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HomeMy WebLinkAbout2021-01-07 LBOT Board PacketBOARD OF LIBRARY TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA Palm Springs Public Library Center, 300 South Sunrise Way, Palm Springs, California www.palmspringslibrary.org DATE CHANGE MEETING NOTICE January 6, 2021 Regular Meeting Palm Springs Library Board of Trustees Craig Borba, Ed. D. David Kelly, J.D., M.B.A. Melissa Cronin Ed McBride Juanita Garner The Board of Library Trustees of the City of Palm Springs will not hold a regular meeting scheduled for Wednesday, January 6, 2021. The next Board of Library Trustees meeting is scheduled for Thursday, January 7, 2021, 5:30 p.m. Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/84334584139 or call 1-669-900-6833, Meeting ID: 843 3458 4139. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 by no later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. Library Board of Trustees, January 7, 2021, pg. 1 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Notice was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on December 30, 2020, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, January 7, 2021, pg. 2 LIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA (NOTE DATE CHANGE) THURSDAY, JANUARY 7, 2021 5:30 P.M. Pursuant to Executive Order N-29-20, this meeting may be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/84334584139 or call 1-669-900-6833, Meeting ID: 843 3458 4139. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 by no later than 4:00 p.m. to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D. David Kelly, J.D., M.B.A. Melissa Cronin Ed McBride Juanita Garner Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., December 30, 2020. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, January 7, 2021, pg. 3 Library Board of Trustees Page 2 of 4 Thursday, January 7, 2021 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of December 2, 2020 B.Library Statistics C. Donations to Trust Fund, copies of Thank You letters Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.ANNUAL MEETING A. Report by Nominating Committee, Kelly and Borba Motion: Second: Approved: Opposed: Abstention Names(s): B. Election of President Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, January 7, 2021, pg. 4 Library Board of Trustees Page 3 of 4 Thursday, January 7, 2021 C. President Appointment of President Pro Tem B. Election of Treasurer Motion: Second: Approved: Opposed: Abstention Names(s): C. Appointment to Friends Liaison, Foundation Liaison, and Committees STANDING COMMITTEES: ADVOCACY ___________________________________________ BUDGET ___________________________________________ BUILDINGS ___________________________________________ POLICIES/BYLAWS _____________________________________ AD HOC COMMITTEES: FOUNDATION LIAISON ___________________________________ FRIENDS LIAISON ______________________________________ MEASURE J ____________________________________________ VIII.DISCUSSION/ACTION ITEMS-NONE IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next regularly scheduled meeting at 5:30 p.m. on Wednesday, February 3, 2021 in the Large Conference Room at Palm Springs City Hall or virtually. