HomeMy WebLinkAbout2022-07-13 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, JULY 13, 2022
5:30 P.M.
Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there
will be no in-person public access to the meeting location.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•You may provide telephonic comments by calling the Library Director at (760) 322-
8375 to be added to the public comment queue. At the appropriate time, a staff
member will call you so that you may provide your public testimony to the Board.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Ed McBride, Chair
Craig Borba, Ed. D., Vice-Chair
Juanita Garner, Trustee
David Norgard, Trustee
Al Jones, Treasurer
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., July 6, 2022. A courtesy posting of this Agenda can be found on
the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Library Board of Trustees, July 13, 2022, pg. 1
Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s):
III. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV. CONSENT AGENDA A. Meeting Minutes of June 8, 2022
B. Library Statistics
C. Donation Report
Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s):
V. ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library
B. Palm Springs Public Library Foundation
C. Library Staff
VI. TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII. DISCUSSION/ACTION ITEMS
A. Report of Joint Commission/City Council meeting
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, July 13, 2022, pg. 2
B. Report of PR Awareness Campaign
Motion: Second: Approved: Opposed: Abstention Names(s):
C. Library Board of Trustees Response to Library Foundation request for funds-discuss
written response document
Motion: Second: Approved: Opposed: Abstention Names(s):
D. Review and adjust Library Board of Trustees meeting dates for Fiscal Year 2022-23.
Reschedule October 5, 2022 meeting currently during Yom Kippur.
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
IX. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting virtually on Zoom at 5:30 p.m. on Wednesday, September 7, 2022.
There is no meeting in August.
The Palm Springs Public Library Board of Trustees meets via Zoom at 5:30 p.m. on the 1st
Wednesday of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY MCBRIDE
BUDGET JONES/MCBRIDE
BUILDINGS BORBA
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON GARNER/MCBRIDE
FRIENDS LIAISON BORBA
MEASURE J LIAISON JONES
Library Board of Trustees, July 13, 2022, pg. 3
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on July 6, 2022, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, July 13, 2022, pg. 4
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library June 8, 2022
Teleconference via Zoom
1.CALL TO ORDER
Chair McBride called the meeting to order at 5:31 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager.
PUBLIC PRESENT: Robert Engle, David Sidley, Bill Wiley.
2.ACCEPTANCE OF THE AGENDA:
MOTION: (Borba/Jones, 5-0) To accept the agenda.
3.PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (Borba/Norgard, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of May 19, 2022
4. B. Library Statistics
4. C. Donation Report
5.ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Julie Warren gave the report. The Friends will be meeting this month and will do their officer elections.
5. B. Palm Springs Public Library Foundation
David Sidley gave to report. The Foundation is recruiting new members for its Board.
5. C. Library Staff
Summer Reading Program runs June 6-July 16, 2022. Open to all ages. Grand Finale July 20 at 10:30
a.m. Would like Trustees to attend the Grand Finale for the prize drawings. 192 signups, 118 check ins.
Holiday closures: Juneteenth, June 20; Independence Day, July 4.
Library Board of Trustees, July 13, 2022, pg. 5
Zip Books: Grant funded program of $10,000. Have $800 left. Program ends June 30 or when funds are
expended.
City Council Joint Study Session: Council expressed an interest in establishing annual funding from
Measure J to save up for the library renovation.
6. TREASURERS REPORT
Treasurer Jones gave the report. The trust fund balance is $1.866 million. Director Kays is waiting to
hear from the Finance Department to find out what the current return rate is. The treasury reports are
posted on the City’s website, but the most recent reports are not posted yet.
7. DISCUSSION/ACTION ITEMS
7. A. Chair Appoint Nominating Committee for Election of Officers
Chair McBride will stay on the Board until his position is filled. Chair McBride appointed Trustee
Norgard and Trustee Jones to the Nominating Committee.
7. B. Discuss Joint City Council/Boards & Commission Meeting-Library Board. Develop 10-
minute Presentation Outline.
The City is asking for a brief presentation from Commissions discussing what they have
accomplished and what their goals are for the next fiscal year. The meeting is June 21, 2022. The
Board members brainstormed things to include in the presentation including updating the bylaws,
awareness campaign, Welwood patio, supplemented book and DVD budget, and worked to
strengthen the relationship between the Board.
