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Home My WebLink AboutMJCIP Apps (41)CITY OF PALM SPRINGS MEASURE J COMMUNITY INITIATED PROJECTS APPLICATION FORM Name of Applicant: Jodi Kay Date Submitted: 9/30/2024 Applicant Type: Non-Profit Organization Name of Organization: Canyon Estates Homeowners' Association If yes, provide IRS ID# Tell us about your project: Project Name: Canyon Estates Street Resurfacing Project Address: 2323 South Madrona Drive, Palm Springs Project Type: Grant This project improves:Historic Preservation, Police/Fire/Emergency Services, Streets/ Roads, Tourism, Other: Driver, Passenger, Biking and Walking Safety What demographic(s) does this project serve? Children/Students, Entire Palm Springs Community, LGBTQ+, Seniors Estimated project cost: 1 546 500 Short description of proposed project. The project entails resurfacing of the ten streets listed above under the Project Name. The streets have been resealed many times through the years and now must be replaced. The benefits of this project include: • Improved safety for pedestrians and bikers with new streets, free of large cracks and uneven surfaces. • Improved safety for pedestrians and drivers through restoration of existing speed bumps. • Updated stop lines painted on the streets to promote pedestrian and driver safety. Updated manhole, water valve and sewer line collars. • Improved air quality by eliminating dust created by the current crumbling roads. The improved streets benefit the HOA and the entire city by bringing the streets to current Palm Springs quality standards. The streets are also frequently used by tourists and visitors during special events such as Modernism and Walking tours promoting the significant mid-century architecture of Canyon Estates. Applicant’s information: Name of Contact Person: Jodi Kay Contact Person’s Phone Number:(760) 327-1349 Contact Person’s Email Address: jkay@drminternet.com Measure J Community Initiated Project Canyon Estates Street Resurfacing S upplemental Information –December 17, 2024 Project D escription: Canyon Estates Street Resurfacing.This project will be a complete resurfacing of neighborhood streets that feed from Toledo Avenue on the east and Sierra Way on the north.These streets are Canyon Estates Drive, Madrona Drive, La Paz Way, Paseo Del Rey, Sierra De Ronda, Lomita Circle, Malaga Circle, Paseo Vida, Playa Circle, and Durango Circle.These neighborhood streets are not gated,and they provide unlimited passage for Palm Springs autos, bikes, pedestrians, residents and visitors. The project is proposed as Organizational -Implemented Project (Grant). Background : The project entails resurfacing of the ten streets listed above under the Project Description . The streets have been repaired and resealed to extend their life through the years and now must be replaced. The benefits of this project include: ·Improved safety for pedestrians and bikers with new streets, free of large cracks and uneven surfaces ·Improved safety for pedestrians and drivers through restoration of existing speed bumps ·Updated stop lines painted on the streets to promote pedestrian and driver safety. ·Updated manhole, water valve and sewer line collars ·Improved air quality by eliminating dust created by the current crumbling roads The improved streets benefit the HOA and residents of and visitors to the Palm Springs community ,by bringing the streets to current Palm Springs quality standards.The HOA streets connect directly with city streets and are indistinguishable to users including the residents , service vehicles and delivery trucks/vans.The streets are also frequently used by tourists and visitors during special events such as Modernism and Walking tours promoting the significant mid -century architecture of Canyon Estates.Note that we have had several trip and fall incidents due to the uneven road surface. Luckily, there has not been a serious injury yet and we are anxious to re pair the roads before that happens. Supplemental detailed information to support the application : P roject budget : Contractor cost for road removal and replacement -$1,344,000 Project management and material testing -$56,000 Engineering Study -$6,500 Contingency -$140,000 Total Project -$1,546,500 Road Removal and Replacement (see attached proposal)-$1,344,000 ·Utilities & Manholes: Lower 29 ea. manholes, 29 ea. water valves, and 2 ea. sewer clean outs prior to demo and raise to new asphalt grade after paving. ·Mill out 340,993 sq ft. at 4 " thick of asphalt, load, haul, and dispose of legally. ·Grade and compact native soil as needed in order to place asphalt material in area approx. 340,993 sq ft. ·Place approx. 18,000 sq ft. SS-1H material along vertical edges of asphalt prior to placement of new material. ·Furnish and place 4 " of PG64 -10 asphalt material in order to pave 6 area(s) totaling approximately 340,993 sq ft. ·Furnish and place 3 " of PG64 -10 asphalt material in order to construct 11 speed bumps totaling approximately 1,122 sq ft ·Stripe the project per existing layout ·Furnish and place 1 coat of GolCoat HP310 seal coat material in area that is approx. 