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA. THE PUBLIC IS INVITED TO PARTICIPATE Library Board of Trustees, January 7, 2021, pg. 5 Library Board of Trustees Page 4 of 4 Thursday, January 7, 2021 COMMITTEES: STANDING: ADVOCACY KELLY BUDGET KELLY/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS BORBA/MCBRIDE AD HOC: FOUNDATION BORBA/MCBRIDE FRIENDS KELLY MEASURE J KELLY/MCBRIDE AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on December 30, 2020, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, January 7, 2021, pg. 6 Board of Library Trustees Minutes: December 2, 2020 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library December 2, 2020 Teleconference via Zoom 1.CALL TO ORDER President McBride called the meeting to order at 5:31 p.m. ROLL CALL PRESENT Craig Borba Yes Melissa Cronin Yes Juanita Garner Yes David Kelly Yes Ed McBride Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: Nanci Morrison. 2.CHANGES OR ADDITIONS TO THE AGENDA: None. MOTION: (Borba/Garner, 5-0) To approve the agenda. 3.PUBLIC COMMENTS: None. 4.CONSENT AGENDA MOTION: (Cronin/Borba, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of November 4, 2020 4.B. Library Statistics 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Nanci Morrison gave the report. For Giving Tuesday, they are offering $10 worth of Friends Bucks if you give a gift of a membership to the Friends of the Library. They are exploring safe ways to have a book sale because there has been a demand. Accepting one box of donations per household per week. 5.B. Palm Springs Public Library Foundation President McBride gave the report. The Foundation received a grant for $10,000; the Library will use the money to start a mobile hotspot lending program. The Foundation met with Library Strategies to discuss in these times of COVID what other Library Foundations are doing. Based on their advice the Foundation hired the Carl Bloom Firm to do an end of year giving campaign. The Foundation has set a priority for fundraising over the next year. The first priority is paying back the $80,000 they owe the Trustees. In 2021 the Foundation will work with the Carl Bloom Firm to do spring and fall campaigns. Treasurer Kelly asked if the $10,000 was earmarked for certain purposes. President McBride said that the grant funds Library Board of Trustees, January 7, 2021, pg. 7 Board of Library Trustees Minutes: December 2, 2020 2 had to benefit the community in some way. Director Kays came up with a list of ideas including the Book Sorting Machine upgrade and the mobile hotspots. At this time, the Foundation said no to helping with the Book Sorting Machine upgrade. 5. C. Library Staff The Library is now open to indoor service by appointment only. Guests can browse library materials and use our public computers once per day. We are offering 45-minute sessions and ask that everyone select their items expeditiously. We continue to offer pickup service for library materials, printing, and craft kits. We are happy to select items for you so that you can safely pick them up at the table located outside our front door. Library-A-Go-Go and inside use statistics: We did a “soft opening” and started allowing people inside by appointment only on November 16. We had 230 people come inside the library. We served 1,083 people through our pickup service. Virtual Programming: Weekly story times Facebook Live Thursdays at 10:00 a.m. Teen live events have moved to Instagram Live every Thursday at 4:00 p.m. This month’s Craft Along: Gingerbread House kits available for pickup December 1-31 or while supplies last. The video is available on Facebook or our YouTube channel Teen Online Event: Bristlebots December 14 Adult Program: Holiday Bow Making with Yrene Navarro. Instructional video premiers December 3. City of Palm Springs’ website has been updated. Address is the same but layout is updated. 