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Home My WebLink About2022-05-19 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov ADJOURNED MEETING AGENDA THURSDAY, MAY 19, 2022 5:30 P.M. Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Ed McBride, Chair Craig Borba, Ed. D., Vice-Chair Juanita Garner, Trustee David Norgard, Trustee Al Jones, Treasurer Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., May 12, 2022. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Library Board of Trustees, May 19, 2022, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, May 19, 2022 Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV. CONSENT AGENDA A. Meeting Minutes of March 2, 2022 (no meeting April 6, 2022) B. Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V. ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B. Palm Springs Public Library Foundation C. Library Staff VI. TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII. DISCUSSION/ACTION ITEMS A. Annual Report by Palm Springs Public Library Foundation (to be presented at meeting) Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, May 19, 2022, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, May 19, 2022 B. Library Foundation Request for Trust Funds and Discussion of Promissory Note Motion: Second: Approved: Opposed: Abstention Names(s): C. FY 22-23 Library Budget Proposal and Request for $20,000 from Trust Fund Motion: Second: Approved: Opposed: Abstention Names(s): D. FY 22-23 Comprehensive Fee Schedule Motion: Second: Approved: Opposed: Abstention Names(s): VIII. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next regularly scheduled meeting at 5:30 p.m. on Wednesday, June 1, 2022 in the Large Conference Room at Palm Springs City Hall or virtually. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise, virtually or in the Large Conference Room at Palm Springs City Hall, 3200 East Tahquitz Canyon Way, Palm Springs, CA. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY MCBRIDE BUDGET JONES/MCBRIDE BUILDINGS BORBA POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON GARNER/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON JONES Library Board of Trustees, May 19, 2022, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, May 19, 2022 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on May 12, 2022, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, May 19, 2022, pg. 4 Board of Library Trustees Minutes: March 3, 2022 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library March 3, 2022 Teleconference via Zoom 1. CALL TO ORDER Chair McBride called the meeting to order at 5:31 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: None. 2. ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Borba, 5-0) To accept the agenda. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Jones/Borba, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of February 2, 2022 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Julie Warren gave the report. The Friends had three events for Modernism Week: the house tour sold out, the lecture sold out, and they are still waiting for the final numbers for the dishware exhibit. The three authors of Master of the Midcentury: The Architecture of William F. Cody were at the Library on February 19, 2022, for a book signing. They also sold books at Cathy Cody’s event at Seven Lakes Country Club. The Friends will be attending the One PS picnic. 5. B. Palm Springs Public Library Foundation Chair McBride gate the report. The Foundation has completed of their strategic planning sessions with Library Strategies. The plan focuses on raising money for Capital Campaign projects. Library Board of Trustees, May 19, 2022, pg. 5 Board of Library Trustees Minutes: March 3, 2022 2 5. C. Library Staff Library reopened as of February 15, 2022. Masks are required for unvaccinated. Modernism Week events happened. Infrastructure Grant Staff Report going to City Council March 10. Budget prep time with the City. Madonna tribute concert tonight. AMP Tree planting event Saturday, March 12, 8-12 ONE-PS Picnic Saturday, March 19, 11-2. Friends & Foundation. 6. TREASURERS REPORT Treasurer Jones gave the report. The Trust Fund received two gifts in February $20,000 from Paul and Irene Scheibner Revocable Trust and a $1 anonymous cash donation. The Trust Fund balance is $1.881 million. MOTION: (Borba/Jones, 4-0) To accept the Treasurer’s report. 7. DISCUSSION/ACTION ITEMS 7. A. Update on Measure J Community Grant Application and Invitation to Present Library Priorities to Measure J Commission Chair McBride gave the report. Chair McBride shared the presentation he gave to the Measure J Commission. Several commissioners and some of the City Council members said it was a great presentation and reminded them that the Library needs attention. Chair McBride feels the message got across and it’s important to keep pressing it. The Commission was very interested in the grant that the Library is applying for. There are no funds available for this year besides the Community Grant the Board already applied for. Trustee Norgard thanked Chair McBride for make the presentation on the Boards behalf. The Commission asked if the Library is going to be remodeled or if there will be a new Library. Chair McBride told them that based on community input we know that the community wants the Library to stay at its current location but the decision to either remodel or build will be made in the next step of the process with input from professionals and the community. Trustee Garner asked what happened to the $580,000 that was set aside for the Library before the pandemic. Director Kays said that when the City shut down due to COVID all funds were frozen but there is money in the 5-year plan for the Library. She believes there is nothing this year because they are working on projects that were scheduled for 2020 but got