340,993 SF Project Management and Material Testing -$56,000 ·Assist in RFP development ·Participate in bid evaluation to ensure the project is understood and pricing comparisons are based on equal scope ·Monitor removal of pavement and inspect subsurface for any areas requiring rework ·Perform testing of subsurface compaction prior to installation of new pavement ·Maintain samples and test asphalt mix to assure specification compliance Engineering Study (see attached report)-$6500 ·Coring to determine the existing road conditions ·Determine potential for recycling of existing asphalt ·Examine road base material to define base preparation required prior to new surface installation ·Provide recommended asphalt mix design ·The Engineering report not es the condition of the roads as “poor”and includes photos of the road in various areas of Canyon Estates. Contingency -$140,000 ·Approximately 10% of project cost ·Plan for unknowns that challenge the project such as o S ubsurface conditions different from those found during the coring exams o Unexpected utility encounters and/or manhole reworks o Hidden damage to curbs or gutters found during excavation o Additional aggregate due to low areas discovered on removal As shown above, t he total estimate for the project is $1,546,500 . Canyon Estates HOA will pay for the amount in excess of any Measure J grant . The work is planned to be completed in 2025 and will be dependent on funding, contractor bidding and their schedule.Depending on contractor schedule and funding, w e are targeting off -peak season to minimize impact to residents and visitors. We hope the Engineering report and preliminary budgetary estimate attached to this supplement provide a clear and complete definition of the project.We would be pleased to meet and discuss any questions or to provide any additional information that may be needed. We believe this project deserves consideration for a Measure J grant based on the history of Measure J supporting roads throughout Palm Springs. We thank you for your consideration. Canyon Estates Homeowners’ Association C/O Jodi Kay, General Manager 2323 Madrona Drive Palm Springs, CA 92264 jkay@drminternet.com (760) 327 -1346 Attachments: Engineering Report Project Bid PROJECT PROPOSAL August 07, 2024 Estimate to (Client):Canyon Estates HOA c/o Desert Resort Mgmt. 2323 S. Madrona Drive Palm Springs, CA 92264 (760) 327-1346 Jkay@drminternet.com Project Name:Canyon Estates, Remove And Replace Asphalt Project Location:2323 S. Madrona Drive Palm Springs, CA 92264 Project Supervisor:Jodi Kay Direct: (760) 327-1346 Email: Jkay@drminternet.com Proposal Number #: 202400469241 Estimated By: Phil Ornelas pornelas@npgasphalt.com (951) 940-0200 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 2 ABOUT US NPG Corporation wants you to know who we are. “Building Our Tomorrow Since 1961, Servicing all of Southern California.” We carry a Class (A) General Engineering, Class (B) General Building and (C-12) Grading and Paving Contractors license. With our 54 years experience and contractors licensing, we can do any type of asphalt and concrete services that you may need. Hiring NPG will put your mind at rest. We are properly licensed and insured to perform services on your valued properties. We’re fast, we’re efficient, and we are competitive. Our Mission Our Mission is to provide the best asphalt construction services. We use modern equipment and techniques backed by experience to achieve these goals.We invite you to visit our facility and learn more about the benefits of hiring NPG asphalt for your next paving or concrete project. Who we service On your next asphalt paving project consider partnering with NPG asphalt. No project is too large or small, we care about our clients, and will provide service to everyone. SCHOOL DISTRICTS CONTRACTORS CITIES & COUNTIES SHOPPING CENTERS PROPERTY MANAGERS PRIVATE COMMUNITIES MOBILE HOME PARKS Reasons to choose NPG Asphalt NPG is your dependable paving company. We employ a team of well-trained and experienced professionals to provide you with the best service. Our wide variety of services and knowledge is always put to good use when designing and maintaining your asphalt projects. At NPG, we always provide free estimates to new projects. With all fees and taxes included, it’s simple to figure out your budget. No upfront fees mean you pay only when the work is completed and you’re 100% satisfied. No matter the size or complexity of the project, you can count on NPG ASPHALT for organized and top-notch service. Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 3 PROJECT DETAIL MAP Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 4 PROJECT SCOPE CONTRACT #202400469241 Asphalt Services 1.Utilities & Manholes: Lower 29 ea. manholes, 29 ea. water valves, and 2 ea. sewer clean outs prior to demo and raise to new asphalt grade after paving. 2.Mill out 340,993 sq ft. at 4 " thick of asphalt, load, haul, and dispose of legally. 3.Grade and compact native soil as needed in order to place asphalt material in area approx. 340,993 sq ft. 4.Place approx. 18,000 sq ft. SS-1H material along vertical edges of asphalt prior to placement of new material. 