7. C. Library Foundation Request for Forgiveness of Promissory Note
Chair McBride said that he feels now is the time to show the Foundation that we are as committed
to them as we are the Friends and to the Library. If the Board has any reservations now is the time
to discuss them. Trustee Garner said now is the time to take action to improve the Library; if the
Foundation is committed and motivated, we need to support them. Trustee Norgard asked if the
funds are cash reserves or endowments. If the funds are primarily endowments, are there donor
restrictions placed on them? The scope of the Board’s authority is not clear; the bylaws and the
City resolution state that the Board manages the trust funds, but the Board does not have the
authority to make investment decisions. Trustee Norgard said he has respect for the Foundation
but does not know enough about the Foundation to know if they have the capacity to undertake the
capital campaign. It would be helpful to see the Foundations plan or broad outline of a capital
campaign. He suggested working with the Foundation to create a schedule of incremental
payments correlated to the fundraising progress. He also suggested the request might be
premature and should wait until there is a serious and solid commitment from City leaders to
proceed. Regarding funds requested to hire an Executive Director it would be useful to see a
position description and a list of priorities. He would also like to know what is being contemplated
when it comes to the awareness campaign.
Director Kays spoke to the City Attorney’s office about some of the questions. The City Attorney
said that the City gives money to non-profits all the time. The Treasurer of the City holds and
manages the funds, but the Library Board oversees how the money is spent as long as it finds
public purpose. The Library Board controls how it gets spent but not how it is invested. Currently
the only money in the Trust Fund that has donor restrictions is the Kropitzer trust money. The City
Attorney suggests that the Board creates an MOU with the Foundation that includes structured
metrics and expectations of how the money should be used and spreading out the gift over a few
years. A loan is an option and terms of the loan can include that it can be forgiven if certain metrics
are met.
Library Board of Trustees, July 13, 2022, pg. 6
Treasurer Jones asked Director Kays if what the City Attorney said was in writing. It was a phone
conversation. He feels what the City Attorney said is contradictory to what they have said in the
past and would like it in writing. Trustee Borba asked if the Board can buy bonds in the library’s
name. He also said that the law that the City refers to is about tax dollars and since the money in
the trust fund is not tax dollars it should not be under those stipulations.
Trustee Borba asked for clarification on the outstanding balance of the promissory note. Director
Kays said she has a check for $2000 so the new balance is $46,000.
MOTION: (Borba/Jones, 5-0) To forgive the $46,000 that the Foundation owes to the Library Board
and that they use that to address some of their requests.
7. D. Library Foundation Request for Trust Funds
This item was partially discussed in 7. C. Chair McBride said there are things the Board needs
further clarification from the Foundation on some items in the request. Trustee Borba requested
monthly budget reports from the Foundation. Director Kays suggested scheduling a joint meeting
with the Foundation Board to brainstorm how to move forward. Chair McBride suggested the Library
Board Foundation Liaison can report to the Library Board about the monthly financials.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
The next Library Board meeting will be pushed back one week to July 13, 2022.
9. ADJOURNMENT
The June meeting adjourned at 7:21 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, July 13, 2022, pg. 7
LIBRARY STATISTICS 2022 2021 %CHANGE
MATERIALS CHECKED OUT (Total)24,787 17,618 41%
Print 11,839 8,092 46%
Media 7,513 4,692 60%
Electronics 68 8 375%
Other (Downloadable & In-house)5,367 4,826 11%
LIBRARY CARD REGISTRATIONS (Total)185 211 -12%
Palm Springs Resident 99 134 -26%
California Resident 83 71 17%
Out of State and/or Fee Cards 3 6 -50%
DOOR COUNT (Main) 7,988 4,897 63%
DOOR COUNT (WMML)2,475 0 -
PUBLIC COMPUTER SESSIONS (Main)1,372 478 187%
PUBLIC COMPUTER SESSIONS (WMML)563 0 -
WiFi COMPUTER SESSIONS (Main)1,033 523 98%
