HomeMy WebLinkAbout2023-10-04 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, OCTOBER 4, 2023
5:30 P.M.
Meeting will be held in person at City Hall in the Large Conference Room.
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D., Chair
Juanita Garner, Vice-Chair
Al Jones, Treasurer
David Norgard, Trustee
Deborah Schwarz, Trustee
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., September 27, 2023. A courtesy posting of this Agenda can be
found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government
Code Section 54957.5, the designated office for inspection of public records in connection
with the public meeting of the Library Board of Trustees is the office of the City Clerk, City
Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, October 4, 2023, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, October 4, 2023
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of September 6, 2023
B. Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURERS REPORT
Acceptance of Treasurers Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
VII.DISCUSSION/ACTION ITEMS
A.CONSIDERATION OF TRANSITIONING TO ACTION MINUTES FOR LIBRARY BOARD OF
TRUSTEES MEETINGS
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, October 4, 2023, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, October 4, 2023
B.RECEIVE AND APPROVE LIBRARY ANNUAL REPORT FOR FISCAL YEAR 2022-23
Motion: Second: Approved: Opposed: Abstention Names(s):
C.UPDATE ON LIBRARY RENOVATION
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting at 5:30 p.m. on Wednesday, November 1, 2023.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY BORBA
BUDGET JONES/GARNER
BUILDINGS BORBA/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON JONES/SCHWARZ
FRIENDS LIAISON BORBA/SCHWARZ
MEASURE J LIAISON JONES
Library Board of Trustees, October 4, 2023, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, October 4, 2023
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on September 27, 2023, and posted on the
City’s website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, October 4, 2023, pg. 4
Board of Library Trustees Minutes: September 6, 2023 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library September 6, 2023
City Hall Large Conference Room
Teleconference via Zoom
1.CALL TO ORDER
Chair Borba called the meeting to order at 5:36 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
David Norgard Yes
Deborah Schwarz Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager; Brenda Pree, City Clerk.
PUBLIC PRESENT: Robert Engel, David Sidley, Zachary Stone.
Item 7. A. was moved up at this time.
7.A. SWEARING IN OF CRAIG BORBA, ED. D., JUANITA GARNER, AND DEBORAH
SCHWARZ TO THE LIBRARY BOARD OF TRUSTEES (AT BEGINNING OF MEETING).
The Trustees were sworn in by Brenda Pree, City Clerk.
2.ACCEPTANCE OF THE AGENDA:
MOTION: (Garner/Schwarz, 5-0) To accept the agenda.
3.PUBLIC COMMENTS: Zachary Stone.
4.CONSENT AGENDA
MOTION: (Jones/Schwarz, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of June 7, 2023.
4. B. Library Statistics
4.C. Donation Report
5.ADMINISTRATIVE REPORTS
5.A. Friends of the Palm Springs Library
Julie Warren gave the report. The Friends are holding an architecture and design book sale on Saturday
October 20th for the Modernism Weekend. It will be in the main Library from 10 a.m. - 4 p.m. Alan Hess
will sign books from 12 p.m. – 4 p.m. and Christopher Kennedy has donated signed books. They are
planning programs for the season.
Library Board of Trustees, October 4, 2023, pg. 5
DRAFT
Board of Library Trustees Minutes: September 6, 2023 2
5.B. Palm Springs Public Library Foundation
David Sidley gave the report. The Foundation sent out a request for proposals for their awareness
campaign which is the next step of their strategic plan. They got four proposals that they will review at
their next meeting. October 13 – 14 will be the 2nd Annual Pride on the Page book festival. The featured
author is Armistead Maupin.
5.C. Library Staff
Director Kays gave the report.
Summer Reading Program: Had 457 participate.
•Adults - 169
•Teen - 70
•Children - 112
•Early Readers - 106
The total number of check ins was 1160.