shut down. Treasurer Jones asked why they are holding on to the money if the City ended up with a surplus. Chair McBride said $100,000 was to extend Library Strategies contract to begin work on the Library Program to help start the design of the building. He suggests delaying that project for a year. The other money was to begin the Frey building and he thinks the Board should ask for the money to be put back in to start the process. Director Kays said the money is included in the Measure J five- year plan: $100,000 in year two and $480,000 in year three. Treasurer Jones asked why we can’t have the money reflected in our budget; Director Kays said it is not the Boards money it is Measure J’s money. Treasurer Jones is still concerned because the City Council hasn’t approved the Measure J budget, so this money is not guaranteed for the Library. Chair McBride suggested following up with the Chair of Measure J to see if next year’s recommendation to City Council includes the money previously set aside for the Library. Library Board of Trustees, May 19, 2022, pg. 6 Board of Library Trustees Minutes: March 3, 2022 3 7. B. Finance Investments Ad Hoc Committee Update-City Attorney response Director Kays gave the report. The City Attorney said the finances of the City are for the City Treasurer and the City Council and not for the individual Boards. The Board should not invite investment firms to Board meetings as it is outside the purview of the Board’s powers. The Board can however give or loan money to the Foundation without giving any restriction or input on how they invest it. Chair McBride said the Foundation has an investment policy and said they Foundation could give a presentation to the Board on how they would invest the money. Chair Borba suggested also giving money to the Friends to invest. Director Kays said that in addition to not specifying what other organizations do with the money the Board also can’t ask for the earnings or make it a stipulation of the loan. If they are given a loan and sign a promissory note the original loan amount is all that’s expected back. The other organizations can gift money to the Trust Fund but it’s not a requirement. Chair McBride said the next step is to invite the Library Foundation to give their annual report and focus on how they have decided to invest their money. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 9. ADJOURNMENT The March meeting adjourned at 7:04 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, May 19, 2022, pg. 7 LIBRARY STATISTICS 2022 2021 %CHANGE MATERIALS CHECKED OUT (Total)25,317 13,389 89% Print 12,609 5,101 147% Media 7,823 3,584 118% Electronics 64 7 - Other (Downloadable & In-house)4,821 4,697 3% LIBRARY CARD REGISTRATIONS (Total)192 135 42% Palm Springs Resident 111 92 21% California Resident 73 42 74% Out of State and/or Fee Cards 8 1 700% DOOR COUNT (Main) 9,151 0 - DOOR COUNT (WMML)2,379 0 - PUBLIC COMPUTER SESSIONS (Main)1,585 0 - PUBLIC COMPUTER SESSIONS (WMML)246 0 - WiFi COMPUTER SESSIONS (Main)1,120 181 519% WiFi COMPUTER SESSIONS (WMML)120 25 380% NO. OF PASSPORTS PROCESSED 60 0 - IN-PERSON PROGRAMMING (Total)12 0 - Pre-School 4 0 - School Age 1 0 - Family 1 0 - Teen 3 0 - Adult 3 0 - IN-PERSON PROGRAM ATTENDANCE (Total)614 0 - Pre-School 56 0 - School Age 5 0 - Family 494 0 - Teen 16 0 - Adult 43 0 - LIVE-VIRTUAL PROGRAMMING (Total)5 23 -78% Pre-School 0 12 - School Age 0 1 - Family 0 0 - Teen 0 4 - Adult 5 6 -17% LIVE-VIRTUAL ATTENDANCE (Total)55 74 -26% Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 0 0 - Adult 55 74 -26% PRERECORDED PROGRAMMING (Total)0 0 - Pre-School 0 12 - School Age 0 1 - Family 0 0 - Teen 0 0 - Adult 0 0 - ON-DEMAND VIEWS (Total)0 171 -100% Pre-School 0 89 -100% School Age 0 6 -100% Family 0 0 - Teen 0 51 - April 2022 vs. April 2021 Library Board of Trustees, May 19, 2022, pg. 8 Adult 0 25 - SELF-DIRECTED ACTIVITIES (Total)2 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 2 0 - Adult 0 0 - SELF-DIRECTED ACTIVITIES COMPLETED (Total)32 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 32 0 - Adult 0 0 - Library Board of Trustees, May 19, 2022, pg. 9 LIBRARY STATISTICS 2022 2021 %CHANGE MATERIALS CHECKED OUT (Total)27,333 15,177 80% Print 13,274 5,836 127% Media 8,590 3,826 125% Electronics 39 0 - Other (Downloadable & In-house)5,430 5,515 -2% LIBRARY CARD REGISTRATIONS (Total)238 136 75% Palm Springs Resident 111 69 61% California Resident 98 64 53% Out of State and/or Fee Cards 29 3 867% DOOR COUNT (Main) 9,445 0 - DOOR COUNT (WMML)3,151 0 - PUBLIC COMPUTER SESSIONS (Main)1,585 0 - PUBLIC COMPUTER SESSIONS (WMML)246 0 - WiFi COMPUTER SESSIONS (Main)1,157 204 467% WiFi COMPUTER SESSIONS (WMML)146 37 295% NO. OF PASSPORTS PROCESSED 86 0 - IN-PERSON PROGRAMMING (Total)22 0 - Pre-School 10 0 - School Age 1 0 - Family 0 0 - Teen 8 0 - Adult 3 0 - IN-PERSON PROGRAM ATTENDANCE (Total)184 0 - Pre-School 79 0 - School Age 39 0 - Family 0 0 - Teen 31 0 - Adult 35 0 - LIVE-VIRTUAL PROGRAMMING (Total)7 20 -65% Pre-School 0 8 - School Age 0 1 - Family 0 0 - Teen 0 5 - Adult 7 6 17% LIVE-VIRTUAL ATTENDANCE (Total)90 71 27% Pre-School 0 0 - School Age 0 0 - March 2022 vs. March 2021 Library Board of Trustees, May 19, 2022, pg. 10 Family 0 0 - Teen 0 0 - Adult 90 71 27% PRERECORDED PROGRAMMING (Total)0 0 - Pre-School 0 8 - School Age 0 1 - Family 0 0 - Teen 0 0 - Adult 0 0 - ON-DEMAND VIEWS (Total)0 177 -100% Pre-School 0 60 -100% School Age 0 25 -100% Family 0 0 - Teen 0 59 - Adult 0 33 - SELF-DIRECTED ACTIVITIES (Total)2 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 2 0 - Adult 0 0 - SELF-DIRECTED ACTIVITIES COMPLETED (Total)35 0 - Pre-School 0 0 - School Age 0 0 - Family 0 0 - Teen 35 0 - Adult 0 0 - Library Board of Trustees, May 19, 2022, pg. 11 City of Palm Springs, CA BALANCE SHEET FOR 2022 11 Report generated: 05/12/2022 14:23 User: JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account -13,004.34 1,814,141.88 151 12105 Interest Receivable .00 3,605.87 151 12300 Notes Receivable -2,000.00 50,000.00 TOTAL ASSETS -15,004.34 1,867,747.75 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,865,934.79 151 29310 Revenue Control .00 -36,140.38 151 29315 Expenditure Control 15,004.34 34,327.42 151 29320 Budgetary FB Unreserved .00 1,766,784.77 151 29325 Estimated Revenue .00 25,075.00 151 29330 Appropriations .00 -1,791,859.77 151 29335 Encumbrance Control -15,004.34 10,936.04 151 29345 Budgetary FB Reserve for Encum 15,004.34 -10,936.04 TOTAL FUND BALANCE 15,004.34 -1,867,747.75 TOTAL LIABILITIES + FUND BALANCE 15,004.34 -1,867,747.75 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, May 19, 2022, pg. 12 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/FEB TO MAY Report generated: 05/12/2022 14:17 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,812,555.68 8 220061 APP 02/03/22 020322 .00 1,894.28 -1,894.28 8 220072 CRP 02/03/22 CASH RECEIPTS JOURNAL 2,001.00 .00 106.72 8 220092 CRP 02/07/22 CASH RECEIPTS JOURNAL 25,000.00 .00 25,106.72 8 220250 APP 02/17/22 021722 .00 3,959.31 21,147.41 8 220275 CRP 02/17/22 CASH RECEIPTS JOURNAL 1.00 .00 21,148.41 8 220296 CRP 02/23/22 CASH RECEIPTS JOURNAL 1,000.00 .00 22,148.41 8 220354 CRP 02/28/22 CASH RECEIPTS JOURNAL 79.99 .00 22,228.40 9 220079 APP 03/03/22 030322 .00 7,461.47 14,766.93 9 220102 CRP 03/03/22 CASH RECEIPTS JOURNAL 105.00 .00 14,871.93 9 220252 APP 03/17/22 031722 .00 1,261.15 13,610.78 9 220273 CRP 03/15/22 CASH RECEIPTS JOURNAL 2,000.00 .00 15,610.78 9 220296 CRP 03/22/22 CASH RECEIPTS JOURNAL 1.00 .00 15,611.78 9 220491 GEN 03/03/22 SYSTEM GENERATED DUE TO LINE .00 105.00 15,506.78 10 220119 APP 04/14/22 041422 .00 918.24 14,588.54 10 220157 CRP 04/19/22 CASH RECEIPTS JOURNAL 2.00 .00 14,590.54 11 220185 CRP 05/09/22 CASH RECEIPTS JOURNAL 2,000.00 .00 16,590.54 11 220236 APP 05/12/22 051222 .00 15,004.34 1,586.20 1,812,555.68 32,189.99 30,603.79 1,586.20 1,814,141.88 151 12105 Interest Receivable 151 3,605.87 3,605.87 .00 .00 .00 3,605.87 151 12300 Notes Receivable 151 56,000.00 8 220072 CRP 02/03/22 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -2,000.00 9 220273 CRP 03/15/22 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -4,000.00 11 220185 CRP 05/09/22 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -6,000.00 56,000.00 .00 6,000.00 -6,000.00 50,000.00 151 20010 Accounts Payable Control 151 .00 8 220033 API 02/03/22 B 632 .00 1,894.28 -1,894.28 8 220061 APP 02/03/22 020322 AP CASH DISBURSEMENTS JOURNA 1,894.28 .00 .00 8 220124 API 02/17/22 B 683 .00 1,025.78 -1,025.78 8 220130 API 02/17/22 B 689 .00 1,008.04 -2,033.82 8 220133 API 02/17/22 B 692 .00 1,925.49 -3,959.31 8 220250 APP 02/17/22 021722 AP CASH DISBURSEMENTS JOURNA 3,959.31 .00 .00 9 220001 API 03/03/22 B 742 .00 1,202.10 -1,202.10 9 220009 API 03/03/22 B 744 .00 2,333.56 -3,535.66 9 220040 API 03/03/22 B 772 .00 3,925.81 -7,461.47 9 220079 APP 03/03/22 030322 AP CASH DISBURSEMENTS JOURNA 7,461.47 .00 .00 9 220192 API 03/17/22 B 832 .00 1,261.15 -1,261.15 9 220252 APP 03/17/22 031722 AP CASH DISBURSEMENTS JOURNA 1,261.15 .00 .00 10 220021 API 04/14/22 B 905 .00 462.18 -462.18 10 220022 API 04/14/22 B 907 .00 456.06 -918.24 10 220119 APP 04/14/22 041422 AP CASH DISBURSEMENTS JOURNA 918.24 .00 .00 11 220171 API 05/12/22 B 1006 .00 10,000.00 -10,000.00 11 220176 API 05/12/22 B 1007 .00 1,195.32 -11,195.32 11 220178 API 05/12/22 B 1011 .00 55.92 -11,251.24 Library Board of Trustees, May 19, 2022, pg. 13 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/FEB TO MAY Report generated: 05/12/2022 14:17 User: JeannieK Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 11 220200 API 05/12/22 B 1022 .00 1,253.10 -12,504.34 11 220203 API 05/12/22 B 1026 .00 2,500.00 -15,004.34 11 220236 APP 05/12/22 051222 AP CASH DISBURSEMENTS JOURNA 15,004.34 .00 .00 .00 30,498.79 30,498.79 .00 .00 151 29000 Fund Balance Unreserved 151 -1,865,934.79 -1,865,934.79 .00 .00 .00 -1,865,934.79 151 29320 Budgetary FB Unreserved 151 1,766,784.77 1,766,784.77 .00 .00 .00 1,766,784.77 151 29325 Estimated Revenue 151 75.00 9 220124 BUA 03/08/22 25,000.00 .00 25,000.00 75.00 25,000.00 .00 25,000.00 25,075.00 151 29330 Appropriations 151 -1,766,859.77 9 220124 BUA 03/08/22 .00 25,000.00 -25,000.00 -1,766,859.77 .00 25,000.00 -25,000.00 -1,791,859.77 151 29335 Encumbrance Control 151 26,171.37 8 220033 POL 02/03/22 B 632 .00 1,894.28 -1,894.28 8 220124 POL 02/17/22 B 683 .00 1,025.78 -2,920.06 8 220130 POL 02/17/22 B 689 .00 1,008.04 -3,928.10 8 220133 POL 02/17/22 B 692 .00 1,925.49 -5,853.59 9 220001 POL 03/03/22 B 742 .00 1,202.10 -7,055.69 9 220009 POL 03/03/22 B 744 .00 2,333.56 -9,389.25 9 220040 POL 03/03/22 B 772 .00 3,925.81 -13,315.06 9 220192 POL 03/17/22 B 832 .00 1,261.15 -14,576.21 9 220426 POE 03/31/22 5,263.46 .00 -9,312.75 9 220479 POM 03/31/22 101742 22000047 OVERDRIVE INC 10,000.00 .00 687.25 10 220021 POL 04/14/22 B 905 .00 462.18 225.07 10 220022 POL 04/14/22 B 907 .00 456.06 -230.99 11 220171 POL 05/12/22 B 1006 .00 10,000.00 -10,230.99 11 220176 POL 05/12/22 B 1007 .00 1,195.32 -11,426.31 11 220178 POL 05/12/22 B 1011 .00 55.92 -11,482.23 11 220200 POL 05/12/22 B 1022 .00 1,253.10 -12,735.33 11 220203 POL 05/12/22 B 1026 .00 2,500.00 -15,235.33 26,171.37 15,263.46 30,498.79 -15,235.33 10,936.04 151 29345 Budgetary FB Reserve for Encum 151 -26,171.37 8 220033 POL 02/03/22 B 632 1,894.28 .00 1,894.28 8 220124 POL 02/17/22 B 683 1,025.78 .00 2,920.06 8 220130 POL 02/17/22 B 689 1,008.04 .00 3,928.10 8 220133 POL 02/17/22 B 692 1,925.49 .00 5,853.59 9 220001 POL 03/03/22 B 742 1,202.10 .00 7,055.69 9 220009 POL 03/03/22 B 744 2,333.56 .00 9,389.25 Library Board of Trustees, May 19, 2022, pg. 14 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/FEB TO MAY Report generated: 05/12/2022 14:17 User: JeannieK Program ID: glatrbal Page 3 