HomeMy WebLinkAbout2022-12-07 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, DECEMBER 7, 2022
5:30 P.M.
Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there
will be no in-person public access to the meeting location.
• To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
• Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
• You may provide telephonic comments by calling the Library Director at (760) 322-
8375 to be added to the public comment queue. At the appropriate time, a staff
member will call you so that you may provide your public testimony to the Board.
• The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D., Chair
Juanita Garner, Vice-Chair
Al Jones, Treasurer
Ed McBride, Trustee
David Norgard, Trustee
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I. CALL TO ORDER - ROLL CALL
II. ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., November 30, 2022. A courtesy posting of this Agenda can be
found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government
Code Section 54957.5, the designated office for inspection of public records in connection
with the public meeting of the Library Board of Trustees is the office of the City Clerk, City
Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Library Board of Trustees, December 7, 2022, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, December 7, 2022
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of October 19, 2022
B.Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURERS REPORT
Acceptance of Treasurers Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
VII.DISCUSSION/ACTION ITEMS
A.DISCUSSION OF MEMORANDUM OF UNDERSTANDING BETWEEN TRUSTEES AND
FOUNDATION
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, December 7, 2022, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, December 7, 2022
B. DISCUSS JC FREY BUILDING RENOVATION AND TIMELINE
Motion: Second: Approved: Opposed: Abstention Names(s):
C. DISCUSS LIBRARY INFRASTRUCTURE RENOVATION-RECOMMEND PRIORITIES
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
IX. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting virtually on Zoom at 5:30 p.m. on Wednesday, January 4, 2022.
The Palm Springs Public Library Board of Trustees meets via Zoom at 5:30 p.m. on the 1st
Wednesday of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY MCBRIDE/BORBA
BUDGET JONES/GARNER
BUILDINGS BORBA/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON JONES/MCBRIDE
FRIENDS LIAISON BORBA
MEASURE J LIAISON JONES
Library Board of Trustees, December 7, 2022, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, December 7, 2022
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on November 30, 2022, and posted on the
City’s website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, December 7, 2022, pg. 4
Board of Library Trustees Minutes: October 19, 2022 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library October 19, 2022
Teleconference via Zoom
1. CALL TO ORDER
Chair Borba called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager.
PUBLIC PRESENT: Nanci Morrison, Robert Engel, Rosemary Flaherty, Claire Grant, Michael
Hirschbein, Jeffrey Norman, Rebecca Olarte, Ginger Semple, David Sidley, Bill Wiley.
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Norgard/McBride, 5-0) To accept the agenda.
3. PUBLIC COMMENTS: Michael Hirschbein thanked Director Kays for getting the grant, he mentioned
the speed in which the project needs to be done because of the time constraints built into the grant. The
first step should be for the City to appoint a project manager that will be invested in pushing the project
along and hopefully the Trustees and Staff have input on who that person will be. The grant only covers
infrastructure so it’s up to the Trustees, Friends, and community to push the political leaders to make
commitments to sweeten the pot more things can get accomplished. We have a lot of unused space in the
Library so we need to find away to make the Library work in it’s current footprint. The Frey building needs
money committed to it right away so that the timing with possibly moving Library functions over there during
the remodel can take place. He believes the City should name the building after the Friends of the Palm
Springs Library. Nanci Morrison said it’s important that the Library is representative of what Palm Springs
wants their image to be. The Library is over 45 years old and hasn’t had any significant improvements it’s
an embarrassment to the City that other cities around us like Coachella and Desert Hot Springs build new
libraries and we are sitting here with a Library that hasn’t been upgraded. This is the time for the City, the
community, and everyone to get behind the Library to get us up to date.
4. CONSENT AGENDA
MOTION: (McBride/Norgard, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of September 7, 2022.
4. B. Library Statistics
4. C. Donation Report
5. ADMINISTRATIVE REPORTS
Library Board of Trustees, December 7, 2022, pg. 5
Board of Library Trustees Minutes: October 19, 2022 2
5. A. Friends of the Palm Springs Library
Nanci Morrison gave the report. The Friends filed a doing business as (DBA) Palm Springs Speaks to
bring Palm Springs Speaks back. They are looking to have one event in the first quarter of 2023. The
Friends are having a Holiday Boutique with books, CDs, and baskets on Saturday December 3, 2022,
from 10-1. The Events Committee is hard at work planning for Modernism Week. The Friends are ready
to assist with any fundraising needed for the Library remodel.
5. B. Palm Springs Public Library Foundation
David Sidley gave the report. The Foundation is hosting Pride on the Page book festival at Welwood
Library on November 4th and 5th. A special celebrity event: Sharon Gless in conversation with Peter
Paige will be on Saturday, November 5th at 5:30. The Foundation is ready to assist the City, the Friends,
and the Library in making the dream of a 21st century Library a reality. They are poised to fill in the gap
between the grant and the City budget and what we really want.
5. C. Library Staff
Zip Books: Did get notification that we have gotten a grant from the California State Library for $14,504.
We are glad that the Friends stepped up and sponsored $10,000 to supplement this program.
Infrastructure Grant: Awarded $6,569,942 in matching funds from the California State Library. Round
One: $314 million for 246 libraries funded. City Council approved the grant and agreed to match. We
need to stay within the footprint of the existing building for the renovation. Many things are not covered
by the grant and the City does not want to spend much more than what was awarded. They did say they
could come up with SOME extra but it’s not officially budgeted anywhere. If there are to be “extras,” the
funds need to come forward very soon, within the next year. The infrastructure grant requires that we
are finished with that project by March 2026.
I expect planning and design to take a 12-18 months and construction to take 12-18 months. We will
have to see what an architect can provide us design-wise so we can figure out how much extra we need
to fundraise. The 2013 renovation room layout was a good plan and stayed within our footprint.
Next steps: Attend the Library Board of Trustees meeting via Zoom, provide public comment if you like,
and listen to the discussion.
City’s next steps are to put out an RFP for an architect. Waiting for this Board meeting first.