6.TREASURERS REPORT Treasurer Kelly reported the Library Trust Fund balance is $1,846,817.74. An interest allocation of $16,374.96 was credited to the cash account. MOTION: (Borba/Cronin, 5-0) To accept the Treasurers Report. 7.DISCUSSION/ACTION ITEMS 7.A. Analysis of FY 2020 Library Board Endowment Treasurer Kelly presented the annual report of the Library Board Endowment. Trustee Cronin thanked Treasurer Kelly for the report and said she is concerned about the interest rate. She asked if the Board could get more information about the changing of the interest rate and if they would be able to get a better interest rate somewhere else. Treasurer Kelly said that the new finance committee could go back to the City and get another update. MOTION: (Borba/Cronin, 5-0) To accept the report. 7. B. President appoint Nominating Committee President McBride appointed Trustee Kelly and Trustee Borba to the Nominating Committee. 7. C. Discussion of meeting date conflicts and set meeting dates for 2021. The January meeting will be moved to Thursday, January 7, 2021 at 5:30pm. 8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. Library Board of Trustees, January 7, 2021, pg. 8 Board of Library Trustees Minutes: December 2, 2020 3 9. ADJOURNMENT The December meeting adjourned at 6:28 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, January 7, 2021, pg. 9 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 12/22/20CITY OF PALM SPRINGSSTATMN11TIME: 16:56:14PRINT BALANCE SHEETS BY FUNDSELECTION CRITERIA: genledgr.fund=’151’ACCOUNTING PERIOD: 5/21FUND - 151 - LIBRARY ENDOWMENTACCOUNT - - - - - TITLE - - - - -DEBITSCREDITS11010 Cash1,816,772.8511110 Unrealized Investments.00TOTAL RETAINAGE1,816,772.85.0012120 Accounts Receivable.0012215 Accrued Interest Rec2,925.6612418 Notes Receivable80,000.00TOTAL Receivables82,925.66.0016151 Prepaid Expenses.00TOTAL Other Assets.00.00TOTAL ASSETS1,899,698.51.0021100 Accounts Payable - System.0021112 Sales Tax Payable.00TOTAL Accounts Payable.00.0021201 Accrued Wages Payable.00TOTAL Wages Payable.00.0023287 Deposits Payable.00TOTAL Other Liabilities.00.00TOTAL LIABILITIES.00.0029306 Budgeted Transfers-Out.0029322 Transfers to Other Funds.0029341 Reserves for Encumbrances.0029342 Resrv for Continuing Appr.0029348 RESERVE FOR LIB ENDOWMENT.00TOTAL Fund Balance150,308.36 2,050,006.87TOTAL EQUITIES150,308.36 2,050,006.87TOTAL LIBRARY ENDOWMENT2,050,006.87 2,050,006.87TOTAL REPORT2,050,006.87 2,050,006.87RUN DATE 12/22/20 TIME 16:56:14SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERLibrary Board of Trustees, January 7, 2021, pg. 10 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 12/22/20CITY OF PALM SPRINGSAUDIT41TIME: 16:57:42REVENUE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ and revledgr.account=’36101’ACCOUNTING PERIODS: 1/21 THRU 5/21(INACTIVE ACCOUNTS INCLUDED)SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNT,ACCOUNT,PERIODTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,ACCOUNT,PERIODPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTCUMULATIVEACCOUNT DATE T/C RECEIVE REFERENCE PAYER/VENDOR BUDGETRECEIPTS RECEIVABLES DESCRIPTION BALANCE36101 INTEREST INCOME151-2 - LIBRARY ENDOWMENT36101 INTEREST INCOME.00.00.00 BEGINNING BALANCE07/06/20 12-1.00POSTED FROM BUDGET SYSTEMTOTAL PERIOD 1.00.00.00.0009/30/20 19-3467416,374.96FY21 Q1 INTEREST ALLOCS TOTAL PERIOD 3.0016,374.96.00-16,374.9610/31/20 19-44723-16,374.96RVRSE FY21 Q1 INT ALLOC 10/31/20 19-447258,093.07CORRECT FY21 Q1 INT ALLOCTOTAL PERIOD 4.00-8,281.89.00-8,093.07TOTAL INTEREST INCOME.008,093.07.00-8,093.07TOTAL 1ST SUBTOTAL - USE OF MONEY.008,093.07.00-8,093.07TOTAL DEPARTMENT -.008,093.07.00-8,093.07TOTAL