 1 220355 GRV 07/29/21 10110 .00 128.00 -1,337.92 1 220355 GRV 07/29/21 10110 .00 48.50 -1,386.42 1 220355 GRV 07/29/21 10110 .00 81.00 -1,467.42 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 54.75 -1,522.17 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 50.75 -1,572.92 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 59.75 -1,632.67 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 128.00 -1,760.67 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 48.50 -1,809.17 2 220006 CRP 08/02/21 10110 CASH RECEIPTS JOURNAL .00 81.00 -1,890.17 2 220057 GRV 08/02/21 10110 54.75 .00 -1,835.42 2 220057 GRV 08/02/21 10110 50.75 .00 -1,784.67 2 220057 GRV 08/02/21 10110 59.75 .00 -1,724.92 2 220057 GRV 08/02/21 10110 128.00 .00 -1,596.92 2 220057 GRV 08/02/21 10110 48.50 .00 -1,548.42 2 220057 GRV 08/02/21 10110 81.00 .00 -1,467.42 2 220145 GEN 08/12/21 Rcls rev from fund 151 to 10 1,467.42 .00 .00 .00 2,033.34 2,033.34 .00 .00 151 37015 Contrib Non-Govt Sources 151 .00 1 220405 GEN 07/06/21 Reclass Library revenue .00 25.95 -25.95 1 220424 GNI 07/01/21 RVRS 6.21 REV ACCR 07.21 25.95 .00 .00 .00 25.95 25.95 .00 .00 Library Board of Trustees, Oct. 6, 2021, pg. 18 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/JUL TO SEP Report generated: 09/30/2021 16:26 User: JeannieK Program ID: glatrbal Page 3 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 37500 Contributions-Non Govt 151 .00 1 220094 CRP 07/07/21 10110 CASH RECEIPTS JOURNAL .00 25.95 -25.95 1 220405 GEN 07/06/21 Reclass Library revenue 25.95 .00 .00 .00 25.95 25.95 .00 .00 TOTALS FOR FUND 151 Library Endowment Fund .00 27,939.96 27,939.96 .00 .00 Library Board of Trustees, Oct. 6, 2021, pg. 19 Department Primary Function Library Offer educational resources and entertainment options for our community through all stages of life. DEPARTMENT PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus – In order of priority Priority Rationale Measure(s) of Success 1.Increase library card users We want members of our community, through all stages of life, to have access to library resources. Increase the number of Library card holders 2.Create spaces in the current library facility to meet community needs Library has no small meeting rooms or small classrooms. Convert storage room in Main Library to small meeting room. Convert JC Frey Building into much-needed flexible library space. 3. 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1.Review and update library policies with a focus on diversity, equity, and inclusion Policies last revised in 2018. Policies will reflect diversity, equity, and inclusion for all members of our community. 2.Create a vision and design for the new library A new* library is needed based on Community Input of 2019. *New=renovate or build a new building Council-Approved plan, funding, and a schedule for completion 3. OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. Need funding source for small meeting space and JC Frey renovation. Create focus group to examine policies and provide feedback. Need champions to move the new library across the finish line. Process Improvements ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 20 List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. Work with Human Resources to issue a new library card to every new employee at onboarding. Work directly with school or community organizations to create student library card program. Create library-specific talking points for Council’s use at the district level. ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 21 Board / Commission / Committee Name Library Board of Trustees Brief Description of Board / Commission / Committee Charge Oversee Library policies and procedures. Provide guidance on library services for the city. Manage the Library Trust Fund. Significant Recent Accomplishments Provide a brief list of accomplishments from the last few years that you are most proud of. 2018-19 Community Focus Group on Library Building. BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority. Priority Rationale Measure(s) of Success 1.Establish investment strategies to grow Trust Funds Desire to increase return on investments Trustees will investigate and be aware of investments available to them and how the Trust Fund will be invested in the future for greater returns. 2.Secure funding to create spaces in the current library facility to meet community needs Support library department goals of creating space Identify and secure funding designated for current library space renovations. 