5.Furnish and place 4 " of PG64-10 asphalt material in order to pave 6 area(s) totaling approximately 340,993 sq ft. 6.Furnish and place 3 " of PG64-10 asphalt material in order to construct 11 speed bumps totaling approximately 1,122 sq ft. Total items 6 $1,295,750.00 ____________ Initial If Accepted *Price is valid through August 31, 2024 Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 5 PROJECT SCOPE Striping Services Stripe project per existing layout as follows: 1.13 single line stalls 2.1 cross hatch 3.888 lf of white curb 4.480 lf of red curb 5.12 ea. 8" stop and bars 6.11 speed bumps 7.All stops and speed bumps include glass beads. Total item 1 $4,250.00 ____________ Initial If Accepted *Price is valid through August 31, 2024 Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 6 OPTIONS OPTION 1 1. Furnish and place 1 coat of GolCoat HP310 seal coat material in area that is approx. 340,993 SF and restripe per existing layout. Note: all notes and exclusions on contract apply. Total Option 1 $44,000.00 ____________ Initial If Accepted *Price is valid through August 31, 2024 Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 7 PROJECT PRICING TOTALS CONTRACT #202400469241 Sub Totals TOTAL ASPHALT SERVICES COST $1,295,750.00 TOTAL STRIPING SERVICES COST $4,250.00 Final Base Bid Total $1,300,000.00 Total Option 1- (44,000.00)$44,000.00 Final Bid Total with Option 1 $1,344,000.00 Final Bid Total with All Options $1,344,000.00 NOTES: ***PRICING IS BASED ON CURRENT MARKET RATES ON TRUCKING, MATERIALS AND FUEL AS OF THE DATE OF THIS PROPOSAL. ANY FLUCTUATIONS IN ANY OF THESE COSTS COULD POTENTIALLY AFFECT THE FINAL TOTAL OF THIS PROPOSAL AND ARE SUBJECT TO CHANGE *** CONDITIONS: 6 Moves EXCLUSIONS: • Permits • Water Costs • Compaction Testing • Grading • Soil Testing • SWPPS • Traffic Control • ADA Upgrades CUSTOM EXCLUSIONS: Aggregate base, soil stabilization, disposal of petromat material if found, thermoplastic striping, and retrofitting utility valves Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 8 STANDARD TERMS & CONDITIONS STANDARD TERMS AND CONDITIONS; 1. This proposal is subject to Client’s written acceptance and will be delivered to contractor’s office within ten days from date of estimate. If not accepted within such time, this proposal is subject to change or withdrawal until the bid/contract is accepted by Client and approved by contractor. Terms of Client purchase orders, subcontracts, and/or credit approvals must comply with contractor’s standard terms and conditions and any special terms, conditions or warranties. 2. Unless otherwise specified herein, the contract price shall be net US funds, payable at Contractors office by US Mail upon completion of work or as agreed. If client/owner adds more work than noted on proposal or plans unit charges for such work will apply. If installment payments are agreed and the Client fails to pay an installment promptly when due, contractor at its option, may declare the whole amount of said contract to be paid immediately and may refuse to continue work until payment in full is received. Alternatively, contractor may also refuse to continue work until satisfactory security is given to the Contractor to ensure future prompt payment of installments. 3. Upon acceptance of the proposal by the Client and approval contractor, it will become the entire agreement between the Client & contractor. There is no oral communication or negotiations. There are no covenants, agreements, representations, inducements, guarantees, or warranties not herein expressly contained. The prices stated do not include any items of work not specified herein, and any additional items of work to be done at the Client’s request will be billed as extra work. 4. Should Client default hereunder, Client agrees to pay contractor a $1,250.00 lien filing fee for private works and $1,250.00 for filing a stop notice on public works. All costs incurred in collecting any balance owed to contractor will be the Clients responsibility. Any Mechanic’s Lien release will be executed by contractor and the Client shall be responsible for recording the action. Client agrees to pay all court costs and attorney fees for collection. 5. Permit and inspection fees paid by contractor to any public body by reason of the work hereunder shall be billed separately and not as a part of any of the prices stated herein. Such items will be subject to cost plus 15%. 6. If fills or rough grading of the site are to be made by others, the site must be left for contractor at an elevation within one-tenth foot plus or minus of finished sub-grade elevation with material that will readily provide a firm and stable sub-grade. Import or export of soils only included if stated on proposal. Contractor is not responsible for water discharge of any area that has less than 2% fall, otherwise, ponding is subject to occur. 7. Boundary line surveys and civil engineering (including, but not limited to setting lines and grades, and staking) requiring the services of a licensed civil engineer, if needed. Client assumes full responsibility for design of grade, provision for drainage and discharge of waters from the site, contractor shall have no liability or responsibility thereof. 