JC Frey Building: City Engineers want to renovate this building first. Funds are budgeted in Measure J
for $870,000 during fiscal year 2023-24. Friends and Foundation can see if that’s enough to renovate
the building. If it is, devote all your attention to fundraise for the Main Library Renovation.
Coachella Valley Spotlight Grant Application: Applied on behalf of the Friends for $25,000 to support
Accessing the Past Digital History Collaborative. Fingers crossed!
Halloween Party: Wednesday, October 26, 5-7 pm. Games, prizes, candy.
Pride on the Page Book Festival: November 4-5. Special ticketed Celebrity event with Sharon Gless and
Peter Paige, Saturday, November 5 at 5:30 p.m.
6. TREASURERS REPORT
Treasurer Jones gave the report. The trust fund balance is $1,817,275.66.
MOTION: (Norgard/Garner, 5-0) To accept the report.
7. DISCUSSION/ACTION ITEMS
7. A. Discussion of Memorandum of Understanding between Trustees and Foundation –
Report of meeting with City Attorney by Borba/McBride
Library Board of Trustees, December 7, 2022, pg. 6
Board of Library Trustees Minutes: October 19, 2022 3
Trustee McBride gave the report. Director Kays set up meeting with the City Attorney, Chair Borba,
and Trustee McBride to discuss creating a Memorandum of Understanding between the Trustees
and the Library Foundation. The City Attorney has a template that they can use as a guide, they
brainstormed things they would like included. The City Attorney is now creating a draft that will be
brought to the Trustees for review.
7. B. Infrastructure grant award: discussion of Library renovation scope of work,
presentation of items funded and not funded – Director Kays
Director Kays gave the report. The Library was awarded $6.5 million, and the City budgeted $7
million over two years. The project must be completed by March 2026. The grant covers several
infrastructure items but things like, furniture, fixtures, equipment, study rooms, new event spaces
etc. are not included. In the past the Library held several Community input sessions. The next step
is for the City to develop a scope of work for architects so they can do a Request for Proposals.
Chair Borba asked if walls can be moved. Director Kays said it would need to be justified. For
example, the current restrooms are not ADA compliant, and they are not big enough but in order to
address those issues they would need to be moved because they would not fit in the current
location which would create a domino effect. Trustee Norgard asked for clarification on what the
finished date means. Director Kays said the State Library said the items that are included in the
scope of the project must be completed and the money spent by that date. Trustee Norgard asked
if we are now only talking about a renovation of the current building and no longer considering a
new building. Director Kays confirmed that at this time we are focusing on a renovation. Chair
McBride said that we need to get input from the Community again to see what needs to put in the
program. Director Kays shared the 5 Year Capital Improvement Program from Engineering. It
shows the funding coming from the grant and $7 million from Measure J. Trustee McBride said that
Measure J had provided future funds for this project and asked it the City is saying this is it there
will be no more future funds? Director Kays said this is all they have officially approved at this time.
Trustee McBride said we need to confirm if there is more money coming from the City or not so we
know what we can plan for. Trustee Garner said that before this grant came along Measure J was
going to give us money for the Library and that money is now being lumped in with the matching
funds. They money needs to be here now and included in the budget so that the upgrades that
need to be done can be completed at the same time as the remodel. Trustee McBride said the
Trustees need to raise their hand to the City Council and push for them to give more money towards
the project. Chair Borba asked Director Kays to set up a meeting with Mayor Middleton and interim
City Manager Teresa Gallavan. Director Kays suggested talking to Measure J as well.
MOTION: (McBride/Garner, 5-0) To set up a meeting with Mayor Middleton and interim City
Manager Teresa Gallavan.
7. C. JC Frey building renovation discussion
Director Kays gave the report. Measure J has set aside $870,000 for fiscal year 2023-2024 but it
has not been approved by the City yet. Chair Borba is concerned that 2023-2024 is too late to start.
Director Kays said it might be possible to do the scope of work and RFP this year so the work cans
start July 2023. The plan is to do this project first so the Library can move to the JC Frey during the
main Library renovation.
7. D. Approval of Library Annual Report
Director Kays gave the report.
MOTION: (McBride/Norgard, 5-0) To accept the Library Annual Report.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
Library Board of Trustees, December 7, 2022, pg. 7
Board of Library Trustees Minutes: October 19, 2022 4
The next Board meeting will be November 9, 2022.