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1.Secure funding for new library facilities through partnerships with the City, The Palm Springs Public Library Foundation and the Palm Springs Public Library Friends Library Board of Trustees will serve as advocates and can assist in fundraising Funding will be designated for a new* library facility. *New=renovated or new building 2.Leverage community support and awareness for new library facilities Library Board of Trustees represent the community and are liaisons between the community and the city Community will be energized and excited about a new library. Activities that Could Be Deferred, Referred, or Eliminated List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities. None OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 22 Investigate investment strategies. Coordination of longer-term fundraising efforts. Process Improvements List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. Form stronger partnerships with city to raise money for library. ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 23 Board / Commission / Committee Name Palm Springs Public Library Foundation Brief Description of Board / Commission / Committee Charge The mission of the Palm Springs Public Library Foundation is to support the Palm Springs Public Library and to increase and broaden its use as a cultural and educational institution through financial support securing its place as an essential community resource. Significant Recent Accomplishments Provide a brief list of accomplishments from the last few years that you are most proud of. BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority. Priority Rationale Measure(s) of Success 1.Provide funds for new library The Foundation exists to provide significant funding for a new library in whatever form that eventually takes. Once the City and Library know in what direction they are headed, the Foundations role will become clearer. Our success will be the building of a new library for the people of Palm Springs. 2.Provide a long-term endowment for the Palm Springs Public Library. The Foundation will continue to raise monies and be the custodian of those funds. The endowment will be held to ensure the long-term viability of the Library and its programs. The Foundation will have a significant endowment and may or may not be the custodian of the Library Trust Funds. 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1.Rehabilitation of Jaycee Frey Building The library and FOPSPL will partner with the Foundation to rehabilitate a classic mid-century ancillary building to the library. The building will house the Friends book store, meeting and conference rooms. Building completion will be the measure of success for this project. 2.Internal focus will be to continue to build and strengthen the Foundation Board. While the Board has made significant progress in organizing and fundraising there is much work to be done. The Foundation has its own set of internal goals and a timeline for those goals. The Board is revising its long-term goals at this time. Activities that Could Be Deferred, Referred, or Eliminated List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities. ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 24 OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. The Foundation exists to provide for the library and will work closely with library and city leadership to support the library’s priorities. Without clear direction from the Library Director and city the Foundation can only raise money – more or less – for a long-term endowment. In other words, the Foundation is waiting for the city and library to develop a long-term plan for a new building and the Frey building. Once the priorities for the library are clear, the Foundation’s priorities will become clearer. They go hand in hand. Process Improvements List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. The Foundation was formed about 5 years ago for the sole purpose of supporting a new library building. Again, once the city and library leadership know exactly what they want to do the Foundation stands ready, willing and able to support those goals. ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 25 Board / Commission / Committee Name Friends of the Palm Springs Public Library Brief Description of Board / Commission / Committee Charge Provide support (monetary & volunteers) on daily basis Significant Recent Accomplishments Provide a brief list of accomplishments from the last few years that you are most proud of. Have contributed over $100K yearly the last few years. BOARD / COMMISSION / COMMITTEE PRIORITIES FOR COUNCIL CONSIDERATION FY 2021-2022 Ongoing Priorities/Areas of Focus Identify those priorities related to the ongoing work of the group. Be specific about what you want to accomplish in the 2022 timeframe. Consider things that the group must continue to do because of state or local mandates, stated goals, or the need to prevent harm or detrimental impacts. Please list in order of priority. Priority