WiFi COMPUTER SESSIONS (WMML)92 23 300%
NO. OF PASSPORTS PROCESSED 72 0 -
IN-PERSON PROGRAMMING (Total)6 0 -
Pre-School 4 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 2 0 -
IN-PERSON PROGRAM ATTENDANCE (Total)64 0 -
Pre-School 55 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 9 0 -
LIVE-VIRTUAL PROGRAMMING (Total)5 13 -62%
Pre-School 0 4 -
School Age 0 1 -
Family 0 0 -
Teen 0 2 -
Adult 5 6 -17%
LIVE-VIRTUAL ATTENDANCE (Total)54 67 -19%
Pre-School 0 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 54 67 -19%
PRERECORDED PROGRAMMING (Total)0 0 -
Pre-School 0 4 -
School Age 0 1 -
Family 0 0 -
Teen 0 0 -
Adult 0 0 -
ON-DEMAND VIEWS (Total)0 27 -
Pre-School 0 12 -
School Age 0 2 -
Family 0 0 -
Teen 0 0 -
May 2022 vs. May 2021
Library Board of Trustees, July 13, 2022, pg. 8
Adult 0 13 -
SELF-DIRECTED ACTIVITIES (Total)0 0 -
Pre-School 0 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 0 0 -
SELF-DIRECTED ACTIVITIES COMPLETED (Total)0 0 -
Pre-School 0 0 -
School Age 0 0 -
Family 0 0 -
Teen 0 0 -
Adult 0 0 -
Library Board of Trustees, July 13, 2022, pg. 9
City of Palm Springs, CA
BALANCE SHEET FOR 2022 13
Report generated: 07/06/2022 14:46
User: JeannieK
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account .00 1,811,374.60
151 12105 Interest Receivable .00 3,605.87
151 12300 Notes Receivable .00 46,000.00
TOTAL ASSETS .00 1,860,980.47
LIABILITIES
151 20010 Accounts Payable Control -230.59 -230.59
TOTAL LIABILITIES -230.59 -230.59
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,865,934.79
151 29310 Revenue Control .00 -36,300.52
151 29315 Expenditure Control 230.59 41,485.43
151 29320 Budgetary FB Unreserved .00 1,766,784.77
151 29325 Estimated Revenue .00 25,075.00
151 29330 Appropriations .00 -1,791,859.77
151 29335 Encumbrance Control -230.59 3,778.03
151 29345 Budgetary FB Reserve for Encum 230.59 -3,778.03
TOTAL FUND BALANCE 230.59 -1,860,749.88
TOTAL LIABILITIES + FUND BALANCE .00 -1,860,980.47
** END OF REPORT - Generated by Jeannie Kays **
Library Board of Trustees, July 13, 2022, pg. 10
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY22/MAY TO EOY
Report generated: 07/06/2022 14:43
User: JeannieK
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,827,146.22
12 220153 CRP 06/07/22 CASH RECEIPTS JOURNAL 2,000.00 .00 2,000.00
12 220429 APP 06/23/22 062322 .00 5,501.74 -3,501.74
1,827,146.22 2,000.00 5,501.74 -3,501.74 1,823,644.48
151 12105
Interest Receivable 151 3,605.87
3,605.87 .00 .00 .00 3,605.87
151 12300
Notes Receivable 151 52,000.00
12 220153 CRP 06/07/22 10110 CASH RECEIPTS JOURNAL .00 2,000.00 -2,000.00
52,000.00 .00 2,000.00 -2,000.00 50,000.00
151 20010
Accounts Payable Control 151 .00
12 220324 API 06/23/22 B 1128 .00 4,029.84 -4,029.84
12 220400 API 06/23/22 B 1132 .00 992.51 -5,022.35
12 220406 API 06/23/22 B 1144 .00 479.39 -5,501.74
12 220429 APP 06/23/22 062322 AP CASH DISBURSEMENTS JOURNA 5,501.74 .00 .00
13 220010 API 06/30/22 B 1180 .00 21.81 -21.81
13 220023 API 06/30/22 B 1210 .00 208.78 -230.59
.00 5,501.74 5,732.33 -230.59 -230.59
151 29000
Fund Balance Unreserved 151 -1,865,934.79
-1,865,934.79 .00 .00 .00 -1,865,934.79
151 29320
Budgetary FB Unreserved 151 1,766,784.77
1,766,784.77 .00 .00 .00 1,766,784.77
151 29325
Estimated Revenue 151 25,075.00
25,075.00 .00 .00 .00 25,075.00
151 29330
Appropriations 151 -1,791,859.77
-1,791,859.77 .00 .00 .00 -1,791,859.77
151 29335
Encumbrance Control 151 25,940.38
12 220324 POL 06/23/22 B 1128 .00 4,029.84 -4,029.84
12 220400 POL 06/23/22 B 1132 .00 992.51 -5,022.35
12 220406 POL 06/23/22 B 1144 .00 479.39 -5,501.74
13 220010 POL 06/30/22 B 1180 .00 21.81 -5,523.55
13 220023 POL 06/30/22 B 1210 .00 208.78 -5,732.33
25,940.38 .00 5,732.33 -5,732.33 20,208.05
151 29345
Budgetary FB Reserve for Encum 151 -25,940.38
Library Board of Trustees, July 13, 2022, pg. 11
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY22/MAY TO EOY
Report generated: 07/06/2022 14:43
User: JeannieK
Program ID: glatrbal
Page 2
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
12 220324 POL 06/23/22 B 1128 4,029.84 .00 4,029.84
12 220400 POL 06/23/22 B 1132 992.51 .00 5,022.35
12 220406 POL 06/23/22 B 1144 479.39 .00 5,501.74
13 220010 POL 06/30/22 B 1180 21.81 .00 5,523.55
13 220023 POL 06/30/22 B 1210 208.78 .00 5,732.33
-25,940.38 5,732.33 .00 5,732.33 -20,208.05
TOTALS FOR FUND 151
Library Endowment Fund 16,817.30 13,234.07 18,966.40 -5,732.33 11,084.97
Library Board of Trustees, July 13, 2022, pg. 12