•Adults - 438
•Teen - 182
•Children - 112
•Early Readers - 106
Passport Fair: August 5, 2023, submitted 109 passport applications. Took 68 passport photos.
Passport acceptance appointments available nearly every day at the library.
www.palmspringslibrary.org/passports
Architect for Library Renovation: Group 4 Architecture Research
+ Planning Inc. is the firm selected. You might be familiar with their work. They worked on the design
phase of the main Palm Springs Public Library renovation in 2013. They completed a 2012 renovation
of Palm Desert Library. A large-scale project of interest is the Yorba Linda Library & Cultural Arts Center,
60,000 square feet. They are working on two other Infrastructure grant-funded libraries in the state,
along with ours so they will be comfortable with the grant-funded/non-grant-funded renovation model.
New Public Computers: Thanks to a, $80,546 California Public Utilities Commission CASF (California
Advanced Services Fund) Broadband Access Grant submitted by our IT Department, we received new
computers and computer furniture, as well as a boosted Wi-Fi network.
Author Melanie Benjamin: September 16 at 4:30 pm with book signing at The Best Bookstore in PS,
across the street.
New Baby Story Time: Starts Thursdays at 11:00 am.
Diaper Giveaway Program: Have all sizes from Newborn to Size 6 available. Parents can come to the
library once a week during open library hours and ask for diapers and wipes. No paperwork or library
card requirements. Free program courtesy of Baby2Baby, a nonprofit from Los Angeles, CA.
Drag Story Hour: Returns October 24 at 6:00 pm. Everyone is invited.
6.TREASURERS REPORT
Treasurer Jones gave the report. No significant changes.
MOTION: (Norgard, Garner 5-0) To accept the treasurers report.
Library Board of Trustees, October 4, 2023, pg. 6
Board of Library Trustees Minutes: September 6, 2023 3
7.DISCUSSION/ACTION ITEMS
7.B. ELECTION OF THE LIBRARY BOARD OF TRUSTEES CHAIRPERSON AND VICE
CHAIRPERSON
The ad hoc committee represented by Trustee Norgard nominated Craig Borba as Chairperson
and Juanita Garner as Vice Chairperson for a one-year term. There were no objections and no
other nominations so both positions were elected by unanimous consent.
7. C. APPOINTMENT ELECTION OF LIBRARY BOARD OF TRUSTEES TREASURER
Al Jones was elected to Treasurer of the Library Board of Trustees for a one-year term. There were
no objections and no other nominations so was elected by unanimous consent.
7. D. TRUSTEE CONSIDERATION OF AND VOLUNTEER FOR COMMITTEE ASSIGNMENTS
Standing committees:
Advocacy: Craig Borba
Budget: Al Jones, Juanita Garner
Buildings: Craig Borba, David Norgard
Policies/Bylaws: Juanita Garner, David Norgard
Ad hoc committees:
Foundation Liaison: Al Jones, Deborah Schwarz
Friends Liaison: Craig Borba, Deborah Schwarz
Measure J Liaison: Al Jones
7.E. UPDATE ON LIBRARY RENOVATION PROJECT ARCHITECT SELECTION
Director Kays gave the report. At the September 14th City Council meeting the Architect will be
approved to start the design phase. The Architect is Group 4 based out of South San Francisco.
They did the 2013 renovation proposal, so they are familiar with the Library and City. The package
going to City Council is for phase one of their architecture work. That includes the design for the
grant funded portion of the main library, the design for the Frey building, and cost estimating for the
non-grant funded items. The first phase will probably take 12 to 14 months.
7.F. RECEIVE LIBRARY FOUNDATION ANNUAL REPORT
David Sidley gave the report. The Foundation Annual Report was included in the Board Packet.
MOTION: (Jones, Schwarz 5-0) To accept the Foundation’s annual report.