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 9 220040 POL 03/03/22 B 772 3,925.81 .00 13,315.06 9 220192 POL 03/17/22 B 832 1,261.15 .00 14,576.21 9 220426 POE 03/31/22 .00 5,263.46 9,312.75 9 220479 POM 03/31/22 101742 22000047 OVERDRIVE INC .00 10,000.00 -687.25 10 220021 POL 04/14/22 B 905 462.18 .00 -225.07 10 220022 POL 04/14/22 B 907 456.06 .00 230.99 11 220171 POL 05/12/22 B 1006 10,000.00 .00 10,230.99 11 220176 POL 05/12/22 B 1007 1,195.32 .00 11,426.31 11 220178 POL 05/12/22 B 1011 55.92 .00 11,482.23 11 220200 POL 05/12/22 B 1022 1,253.10 .00 12,735.33 11 220203 POL 05/12/22 B 1026 2,500.00 .00 15,235.33 -26,171.37 30,498.79 15,263.46 15,235.33 -10,936.04 TOTALS FOR FUND 151 Library Endowment Fund 6,226.76 133,451.03 137,864.83 -4,413.80 1,812.96 Library Board of Trustees, May 19, 2022, pg. 15 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/FEB TO MAY Report generated: 05/12/2022 14:17 User: JeannieK Program ID: glatrbal Page 4 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS 6,226.76 133,451.03 137,864.83 -4,413.80 1,812.96 Library Board of Trustees, May 19, 2022, pg. 16 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY22/FEB TO MAY Report generated: 05/12/2022 14:17 User: JeannieK Program ID: glatrbal Page 5 REPORT OPTIONS Print (D)etail or (S)ummary: D Fiscal year-to-date version: N Reporting year: 2022 Reporting from period: 08 FEB to 11 MAY Journal Detail from 02/01/2022 to 05/12/2022 (B)alance sheet or (A)ll accounts: A Roll up projects to object level: N Omit zero balance accounts: Y Sort by 3 Org-Obj-Project Print Org Code? (Y/N) Y Print Fund Header and Org/Obj N Include page break between funds Y Include page break between each N Print totals N Print report options Y Exclude fund balance YEC/AJE for prior years N Find Criteria Field Name Field Value Fund 151 Department Division Future Character Code Org Object Project Account type Balance sheet Account status ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, May 19, 2022, pg. 17 ALL LIBRARY EXPENDITURE ACCOUNTS 05/12/2022 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00 1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00 1514010 50201 Future Library Projects 1,521,970.59 0.00 0.00 1,521,970.59 0.00 1514010 50202 Trust Fund Books 64,157.17 31,827.42 8,172.58 24,157.17 62.35 1514010 50203 Kropitzer Trust Donation 196,665.74 0.00 0.00 196,665.74 0.00 1514010 50207 PR Library Campaign 5,263.46 2,500.00 2,763.46 0.00 100.00 Unallocated Funds 75,887.98 75,887.98 TOTAL 1,867,747.75 34,327.42 10,936.04 1,822,484.29 LIBRARY TRUST FUND Library Board of Trustees, May 19, 2022, pg. 18 ALL LIBRARY EXPENDITURE ACCOUNTS 05/12/2022 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,100,241.85 835,512.94 0.00 264,728.91 75.94 1004000 40002 Salaries Overtime 2,500.00 0.00 0.00 2,500.00 0.00 1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00 1004000 40010 Leave Payoffs 20,574.98 32,165.77 0.00 -11,590.79 156.33 1004000 40020 Fringe Benefits 303,525.00 148,716.99 0.00 154,808.01 49.00 1004000 40045 Medical Insurance Withdrawal 0.00 4,575.00 0.00 -4,575.00 0.00 1004000 40050 RHS Health Benefit 13,800.00 9,137.50 0.00 4,662.50 66.21 1004000 40055 PERS Retirement Cost 390,993.06 289,655.96 0.00 101,337.10 74.08 1004000 40060 PERS - POB 36,645.00 27,483.75 0.00 9,161.25 75.00 1004000 40065 Workers' Compensation 53,461.00 40,095.75 0.00 13,365.25 75.00 1004000 40095 Medicare Insurance 15,748.33 12,760.85 0.00 2,987.48 81.03 1004000 40100 Retiree Health Benefit 127,029.00 95,271.75 0.00 31,757.25 75.00 1004000 40105 Contractual Services 115,710.18 70,690.62 0.00 45,019.56 61.09 1004000 50005 Training Travel and Dues 3,675.00 2,651.00 0.00 1,024.00 72.14 1004000 50030 Gas and Lubrications 5,000.00 3,406.04 0.00 1,593.96 68.12 1004000 50031 Communications 16,600.00 2,913.55 0.00 13,686.45 17.55 1004000 50035 Materials and Supplies 265,403.00 229,202.97 15,106.35 21,093.68 92.05 1004000 50055 Insurance 122,956.00 92,217.00 0.00 30,739.00 75.00 1004000 50105 Repairs and Maint General 88,200.00 79,591.31 0.00 8,608.69 90.24 1004000 50120 Facilities Maintenance Service 140,007.00 105,005.16 0.00 35,001.84 75.00 1004000 50126 Grants 16,213.80 8,813.19 7,257.25 143.36 99.12 1004000 50135 Administrative Benefits 12,649.95 9,487.47 0.00 3,162.48 75.00 1004000 50140 Printing 11,000.00 793.04 0.00 10,206.96 7.21 1004000 50145 Advertising 8,900.00 3,964.50 0.00 4,935.50 44.54 1004000 50200 Friends of the Library 24,215.92 21,265.17 0.00 2,950.75 87.81 TOTAL 2,895,049.07 2,125,377.28 22,363.60 747,308.19 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 85,800.00 96,511.40 0.00 -10,711.40 112.48 1004005 50015 Electricity 30,000.00 20,587.17 0.00 9,412.83 68.62 1004005 50020 Water 2,500.00 742.56 0.00 1,757.44 29.70 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 631.14 0.00 15,368.86 3.94 1004005 50038 Welwood Operations 30,025.00 19,277.09 2,425.00 8,322.91 72.28 TOTAL 169,325.00 137,749.36 2,425.00 29,150.64 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, May 19, 2022, pg. 19 DATE DONOR AMOUNT DESIGNATION 11/24/2021 RENEE GLICKMAN 75.00$ 12/23/2021 LYNDA JARMAN 1,500.00$ 1/28/2022 ANONYMOUS CASH DONATION 1.00$ 2/7/2022 PAUL & IRENE SCHEIBNER REVOCABLE TRUST 25,000.00$ 2/16/2022 RICHARD & LEEONA HOSTROP REVOCABLE TRUST 1,000.00$ 2/28/2022 ANONYMOUS CASH DONATION 79.99$ HOT SPOT PROGRAM 3/22/2022 ANONYMOUS CASH DONATION 1.00$ 4/19/2022 ANONYMOUS CASH DONATION 2.00$ TOTAL 27,658.99$ PALM SPRINGS PUBLIC LIBRARY 2021-22 DONATIONS LAST UPDATED FEBRUARY 22, 2022 Library Board of Trustees, May 19, 2022, pg. 20 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org February 24, 2022 Wesley A. Witt, Trustee Dear Mr. Witt, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your January 3, 2022 donation of $25,000.00 from the Paul E. Scheibner and Irene M. Scheibner Revocable Trust. With the generous support, such as yours, the Palm Springs Public Library can offer the community the type of programming and services necessary for improving the quality of life of our residents. Please visit our website, www.palmspringslibrary.org to see the full variety of programs and services we provide to all Palm Springs Residents and Non-Residents. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, May 19, 2022, pg. 21 PALM SPRINGS PUBLIC LIBRARY City of Palm Springs Palm Springs Public Library 300 South Sunrise Way • Palm Springs, California 92262-7699 Tel: (760) 322-READ (7323) • Fax: (760) 327-5744 www.palmspringslibrary.org February 24, 2022 Holly Hostrop, Trustee Dear Ms. Hostrop, On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank you for your January 30, 2022 donation of $1,000.00 from the Richard W. Hostrop and LeeOna S. Hostrop Revocable Trust. I would also like to send my condolences on the loss of both of your parents. They were so devoted to the Palm Springs Public Library and the Friends of the Library. Richard used to come in every week or two and check out an entire tub full of DVDs to watch. We miss seeing him. With the generous support, such as yours, the Palm Springs Public Library can offer the community the type of programming and services necessary for improving the quality of life of our residents. Please visit our website, www.palmspringslibrary.org to see the full variety of programs and services we provide to all Palm Springs Residents and Non-Residents. We cannot thank you enough for your donation. With gratitude, Jeannie Kays Director of Library Services Palm Springs Public Library City of Palm Springs Library Board of Trustees, May 19, 2022, pg. 22 AGREEMENT AND PROMISSORY NOTE Borrower: PALM SPRINGS PUBLIC Lender: BOARD OF LIBRARY TRUSTEES , LIBRARY FOUNDATION, a California non-PALM SPRINGS PUBLIC LIBRARY, a profit corporation municipal library board organized W1der Section 609 of the Palm Springs City Charter Maturity Date: July 1, 2022 Interest Rate: One Quarter Percent (0.25%) Principal Amount: $80 ,000 Date of Note: June 30 , 2020 FOR VALUE RECEIVED , the undersigned Palm Springs Public Library Foundation, a California non-profit corporation ("Maker"), with its principal place of business located at 300 South Sunrise Way , Palm Springs , Cali fornia 92262 , promises to pay to the Board of Library Trustees of the Palm Springs Public Library , a municipal library board organized under Section 609 of the Palm Springs City Charter ("Board"), located at 300 South Sunrise Way , Palm Springs , Californ ia 92262 , or such place as the Board may , from time to time , designate by written notice to the Maker, the principal sum of Eighty Thousand Dollars ($80 ,000), as set forth in this Promissory Note. This Promissory Note is made and given for the purpose of further providing "seed " funds for the start- up of the Foundation and the initial solicitations , receipt, and administration of funds and property , and to disburse such funds , property , and income to , or for the benefit of, the City of Palm Springs Public Library System in order to provide and enhance the free access to information, educational , cultural, and recreational materials and activities , and lifelong learning opportunities of its patrons. The principal sum is derived solely from Board's Trust Funds and the Board specifically finds that the expenditure of these funds for the purposes provided in this Note are in furtherance of and consistent with policies and goals of the Board. The Maker acknowledges that the Note is funded from such Trust Funds and that these funds will only be used for the purposes described in this Note . The April 23 , 2015 Agreement and Promissory Note between the Maker and the Board is hereby terminated by the parties. 1. 2. Disbursements. a. This Promissory Note is made to evidence the Board 's loan of Eighty Thousand Dollars ($80 ,000) (hereafter, "Board Loan "). The Board Loan shall be deemed disbursed upon transfer of funds from the Board to the Foundation. Term of Loan, Loan Payment, Right of Prepayment, and Annual Reports. a. Maturity Date. All accrued interest , if any , and any remaining principal that is due shall be due and payable in full without any further demand or notice on July 1, 2022 ("Maturity Date "). -1 - 55575 .18 20 0\33 185614 .1 ITEM 7B Library Board of Trustees, May 19, 2022, pg. 23 ,., _,. b. Prepayment. This Promissory Note may be prepaid in whole or part without penalty or premium, but such prepayment shall not relieve Maker of its obligation to use the Board Loan for the purposes provided in this Agreement and Promissory Note . c . Reports. Maker shall provide monthly and annual reports on solicitation activities undertaken and revenues , including funds , assets , and properties received , and the disposition thereof, during each reporting period. Security for Note; No Recourse. a. This Promissory Note is unsecured. b. The indebtedness evidenced by this Note shall be nonrecourse to the individual members of the Board of Directors of the Maker. 4. Costs Paid by Maker. If Maker is adjudged to be in default , Maker agrees to pay the following costs incurred by the Board , or as adjudged by a court of competent jurisdiction: (a) reasonable costs , fees and expenses of collection, including attorneys ' fees paid or incurred in connection with the collection or enforcement of this Promissory Note , whether or not suit is filed; and (b) costs , fees and expenses of suit in such sum as the court may adjudge reasonable , including attorneys' fees in any action to enforce payment of this Promissory Note. ~ Waiver. Maker hereby waives diligence , presentment, protest and demand , notice of protest, dishonor and nonpayment of this instrument, and expressly agrees that , without in any way affecting the liability of Maker hereunder, the Board may extend any maturity date or the time for payment of any installment due hereunder, accept additional security, release any party liable hereunder or release any security now or hereafter securing this Promissory Note. 6. Indemnification. Maker shall indemnify , defend , protect and hold the Board harmless from and against any and all loss , damage , liability , action , cause of action, cost or expense , including , without limitation, reasonable attorneys ' fees and expenses incurred by the Board hereof, arising as a result of any (i) fraud or material misrepresentation by the Maker under or in connection with any solicitation, receipt, payment, or disbursement of the Board Loan under the terms of this Note ; (ii) any waste or inappropriate use of all or a portion of the Board Loan; and (iii) losses resulting from Maker's use of the Board. 