FUNCTION - SPECIAL REVENUE FUNDS.008,093.07.00-8,093.07TOTAL FUND - LIBRARY ENDOWMENT.008,093.07.00-8,093.07TOTAL REPORT.008,093.07.00-8,093.07* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, January 7, 2021, pg. 11 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 12/22/20CITY OF PALM SPRINGSEXPSTA11TIME: 16:58:32EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’151’ and orgn.orgn1=’50’ and orgn.orgn2=’2752’ACCOUNTING PERIOD: 5/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-151 LIBRARY ENDOWMENTFUNCTION-50 LIBRARYDEPARTMENT-2752 LIBRARY TRUST1ST SUBTOTAL-4200 MTRLS, SUPPLIES & SVCSPERIODENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDINGEXPBALANCE BUD42195 SPECIAL DEPT SUPPLIES52.81.00.00.0052.81 .0042530 DUES & SUBSCRIPTIONS3,750.00.00.00.003,750.00 .0044051 FRIENDS OF THE LIBRARY100.00.00.00.00100.00 .00TOTAL MTRLS, SUPPLIES & SVCS3,902.81.00.00.003,902.81 .0050004 FUTURE LIBRARY PROJECTS 1,535,895.59.00.00.00 1,535,895.59 .0051026 TRUST FUND BOOKS48,282.22.00.00.0048,282.22 .0051031 KROPITZER TRUST DONATION 211,665.74.00.00.00 211,665.74 .0051036 WELWOOD PATIO147,308.3621,939.25 12,762.14 134,546.22.00 100.0051040 PR LIBRARY CAMPAIGN8,263.46.00.003,000.005,263.46 36.30TOTAL CAPITAL1,951,415.3721,939.25 12,762.14 137,546.22 1,801,107.01 7.70TOTAL LIBRARY TRUST1,955,318.1821,939.25 12,762.14 137,546.22 1,805,009.82 7.69TOTAL LIBRARY1,955,318.1821,939.25 12,762.14 137,546.22 1,805,009.82 7.69TOTAL LIBRARY ENDOWMENT1,955,318.1821,939.25 12,762.14 137,546.22 1,805,009.82 7.69TOTAL REPORT1,955,318.1821,939.25 12,762.14 137,546.22 1,805,009.82 7.69Library Board of Trustees, January 7, 2021, pg. 12 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 1DATE: 12/22/20CITY OF PALM SPRINGSAUDIT21TIME: 16:59:28EXPENDITURE AUDIT TRAILSELECTION CRITERIA: orgn.fund=’151’ expledgr.key_orgn=’2752’ and expledgr.account=’50004’ACCOUNTING PERIODS: 1/21 THRU 5/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND - 151 - LIBRARY ENDOWMENTDEPARTMENT - 2752 - LIBRARY TRUSTACCOUNTCUMULATIVE DATE T/C ENCUMBRANC REFERENCE VENDORBUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION BALANCE50004 FUTURE LIBRARY PROJECTS 151-50-2752-2752 - LIBRARY TRUST50004 FUTURE LIBRARY PROJECTS.00.00.00 BEGINNING BALANCE 07/06/20 11-1.00POSTED FROM BUDGET SYSTEM 07/23/20 13-11,545,441.27CARRYOVER 19-20 TO 20-21 07/27/20 13-11,545,441.27CARRYOVER 19-20 TO 20-21 07/27/20 13-1-1,545,441.27CORRECT CO 19-20 TO 20-21 07/27/20 13-120,454.32CARRYOVER 19-20 TO 20-21 11/24/20 25-5111003B-30,000.00PURCHASE BOOKSTOTAL FUTURE LIBRARY PROJECTS1,535,895.59.00.001,535,895.59TOTAL 1ST SUBTOTAL - CAPITAL1,535,895.59.00.001,535,895.59TOTAL DEPARTMENT - LIBRARY TRUST1,535,895.59.00.001,535,895.59TOTAL FUNCTION - LIBRARY1,535,895.59.00.001,535,895.59TOTAL FUND - LIBRARY ENDOWMENT1,535,895.59.00.001,535,895.59TOTAL REPORT1,535,895.59.00.001,535,895.59* THERE IS A NOTE ASSOCIATED WITH THIS TRANSACTIONLibrary Board of Trustees, January 7, 2021, pg. 13 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGER PAGE NUMBER: 1DATE: 12/22/20 CITY OF PALM SPRINGS EXPSTA11TIME: 17:00:11 EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 5/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUND 2ND SUBTOTAL-400 EMPLOYEE COMPENSATIONFUNCTION-50 LIBRARY DEPARTMENT-2710 LIBRARY 1ST SUBTOTAL-4000 PERSONNEL COSTS PERIOD ENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - - BUDGET EXPENDITURES OUTSTANDING EXP BALANCE BUD40000 REGULAR EMPLOYEES 896,175.27 65,415.58 .00 331,695.47 564,479.80 37.0140008 EX SALARY OFFSET -15,891.12 .00 .00 .00 -15,891.12 .0040050 VACATION/SICK