8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
9.ADJOURNMENT
The September meeting adjourned at 6:39 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, October 4, 2023, pg. 7
City of Palm Springs, CA
BALANCE SHEET FOR 2024 2
Report generated: 09/20/2023 18:22
User:SherylM
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account -590.89 1,817,635.94
151 10006 Cash - Fair Market Value Adj .00 -36,721.22
151 10299 Unrealized Investments .00 -6,869.02
TOTAL ASSETS -590.89 1,774,045.70
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,774,601.59
151 29310 Revenue Control .00 -35.00
151 29315 Expenditure Control 590.89 590.89
151 29335 Encumbrance Control -590.89 11,390.36
151 29345 Budgetary FB Reserve for Encum 590.89 -11,390.36
TOTAL FUND BALANCE 590.89 -1,774,045.70
TOTAL LIABILITIES + FUND BALANCE 590.89 -1,774,045.70
** END OF REPORT - Generated by Sheryl McMichael **
Library Board of Trustees, October 4, 2023, pg. 8
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO AUG
Report generated: 09/20/2023 18:25
User:SherylM
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151-00-0000-000-10005-
Operating Bank Account 151 1,818,942.22
1 240105 APP 07/06/23 070623 .00 750.39 -750.39
1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39
2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28
151-10005 1,818,942.22 35.00 1,341.28 -1,306.28 1,817,635.94
151-00-0000-000-10006-
Cash - Fair Market Value Adj 151 -36,721.22
151-10006 -36,721.22 .00 .00 .00 -36,721.22
151-00-0000-000-10299-
Unrealized Investments 151 -6,869.02
151-10299 -6,869.02 .00 .00 .00 -6,869.02
151-00-0000-000-20010-
Accounts Payable Control 151 -750.39
1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39
2 240107 API 08/17/23 B 2650 .00 590.89 159.50
2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39
151-20010 -750.39 1,341.28 590.89 750.39 .00
151-00-0000-000-29000-
Fund Balance Unreserved 151 -1,774,601.59
151-29000 -1,774,601.59 .00 .00 .00 -1,774,601.59
151-00-0000-000-29335-
Encumbrance Control 151 1,981.25
1 240149 POE 07/31/23 10,000.00 .00 10,000.00
2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11
151-29335 1,981.25 10,000.00 590.89 9,409.11 11,390.36
151-00-0000-000-29345-
Budgetary FB Reserve for Encum 151 -1,981.25
1 240149 POE 07/31/23 .00 10,000.00 -10,000.00
2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11
151-29345 -1,981.25 590.89 10,000.00 -9,409.11 -11,390.36
TOTALS FOR FUND 151
Library Endowment Fund .00 11,967.17 12,523.06 -555.89 -555.89
Library Board of Trustees, October 4, 2023, pg. 9
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO AUG
Report generated: 09/20/2023 18:25
User:SherylM
Program ID: glatrbal
Page 2
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
REPORT TOTALS .00 11,967.17 12,523.06 -555.89 -555.89
** END OF REPORT - Generated by Sheryl McMichael **
Library Board of Trustees, October 4, 2023, pg. 10
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 09/20/2023 18:28
User:SherylM
Program ID: glacthst
Page 1
ORG OBJECT PROJ NET LEDGER
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE
151 10005 Operating Bank Account
24/01 240105 07/06/23 APP 070623 -750.39 -750.39
24/01 240352 07/25/23 CRP 35.00 -715.39
24/02 240241 08/17/23 APP 081723 -590.89 -1,306.28
24/03 240183 09/14/23 APP 091423 -60.16 -1,366.44
LEDGER BALANCES --- DEBITS:35.00 CREDITS:-1,401.44 NET:-1,366.44
151 20010 Accounts Payable Control