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY22/MAY TO EOY
Report generated: 07/06/2022 14:43
User: JeannieK
Program ID: glatrbal
Page 3
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
REPORT TOTALS 16,817.30 13,234.07 18,966.40 -5,732.33 11,084.97
Library Board of Trustees, July 13, 2022, pg. 13
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY22/MAY TO EOY
Report generated: 07/06/2022 14:43
User: JeannieK
Program ID: glatrbal
Page 4
REPORT OPTIONS
Print (D)etail or (S)ummary: D
Fiscal year-to-date version: N
Reporting year: 2022
Reporting from period: 11 MAY to 13 EOY
Journal Detail from 06/01/2022 to 07/06/2022
(B)alance sheet or (A)ll accounts: A
Roll up projects to object level: N
Omit zero balance accounts: Y
Sort by 3 Org-Obj-Project
Print Org Code? (Y/N) Y
Print Fund Header and Org/Obj N
Include page break between funds Y
Include page break between each N
Print totals N
Print report options Y
Exclude fund balance YEC/AJE for prior years N
Find Criteria
Field Name Field Value
Fund 151
Department
Division
Future
Character Code
Org
Object
Project
Account type Balance sheet
Account status
** END OF REPORT - Generated by Jeannie Kays **
Library Board of Trustees, July 13, 2022, pg. 14
ALL LIBRARY EXPENDITURE ACCOUNTS
7/6/2022
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00
1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00
1514010 50201 Future Library Projects 1,521,970.59 0.00 0.00 1,521,970.59 0.00
1514010 50202 Trust Fund Books 64,157.17 36,485.43 3,514.57 24,157.17 62.35
1514010 50203 Kropitzer Trust Donation 196,665.74 0.00 0.00 196,665.74 0.00
1514010 50207 PR Library Campaign 5,263.46 5,000.00 263.46 0.00 100.00
Unallocated Funds 68,890.11 68,890.11
TOTALS 1,860,749.88 41,485.43 3,778.03 1,815,486.42
LIBRARY TRUST FUNDS
Library Board of Trustees, July 13, 2022, pg. 15
ALL LIBRARY EXPENDITURE ACCOUNTS
7/6/2022
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,100,241.85 1,041,718.26 0.00 58,523.59 94.68
1004000 40002 Salaries Overtime 2,500.00 39.09 0.00 2,460.91 1.56
1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00
1004000 40010 Leave Payoffs 20,574.98 32,165.77 0.00 -11,590.79 156.33
1004000 40020 Fringe Benefits 303,525.00 191,628.17 0.00 111,896.83 63.13
1004000 40045 Medical Insurance Withdrawal 0.00 6,075.00 0.00 -6,075.00 0.00
1004000 40050 RHS Health Benefit 13,800.00 11,637.50 0.00 2,162.50 84.33
1004000 40055 PERS Retirement Cost 390,993.06 362,929.28 0.00 28,063.78 92.82
1004000 40060 PERS - POB 36,645.00 36,645.00 0.00 0.00 100.00
1004000 40065 Workers' Compensation 53,461.00 53,461.00 0.00 0.00 100.00
1004000 40095 Medicare Insurance 15,748.33 15,781.40 0.00 -33.07 100.21
1004000 40100 Retiree Health Benefit 127,029.00 127,029.00 0.00 0.00 100.00
1004000 40105 Contractual Services 115,710.18 73,242.62 0.00 42,467.56 63.30
1004000 50005 Training Travel and Dues 3,675.00 2,651.00 0.00 1,024.00 72.14
1004000 50030 Gas and Lubrications 5,000.00 3,436.12 0.00 1,563.88 68.72
1004000 50031 Communications 16,600.00 6,773.88 0.00 9,826.12 40.81
1004000 50035 Materials and Supplies 265,403.00 241,305.61 11,004.16 13,093.23 95.07
1004000 50055 Insurance 122,956.00 122,956.00 0.00 0.00 100.00
1004000 50105 Repairs and Maint General 88,200.00 82,686.82 0.00 5,513.18 93.75
1004000 50120 Facilities Maintenance Service 140,007.00 140,006.88 0.00 0.12 100.00
1004000 50126 Grants 16,213.80 16,020.04 206.32 -12.56 100.08
1004000 50135 Administrative Benefits 12,649.95 12,649.96 0.00 -0.01 100.00
1004000 50140 Printing 11,000.00 1,947.59 0.00 9,052.41 17.71
1004000 50145 Advertising 8,900.00 6,064.50 0.00 2,835.50 68.14
1004000 50200 Friends of the Library 26,847.42 26,847.42 0.00 0.00 100.00
TOTALS 2,897,680.57 2,615,697.91 11,210.48 270,772.18
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 85,800.00 96,511.40 0.00 -10,711.40 112.48
1004005 50015 Electricity 30,000.00 25,010.17 0.00 4,989.83 83.37
1004005 50020 Water 2,500.00 914.68 0.00 1,585.32 36.59
1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00
1004005 50031 Communications 16,000.00 1,659.67 0.00 14,340.33 10.37
1004005 50038 Welwood Operations 30,025.00 20,239.59 1,462.50 8,322.91 72.28
TOTALS 169,325.00 144,335.51 1,462.50 23,526.99
MAIN LIBRARY
WELWOOD MURRAY MEMORIAL LIBRARY
Library Board of Trustees, July 13, 2022, pg. 16
DATE DONOR AMOUNT DESIGNATION
11/24/2021 RENEE GLICKMAN 75.00$
12/23/2021 LYNDA JARMAN 1,500.00$
1/28/2022 ANONYMOUS CASH DONATION 1.00$