9. ADJOURNMENT
The October meeting adjourned at 7:02 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, December 7, 2022, pg. 8
LIBRARY STATISTICS Sept. 2022 Sept. 2021 %CHANGE
MATERIALS CHECKED OUT 23,399 25,540 -8%
Print 11,015 11,505 -4%
Media 7,222 7,878 -8%
Electronics 83 36 131%
Downloads & In-house 5,079 6,121 -17%
LIBRARY CARD REGISTRATIONS 222 181 23%
Palm Springs Resident 125 101 24%
California Resident 90 80 13%
Out of State 7 0 -
DOOR COUNT 9,042 8,145 11%
DOOR COUNT (WMML)1,665 1,366 22%
COMPUTER SESSIONS 1,454 1,531 -5%
COMPUTER SESSIONS (WMML)1,665 151 136%
WiFi SESSIONS 1,112 1,310 -15%
WiFi SESSIONS (WMML)91 89 2%
PASSPORTS PROCESSED 34 36 -6%
PROGRAMMING
PRESCHOOL
In Person Programs 5 0 -
Attendance 61 0 -
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 3 0 -
Attendance 107 0 -
Self- Directed Programs 1 0 -
Self- Directed Completed 47 0 -
FAMILY
Programs 1 0 -
Attendance 94 0 -
TEEN
Programs 7 0 -
Attendance 71 0 -
Self- Directed Programs 1 0 -
Self- Directed Completed 47 0 -
ADULT
Programs 4 0 -
Attendance 48 0 -
Virtual Programs 3 6 -50%
Virtual Attendance 25 91 -73%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 20 0 -
Attendance 381 0 -
Self- Directed Programs 3 6 -50%
Self- Directed Completed 25 91 -73%
Virtual Programs 2 0 -
Virtual Attendance 94 0 -
September 2022 vs. September 2021
Library Board of Trustees, December 7, 2022, pg. 9
LIBRARY STATISTICS 2022 2021 %CHANGE
MATERIALS CHECKED OUT 25,426 24,501 4%
Print 11,898 11,961 -1%
Media 7,805 7,784 0%
Electronics 53 33 61%
Downloads & In-house 5,670 4,723 20%
LIBRARY CARD REGISTRATIONS 181 146 24%
Palm Springs Resident 94 79 19%
California Resident 77 58 33%
Out of State 10 9 11%
DOOR COUNT 9,684 8,584 13%
DOOR COUNT (WMML)0 2,041 -100%
COMPUTER SESSIONS 1,674 1,827 -8%
COMPUTER SESSIONS (WMML)0 171 10%
WiFi SESSIONS 1,304 1,299 0%
WiFi SESSIONS (WMML)161 99 63%
PASSPORTS PROCESSED 43 27 59%
PROGRAMMING
PRESCHOOL
In Person Programs 4 0 -
Attendance 53 0 -
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 4 0 -
Attendance 109 0 -
Self- Directed Programs 1 0 -
Self- Directed Completed 100 0 -
FAMILY
Programs 1 1 -
Attendance 200 406 -
TEEN
Programs 7 0 -
Attendance 52 0 -
Self- Directed Programs 2 0 -
Self- Directed Completed 106 0 -
ADULT
Programs 7 0 -
Attendance 61 0 -
Virtual Programs 1 7 -86%
Virtual Attendance 9 110 -92%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 23 1 -
Attendance 475 406 -
Self- Directed Programs 1 7 -86%
Self- Directed Completed 9 110 -92%
Virtual Programs 3 0 -
Virtual Attendance 206 0 -
October 2022 vs. October 2021
Library Board of Trustees, December 7, 2022, pg. 10
DATE DONOR AMOUNT DESIGNATION
11/14/2022 BARBARA ROSENBERG 800.00$
TOTAL 800.00$
PALM SPRINGS PUBLIC LIBRARY
2022-23 DONATIONS
LAST UPDATED NOVEMBER 30, 2022
Library Board of Trustees, December 7, 2022, pg. 11
PALM SPRINGS PUBLIC LIBRARY
City of Palm Springs
Palm Springs Public Library
300 South Sunrise Way • Palm Springs, California 92262-7699
Tel: (760) 322-READ (7323) • Fax: (760) 327-5744
www.palmspringslibrary.org
November 14, 2022
Barbara Rosenberg
Dear Mrs. Rosenberg,
On behalf of the Palm Springs Public Library and the Library Board of Trustees, I want to thank
you for your November 7, 2022 donation of $800.00. I send my condolences for the loss of your
husband, Lawrence (Larry).
With the generous support, such as yours, the Palm Springs Public Library can offer the
community the type of programming and services necessary for improving the quality of life of
our residents.
Please visit our website, www.palmspringslibrary.org to see the full variety of programs and
services we provide to all Palm Springs Residents and Non-Residents. We cannot thank you
enough for your donation.
With gratitude,
Jeannie Kays
Director of Library Services
Palm Springs Public Library
City of Palm Springs
Library Board of Trustees, December 7, 2022, pg. 12
City of Palm Springs, CA
BALANCE SHEET FOR 2023 5
Report generated: 11/30/2022 09:24
User: JeannieK
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account 800.00 1,822,622.23
151 10006 Cash - Fair Market Value Adj .00 -36,721.22
151 10299 Unrealized Investments .00 -6,869.02
151 12105 Interest Receivable .00 2,278.92
TOTAL ASSETS 800.00 1,781,310.91
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,773,194.42
151 29310 Revenue Control -800.00 -8,116.49
151 29320 Budgetary FB Unreserved .00 1,801,860.27
151 29330 Appropriations .00 -1,801,860.27
151 29335 Encumbrance Control .00 20,000.00
151 29345 Budgetary FB Reserve for Encum .00 -20,000.00
TOTAL FUND BALANCE -800.00 -1,781,310.91
TOTAL LIABILITIES + FUND BALANCE -800.00 -1,781,310.91
** END OF REPORT - Generated by Jeannie Kays **
Library Board of Trustees, December 7, 2022, pg. 13
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY23/OCT TO DEC
Report generated: 11/30/2022 09:30
User: JeannieK
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,814,996.74
4 230491 CRP 10/25/22 CASH RECEIPTS JOURNAL 203.00 .00 203.00
4 230556 GEN 10/25/22 SYSTEM GENERATED DUE TO LINE .00 203.00 .00
4 230558 GEN 10/31/22 Q1 INT SYSTEM GENERATED DUE TO LINE 6,825.49 .00 6,825.49
5 230370 CRP 11/15/22 CASH RECEIPTS JOURNAL 800.00 .00 7,625.49
1,814,996.74 7,828.49 203.00 7,625.49 1,822,622.23