24/01 240105 07/06/23 APP 070623 750.39 750.39
24/02 240107 08/17/23 API B 2650 -590.89 159.50
24/02 240241 08/17/23 APP 081723 590.89 750.39
24/03 240112 09/14/23 API B 2717 -60.16 690.23
24/03 240183 09/14/23 APP 091423 60.16 750.39
LEDGER BALANCES --- DEBITS:1,401.44 CREDITS:-651.05 NET:750.39
151 29310 Revenue Control
24/01 240352 07/25/23 CRP -35.00 -35.00
LEDGER BALANCES --- DEBITS:.00 CREDITS:-35.00 NET:-35.00
151 29315 Expenditure Control
24/02 240107 08/17/23 API B 2650 590.89 590.89
24/03 240112 09/14/23 API B 2717 60.16 651.05
LEDGER BALANCES --- DEBITS:651.05 CREDITS:.00 NET:651.05
151 29335 Encumbrance Control
24/01 240149 07/31/23 POE 10,000.00 10,000.00
24/02 240107 08/17/23 POL B 2650 -590.89 9,409.11
24/03 240112 09/14/23 POL B 2717 -60.16 9,348.95
LEDGER BALANCES --- DEBITS:10,000.00 CREDITS:-651.05 NET:9,348.95
Library Board of Trustees, October 4, 2023, pg. 11
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 09/20/2023 18:28
User:SherylM
Program ID: glacthst
Page 2
ORG OBJECT PROJ NET LEDGER
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE
151 29345 Budgetary FB Reserve for Encum
24/01 240149 07/31/23 POE -10,000.00 -10,000.00
24/02 240107 08/17/23 POL B 2650 590.89 -9,409.11
24/03 240112 09/14/23 POL B 2717 60.16 -9,348.95
LEDGER BALANCES --- DEBITS:651.05 CREDITS:-10,000.00 NET:-9,348.95
151 37505 Unrestricted Donations
24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00
LEDGER BALANCES --- DEBITS:.00 CREDITS:-35.00 NET:-35.00
1514010 50202 Trust Fund Books
24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60
24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79
24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74
24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64
24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89
24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05
LEDGER BALANCES --- DEBITS:651.05 CREDITS:.00 NET:651.05
GRAND TOTAL --- DEBITS: 13,389.59 CREDITS:-12,773.54 NET:616.05
25 Records printed
** END OF REPORT - Generated by Sheryl McMichael **
Library Board of Trustees, October 4, 2023, pg. 12
ALL LIBRARY EXPENDUTRE ACCOUNTS
OCTOBER 4, 2023
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50201 Future Library Projects 19,529.25 - - 19,529.25 -
1514010 50202 Trust Fund Books 20,000.00 651.05 9,348.95 10,000.00 50.00
1514010 50203 Kropitzer Trust Donation 176,665.74 - - 176,665.74 -
1514010 50205 Library Foundation 500,000.00 - - 500,000.00 -
1514010 50208 Library Renovation 1,000,000.00 - - 1,000,000.00 -
Unallocated Funds 57,850.71 - - 57,850.71
TOTALS 1,774,045.70 651.05 9,348.95 1,764,045.70
LIBRARY TRUST FUNDS
Library Board of Trustees, October 4, 2023, pg. 13
ALL LIBRARY EXPENDUTRE ACCOUNTS
OCTOBER 4, 2023
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,296,921.78 182,138.16 - 1,114,783.62 14.04
1004000 40002 Salaries Overtime 5,000.00 1,216.36 - 3,783.64 24.33
1004000 40010 Leave Payoffs 17,502.27 9,314.90 - 8,187.37 53.22
1004000 40020 Fringe Benefits 321,613.37 36,361.10 - 285,252.27 11.31
1004000 40045 Medical Insurance Withdrawal 4,830.00 1,500.00 - 3,330.00 31.06
1004000 40050 RHS Health Benefit 18,300.00 2,100.00 - 16,200.00 11.48
1004000 40055 PERS Retirement Cost 343,964.25 67,111.07 - 276,853.18 19.51
1004000 40065 Workers' Compensation 65,450.36 - - 65,450.36 -
1004000 40095 Medicare Insurance 18,805.37 2,822.98 - 15,982.39 15.01