Rationale Measure(s) of Success 1.Support library day to day Financially and through volunteer support Raise $100K goal 2.Increase membership More users for the Library # of members 2022 New Priorities/Areas of Focus List any new or emerging topics that may be critical for the group to address in 2022. Priority Rationale Measure of Success 1.Frey Building Community Room-Bookstore, etc. Get moving 2.Financial To increase Increased revenue Activities that Could Be Deferred, Referred, or Eliminated List any current group activities that can or should be deferred to a later time, referred to another organization, or eliminated to make room for priorities. OTHER CRITICAL FACTORS FOR SUCCESS Critical Organizational Changes Needed List any organizational changes that will be needed to advance the identified priorities. This could include items such as increased staffing, organizational realignments, and new funding or funding mechanisms. Process Improvements List any process improvements that you would suggest that will contribute to the successful implementation of priorities. This could include items such as improving lines of communication with Council, improving how work gets done, and developing new procedures. Measure J-City support, Frey Building Partner with Foundation ITEM 7A Library Board of Trustees, Oct. 6, 2021, pg. 26 Building Forward Library Infrastructure Program - California State Library https://www.library.ca.gov/grants/infrastructure/ 1 of 3 9/30/2021, 1:53 PM ITEM 7B Library Board of Trustees, Oct. 6, 2021, pg. 27 Select Language ▼ Building Forward Library Infrastructure Program - California State Library https://www.library.ca.gov/grants/infrastructure/ 2 of 3 9/30/2021, 1:53 PM Library Board of Trustees, Oct. 6, 2021, pg. 28 Building Forward: Library Infrastructure Grant Program Preliminary Application Guidelines September, 2021 Contents 1.Program Purpose 2.Preliminary Application Period 3.Full Application Period 4.Eligibility 5.Grant Funds and Local Match 6.Guidance Pertaining to the Type of Life Safety and Infrastructure Projects to be Allowed as part of the Building Forward program 7.Guidance Pertaining to Language Used in the Budget Act and Grant Program 8.Guidance Pertaining to Matching Funds 9.Guidance Pertaining to Community Poverty Measures 10.Authority and References Program Purpose To support an equity-focused matching infrastructure grant program to support local library maintenance, capital projects, broadband and technology upgrades, and purchasing of devices. 1.The California State Library shall prioritize project requests submitted by applicants in high-poverty areas of the state. No grant amount shall exceed $10,000,000. 2.The California State Library shall prioritize grants for life-safety and other critical maintenance and infrastructure projects. 3.The California State Library may support more significant modernization and construction capital projects, other infrastructure projects, and device purchases only if funding remains after supporting life-safety and other critical projects. Preliminary Application Period 1.The preliminary application period opens on September 15, 2021, and closes on October 27, 2021. 2.The preliminary application period is designed to help the State Library identify the types of projects that cities, counties, and districts intend to apply for. We will use this information to develop a full application, guidelines, training, and technical assistance that meets the needs expressed by the California library community. 3.Applicants do not have to submit a preliminary application to be eligible to submit a full application. Entities that submit a preliminary application may choose not to apply for funds when the full application period opens; submitting a preliminary application does not compel applicants to submit a full application. ITEM 7B Library Board of Trustees, Oct. 6, 2021, pg. 29 Full Application Period 1.We anticipate that the full application period will open in December 2021 and close in February 2021, and that the first awards will be issued in April 2022. A more precise timeline will be developed in response to information submitted during the preliminary application period. 2.Full applications will be reviewed by State Library staff and peer reviewers. Eligibility 1.Projects should be community-specific and should focus on individual library outlets/buildings. 2.Preliminary and full applications should come from the governing city, county, or district. They should not come from the library or an organization such as a Friends group. 3.Cities, counties, and districts with multiple outlets can submit multiple applications. Each application must be submitted separately. 4.Cities, counties, and districts can only submit one application for an individual outlet. 