151 10006
Cash - Fair Market Value Adj 151 -36,721.22
-36,721.22 .00 .00 .00 -36,721.22
151 10299
Unrealized Investments 151 -6,869.02
-6,869.02 .00 .00 .00 -6,869.02
151 12105
Interest Receivable 151 2,278.92
2,278.92 .00 .00 .00 2,278.92
151 29000
Fund Balance Unreserved 151 -1,773,194.42
-1,773,194.42 .00 .00 .00 -1,773,194.42
151 29320
Budgetary FB Unreserved 151 1,801,860.27
1,801,860.27 .00 .00 .00 1,801,860.27
151 29330
Appropriations 151 -1,801,860.27
-1,801,860.27 .00 .00 .00 -1,801,860.27
151 29335
Encumbrance Control 151 20,000.00
20,000.00 .00 .00 .00 20,000.00
151 29345
Budgetary FB Reserve for Encum 151 -20,000.00
-20,000.00 .00 .00 .00 -20,000.00
TOTALS FOR FUND 151
Library Endowment Fund 491.00 7,828.49 203.00 7,625.49 8,116.49
Library Board of Trustees, December 7, 2022, pg. 14
Year Pe
r
Journal Src Eff Date Reference 1 Reference 2 Reference 3 Check #OB Debits Credits Net Change
151 10005 Operating Bank Account 8,319.49 1,686.02 6,633.47
2023 1 230109 CRP 7/11/2022 490.00 490.00
2023 2 230304 CRP 8/15/2022 1.00 491.00
2023 5 230370 CRP 11/15/2022 800.00 1,291.00
2023 4 230558 GEN 10/31/2022 Q1 INT Q1 INT ALL Q1 INT ALLOC 6,825.49 8,116.49
2023 4 230556 GEN 10/25/2022 203.00 7,913.49
2023 4 230491 CRP 10/25/2022 203.00 8,116.49
2023 1 230232 APP 7/21/2022 072122 1,252.43 6,864.06
2023 1 230045 APP 7/7/2022 070722 230.59 6,633.47
151 20010 Accounts Payable Control 1,483.02 0.00 1,483.02
2023 1 230232 APP 7/21/2022 072122 1,252.43 1,252.43
2023 1 230045 APP 7/7/2022 070722 230.59 1,483.02
151 29310 Revenue Control 203.00 8,319.49 (8,116.49)
2023 1 230109 CRP 7/11/2022 490.00 -490.00
2023 2 230304 CRP 8/15/2022 1.00 -491.00
2023 5 230370 CRP 11/15/2022 800.00 -1,291.00
2023 4 230558 GEN 10/31/2022 Q1 INT Q1 INT ALL Q1 INT ALLOC 6,825.49 -8,116.49
2023 4 230556 GEN 10/25/2022 203.00 -7,913.49
2023 4 230491 CRP 10/25/2022 203.00 -8,116.49
151 29320 Budgetary FB Unreserved 1,801,860.27 0.00 1,801,860.27
2023 1 230488 BUC 7/1/2022 2023 B 1,801,860.27 1,801,860.27
11/30/2022 11:00:53 AM Page 1 of 3
Account Detail History
2023 Period 1 to 13
Entry Date On or After: 1/1/1900
Include Entries: No Selection
Library Board of Trustees, December 7, 2022, pg. 15
Year Pe
r
Journal Src Eff Date Reference 1 Reference 2 Reference 3 Check #OB Debits Credits Net Change
151 29330 Appropriations 0.00 1,801,860.27 (1,801,860.27)
2023 1 230488 BUC 7/1/2022 2023 B 1,801,860.27 -1,801,860.27
151 29335 Encumbrance Control 20,000.00 0.00 20,000.00
2023 2 230262 POE 8/31/2022 10,000.00 10,000.00
2023 3 230523 POE 9/30/2022 10,000.00 20,000.00
151 29345 Budgetary FB Reserve for Encum 0.00 20,000.00 (20,000.00)
2023 2 230262 POE 8/31/2022 10,000.00 -10,000.00
2023 3 230523 POE 9/30/2022 10,000.00 -20,000.00
151 36000 Interest Income 0.00 6,825.49 (6,825.49)
2023 4 230558 GEN 10/31/2022 Q1 INT Q1 INT ALL Q1 INT ALLOC 6,825.49 -6,825.49
151 37015 Contrib Non-Govt Sources 0.00 800.00 (800.00)
2023 5 230370 CRP 11/15/2022 10110 63876 TRUST FUND 800.00 -800.00
151 37505 Unrestricted Donations 203.00 694.00 (491.00)
2023 4 230556 GEN 10/25/2022 203.00 203.00
2023 1 230109 CRP 7/11/2022 10110 48655 225.00 -22.00
2023 1 230109 CRP 7/11/2022 10110 48655 20.00 -42.00
2023 1 230109 CRP 7/11/2022 10110 48662 35.00 -77.00
2023 1 230109 CRP 7/11/2022 10110 48672 68.50 -145.50
2023 1 230109 CRP 7/11/2022 10110 48672 1.50 -147.00
2023 1 230109 CRP 7/11/2022 10110 48676 140.00 -287.00
2023 2 230304 CRP 8/15/2022 10110 53489 1.00 -288.00
11/30/2022 11:00:53 AM Page 2 of 3
Account Detail History
2023 Period 1 to 13
Entry Date On or After: 1/1/1900
Include Entries: No Selection
Library Board of Trustees, December 7, 2022, pg. 16
Year Pe
r
Journal Src Eff Date Reference 1 Reference 2 Reference 3 Check #OB Debits Credits Net Change
2023 4 230491 CRP 10/25/2022 10110 61181 0669306867 203.00 -491.00
1,832,068.78 1,840,185.27 (8,116.49)
11/30/2022 11:00:53 AM Page 3 of 3
Account Detail History
2023 Period 1 to 13
Entry Date On or After: 1/1/1900
Include Entries: No Selection
Library Board of Trustees, December 7, 2022, pg. 17
ALL LIBRARY EXPENDITURE ACCOUNTS
11/30/22
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00
1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00
1514010 50201 Future Library Projects 1,527,234.55 0.00 0.00 1,527,234.55 0.00
1514010 50202 Trust Fund Books 84,157.17 0.00 20,000.00 64,157.17 23.77
1514010 50203 Kropitzer Trust Donation 186,665.74 0.00 0.00 186,665.74 0.00
Unallocated Funds -20,549.36 -20,549.36 *NOTE: Investigating changes
TOTALS 1,781,310.91 0.00 20,000.00 1,761,310.91
LIBRARY TRUST FUNDS
Library Board of Trustees, December 7, 2022, pg. 18
ALL LIBRARY EXPENDITURE ACCOUNTS
11/30/22
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,222,320.00 369,612.60 0.00 852,707.40 30.24
1004000 40002 Salaries Overtime 1,768.00 1,788.30 0.00 -20.30 101.15
1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00
1004000 40010 Leave Payoffs 16,272.00 4,381.97 0.00 11,890.03 26.93
1004000 40020 Fringe Benefits 341,066.00 68,827.18 0.00 272,238.82 20.18
1004000 40045 Medical Insurance Withdrawal 0.00 2,625.00 0.00 -2,625.00 0.00
1004000 40050 RHS Health Benefit 18,300.00 4,150.00 0.00 14,150.00 22.68
1004000 40055 PERS Retirement Cost 460,815.00 144,075.29 0.00 316,739.71 31.27