1004000 40100 Retiree Health Benefit 119,918.08 - - 119,918.08 -
1004000 40105 Contractual Services 41,000.00 2,180.80 - 38,819.20 5.32
1004000 50005 Training Travel and Dues 14,000.00 1,328.25 - 12,671.75 9.49
1004000 50030 Gas and Lubrications 5,000.00 29.09 - 4,970.91 0.58
1004000 50031 Communications 33,491.00 1,147.56 - 32,343.44 3.43
1004000 50035 Materials and Supplies 453,325.00 78,672.21 151,373.63 223,279.16 50.75
1004000 50055 Insurance 115,193.83 - - 115,193.83 -
1004000 50105 Repairs and Maint General 98,755.00 - - 98,755.00 -
1004000 50117 IT Replacement - - - - -
1004000 50120 Facilities Maintenance Service 237,449.89 - - 237,449.89 -
1004000 50126 Grants Expense 44,700.10 93,937.54 (79,765.78) 30,528.34 31.70
1004000 50135 Administrative Benefits - - - - -
1004000 50140 Printing 20,000.00 2,971.64 - 17,028.36 14.86
1004000 50145 Advertising 10,475.00 1,033.00 767.00 8,675.00 17.18
1004000 50200 Friends of the Library 3,631.75 5,291.50 - (1,659.75) 145.70
TOTALS 3,289,327.05 489,156.16 72,374.85 2,727,796.04
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 111,000.00 20,323.56 - 90,676.44 18.31
1004005 50015 Electricity 30,000.00 4,337.24 - 25,662.76 14.46
1004005 50020 Water 2,500.00 185.80 - 2,314.20 7.43
1004005 50030 Gas and Lubrications 5,000.00 - - 5,000.00 -
1004005 50031 Communications 16,000.00 - - 16,000.00 -
1004005 50038 Welwood Operations 30,025.00 10,800.87 - 19,224.13 35.97
TOTALS 194,525.00 35,647.47 - 158,877.53
MAIN LIBRARY
WELWOOD MURRAY MEMORIAL LIBRARY
Library Board of Trustees, October 4, 2023, pg. 14
LIBRARY STATISTICS 2023 2022 %CHANGE
MATERIALS CHECKED OUT 25,298 24,299 4%
Print 12,065 11,055 9%
Media 7,593 7,729 -2%
Electronics 47 83 -43%
Downloads & In-house 5,593 5,432 3%
LIBRARY CARD REGISTRATIONS 205 188 9%
Palm Springs Resident 109 116 -6%
California Resident 92 68 35%
Out of State 4 4 0%
DOOR COUNT 10,435 8,803 19%
DOOR COUNT (WMML)1,602 1,764 -9%
COMPUTER SESSIONS 1,722 1,576 9%
COMPUTER SESSIONS (WMML)529 429 23%
WiFi SESSIONS 1,593 1,135 40%
WiFi SESSIONS (WMML)133 90 48%
PASSPORTS PROCESSED 196 30 553%
PROGRAMMING
PRESCHOOL
In Person Programs 0 2 -100%
Attendance 0 26 -100%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 0 4 -100%
Attendance 0 72 -100%
Self- Directed Programs 0 1 -
Self- Directed Completed 0 35 -
FAMILY
Programs 0 0 -
Attendance 0 0 -
TEEN
Programs 0 5 -100%
Attendance 0 35 -100%
Self- Directed Programs 0 1 -100%
Self- Directed Completed 0 35 -100%
ADULT
Programs 5 0 -
Attendance 63 0 -
Virtual Programs 1 6 -83%
Virtual Attendance 39 105 -63%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 5 11 -55%
Attendance 63 133 -53%
Self- Directed Programs 1 6 -83%
Self- Directed Completed 39 105 -63%
Virtual Programs 0 2 -100%
Virtual Attendance 0 70 -100%
August 2023 vs. August 2022
Library Board of Trustees, October 4, 2023, pg. 15
DATE DONOR AMOUNT DESIGNATION
7/25/2023 ANONYMOUS DONATION 35.00$
TOTAL 35.00$
PALM SPRINGS PUBLIC LIBRARY
2023-24 DONATIONS
LAST UPDATED SEPTEMBER 27, 2023
Library Board of Trustees, October 4, 2023, pg. 16
MEMORANDUM
DATE: October 4, 2023
SUBJECT: CONSIDERATION OF TRANSITIONING TO ACTION MINUTES FOR
LIBRARY BOARD OF TRUSTEES MEETINGS
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
At their September 9, 2021 meeting, City Council approved the consideration to transition
to action minutes for City Council meetings. In general, there are three types of Minutes:
Action, Summary, or Verbatim.