5.Projects will be prioritized according to the language in SB 129. 6.When reviewing projects, we will consider their environmental sustainability and impact on the climate crisis. 7.We understand that it can sometimes be more cost-effective to build a new building than it is to make life-safety or critical maintenance repairs to an existing building. Applicants should include this information in the application form if pertinent and cite the basis for this decision-making process. 8.Applicants may apply for life-safety and/or critical maintenance or infrastructure activities that are part of a bigger project. Project funds and matching funds may only be used for activities and items that align and comply with the funding opportunity. 9.Applicants must expend project funds and complete funded activities by the end of the project period. If a funded activity is part of a larger project that is not fully funded by this grant program, the larger project does not have to be completed by the end of the project period. Grant Funds and Local Match 1.No more than 75 percent of total funds in the project will be issued in year one. 2.The State Library will use the LIPC levels gathered through the 2020-2021 California Public Libraries Survey to identify each applicant’s match category for the first round of funding (the 2021-2022 Public Libraries Survey data will be used for any funding issued in 2022-2023). 3.If a library’s LIPC level changes during the project period, its match requirement does not change. 4.The match must be a cash match; the match cannot be in-kind. 5.The match must be contributed during the project period; applicants cannot include funds expended prior to the project period or after the project period has ended as part of the match. 6.Matching funds can only be used to purchase items and support activities that are allowable with awarded funds. For example, if a life-safety project costs $4 million and the library, according to its LIPC level, is required to provide a dollar-for-dollar match, the grant program will award $2 million and the awardee must contribute $2 million. Items and activities that are not eligible for project funds cannot be included as part of the match. If a life-safety project triggers work that is not considered life-safety (e.g. new carpets or paintwork after shelving has been moved) the local entity must pay for these items, and they cannot be considered part of the match. 7.Awardees will be asked to report all other local contributions (including cash and in-kind contributions) to capture non-match local funds expended on the project. 8.Project funds may not be used for lobbying, fundraising, or entertainment. Library Board of Trustees, Oct. 6, 2021, pg. 30 Guidance Pertaining to the Type of Life Safety and Infrastructure Projects to be Allowed as part of the Building Forward program The Building Forward infrastructure grant program for local libraries was made possible by the California Budget Act for the 2021-2022 Fiscal Year. The proposed grant projects will be prioritized according to the language in the Budget Act that gives the legal authority to the State Library in administering the grant money. As such, priority shall go to requests submitted by local applicants in high-poverty areas of the state for life safety and infrastructure projects, and critical maintenance. The State Library is providing the following guidance pertaining to the type of life safety and infrastructure projects and critical maintenance to be allowed. The projects completed under this grant must be completed according to the California Building Standards Code, and applicable federal, state and local laws, regulations, ordinances, policies, and guides. Guidance Pertaining to Language Used in the Budget Act and Grant Program Priority Order The State Librarian shall consider applications for life safety and infrastructure projects and critical maintenance pursuant to SB 129 Budget Act of 2021 in the following priority order: 1)First priority shall be given to: a.Project requests submitted by local libraries located in high-poverty areas of the state for life-safety and other critical maintenance and infrastructure projects. b.Project requests submitted by local libraries in other areas of the state for life-safety and other critical maintenance and infrastructure projects. 