1004000 40060 PERS - POB 38,028.00 9,507.00 0.00 28,521.00 25.00
1004000 40065 Workers' Compensation 55,742.00 13,935.50 0.00 41,806.50 25.00
1004000 40095 Medicare Insurance 17,723.00 5,733.67 0.00 11,989.33 32.35
1004000 40100 Retiree Health Benefit 136,617.00 34,154.25 0.00 102,462.75 25.00
1004000 40105 Contractual Services 37,000.00 36,623.44 0.00 376.56 98.98
1004000 50005 Training Travel and Dues 14,000.00 1,194.12 0.00 12,805.88 8.53
1004000 50030 Gas and Lubrications 5,000.00 333.62 0.00 4,666.38 6.67
1004000 50031 Communications 28,400.00 5,332.18 0.00 23,067.82 18.78
1004000 50035 Materials and Supplies 399,325.00 153,844.88 153,599.75 91,880.37 76.99
1004000 50055 Insurance 121,454.00 30,363.50 0.00 91,090.50 25.00
1004000 50105 Repairs and Maint General 95,900.00 11,005.28 3,695.00 81,199.72 15.33
1004000 50120 Facilities Maintenance Service 183,378.00 45,844.50 0.00 137,533.50 25.00
1004000 50126 Grants 34,213.80 3,008.76 14,537.74 16,667.30 51.28
1004000 50135 Administrative Benefits 13,282.44 3,320.50 0.00 9,961.94 25.00
1004000 50140 Printing 18,000.00 3,180.27 0.00 14,819.73 17.67
1004000 50145 Advertising 8,900.00 1,788.00 0.00 7,112.00 20.09
1004000 50200 Friends of the Library 8,749.76 6,437.26 0.00 2,312.50 73.57
TOTALS 3,276,254.00 961,067.07 171,832.49 2,143,354.44
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 107,177.00 0.00 0.00 107,177.00 0.00
1004005 50015 Electricity 30,000.00 14,077.58 0.00 15,922.42 46.93
1004005 50020 Water 2,500.00 348.80 0.00 2,151.20 13.95
1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00
1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00
1004005 50038 Welwood Operations 30,025.00 6,307.67 500.00 23,217.33 22.67
TOTALS 190,702.00 20,734.05 500.00 169,467.95
WELWOOD MURRAY MEMORIAL LIBRARY
MAIN LIBRARY
Library Board of Trustees, December 7, 2022, pg. 19
55575.18200\40856009.1
1
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE PALM SPRINGS PUBLIC LIBRARY FOUNDATION
AND
THE CITY OF PALM SPRINGS
This Memorandum of Understanding (“MOU”), by and between the City of Palm Springs
(the “City”), and the Palm Springs Public Library Foundation (the “Foundation”), and together
known as the “Parties,” establishes a framework for a sustainable partnership between the Parties
in order for mutual support to continue and prosper. This MOU shall be effective on the date
(“Effective Date”) that it is signed by both Parties, following any legally required approval by the
governing bodies of the Parties.
RECITALS
WHEREAS, the City is a charter city and California municipal corporation;
WHEREAS, the Palm Springs Library Board of Trustees (“Board”) reviews and amends
library policy, reviews progress reports, discusses immediate and long-range library planning,
prepares an annual budget, prepares an annual report for the City Council and State Library, and
administers the Library Trust Fund;
WHEREAS, the Foundation was established as a nonprofit public benefit corporation in the
State of California on June 3, 2014;
WHEREAS, the Foundation was created to engage in the solicitation, receipt, and
administration of funds and property, and from time to time, to disburse such funds, property and
the income thereof to, or for the benefit of, the Palm Springs Public Library system;
WHEREAS, the Foundation intends to solicit donations for the Palm Springs Public Library
system from individuals, organizations and corporations and recommend to the City that the Palm
Springs Public Library system amenities be named for specific donors depending on the amount
donated;
WHEREAS, the Parties desire to enter this memorandum of understanding to clearly
delineate the responsibilities of the Parties to each other in accomplishing the purposes stated
herein.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing, both Parties agree as follows:
I. OBLIGATIONS OF THE CITY
a. Governance/Administration
Library Board of Trustees, December 7, 2022, pg. 20
55575.18200\40856009.1
2
i. Grant the Foundation permission to use the name, likeness and logo of
the City and the Palm Springs Public Library for uses that support the Palm
Springs Public Library mission, programs, and objectives.
ii. Recognize the Foundation as a legally separate, independent entity with
its own governing body.
b. Coordination
i. Provide support for mutually agreed upon Foundation programs, budgets,
projects, fundraising activities, and/or reports.
ii. Provide staff consulting and technical assistance for mutually agreed
upon improvement programs and projects whenever possible.
iii. Assist the Foundation’s coordination with other agencies, as needed.
iv. Hold a regular meeting, at a minimum annually, between the City and the
Foundation to discuss matters mutually agreed upon between the City and
the Foundation.
c. Finances
i. Any funds provided to the City under this MOU shall be used solely to fund
the construction, operation, ongoing maintenance, and improvement of the
Palm Springs Public Library system.
ii. Upon receiving any funds pursuant to II.c.iv., determine whether any such
funds are funds contributed to the Foundation from the Library Trust Funds
and return any such funds to the appropriate Library Trust Fund account(s).