7. Loan Severability. If any provision of this Promissory Note is determined by a court of competent jurisdiction to be void or unenforceable , such determination shall not affect any other provision of this instrument, and all other provisions hereof shall remain valid and in full force and effect. - 2 - 5557 5.18200 \33 185 6 14 .1 Library Board of Trustees, May 19, 2022, pg. 24 8. Non -Waiver. No delay in demanding or failure to demand performance hereunder shall constitute a waiver by the Board hereof of its right to subsequently demand such performance or to exercise any other rights or remedies for any default hereunder. Fmther, in order to be effective, any waiver of any of the Board's rights and remedies hereunder shall be expressed in a writing signed by a duly appointed representative of the Board hereof. MAKER: BOARD: 55575 . I 82 00 \33 185 6 14 .1 PALM SPRINGS PUBLIC LIBRARY FOUNDATION By: ~ , David Sidley , President BOARD OF LIBRARY TRUSTEES PALMS SPRINGS PUBLIC LIBRARY By fd JV] 0 13 ~ Ed McBride , President ,., -.) - Library Board of Trustees, May 19, 2022, pg. 25 MEMORANDUM DATE: May 12, 2022 SUBJECT: REQUEST TRUST FUND DONATION of $20,000 TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services Each year the Palm Springs Public Library requests annual support from the Library Trust Fund. Specifically, $10,000 is requested from the Kropitzer Trust Donation account for nonfiction books, as one way in which we can spend funds from this earmarked donation. The balance in this account is $196,665.74. Palm Springs Public Library Trust Fund, to be used by the Palm Springs Public Library for the construction or setting aside of a quiet reading center for senior patrons in the main library or, if this is not feasible, for the purchase of nonfiction adult books written in English. We are requesting an additional $10,000 from the Future Library Projects account to be spent on eBooks, with an extra emphasis on purchasing additional nonfiction eBooks to bring more variety to the collection. We would like to reserve the right to request additional funds throughout the Fiscal Year as other projects may arise. The total being requested at this time is $20,000. A circulation statistics report is included, per your request for additional data. It includes circulation statistics for last Fiscal Year, 2020-21. A pre-COVID year comparison is included as well, 2018-19 to show how demand has shifted since the pandemic. We are seeing more demand for e-Books and e-audiobooks. ITEM 7C Library Board of Trustees, May 19, 2022, pg. 26 ItemCollectionName 2018-2019 2020-2021 2018-2019 2020-2021 Adult Graphic Novel 3,096 1,438 1%1% Audiobook 11,379 4,701 2%2% Biography 5,512 2,223 1%1% Blu-ray 1,853 0%1% Chromebook 4 0%0% DVD 135,949 33,919 27%16% Fiction 38,190 18,187 8%9% Foreign DVD 9,560 4,263 2%2% Geneology 30 12 0%0% Hot Off The Press 15,840 15,913 3%8% Hotspot 174 0%0% Juvenile Audiobook 259 100 0%0% Juvenile Bilingual 615 105 0%0% Juvenile Biography 623 122 0%0% Juvenile Board Book 8,469 2,445 2%1% Juvenile DVD 25,360 3,468 5%2% Juvenile Easy Reader 16,278 2,041 3%1% Juvenile Fiction 9,356 3,649 2%2% Juvenile Grab and Go Bag 47 19 0%0% Juvenile Graphic Novel 2,549 1,145 1%1% Juvenile Kits 145 0 0%0% Juvenile Magazine 217 22 0%0% Juvenile Music CD 934 147 0%0% Juvenile Non-Fiction 7,515 2,125 2%1% Juvenile Oversized Picture Book 5 0%0% Juvenile Picture Book 16,791 5,024 3%2% Juvenile Spanish Board Book 452 0%0% Juvenile Spanish DVD 320 24 0%0% Juvenile Spanish Easy Reader 2,186 338 0%0% Juvenile Spanish Fiction 377 69 0%0% Juvenile Spanish Non-Fiction 457 127 0%0% Juvenile Spanish Picture Books 1,208 329 0%0% Juvenile VOX Book 111 921 0%0% Large Print 11,486 5,367 2%3% Large Print Non-Fiction 1,193 673 0%0% Local Interest/Author 1,462 682 0%0% Magazine 4,581 683 1%0% Music CD 14,582 6,588 3%3% Mystery 22,998 12,598 5%6% Non-Fiction 44,927 16,741 9%8% Reference 39 33 0%0% Science Fiction 4,675 2,244 1%1% Spanish Audiobook 85 4 0%0% Spanish DVD 1,371 179 0%0% Spanish Fiction 902 263 0%0% PERCENT OF CIRC Library Board of Trustees, May 19, 2022, pg. 27 Spanish Juvenile Music CD 36 0 0%0% Spanish Magazine 0 0 0%0% Spanish Multi-Media 13 0 0%0% Spanish Music CD 525 152 0%0% Spanish Non-Fiction 1,457 263 0%0% Teen Blu-ray 26 0%0% Teen DVD 796 141 0%0% Teen DVD Anime 1,513 62 0%0% Teen Fiction 3,350 1,406 1%1% Teen Graphic Novel 660 2,121 0%1% Teen Magazine 0 47 0%0% Teen Manga 3,204 0 1%0% Teen Non-Fiction 414 185 0%0% Television Series 37,946 14,248 8%7% E-Book 16,205 23,292 3%11% E-Audiobook 9,969 14,904 2%7% 497,762 208,266 100%100% NONFICTION Biography 5,512 2,223 Geneology 30 12 Local Interest/Author 1,462 682 Reference 39 33 Non-Fiction 44,927 16,741 51,970 19,691 10%9% FICTION Adult Graphic Novel 3,096 1,438 Fiction 38,190 18,187 Mystery 22,998 12,598 Science Fiction 4,675 2,244 68,959 34,467 14%17% JUVENILE Juvenile Audiobook 259 100 Juvenile Bilingual 615 105 Juvenile Biography 623 122 Juvenile Board Book 8,469 2,445 Juvenile DVD 25,360 3,468 Juvenile Easy Reader 16,278 2,041 Juvenile Fiction 9,356 3,649 Juvenile Grab and Go Bag 47 19 