2/7/2022 PAUL & IRENE SCHEIBNER REVOCABLE TRUST 25,000.00$
2/16/2022 RICHARD & LEEONA HOSTROP REVOCABLE TRUST 1,000.00$
2/28/2022 ANONYMOUS CASH DONATION 79.99$ HOT SPOT PROGRAM
3/22/2022 ANONYMOUS CASH DONATION 1.00$
4/19/2022 ANONYMOUS CASH DONATION 2.00$
TOTAL 27,658.99$
PALM SPRINGS PUBLIC LIBRARY
2021-22 DONATIONS
LAST UPDATED JUNE 30, 2022
Library Board of Trustees, July 13, 2022, pg. 17
Performance Report
Resource Id:580990067
Name:737PSP Palm Springs Public Library
Start Date:3/10/2022
End Date:4/3/2022
Day of Week Mask:Everyday
Customer Name:Palm Springs Airport
Generated On:4/4/2022
Total Screens:3
Repetitions to Date:66792
Planned Repetitions:18075
Repetitions Performance to Date:369.53%
Impressions to Date:0
Planned Impressions:0
Impressions Performance to Date:100.00%
Interactions to Date:0
Mobile Interactions to Date:0
Performance for March 2022
Date Repetitions Impressions Interactions Mobile Gender Age Range
Achieved Planned Performance Achieved Planned Performance Male Female Unknown Child Young Adult Senior Unknown
3/10/2022 421 723 58.23% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/11/2022 3013 723 416.74% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/12/2022 3022 723 417.98% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/13/2022 3018 723 417.43% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/14/2022 3013 723 416.74% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/15/2022 3017 723 417.29% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/16/2022 3019 723 417.57% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/17/2022 3021 723 417.84% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/18/2022 3021 723 417.84% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/19/2022 3018 723 417.43% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/20/2022 3021 723 417.84% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/21/2022 3024 723 418.26% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/22/2022 3020 723 417.70% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/23/2022 3015 723 417.01% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/24/2022 3020 723 417.70% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/25/2022 3014 723 416.87% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/26/2022 3022 723 417.98% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/27/2022 3146 723 435.13% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/28/2022 2587 723 357.81% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/29/2022 2585 723 357.54% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/30/2022 1951 723 269.85% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
3/31/2022 1953 723 270.12% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
Totals: 60941 15906 383.13% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
Display Units in folder : Lamar U.S Airports : PSP737 : PSPBCDN
Id Name Screens Repetitions Impressions Interactions Mobile Gender Age Range
Achieved Planned Performance Achieved Planned Performance Male Female Unknown Child Young Adult Senior Unknown
347025258
PSP
BCDN
BC
Videowall
Center
005
(Master)
1 22276 6025 369.73% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
347025276
PSP
BCDN
BC
Videwall
Left006
(Slave)
1 22261 6025 369.48% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
347025290
PSP
BCDN
BC
Videwall
Right007
(Slave)
1 22255 6025 369.38% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
Id Name Screens Repetitions Impressions Interactions Mobile Gender Age Range
Totals: 3 66792 18075 369.53% 0 0 100.00% 0 0 0 0 0 0 0 0 0 0
Item 7B
Library Board of Trustees, July 13, 2022, pg. 18
Palm Springs Public LibrarySmart Mobile Campaign - 3 Month Performance
Ad Sizes
320 x 480300 x 250320 x 50
3/14/22 – 3/31/22 4/1/22 – 4/30/22 5/1/22 – 5/31/22Impressions Bought 100,000 100,000 100,000Impressions Delivered 111,873 100,182 100,054Number of Clicks 299 229 236Average CTR% .30% .23% .24%
(industry avg. is .02-.06%)
9x the 7x the 7x the
national average national average national average
Clicks by Device
Mobile 288 209 228Tablet11208Creative allocation 50/50 Access/Chromebook Entertainment/Hotspot Chromebook/Hotspot
CAMPAIGN PERFORMANCEPalm Springs Library
CONFIDENTIAL DISCLAIMER 1
3/14/22 – 3/31/22
Impressions Bought: 100,000
Impressions Delivered: 111,873
Number of Clicks: 299
Average CTR%: .30%
(industry avg. is .02–.06%)
Campaign Delivered
more than 9x the
national average
Clicks by Device