CONVERSION .00 268.96 .00 9,732.36 -9,732.36 .0040200 TEMPORARY EMPLOYEES 45,400.00 .00 .00 .00 45,400.00 .0040800 OVERTIME 2,500.00 22.71 .00 422.45 2,077.55 16.9041110 MED INSURANCE WITHDRAWAL .00 150.00 .00 1,200.00 -1,200.00 .0041210 EDUC/CERT/LICENSE 26,053.81 .00 .00 .00 26,053.81 .0041230 BILINGUAL 8,513.25 .00 .00 .00 8,513.25 .0041450 TELECOMMUNICATION ALLOWA 1,500.00 .00 .00 .00 1,500.00 .0041600 PERS CONTRIBUTIONS 335,067.24 23,384.93 .00 131,152.57 203,914.67 39.1441620 PERS - POB 36,600.00 .00 .00 9,150.00 27,450.00 25.0041700 MEDICARE TAX 13,495.91 988.53 .00 5,733.08 7,762.83 42.4841900 FRINGE BENEFITS 248,625.00 15,350.03 .00 77,190.36 171,434.64 31.0541920 WORKERS COMPENSATION 61,700.00 .00 .00 15,425.00 46,275.00 25.0041930 RHS HEALTH BENEFIT 11,700.00 925.00 .00 4,825.00 6,875.00 41.2441940 RETIREE HEALTH BENEFIT 112,200.00 .00 .00 28,050.00 84,150.00 25.00 TOTAL PERSONNEL COSTS 1,783,639.36 106,505.74 .00 614,576.29 1,169,063.07 34.4642010 GAS AND OIL (HEAT) 5,000.00 15.78 .00 60.65 4,939.35 1.2142015 COMMUNICATIONS 12,000.00 .00 .00 407.84 11,592.16 3.4042100 OFFICE SUPPLIES 7,000.00 89.61 .00 1,558.79 5,441.21 22.2742115 POSTAGE 1,000.00 .00 .00 .00 1,000.00 .0042195 SPECIAL DEPT SUPPLIES 15,000.00 609.98 .00 3,680.39 11,319.61 24.5442490 NON CAPITAL EQUIPMENT 3,000.00 .00 583.94 837.74 1,578.32 47.3942530 DUES & SUBSCRIPTIONS 3,300.00 .00 .00 1,312.00 1,988.00 39.7642570 PRINTING & PUBLISHING 12,000.00 .00 .00 .00 12,000.00 .0042580 ELECTRONIC DATABASES 56,371.00 .00 .00 41,367.70 15,003.30 73.3842900 OFFICE EQUIP OPS & MAINT 1,000.00 .00 .00 884.00 116.00 88.4042920 PC/HARD/SOFTWARE MAINT 86,650.00 .00 .00 68,690.22 17,959.78 79.2743200 CONTRACTUAL SERVICES 1,000.00 .00 .00 .00 1,000.00 .0044000 BOOKS 61,500.00 15,180.48 38,370.30 23,129.70 .00 100.0044010 MAGAZINES & PUBLICATIONS 9,000.00 .00 .00 450.95 8,549.05 5.0144020 AUDIO VISUAL MATERIALS 55,000.00 7,842.59 25,527.01 29,472.99 .00 100.0044040 CONTRACTUAL CATALOGING 33,000.00 .00 .00 30,107.88 2,892.12 91.2444050 LIBRARY SPECIAL CHARGES 15,000.00 .00 .00 125.06 14,874.94 .8345520 ADVERTISING 9,000.00 .00 .00 .00 9,000.00 .00 TOTAL MTRLS, SUPPLIES & SVCS 385,821.00 23,738.44 64,481.25 202,085.91 119,253.84 69.0949000 INSURANCE 73,200.00 .00 .00 18,300.00 54,900.00 25.0049040 FACILITIES MAINT SERVICE 116,600.00 .00 .00 29,150.00 87,450.00 25.0049070 BENEFITS ADMIN 11,600.00 .00 .00 2,900.00 8,700.00 25.00 TOTAL SPECIAL CHARGES 201,400.00 .00 .00 50,350.00 151,050.00 25.00 TOTAL LIBRARY 2,370,860.36 130,244.18 64,481.25 867,012.20 1,439,366.91 39.29Library Board of Trustees, January 7, 2021, pg. 14 SUNGARD PENTAMATION - FUND ACCOUNTING MANAGERPAGE NUMBER: 2DATE: 12/22/20CITY OF PALM SPRINGSEXPSTA11TIME: 17:00:11EXPENDITURE STATUS REPORTSELECTION CRITERIA: orgn.fund=’001’ and orgn.orgn1=’50’ and orgn.orgn2=’2710’ACCOUNTING PERIOD: 5/21SORTED BY: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTAL,2ND SUBTOTAL,ACCOUNTTOTALED ON: FUND,FUNCTION,DEPARTMENT,1ST SUBTOTALPAGE BREAKS ON: FUND,FUNCTION,DEPARTMENTFUND-001 GENERAL FUNDFUNCTION-50 LIBRARYDEPARTMENT-2710 LIBRARY1ST SUBTOTAL-4900 SPECIAL CHARGESPERIODENCUMBRANCES YEAR TO DATE AVAILABLE YTD/ACCOUNT - - - - - TITLE - - - - -BUDGET EXPENDITURES OUTSTANDINGEXPBALANCE BUDTOTAL LIBRARY2,370,860.36 130,244.18 64,481.25 867,012.20 1,439,366.91 39.29TOTAL GENERAL FUND2,370,860.36 130,244.18 64,481.25 867,012.20 1,439,366.91 39.29TOTAL REPORT2,370,860.36 130,244.18 64,481.25 867,012.20 1,439,366.91 39.29Library Board of Trustees, January 7, 2021, pg. 15 LIBRARY STATISTICS Nov-20 Nov-19 %CHANGE MATERIALS CHECKED OUT (Total)13,106 