d. Maintenance Standards
i. Except as may be set forth in one or more Facility Use Agreements, the City
shall be solely responsible for maintaining all Palm Springs Public Library
system facilities in good condition, substantial repair, in a safe, clean and
sanitary condition, and in compliance with all rules, regulations, ordinances,
or laws.
e. Services Offered to Foundation
i. Provide space at Palm Springs Public Library system facilities, as well as
program and maintenance support for activities and other Palm Springs
Public Library system improvement projects, to include meeting, program,
fundraising, and event space at mutually agreed upon times at the Palm
Springs Public Library system facilities. To the extent that a Palm Springs
Public Library system facility is used, either by Foundation itself (i.e., for
meetings or events), or by third parties (i.e., for fundraising events), any
such use shall be subject to a Facility Use Agreement, in a form approved
by the City Attorney and City Manager.
ii. Promote the Foundation’s presence and programs, as permitted.
Library Board of Trustees, December 7, 2022, pg. 21
55575.18200\40856009.1
3
iii. Publicly recognize the work, contributions, services, and/or donations
received directly or indirectly from the Foundation.
iv. The City will coordinate with the Foundation to erect and/or install signage
and other Library Elements (as defined in paragraph III.a, below) at Palm
Springs Public Library system facilities. The approval, permitting and
display of such signage shall be subject to the City’s laws and regulations.
Foundation will pay for the signage and City shall provide personnel to
assist in erecting and/or installing the signage at the Palm Springs Public
Library system facilities. Notwithstanding the foregoing, for electronic
signage, the City shall pay for, maintain, and update such electronic signage
for Palm Springs Public Library events and for donor recognition.
viii. Contributions. The Board may, in its sole and absolute discretion, disburse
funds to the Foundation to assist the Foundation in its fundraising efforts
for the benefit of the Palm Springs Public Library system. The Board shall
consider contribution requests made in accordance with paragraph II.d
below.
II. OBLIGATIONS OF THE FOUNDATION
a. Governance/Administration
i. Register with the Internal Revenue Service (IRS) and California Franchise
Tax Board (FTB) as a non-profit organization, and maintain such status.
ii. Meet federal, state and local charitable solicitation requirements, if the
Foundation solicits funds.
iii. Obtain and maintain any necessary permits, licenses, special insurance,
equipment, and inspections for Foundation programs, activities, or events
and pay associated costs or fees, if any.
iv. Authorize the City to use the name and logo of the Foundation to promote the
Foundation and its activities.
v. Upon dissolution, donate any remaining funds pursuant to the terms of the
Foundation’s Articles of Incorporation and Bylaws.
b. Coordination
i. Work with City staff and the Board to coordinate on Foundation plans,
programs, needs, and projects.
ii. Coordinate fundraising activities on Palm Springs Public Library system
facilities with Palm Springs Public Library staff.
iii. The Foundation shall provide bi-annual reports to the Director of Library
Services showing all donations, disbursements and other expenditures, and
funds held. Moreover, the report shall detail the number of fundraising
events held, the number of individuals that attended each event, and the
amount of money raised from each event. These report shall be provided to
the Director of Library Services on February 1 and August 1 of each year.
Library Board of Trustees, December 7, 2022, pg. 22
55575.18200\40856009.1
4
The Foundation shall provide any financial records requested by the City
within thirty (30) days following such request.
c. Finances
i. Comply with all IRS and FTB non-profit requirements to remain in good
standing.
ii. Donate interest on the funds to the City to support the operation and
ongoing maintenance of the Palm Springs Public Library system.
iii. Donate specific, individual donations for the purchase and/or design and
construction of Palm Spring Public Library system facility features, as set
forth in paragraph IV, below.
iv. Upon dissolution, return any and all funds donated to the Foundation for
the benefit of the Palm Springs Public Library system to the City, in
accordance with Article IX of the Articles of Incorporation of the Palm
Springs Public Library Foundation.
d. Contribution Requests
i. The Foundation may submit contribution requests to the Board for the
following expenses: fundraising events and efforts, fundraising data
collection tools (including software or databases), personnel salaries for
Foundation’s Executive Director or other fundraising/administrative staff,
program support for new or ongoing programs and services at the Palm
Springs Public Library, costs for capital or awareness campaigns, and other
expenses to directly support activities that either support or raise funds for
the Palm Springs Public Library.
ii. The Foundation shall not submit any contribution requests to the Board for
the following expenses: memberships, and travel or meal expenses
(including expenses for alcohol).
iii. Each contribution request submitted to the Board shall include the
following items/information in order to be considered by the Board:
1. The amount of the contribution sought;
2. A description of the activity, services, or goods that the
contribution will be used for; and
3. A specific budget demonstrating how the contribution will be
allocated.
III. NAMING RIGHTS FOR THE LIBRARY AND ITS ELEMENTS
a. Right to Issue Naming Rights. The Parties acknowledge and agree that the
Foundation will be better able to support the renovation and continued operation and long-term
maintenance of the Palm Springs Public Library system if it is able to raise funds through the
issuance of naming rights for the Palm Springs Public Library and its component parts (“Naming
Rights Opportunities”). Examples of potential Naming Rights Opportunities include, but are not
limited to, the Library itself, the lobby, rooms, other facilities, and improvements, (the “Library
Elements”). To the extent permitted by law, and subject to the City’s prior approval, as set forth
Library Board of Trustees, December 7, 2022, pg. 23
55575.18200\40856009.1
5
in paragraph (c), below, the Foundation shall have the right to issue Naming Rights Opportunities
to the Palm Springs Public Library and the Library Elements.