Mobile – 288
Tablet – 11
Creative Allocation 50/50 Split
•Library Card • Chromebook
Ad Sizes
320x480
300x250
320x50
CAMPAIGN PERFORMANCEPalm Springs Library
CONFIDENTIAL DISCLAIMER 1
3/14/22 – 3/31/22
Impressions Bought: 100,000
Impressions Delivered: 111,873
Number of Clicks: 299
Average CTR%: .30%
(industry avg. is .02–.06%)
Campaign Delivered
more than 9x the
national average
Clicks by Device
Mobile – 288
Tablet – 11
Creative Allocation 50/50 Split
•Library Card • Chromebook
Ad Sizes
320x480
300x250
320x50
CAMPAIGN PERFORMANCEPalm Springs Library
CONFIDENTIAL DISCLAIMER 1
3/14/22 – 3/31/22
Impressions Bought: 100,000
Impressions Delivered: 111,873
Number of Clicks: 299
Average CTR%: .30%
(industry avg. is .02–.06%)
Campaign Delivered
more than 9x the
national average
Clicks by Device
Mobile – 288
Tablet – 11
Creative Allocation 50/50 Split
•Library Card • Chromebook
Ad Sizes
320x480
300x250
320x50
Library Board of Trustees, July 13, 2022, pg. 19
Library Board of Trustees, July 13, 2022, pg. 20
Library Board of Trustees, July 13, 2022, pg. 21
55575.18200\33185614.1
- 1 -
AGREEMENT AND PROMISSORY NOTE
Borrower: PALM SPRINGS PUBLIC
LIBRARY FOUNDATION, a California non-
profit corporation
Maturity Date: July 1, 2022
Lender: BOARD OF LIBRARY TRUSTEES,
PALM SPRINGS PUBLIC LIBRARY, a
municipal library board organized under Section
609 of the Palm Springs City Charter
Interest Rate: One Quarter Percent (0.25%)
Principal Amount: $80,000 Date of Note: June 30, 2020
FOR VALUE RECEIVED, the undersigned Palm Springs Public Library Foundation, a California
non-profit corporation (“Maker”), with its principal place of business located at 300 South Sunrise
Way, Palm Springs, California 92262, promises to pay to the Board of Library Trustees of the
Palm Springs Public Library, a municipal library board organized under Section 609 of the Palm
Springs City Charter (“Board”), located at 300 South Sunrise Way, Palm Springs, California
92262, or such place as the Board may, from time to time, designate by written notice to the Maker,
the principal sum of Eighty Thousand Dollars ($80,000), as set forth in this Promissory Note. This
Promissory Note is made and given for the purpose of further providing “seed” funds for the start-
up of the Foundation and the initial solicitations, receipt, and administration of funds and property,
and to disburse such funds, property, and income to, or for the benefit of, the City of Palm Springs
Public Library System in order to provide and enhance the free access to information, educational,
cultural, and recreational materials and activities, and lifelong learning opportunities of its patrons.
The principal sum is derived solely from Board’s Trust Funds and the Board specifically finds that
the expenditure of these funds for the purposes provided in this Note are in furtherance of and
consistent with policies and goals of the Board. The Maker acknowledges that the Note is funded
from such Trust Funds and that these funds will only be used for the purposes described in this
Note. The April 23, 2015 Agreement and Promissory Note between the Maker and the Board is
hereby terminated by the parties.
1. Disbursements.
a.This Promissory Note is made to evidence the Board’s loan of Eighty Thousand
Dollars ($80,000) (hereafter, “Board Loan”). The Board Loan shall be deemed disbursed
upon transfer of funds from the Board to the Foundation.
2. Term of Loan, Loan Payment, Right of Prepayment, and Annual Reports.
a.Maturity Date. All accrued interest, if any, and any remaining principal that is due
shall be due and payable in full without any further demand or notice on July 1, 2022
(“Maturity Date”).
DocuSign Envelope ID: 3AD2B315-097A-44C5-BB73-88B669AA1895
Library Board of Trustees, July 13, 2022, pg. 22
55575.18200\33185614.1
- 2 -
b. Prepayment. This Promissory Note may be prepaid in whole or part without penalty
or premium, but such prepayment shall not relieve Maker of its obligation to use the
Board Loan for the purposes provided in this Agreement and Promissory Note.
c.Reports. Maker shall provide monthly and annual reports on solicitation activities
undertaken and revenues, including funds, assets, and properties received, and the
disposition thereof, during each reporting period.
3. Security for Note; No Recourse.
a.This Promissory Note is unsecured.
b. The indebtedness evidenced by this Note shall be nonrecourse to the individual
members of the Board of Directors of the Maker.