Action:
Include actions of the Board; requires very little, if any narrative, and only motions
and votes are shown in the record.
Synopsis or Summary:
Provide information as outlined in Action Minutes, but adding limited Board and
staff comments, as well as noting the members of the public in support/opposition
to an issue.
Verbatim or Semi-Verbatim:
Provide information as outlined in Action and Summary Minutes, and may include
not only detail of each agenda item listed, but also full discussion.
Over the years, the City has implemented technological improvements including video
recordings of Commission meetings on the City’s YouTube channel, with captions.
Per the City Council Staff Report, 1C, dated September 9, 2021: “On average, the time
to prepare summary minutes takes two (2) times the length of the meeting. Transitioning
to action minutes would streamline the process and allow for a more efficient use of staff
time.”
For this reason, Staff recommends that the Library Board of Trustees direct the
Secretary/Library Director to covert from summary minutes to action minutes for future
Library Board of Trustees meetings.
Library Board of Trustees, October 4, 2023, pg. 17
ITEM 7A
One of the biggest upcoming activities in our near future is the main
library renovation. With the $6.5 Million Building Forward Infrastructure
Grant from the California State Library, our City’s matching funds plus
more from Measure J and the fundraising opportunity by our Palm
Springs Public Library Foundation, we look forward to developing a
renovation design that meets the needs of our community for years to
come. The Infrastructure Grant covers much-needed basics like roof,
windows, plumbing, electrical, HVAC replacement, fire sprinkler system,
and ADA updates, among other things.
Fundraising and naming opportunities with our Library Foundation are
available for those items or areas not covered by the grant. Naming
opportunities could be available for various rooms in the library, a new
theater-style event center, new study rooms or classroom spaces, or
outdoor spaces like our public patios.
We cannot wait to start gathering community input and expect to have
various input-gathering sessions. Be sure to sign up for our library
newsletter to be alerted about these sessions. Our goal is to have
something for everyone, and we need your help to shape the library for
future generations in Palm Springs.
STATISTICS
AT-A-GLANCE:
PLEASE NOTE: We continue to see effects from
COVID-19 impacting our numbers as people
were cautious to return in person.
Palm Springs Public Library
PALM SPRINGS PUBLIC LIBRARYPALM SPRINGS PUBLIC LIBRARY
2022-2023 ANNUAL REPORT
City Librarian Jeannie Kays
Palm Springs Public Library
300 S. Sunrise Way, Palm Springs, CA 92262
760-322-READ (7323) www.pslibrary.org
Library Visits/Door Count: 120,225
Materials Checked Out: 311,189
Number of eBook Check-outs: 21,659
Public Service Hours: 2,425
New Library Cards Issued: 2,582
Public Computer Sessions: 18,358
Public Wi-Fi Sessions: 17,951
Number of Virtual Programs: 37
Virtual Program Attendance: 440
Number of In-Person Programs: 273
In-Person Program Attendance: 5,262
Volunteer Hours: 738
Number of Reference Questions: 9,210
Library Visits/Door Count: 29,389
Public Service Hours: 2,990
Public Computer Sessions: 4,416
Public Wi-Fi Sessions: 1,499
MAIN LIBRARY
WELWOOD MURRAY MEMORIAL LIBRARY
On behalf of the Library Board of Trustees,
Friends of the Palm Springs Library, Palm
Springs Public Library Foundation, and Library
Staff, I present this Annual Report for Fiscal
Year 2022-23.