2)Second priority may be given to all other projects that pertain to more significant modernization and construction capital projects, other infrastructure projects, and device purchases only if funding remains after supporting life-safety and other critical projects. Life Safety The term “life safety” applies to any system incorporated into a building whose purpose is the protection and preservation of human life during an emergency or failure of a critical building system. This broad definition includes architectural systems that provide (i) emergency egress, and (ii) protected areas within buildings (through physical layout and construction, and mechanical systems that include fire suppression systems such as sprinklers, smoke removal, stairwell pressurization, and water storage and pressurization). In addition, life safety systems include power, communication, and control systems, including emergency detection and notification; emergency and standby power systems; and emergency and exit lighting, Critical Maintenance The type of maintenance required on all critical systems pertaining to a library building. Critical Systems The building systems that are critical include Electrical, HVAC, Security, Life Safety, Lighting, Utilities, Telecom, Structural, Seismic, and Energy Management. Library Board of Trustees, Oct. 6, 2021, pg. 31 Infrastructure This word has an expansive meaning, but under the Budget Act this is to mean broadband and technology and any minor construction as it relates to implementing the specific infrastructure elements. California Building Standards Code Proposed projects must adhere to the regulations set forth in the California Building Standards Code codified under California Code of Regulations, Title 24. Americans with Disabilities Act The Americans with Disabilities Act (ADA) states that individuals with disabilities may not be denied the full and equal enjoyment of the goods, services, facilities, privileges, advantages, or accommodations that the business provides--in other words, whatever type of good or service a business provides to its customers or clients. A business or other private entity that serves the public must ensure equal opportunity for people with disabilities. One exception for total compliance with the Building Standards Code are buildings that are on a historical registry. However it is encouraged that such buildings find a means to make it as accessible as possible for patrons with disabilities, without disturbing the historical nature of the building. Guidance Pertaining to Matching Funds Matching Funds The State Library shall require a local entity to match state funds on a dollar-for- dollar basis or cash match basis. The State Library may reduce the amount of required matching funds if the requesting applicant can demonstrate that it is financially unable to provide the required matching funds. Upon receipt and assessment of these requests, the State Library may lower the matching requirements as follows: 1.Each library with local operating income per capita (LIPC) of more than $40, no reduction in local match is allowed. 2.A library with an LIPC between $40 and $15.01, the local match may be reduced by half. 3.For each library with an LIPC of $15 or less, the local match may be eliminated. Cash Match Either the awardee organization’s own existing funds to include general revenue and existing grant programs, or funds from third party sources such as foundations or private donors. A cash match contribution is an actual cash contribution.  Guidance Pertaining to Community Poverty Measures Community poverty levels will be assessed using the California Poverty Measure (CPM). The CPM, a joint research effort by Public Policy Institute of California and the Stanford Center on Poverty and Inequality, factors in income, the Earned Income Tax Credit, and benefits people receive from major safety net programs, such as CalFresh and unemployment benefits. Additionally, it accounts for medical expenses, childcare costs, and adjusts for geographic differences in the cost of housing. “The result is a comprehensive, accurate account of the resources families have on hand to meet their basic needs.” https://www.ppic.org/publication/poverty-in-california/ Authority and References •California Budget Act for the 2021-2022 Fiscal Year (Senate Bill 129) •2019 California Building Standards Code codified at California Code of Regulations, Title 24 Library Board of Trustees, Oct. 6, 2021, pg. 32 •2019 California Historical Building Code, Title 24 •California Code of Regulations, Title 8, Chapter 3.2 California Occupational Safety and Health Regulations (Cal/OSHA) •ADA Standards for Accessible Design •Contact your local city or county building department Library Board of Trustees, Oct. 6, 2021, pg. 33 Building Forward: Library Infrastructure Grant Program Preliminary Application Questions 1.Name of Project Please include specific library location if your library has multiple locations. We welcome a descriptive project name, such as "Milkbox Library ADA Upgrades." 2.Grant Applicant Name Preliminary and full applications should come from the governing city, county, or district. They should not come from the library or an organization such as a Friends group. 