4. Costs Paid by Maker.
If Maker is adjudged to be in default, Maker agrees to pay the following costs incurred by
the Board, or as adjudged by a court of competent jurisdiction: (a) reasonable costs, fees and
expenses of collection, including attorneys’ fees paid or incurred in connection with the collection
or enforcement of this Promissory Note, whether or not suit is filed; and (b) costs, fees and
expenses of suit in such sum as the court may adjudge reasonable, including attorneys' fees in any
action to enforce payment of this Promissory Note.
5. Waiver.
Maker hereby waives diligence, presentment, protest and demand, notice of protest,
dishonor and nonpayment of this instrument, and expressly agrees that, without in any way
affecting the liability of Maker hereunder, the Board may extend any maturity date or the time for
payment of any installment due hereunder, accept additional security, release any party liable
hereunder or release any security now or hereafter securing this Promissory Note.
6. Indemnification.
Maker shall indemnify, defend, protect and hold the Board harmless from and against any
and all loss, damage, liability, action, cause of action, cost or expense, including, without
limitation, reasonable attorneys’ fees and expenses incurred by the Board hereof, arising as a result
of any (i) fraud or material misrepresentation by the Maker under or in connection with any
solicitation, receipt, payment, or disbursement of the Board Loan under the terms of this Note; (ii)
any waste or inappropriate use of all or a portion of the Board Loan; and (iii) losses resulting from
Maker’s use of the Board.
7. Loan Severability.
If any provision of this Promissory Note is determined by a court of competent jurisdiction
to be void or unenforceable, such determination shall not affect any other provision of this
instrument, and all other provisions hereof shall remain valid and in full force and effect.
DocuSign Envelope ID: 3AD2B315-097A-44C5-BB73-88B669AA1895
Library Board of Trustees, July 13, 2022, pg. 23
55575.18200\33185614.1
- 3 -
8. Non-Waiver.
No delay in demanding or failure to demand performance hereunder shall constitute a
waiver by the Board hereof of its right to subsequently demand such performance or to exercise
any other rights or remedies for any default hereunder. Further, in order to be effective, any waiver
of any of the Board's rights and remedies hereunder shall be expressed in a writing signed by a
duly appointed representative of the Board hereof.
MAKER: PALM SPRINGS PUBLIC LIBRARY FOUNDATION
By:______________________________________________
David Sidley, President
BOARD: BOARD OF LIBRARY TRUSTEES
PALMS SPRINGS PUBLIC LIBRARY
By:_____________________________________________
Ed McBride, President
DocuSign Envelope ID: 3AD2B315-097A-44C5-BB73-88B669AA1895
6/22/2022
Library Board of Trustees, July 13, 2022, pg. 24
55575.18200\33185614.1
- 4 -
ADDENDUM TO THE AGREEMENT AND PROMISSORY NOTE
Borrower: PALM SPRINGS PUBLIC
LIBRARY FOUNDATION, a California non-
profit corporation
Maturity Date: July 1, 2022
Lender: BOARD OF LIBRARY TRUSTEES,
PALM SPRINGS PUBLIC LIBRARY, a
municipal library board organized under Section
609 of the Palm Springs City Charter
Interest Rate: One Quarter Percent (0.25%)
BY UNANIMOUS VOTE by the Board of Trustees to forgive the Agreement and
Promissory Note between the PALM SPRINGS PUBLIC LIBRARY
FOUNDATION and the BOARD OF LIBRARY TRUSTEES, PALM
SPRINGS PUBLIC LIBRARY dated June 30, 2020, in its entirety.
This ADDENDUM issued by the Chair of the Board of Trustees confirms paid in
full as of June 8th, 2022.
BOARD: BOARD OF LIBRARY TRUSTEES
PALMS SPRINGS PUBLIC LIBRARY
By:_____________________________________________
Ed McBride, President
DocuSign Envelope ID: 3AD2B315-097A-44C5-BB73-88B669AA1895
Library Board of Trustees, July 13, 2022, pg. 25
Palm Springs Public Library Foundation Funding Request
from the Library Trust Fund
At the June 8th Library Board of Trustees Meeting, the Board reviewed the
Request for Funding proposal presented at the May 19th meeting by the
Palm Springs Public Library Foundation. The review resulted in the
following questions and decisions that the Trustees wish to present to the
Foundation Board and request a response to be presented at the next
Trustees meeting.
It was decided that the two bodies must establish a formal agreement that
will cover this and all future requests and further define how the two bodies
will work together and communicate. This MOU (Memorandum of
Understanding) is the next important step and should receive top priority
from both Boards.
Concerning the Permissibility of the Trustees loaning or granting
funds from the Trust Fund and in particular granting $550,000 to the
Foundation
The Library Director will request an opinion in writing from the City Attorney
that will confirm what we have already received verbally from both the City
Attorney and the City Treasurer.