Juvenile Graphic Novel 2,549 1,145 Juvenile Kits 145 0 Juvenile Magazine 217 22 Juvenile Music CD 934 147 SOME COMBINED CATEGORIES Library Board of Trustees, May 19, 2022, pg. 28 Juvenile Non-Fiction 7,515 2,125 Juvenile Oversized Picture Book 5 Juvenile Picture Book 16,791 5,024 Juvenile Spanish Board Book 452 Juvenile Spanish DVD 320 24 Juvenile Spanish Easy Reader 2,186 338 Juvenile Spanish Fiction 377 69 Spanish Juvenile Music CD 36 0 Juvenile Spanish Non-Fiction 457 127 Juvenile Spanish Picture Books 1,208 329 Juvenile VOX Book 111 921 93,853 22,677 19%11% TEEN Teen Blu-ray 26 Teen DVD 796 141 Teen DVD Anime 1,513 62 Teen Fiction 3,350 1,406 Teen Graphic Novel 660 2,121 Teen Magazine 0 47 Teen Manga 3,204 0 Teen Non-Fiction 414 185 9,937 3,988 2%2% ADULT DVD Blu-ray 1,853 DVD 135,949 33,919 Foreign DVD 9,560 4,263 Television Series 37,946 14,248 183,455 54,283 37%26% E-BOOKS AND E-AUDIOBOOKS E-Book 16,205 23,292 E-Audiobook 9,969 14,904 26,174 38,196 5%18% Library Board of Trustees, May 19, 2022, pg. 29 City of Palm Springs, CA NEXT YEAR BUDGET HISTORICAL COMPARISON Report generated: 05/12/2022 15:27 User: JeannieK Program ID: bgnyrpts Page 1 PROJECTION: 20231 FY23 Projection for Original Budget FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT General Fund ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 1004000 GF Library 1004000 40000 SalFT 994,705.74 999,315.06 907,585.20 835,512.94 1,100,241.85 1,148,846.00 4.4% 1004000 40002 SalOT 3,893.82 986.99 422.45 .00 2,500.00 1,768.00 -29.3% 1004000 40010 LvPayoffs 8,301.88 24,776.16 15,738.56 32,165.77 20,574.98 16,272.00 -20.9% 1004000 40020 FrngBnfts 181,282.89 189,153.81 196,684.78 148,716.99 303,525.00 318,701.00 5.0% 1004000 40045 MedInsWth 4,200.00 4,500.00 2,325.00 4,575.00 .00 .00 .0% 1004000 40050 RHSHlthBft 8,300.00 12,325.00 11,387.50 9,137.50 13,800.00 17,100.00 23.9% 1004000 40055 PERSRtrmt 303,214.61 335,607.60 324,271.16 289,655.96 390,993.06 433,115.00 10.8% 1004000 40060 PERSPOB 35,699.44 36,000.00 36,600.00 27,483.75 36,645.00 38,028.00 3.8% 1004000 40065 WrkComp 60,601.72 59,900.00 61,700.00 40,095.75 53,461.00 55,742.00 4.3% 1004000 40095 MedIns 14,511.52 15,245.94 13,891.75 12,760.85 15,748.33 16,658.00 5.8% 1004000 40100 RetHlthBen 92,943.16 106,800.00 112,200.00 95,271.75 127,029.00 136,617.00 7.5% 1004000 40105 ContrServ 67,677.49 33,554.26 30,107.88 70,690.62 115,710.18 37,000.00 -68.0% 1004000 50005 TrvlDues 5,215.16 17,323.33 1,312.00 2,651.00 3,675.00 14,000.00 281.0% 1004000 50030 GasLub .00 5,659.89 3,644.51 3,406.04 5,000.00 5,000.00 .0% 1004000 50031 Commun 24,030.79 25,385.68 4,748.44 2,913.55 16,600.00 28,400.00 71.1% 1004000 50035 MatSupp 347,221.65 296,599.40 193,168.83 242,322.43 265,403.00 399,225.00 50.4% 1004000 50055 Ins 41,868.00 70,600.00 73,200.00 92,217.00 122,956.00 121,454.00 -1.2% 1004000 50105 RMGen 60,174.96 84,318.36 101,388.91 79,591.31 88,200.00 95,900.00 8.7% 1004000 50120 FacMntServ 114,253.84 115,400.00 116,600.00 105,005.16 140,007.00 183,378.00 31.0% 1004000 50126 Grants .00 .00 3,786.20 16,070.44 16,213.80 16,213.80 .0% 1004000 50135 BnftsAdmn 8,804.00 11,300.00 11,600.00 9,487.47 12,649.95 13,282.44 5.0% 1004000 50140 Print 12,292.54 10,562.45 191.20 793.04 11,000.00 18,000.00 63.6% 1004000 50145 LglAdvert 11,000.00 8,735.60 1,428.00 3,964.50 8,900.00 8,900.00 .0% 1004000 50200 FrndsLbry .00 .00 1,833.50 21,265.17 24,215.92 .00 -100.0% TOTAL GF Library 2,400,193.21 2,464,049.53 2,225,815.87 2,145,753.99 2,895,049.07 3,123,600.24 7.9% TOTAL General Fund 2,400,193.21 2,464,049.53 2,225,815.87 2,145,753.99 2,895,049.07 3,123,600.24 7.9% GRAND TOTAL 2,400,193.21 2,464,049.53 2,225,815.87 2,145,753.99 2,895,049.07 3,123,600.24 7.9% ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, May 19, 2022, pg. 30 City of Palm Springs, CA NEXT YEAR BUDGET HISTORICAL COMPARISON Report generated: 05/12/2022 15:28 User: JeannieK Program ID: bgnyrpts Page 1 PROJECTION: 20231 FY23 Projection for Original Budget FOR PERIOD 99 ACCOUNTS FOR: PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT General Fund ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 2 CHANGE 1004005 GF Library-Welwood 1004005 40105 ContrServ 159,261.84 .00 63.62 96,511.40 85,800.00 107,177.00 24.9% 1004005 50015 Elect 34,208.41 23,057.54 19,869.22 20,587.17 30,000.00 30,000.00 .0% 1004005 50020 Water 2,519.89 1,756.35 1,032.32 742.56 2,500.00 2,500.00 .0% 1004005 50030 GasLub 4,251.75 4,867.59 .00 .00 5,000.00 5,000.00 .0% 1004005 50031 Commun 17,506.48 18,906.06 .00 631.14 16,000.00 16,000.00 .0% 1004005 50038 WlwdOp 18,121.27 16,115.19 .00 21,702.09 30,025.00 30,025.00 .0% TOTAL GF Library-Welwood 235,869.64 64,702.73 20,965.16 140,174.36 169,325.00 190,702.00 12.6% TOTAL General Fund 235,869.64 64,702.73 20,965.16 140,174.36 169,325.00 190,702.00 12.6% GRAND TOTAL 235,869.64 64,702.73 20,965.16 140,174.36 169,325.00 190,702.00 12.6% ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, May 19, 2022, pg. 31 MEMORANDUM DATE: May 12, 2022 SUBJECT: UPDATE ON FY22-23 COMPREHENSIVE FEE SCHEDULE TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services Attached you will find the proposed FY22-23 Comprehensive Fee Schedule as presented to City Council as Item 2F on May 12, 2022. Fees saw an increase of 7.5% in accordance with the Consumer Price Index Adjustment. Several line items were streamlined for ease of viewing and payment processing. This item is informational only. LIBRARY The Library proposed the following amendments: a. Welwood – Cornelia White Community Room Rental Rates: i. The “Room Rental” rate for a full day was revised due to the modification in the library’s hours of operation – the library was previously open for twelve (12) hours, and it is currently open for eight (8) hours. The fee was previously calculated for a full day at 12 hours and was formerly calculated as three times the base rate (which accounted