3.Library Jurisdiction and Branch Name Choose from drop-down menu 4.Type of Library Jurisdiction Choose only one o City o County o Joint Powers Authority o Special District o Hybrid or other (please explain) 5.Primary Project Contact/Project Director Name, Title, Email, Address, Phone 6.Library Director Contact Only if different from primary project contact 7.Is this building Choose only one o Owned by your library jurisdiction o Leased please include details of lease in narrative o A joint-use facility with a school district o Other please explain 8.Type of Project (Categories as specified in the legislation) Choose only one o Life-Safety o Critical Maintenance o Critical Infrastructure o Significant Modernization o Construction Capital Project o Other infrastructure projects o Other including device purchases please explain ITEM 7B Library Board of Trustees, Oct. 6, 2021, pg. 34 9.Please describe the current status of your project Choose only one o Pre-Planning o Planning see planning section below o “Shovel-Ready” plans approved, contractors selected after bid process, permits awarded o Already in Progress estimated date of completion o Other please explain Only if “planning,” please indicate the steps on which you are currently working o Community engagement examples may include Community knowledge surveys from Harwood practice; asset maps; reports from focus groups; survey results o Needs assessment o Preliminary design and/or conceptual design o Final design o Review governing institution approval, design review, etc. o Permitting o Bid Process 10.Is the Facility ADA Compliant? Choose one o Yes, fully compliant o No, not fully compliant If no, please explain 11.Is the internal building wiring/infrastructure sufficient to support high-speed broadband connectivity? (Cat 5e, or Cat 6 or higher)? Choose only one o Yes, there exists Cat 5e or better cabling to all computer workstations and wireless access points in the building o No, there exists Cat 5e or better cabling to some computer workstations and/or wireless access points, but not all existing or planned o No, there is either no internal data cabling or it is not Cat 5e or Cat 6, or higher 12.Project Description In a narrative of 500 words or less, please summarize the project. Include a description of the life-safety and/or critical maintenance needs this project addresses, and any sustainable or “green” elements (renewable energy, energy efficiency, materials selection, etc.). 13.Estimated Total Project Cost Enter whole number 14.Estimated Funds to be Requested Enter whole number Library Board of Trustees, Oct. 6, 2021, pg. 35 15.Budget Narrative Briefly describe what the proposed project funds would support 16.Draft project timeline Narrative list 17.Are existing local funds sufficient to meet the dollar-for-dollar match requirement? Choose one o Yes o No 18.Are you ready to submit a detailed application by January 2022? Choose one o Yes o No If no, when will you be ready to apply for funding? 19.If state funding were not to be available for this project, how would you get the project done? This information will not be used to make funding decisions. It will help us identify the need that exists among the library community. 20.Authorized Official Name and title “I certify that I have read and approved this preliminary application” Applicant city, county, or governing district official, not the library director. 21.Library Director Name and title “I certify that I have read and approved this preliminary application” Library Board of Trustees, Oct. 6, 2021, pg. 36 CPM Location Main Library Name 10.5 Name 10.6 Street Address 10.7 City 10.8 Zip Code 10.9 Zip+4 Code California Poverty Measure (CPM) % of population in poverty WELWOOD MURRAY MEMORIAL LIBRARY PALM SPRINGS PUBLIC LIBRARWELWOOD MURR100 S. PALM CAN PALM SPRINGS 92262 25.88 PALM SPRINGS PUBLIC LIBRARY PALM SPRINGS PUBLIC LIBRARPALM SPRINGS P300 S. SUNRISE WPALM SPRINGS 92262 7699 20.38 Counting Opinions (SQUIRE) Ltd. ITEM 7B Library Board of Trustees, Oct. 6, 2021, pg. 37 California Public Libraries' Local Income Per Capita (LIPC) LIPC levels defined in California's 2021-22 State Budget SB 129, Chapter 69, Statute 2021, Section 215, Item 6120-161-0001 Library data source: FY2019-20 Public Libraries Survey Level 1: $0.00 - $15.00 LIPC. The local match may be eliminated (23 library jurisdictions) Level 2: $15.01 - $40.00 LIPC. The local match may be reduced by half (78 library jurisdictions) Level 3: $40.00 and higher LIPC. No reduction in local match allowed (83 library jurisdictions) Location Population of The Legal Service Area Local Government Income Operating Income from Local Government per Capita LIPC Level PALM SPRINGS PUBLIC LIBRARY 47,427 $2,528,752 $53.32 3 ITEM 7B Library Board of Trustees, Oct. 6, 2021, pg. 38