b. Term of Naming Right. The name will be affiliated with the Library Element for
the applicable Naming Rights Term depending on the amount donated, as further set forth in
Exhibit “A”, which is attached hereto and incorporated herein by this reference as though fully set
forth herein. Notwithstanding the specified Naming Rights Term, if the Library Element must be
replaced or substantially repaired, it may be renamed for a new donor. The Foundation’s
successors in interest or assigns shall assume the rights and obligations of this MOU. The Naming
Rights Opportunity may be terminated under the following circumstances:
i. Foundation and the City shall each individually retain the right to rescind
the naming rights if, in their sole discretion, it is determined that (i) a previously-
approved name has become inappropriate due to subsequent criminal acts or acts
of moral turpitude of the Donor or the person or entity honored by the issuance of
the naming rights, (ii) a Donor has failed to meet its financial obligations relating
to a pledged donation, or (iii) any other factor relating to the Donor, the honoree,
or the donation has arisen that would discredit the Foundation, the Palm Springs
Public Library, or the City and/or is contrary to the City’s interests.
c. City’s Prior Approval. City shall retain all control over location, size, type, and
amount of all Naming Rights Opportunities. Prior to issuing any Naming Rights Opportunity, the
Foundation shall obtain the City’s written approval of the Naming Rights Opportunity, including
as applicable, the proposed location, size, type of opportunity, any required signage/installation,
expected donation amount, and the donor’s name. The City shall have thirty (30) calendar days to
review and approve or deny any proposed Naming Rights Opportunity.
i. The City’s City Manager has the authority to approve or disapprove a
proposed Naming Rights Opportunity up to $100,000.
ii. Naming Rights Opportunities in excess of $100,000 shall require specific
approval by the City’s City Council.
iii. The Foundation shall not be required to obtain City approval for dedication
plaques, engraved tiles or bricks or donor walls in locations approved by the City
in its sole and absolute discretion. Such features shall be consistent with the design
and functionality of the Palm Springs Public Library.
d. Proceeds from Naming Rights. Other than reasonable Foundation operating
expenses, the Foundation will use all donations it receives for the benefit of the Palm Springs
Public Library system, including the restoration, operation (including programs and services),
ongoing maintenance, and improvement of the Palm Springs Public Library System. In the event
the Foundation is dissolved, all Foundation assets will be distributed pursuant to Article IX of the
Articles of Incorporation of the Palm Springs Public Library Foundation.
e. Costs. Any direct costs incurred in connection with the issuance of Naming Rights
Opportunities shall be assumed and paid entirely by the Foundation or by Donors. As further
Library Board of Trustees, December 7, 2022, pg. 24
55575.18200\40856009.1
6
described below, this includes, without limitation, the cost of signage, plaques, name plates,
changes in lighting, and the like, and the cost of any marketing materials or events required to
identify and engage prospective donors.
f. No Property Interest. Notwithstanding any provision of this MOU, the Parties do
not intend to convey any ownership or other interest in the Palm Springs Public Library and
nothing in this MOU or any donation agreement shall be construed or interpreted as a grant of
easement or any other interest in any property, including any portion of any Palm Springs Public
Library system facility. If this MOU or any provisions of this MOU are construed or interpreted
by a court of competent jurisdiction as conveying an interest in real property among the Parties,
this MOU shall immediately become of no further force or effect, without notice to or action by
any Party.
IV. DONATIONS TO FUND LIBRARY ELEMENTS
a. It is understood that the Foundation shall have the right to solicit donations that are
designated by an individual donor (the “Specific Donation”). The Specific Donation can be
designated by the individual donor toward the Foundation’s endowment or for use towards the
purchase and/or design and construction of the Palm Springs Public Library, or the construction
and installation of any Library Element. The individual donors and any conditions attached to the
Specific Donation shall be consistent with the goals, values and objectives of the City and the
Foundation and the design and functionality of the Palm Springs Public Library system facility for
which the Specific Donation was made. For any Specific Donation in the amount of $25,000 or
higher, the Foundation shall inform the City of any Specific Donation within fifteen (15) days of
receipt and the City Council shall have the authority to return or reject any Specific Donation
within thirty (30) days of receipt of notice from the Foundation of the Specific Donation.
V. INSURANCE
The Foundation shall obtain and maintain insurance coverage in amounts and of the types
(i.e. general liability and directors and officers) as required by the City’s Risk Manager, based on
the Foundation’s structure and activities.
VI. AMENDMENT, RENEWAL AND TERMINATION
a. The term of this MOU shall commence on the Effective Date and, unless sooner
terminated by written agreement of the Parties, shall end on the expiration of ten
(10) years following the Effective Date (“the Expiration Date”). Either party may
renew this MOU for an additional period of ten (10) years to commence upon the
Expiration Date. To exercise this option to renew, a party must deliver to the other
party a written notice of its exercise of the option to renew at least sixty (60) days
prior to the Expiration Date.
b. Any modifications, assignments, alterations, or extensions must be in writing,
signed, and approved by both Parties.
Library Board of Trustees, December 7, 2022, pg. 25
55575.18200\40856009.1
7
c. This MOU may be terminated by either Party upon 30 days written notice.
d. Distribution of Proceeds Upon Expiration of the Term or Termination. At the
expiration of the term or in the event of termination, all Foundation assets shall
within forty-five (45) days be transferred to either the City or to another nonprofit
fund, foundation or corporation to be used solely for operation and maintenance of
the Palm Springs Public Library system. Moreover, at the Board’s sole and
absolute discretion, any loan made to the Foundation by the Board may become
automatically due and payable upon termination.
VII. INDEMNITY
a. Each party agrees to indemnify, defend, and hold harmless the other party, its
officers, agents and employees from any and all liabilities, claims, or losses of any
nature, including reasonable attorneys’ fees and costs of suit, to the extent caused
by, arising out of, or in connection with, the indemnifying party’s negligent or
wrongful acts or omissions arising from its respective activities pursuant to this
MOU.
VIII. DISPUTE RESOLUTION
a. The Parties agree to work together in good faith to resolve disagreements that may
arise under this MOU. Should such a disagreement arise, the Parties having
authority to resolve the dispute will meet and negotiate in good faith toward a
mutually satisfactory solution. If any disagreement cannot be resolved through such
negotiations, the Parties will consider other alternative dispute resolution processes
upon which they may later agree. However, if at any time a Party determines that
circumstances so warrant, such Party may seek any available remedy without
waiting to complete the informal meet and confer process.