The Library Trust Fund is managed solely by the Board of Trustees, and
we have the authority to loan or grant funds from the Trust Fund at any
time. The suggestion from the City Treasurer is that as long as “it is for the
good of the Library” the Trustees should consider all requests and respond
accordingly.
The terms of the loan or grant will be established by the Trustees and any
agreements should be reviewed by the City Attorney’s office for protection
of the library and its trustees and all observance of all pertinent legalities.
Item 7C
Library Board of Trustees, July 13, 2022, pg. 26
There are no limits to the amount of any loan or grant except for the
available fund balance minus any restricted gifts that would not be available
for the particular purpose of the loan or grant.
Concerning the Advisability of the Trustees granting Funds to the
Foundation
It is abundantly evident from the Foundation’s presentation to the Trustees
on 19 May 2022 that its board is comprised of talented individuals who
possess considerable skills and connections which they are ready to
dedicate to the PSPL. The member of the Board of Trustees have no doubt
and respect, admire, and appreciate all those involved on the Foundation
side of this government-nonprofit partnership. Their commitment to public
service is commendable and exemplary.
At the June 8th Board of Trustees meeting, the Board discussed at length
and confirmed their confidence in the Foundation and financial support for
their work on future capital fundraising efforts for the benefit of the Library.
It was decided and voted unanimously by the Board of Trustees to forgive
the Agreement and Promissory Note between the PALM SPRINGS
PUBLIC LIBRARY FOUNDATION and the BOARD OF LIBRARY
TRUSTEES, PALM SPRINGS PUBLIC LIBRARY dated June 30, 2020, in
the current amount (to be verified) $46,000. The Chair of the Board of
Trustees will issue an updated note showing paid in full as of June 8th,
2022.
Regarding the request for $550,000.00, the Board discussed the request in
great detail and has further questions and clarification for the Library
Foundation before any decision or action will be considered or taken.
The Trustees question whether the Foundation has yet reached the
fundraising capacity to engage successfully in the project for which it seeks
funding from the Trustees, namely a capital campaign to renovate the
library or build a new one. In this regard, it would be helpful for the Trustees
to know how certain fundraising metrics have trended over the past three
years, specifically: In each fiscal year, what has been the total amount of
dollars raised? What has been the total number of (unduplicated) donors?
Of these, how many have been new in each year and how many have been
Library Board of Trustees, July 13, 2022, pg. 27
repeating donors? In each of the three years, what has been the average
gift and what has been the median gift?
Past performance is one indicator of present and future capacity for
mounting a successful capital campaign of the size contemplated. But it
would also be helpful to see a plan, or at least a broad outline, of the
contemplated campaign. For the sake of transparency, it would be useful to
know what the Foundation anticipates retaining from funds raised for its
own operating and campaign costs.
Aside from the questions relating to capacity, timing is also an issue. The
Board of Trustees has the power to make the requested grant and if it
considers it to be a wise decision to award such a grant, how should the
timing of the award be structured? Does the Foundation want and need the
entire amount upfront? It may be more advisable for the Foundation’s
Board of Directors and the library’s Board of Trustees to mutually agree
upon a schedule of incremental payments correlated to fundraising
progress.
There is also the matter of the timing of the library renovation/construction
project. Might this pre-planning for and funding of a campaign be somewhat
premature, given the fact that the City Council has not yet determined its
own capital spending?
Finally, The Trustees have questions concerning how the Foundation
intends to expend the funds requested, if awarded. In Slide 17 of the
Foundation’s proposal to the Trustees, the following specific requests are
made:
◦$50,000 to retire the Foundation’s loan obligation to Trustees
◦$150,000 to hire a part time Executive Director (fund raiser) for
two years
◦$100,000 for a two-year Awareness Campaign utilizing the
services of a PR Firm and including Social Media expansion
◦$250,000 “seed funding” for a Major Fundraising Event within
the next two years
Starting with the last item, the Trustees understand and appreciate that an
effective, multi-million-dollar capital campaign has its own substantial costs.
Library Board of Trustees, July 13, 2022, pg. 28
The adage is true: You need to spend money to make money. Without
seeing the outline of how a capital campaign plan would be designed and
executed, the Trustees lack the necessary context to fully understand what
is contemplated.
As to the next to last item, no doubt, a capital campaign must build
awareness among likely supportive constituencies to achieve the
campaign’s stated goal. Just what is contemplated here, though? What are
the goals of this particular awareness campaign? What is its intended
audience?
Finally, concerning the $150,000 requested “to hire an Executive Director
(fund raiser) for two years,” it would be useful to see a position description
and a list of priorities and to better understand how this position would be
funded long-term.
Please understand that we raise all these questions in an attempt to
represent the best interests of the PSPL in our roles as Trustees. We have
no desire to complicate matters unnecessarily or to delay progress. But
what is being asked by the Foundation is of major consequence. It
demands due diligence.
Library Board of Trustees, July 13, 2022, pg. 29