We are proud of the accomplishments of the
past year and look forward to new endeavors
this next year. Please read about three of our
programs, Summer Reading Program, Baby2
Baby Diaper giveaway, and Pride on the Page.
Jeannie Kays
Director of Library Services
Library Board of Trustees, October 4, 2023, pg. 18
ITEM 7B
SUMMER READING STATS:
TOTAL SIGNUPS: 457 (-81 less
than last year)
TOTAL BOOKS READ: 936
(Pre-K only, + 65 from last year)
TOTAL HOURS READ:
2,665 ( youth + teens + adults,
+5 05 hours from last year)
TOTAL NUMBER OF WEEKLY
CHECK-INS: 1,160
This was our fourth year using
Beanstack, an online system for
registration and management of
the program. We continued with
weekly in-person programs, and
provided a code each week to
input as the check-in which
unlocked access to weekly books.
This year’s theme was ‘Find Your
Voice’ so programs focused on
finding your passion, causes, self-
care and more. Once again we
tracked books for the Pre-K group
and hours read for Kids, Teens and
Adults. Participants earned badges
and a chance to win grand prizes
generously provided by the Friends
of the Library and many local
businesses and organizations. At
the finale, staff, volunteers, the
City Manager and the Mayor all
celebrated our accomplishments
and assisted us in awarding the
grand prizes.Cookies were
provided by Aspen Mills along with
additional coupons and fun
giveaways to celebrate the end of
our summer reading program.
Diapers in multiple sizes were available, a pack of diapers
and two packages of baby wipes were distributed to families
at the Library along with a ‘Born to Read’ kit generously
provided by the Friends of the Palm Springs Library, which
included developmental information and two board books.
Once-a-week distribution to families began at the Library on
March 15, 2023 during regular library hours. Mayor Garner
and Councilmember Holstege were on hand to help us on
the first morning as families had lined up outside the library.
“The Library is a community resource and we are honored to
be participating in this program offered by Baby2Baby to
meet the needs of families in our community,” said Jeannie
Kays, Director of Library Services. “We know that families
are struggling to make ends meet these days so we are
excited to offer these diapers and wipes!”
In November 2022, the Palm
Springs Public Library Foundation
launched Pride on the Page Book
Festival, a signature event to be a
compliment to other Palm Springs
Pride festivities in the Fall.
Volunteer Author Coordinator
Corey Roskin worked with Library
& Public Services Manager Julie
Warren, to develop the event, to be
an official event of Palm Springs
Pride. Over the course of two days
at the historic Plaza Theatre, ten
panels of 40 LGBTQ+ and affirming
authors discussed their books,
sharing varied viewpoints, and
making new fans! Follett Books was
the official book seller for the event
and many books were sold. To
conclude the event on Saturday
evening, a special fundraising event
occurred featuring Emmy and
Golden Globe winning actor Sharon
Gless in conversation with Peter
Paige, her former co-star on Queer
as Folk.
Summer Reading 2023
'Find Your Voice'
Diaper Distribution at the
Library for Families in need
The Palm Springs Public Library applied for
and received a distribution of diapers and
packages of baby wipes from Baby2Baby
(www.Baby2Baby.org), a national non-profit
that provides children living in poverty with
diapers, clothing and all the basic necessities
that every child deserves.
Palm Springs Public Library Foundation
Launches Pride on the Page Book Festival
Library Board of Trustees, October 4, 2023, pg. 19