IX. GENERAL PROVISIONS
a. Assignment. Neither Party may assign or transfer all or any portion of its rights or
obligations under this MOU to any third party, without obtaining the prior written consent of the
other Party, which consent shall not be unreasonably withheld. Any purported assignment, without
the other Party’s prior written consent, shall be void.
b. Binding Effect. This MOU shall be binding on all heirs, successors and assigns of
the Foundation and the City.
c. Entire Agreement. This MOU contains the entire agreement and understanding of
the Parties on this subject. The City and the Foundation understand, acknowledge and agree that
no Party, or any agent or attorney for any Party, has made any promise, representation or warranty
of any kind whatsoever, express or implied, not contained herein to induce the execution of this
MOU. The City and the Foundation understand, acknowledge and agree that this MOU has not
been executed in reliance upon any promise, representation, or warranty not contained herein.
Library Board of Trustees, December 7, 2022, pg. 26
55575.18200\40856009.1
8
d. Applicable Law. This MOU and all rights and obligations arising out of it shall be
construed in accordance with the laws of the State of California. Any legal or administrative action
arising out of this MOU shall be conducted in Riverside County, California.
e. Warranty of Authority. The persons executing this MOU on behalf of the City and
the Foundation represent and warrant that they are duly authorized to execute this MOU and to
bind their respective Party to all terms and conditions of this MOU.
d. Severability. If any section, subsection, sentence, clause or phrase of this MOU, or
the application thereof to any of the Parties, is for any reason held invalid or unenforceable, the
validity of the remainder of the MOU shall not be affected thereby and may be enforced by the
Parties to this MOU.
e. Notices. All notices, demands and communications between the City and the
Foundation shall be in writing and shall be given by personal delivery, registered mail (return
receipt requested, with postage prepaid), Federal Express, electronic mail, or any other reliable
private express delivery service to the following addresses:
City of Palm Springs Palm Springs Public Library Foundation
3200 E. Tahquitz Canyon Way 300 S. Sunrise Way
Palm Springs, CA 92262 Palm Springs, CA 92262
Attn: City Manager Attn: Chief Executive Officer
The foregoing names, addresses may be changed at any time by written notice, as provided above.
f. Interpretation. This MOU has been prepared jointly by the Parties, with full access
to legal counsel of their own. No ambiguity shall be resolved against any Party on the premise
that it or its attorneys were solely responsible for drafting this MOU or any provision thereof.
g. Counterparts. This MOU may be executed electronically, and in one or more
counterparts, each of which shall constitute an original.
IN WITNESS, WHEREOF, the Parties enter into this Understanding as of the Effective Date.
Library Board of Trustees, December 7, 2022, pg. 27
55575.18200\40856009.1
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SIGNATURE PAGE
TO
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE PALM SPRINGS PUBLIC LIBRARY FOUNDATION
AND
THE CITY OF PALM SPRINGS
PALM SPRINGS PUBLIC LIBRARY
FOUNDATION
CITY OF PALM SPRINGS
By: ___________________________
David Sidley, President
Date: ___________________
By: ___________________________
Teresa Gallavan, Interim City Manager
Date: ___________________
By: ___________________________
Terry Dean, Secretary
Date: ___________________
ATTEST:
By: ___________________________
Brenda F. Pree, MMC, CERA, City
Clerk
APPROVED AS TO FORM:
By: ___________________________
Jeffrey S. Ballinger
City Attorney
Library Board of Trustees, December 7, 2022, pg. 28
55575.18200\40856009.1
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Exhibit “A”
Naming Rights Term
Amount Donated Naming Rights Term
Less than $5,000 1 year
$5,000 to $10,000 5 years
$10,001 to $50,000 10 years
$50,001 to $100,000 15 years
$100,001 or More 20 years
Library Board of Trustees, December 7, 2022, pg. 29
Library Board of Trustees, December 7, 2022, pg. 30
Library Infrastructure Renovation:Grant Funded and Non-Grant Funded Tasks
Item 7C
December 7, 2022
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 31
Grant Funded/Required Tasks
•Furnish and Install Fire Sprinkler System
•Fire Alarm System Control Panel
•Emergency Egress Hardware
•Emergency Egress Light, Power Systems
•Ceiling Finishes (for new sprinkler system)
•Air Filtration System
•Security System -CCTV and Alarm System
•Emergency Backup Generator
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 32
Grant Funded/Required Tasks
•Skylights -Railings & Fall Protection Anchor Points
•HVAC Replacement
•HVAC Terminal and Package Units
•Electrical Service
•Seismic Retrofit
•Roof Replacement
•Replace Carpet and/or Floors
•Window replacements
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 33
Grant Funded/Required Tasks
•Replace water lines -includes plumbing
•Painting (preventative maintenance)
•Replace Signage, ADA tactile, larger fonts for visually impaired
•Replace non-emergency lighting
•Replace interior doors and locks
•Inclusive Access
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 34
Non-Grant Funded Recommendations for Project: Phase One
•Furniture
•Fixtures (counters, cabinetry, steel shelving, end panels)
•Equipment (computers and other technology)
•Exterior Painting
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 35
Non-Grant Funded Recommendations for Project: Phase One
•Create small meeting rooms
•Extra costs associated with domino effect of moving restrooms and possibly other rooms
•Community Room to existing Children’s Room
•Children’s Room to existing Computer Room
•Relocating whatever is in new restroom location(All to be determined by Designer/Architect)
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 36
Future Phase Ideas
•Landscaping upgrades
•Parking lot expansion
•Community Room new exterior event patio
•Building Addition-auditorium, community offices, archival space, additional meeting rooms or classrooms
DEPARTMENT OF LIBRARY SERVICES
Library Board of Trustees, December 7, 2022, pg. 37