for 4 hours). ii. The FY 22/23 “Room Rental” rate for a half day at four (4) hours is $237; and, iii. The “Room Rental” rate for a full day has been revised to $474 (which is double the half day rate, for a total of 8 hours). b. “Library – Atrium”: i. The “Attendant” fees have been included in the calculation of the room rental rates. The attendant fees were originally $73 per hour.. ii. The “Room Rental” rate for a half day was revised to include the attendant fee – the base rate is $237 plus the attendant fee of $292 ($73 x 4 hours), for a total of $529. iii. The “Room Rental” rate for a full day was revised due to the modification in the library’s hours of operation – the library was previously open for twelve (12) hours, and it is currently open for eight (8) hours. The fee was previously calculated for a full day at 12 hours and was formerly calculated as three times the base rate (which accounted for 4 hours). iv. The FY 22/23 “Room Rental” rate for a full day has been revised to $1,058 (which is double the half day rate, for a total of 8 hours). c. The “Municipal Alcohol Beverage” fee was revised to “Municipal Alcoholic Beverage”. ITEM 7D Library Board of Trustees, May 19, 2022, pg. 32 2021/2022 FY 22/23 CPI ADJ. 2022/2023 PROPOSED FEE (ROUNDED) UNIT CHARGES - PRINTERS / COPIERS COPIERS …………………………………………………….....................……………………… $0.25 $0.019 $0.25 PER COPY MICROFILM / MICROFICHE…………………………………………………………...........$0.25 $0.019 $0.25 PER COPY MICROFICHE ……………………………………………………….....................………………$0.25 $0.019 $0.25 PER COPY INTERNET PRINTING ……………………………………………………………………......$0.25 $0.02 $0.25 PER PAGE DAMAGE DAMAGE & CLEANING FEES FOR CASINGS $8.81 $0.66 $10 CD & DVD CASE ……………………………………………………..............………………$2.20 $0.17 $3 DAMAGE CHARGES ………………………………................................………… BARCODE OR RFID TAGS REPLACEMENT FEE ………………………........$1.10 $0.08 $1.00 SLIGHT DAMAGE OR DEFACEMENT ………………………………………………$5 $0.40 $5 PER ITEM DAMAGED BEYOND REPAIR ………………………………............................ LOST (BOOKS, DVDS, CD, AUDIO BOOKS, HOTSPOTS, CHROMEBOOKS) ……………… LOST / DAMAGED ITEM IN SET ……………………………………………………........$11 $0.83 $12 PER ITEM DELIQUENT COLLECTION FEE ….............................................................$10 $0.77 $11 EACH ACCOUNT SENT TO COLLECTIONS FEES AND CHARGES RESEARCH (GREATER THAN 20 MINUTES) …….……….............................$55 $4.13 $59 PER HOUR COPIES FOR RESEARCH ………………………………………………….....................$6 $0.41 $6 INTERLIBRARY LOAN REQUEST …………………………………………………...........$5 -$5 PER REQUEST (BASED ON RIVERSIDE COUNTY FEE) NON-PICKUP OF INTERLIBRARY LOANS (WITHIN 5 DAYS) ……………………....$5 -$5 EACH (BASED ON RIVERSIDE COUNTY FEE) REGISTRATION RESIDENT BORROWERS ………………………………………………......................FREE FREE NON-RESIDENT BORROWERS ONE CARD FOR 1 MONTH ……………………………………………….......$11 $0.83 $12 MONTHLY ONE CARD FOR 3 MONTHS ……………………………………………….....$22 $1.65 $24 ONE CARD FOR 1 YEAR ……………………………………………………......$33 $2.48 $36 TWO CARDS FOR 1 YEAR * ……………..........................................$44 $3.30 $48 *FOR 2 ADULTS AT THE SAME ADDRESS $1.10 $0.08 $1 PER CARD THE LEARNING CENTER RENTAL** ROOM RENTAL (HALF DAY) ………………........................……………………………$132 $9.93 $142 UP TO 4 HOURS ROOM RENTAL (FULL DAY) …………………………….......................................…$265 $19.86 $284 UP TO 8 HOURS NON-PROFIT RATE …………………………………………………….....................50%-50%OF THE ABOVE FEE PROCESSING FEE SET-UP ……………………………………………………………………$29 $2.14 $31 (Non-refundable/No discount for non-profits) WELWOOD / CORNELIA WHITE COMMUNITY ROOM / WELWOOD RENTAL** ROOM RENTAL (HALF DAY) ………………………………………………………………$220 $16.52 $237 UP TO 4 HOURS ROOM RENTAL (FULL DAY) ROOM RATE ……………………………………………$661 $49.55 $474 UP TO 12 HOURS NON-PROFIT RATE (HALF DAY) ………………………………………….............50%50%OF THE ABOVE FEE NON-PROFIT RATES (FULL DAY) ………………………………………………..........50%50%Redundat - Covered in non profit rate, abo PROCESSING FEE SET-UP ……………………………………………………………………$29 $2.14 $31 (Non-refundable/No discount for non-profits) LIBRARY CITY OF PALM SPRINGS COMPREHENSIVE FEE SCHEDULE REPLACEMENT COST PLUS $10.00 PROCESSING FEE REPLACEMENT CARD …………………………..........................................……… DESCRIPTION AUDIO BOOK CASE REPLACEMENT COST PLUS $10.00 PROCESSING FEE REPLACEMENT COST PLUS $10.00 PROCESSING FEE 39Library Board of Trustees, May 19, 2022, pg. 33 2021/2022 FY 22/23 CPI ADJ. 2022/2023 PROPOSED FEE (ROUNDED) UNIT LIBRARY CITY OF PALM SPRINGS COMPREHENSIVE FEE SCHEDULE DESCRIPTION LIBRARY - ATRIUM ** ROOM RENTAL (HALF DAY) ………………………………………………………………$220 $16.50 $529 UP TO 4 HOURS (INCLUDES ATTENDANT/SECURITY FEE) ROOM RENTAL (FULL DAY) ROOM RATE ……………………………………………$661 $49.56 $1,058 UP TO 8 HOURS (INCLUDES ATTENDANT/SECURITY FEE) NON-PROFIT RATE (HALF DAY) ………………………………………….............50%50%OF THE ABOVE FEE NON-PROFIT RATES (FULL DAY) ………………………………………………..........50%50%Redundat - Covered in non profit rate, abo PROCESSING FEE SET-UP ……………………………………………………………………$28 $2.07 $31 (Non-refundable/No discount for non-profits) ATTENDANT …….………………………………………………………………………......$68 $5.06 $73 MUNICIPAL ALCOHOLIC BEVERAGE ALCOHOLIC BEVERAGE FEE (HALF DAY) ROOM RENTAL ……………………$112 $8.36 $120 UP TO 4 HOURS ALCOHOLIC BEVERAGE FEE (FULL DAY) ROOM RATE …………………………$223 $16.73 $240 UP TO 8 HOURS NON-PROFIT RATE (HALF DAY) ………………………………………….............50%50%OF THE ABOVE FEE NON-PROFIT RATES (FULL DAY) ………………………………………………......50%50%Redundat - Covered in non profit rate, abo PROCESSING FEE SET-UP ……………………………………………………………………$28 $2.07 $31 (Non-refundable/No discount for non-profits) **CANCELLATION POLICY: PER HOUR - NOW INCLUDED IN RENTAL RATES IN ADDITION TO FACILITY RENTAL FEE AND ANY APPLICABLE POLICE DEPARTMENT FEES REFUNDABLE WITHIN 72 HOURS BEFORE SCHEDULED RENTAL OTHERWISE FEE IS FORFEITED AND DUE UPON RECEIPT OF INVOICE. 40Library Board of Trustees, May 19, 2022, pg. 34