39,759 -76% Print 4,967 17,376 -71% Media 3,346 17,581 -81% Other (Downloadable & In-house)4,793 4,802 0% LIBRARY CARD REGISTRATIONS (Total)90 275 -67% Palm Springs Resident 52 156 -67% California Resident 35 106 -67% Out of State and/or Fee Cards 3 13 -77% DOOR COUNT (Main) 230 13,892 -98% DOOR COUNT (WMML)0 3,873 0% PUBLIC COMPUTER SESSIONS (Main)69 2,666 -97% PUBLIC COMPUTER SESSIONS (WMML)0 1,471 - WiFi COMPUTER SESSIONS (Main)285 2,213 -92% WiFi COMPUTER SESSIONS (WMML)26 310 -92% PROGRAM ATTENDANCE 0 381 - Pre-School 0 104 - School Age 0 61 - Family 0 33 - Teen 0 40 - Adult 0 143 - NO.OF PROGRAMS (Total)0 26 - Pre-School 0 3 - School Age 0 4 - Family 0 2 - Teen 0 6 - Adult 0 11 - VIRTUAL PROGRAMMING (Total)14 0 - Pre-School 3 0 - School Age 1 0 - Family 0 0 - Teen 4 0 - Adult 6 0 - LIVE ATTENDANCE (Total)87 0 - Pre-School 17 0 - School Age 6 0 - Family 0 0 - Teen 4 0 - Adult 60 0 - ON-DEMAND VIEWING (Total)994 0 - Pre-School 526 0 - School Age 428 0 - Family 0 0 - Teen 24 0 - Adult 16 0 - VOLUNTEER HOURS 0 258 - ILL REQUESTS FROM OTHER LIBRARIES 0 155 - NO. OF DAYS OPEN (Main)11 23 -52% NO. OF DAYS OPEN (WMML)0 29 - NO. OF PASSPORTS PROCESSED 0 n/a - PHOTOS 0 n/a - November 2020 vs. November 2019 Library Board of Trustees, January 7, 2021, pg. 16 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org December 21, 2020 Renee S. Glickman Dear Ms. Glickman, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your October 24, 2020 donation of $25.00. Without the generous support of donors, the Palm Springs Public Library would not be able to offer all that we do. Our in-person usage was halted in March due to COVID-19 restrictions but we were able to offer virtual programs, craft kits to go, and library material pickup service. Our eBook and movie streaming usage increased dramatically and we had 828 participants in virtual Summer Reading Program. For more information about our events and services, visit www.palmspringslibrary.org. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, January 7, 2021, pg. 17 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org December 21, 2020 Jane and Russell Greene Dear Mr. and Mrs. Greene, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your October 24, 2020 donation of $100.00. Without the generous support of donors, the Palm Springs Public Library would not be able to offer all that we do. Our in-person usage was halted in March due to COVID-19 restrictions but we were able to offer virtual programs, craft kits to go, and library material pickup service. Our eBook and movie streaming usage increased dramatically and we had 828 participants in virtual Summer Reading Program. For more information about our events and services, visit www.palmspringslibrary.org. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, January 7, 2021, pg. 18 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org December 30, 2020 Lynda Jarman Dear Ms. Jarman, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your December 16, 2020 donation of $1,000.00. Without the generous support of donors, the Palm Springs Public Library would not be able to offer all that we do. Our in-person usage was halted in March due to COVID-19 restrictions but we were able to offer virtual programs, craft kits to go, and library material pickup service. Our eBook and movie streaming usage increased dramatically and we had 828 participants in virtual Summer Reading Program. For more information about our events and services, visit www.palmspringslibrary.org. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, January 7, 2021, pg. 19