8. Contractor warrants that the materials to be furnished hereunder will be as specified as plans & specs. All work shall be done and performed in a good and workmanlike manner. 9. Contractor shall not be obligated to perform extra work or supply rental equipment without specific authorization from Client or Client’s representative. Client is to have someone of authority on project site at all times. Any questions regarding specifications, scope of work or procedure will be referred to that representative. Contractor will not be responsible for extra costs resulting from directions and/or changes made by an inspector and/or resident engineer. All such costs will be the responsibility of the customer. 10. During the course of the contracted work, any existing asphalt damaged by contractor’s equipment due to insufficient support of asphalt structure, “soft sub-grade" will be billed as an extra for repairs. Repairs of these areas are in no way to be a part of the original proposal. 11. Contractor will not pay attorney fees for others in lawsuits or losses at all. Contractors Certificate of Insurance is for the scope of work being performed under said contract only, contractor will not co-insure others on site. 12. Special conditions imposed by any permits issued to owner and not noted on the plans or specifications will not be considered in this scope of work. All engineering, construction surveying, testing, and inspection fees are to be paid by client. In the event a section of paving, concrete and or base changes; new prices will be renegotiated. Any conditions not caused by contractor that may require the shutdown of work or requiring an extra move in charge. Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 9 STANDARD TERMS & CONDITIONS 13. Water source is to be provided to contractor. Applying water is included. 14. Contractor accepts no responsibility for ADA compliance and client agrees to indemnify contractor and "hold in Contractor harmless” from any lawsuits arising from construction or reconstruction of path of travel's ramps walkways, or trip and falls on their own property. 15. Any person injuring themselves on the owner’s property, after construction not limited to trips and falls will be born in the property owner’s responsibility. 16. Past due accounts will be charged a finance charge of 1 1/2% annual percentage of 18% applied to the previous balance after deducting current payments and credits. 17. Project has a one-year warranty from the date of completion. Contractor is not responsible for seal coat adhering to oil spots. There is no warranty applied for crack sealing. All cracks are subject to re-opening and or settling at any time, and there is no guarantee/warranty applying to crack sealing. All cracks that are sealed will need to be maintained by the owner as crack seal is not a permanent fix. Concrete and asphalt are both subject to expansion and contraction of cracks due to earth movement even in areas that have been previously completed or are new installations. The contractor is not responsible for residual cracking due to expansion and/or contraction of pavement. Any Re-stripe of existing curb painting performed under this contract is excluded from NPG’s standard one-year warranty. While a heavy prep may be suitable for some situations, we are unable to see what exists under the current paint or other underlying conditions that may be causing the paint to fail such as but not limited to fertilizers, detergents or hard water. NPG highly recommends sandblasting curbs prior to paint to ensure a uniform finished product with longer- lasting finished results 18. All excavation or cutting out of any tree roots or removals of the same, NPG Asphalt will not be held responsible for falling trees, dying trees or removal of the entire tree(s) as a result. SPECIAL CONDITIONS; Contractor to add special conditions; CONTRACT #202400469241 Approved & Submitted by Accepted by Client (Printed Name) Date Authorized Representative Client Signature Title Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 10 CERTIFICATE OF LIABILITY INSURANCE Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com PAGE 11 REFERENCE LIST Palm Valley Country Club Association Inc. 76-501 Begonia Lane Palm Desert, CA 92211 Contact: Gloria Kirkwood Phone: 760-250-1761 Email: gkirkwood@drminternet.com Rancho California Water District 42135 Winchester Rd. Temecula, CA 92590 Contact: Jeff Dixion Phone: 909-322-8549 Email: dixonj@ranchowater.com Indian Ridge Homeowners Association 173 Rainbird Circle Palm Desert, CA 92211 Contact: Joe Rice Phone: 760-772-7234 x 224 Email: joe@irhoa.com Eastern Municipal Water District 2270 Trumble Road Perris, CA 92572 Contact: Bob Lomas Phone: 951-928-3777 x 6228 Email: lomasr@emwd.org Moreno Valley Unified School District 25634 Alessandro Blvd. Moreno Valley, CA 92553 Contact: Mike Inman Phone: 951-377-7370 Email: minman@mvusd.net Moss Constructions Managers 100 Wonsan Drive Oceanside, CA 92058 Contact: Michael Loney Phone: 760-385-4535 Email: Mloney@mosscm.com MORE REFERENCES UPON REQUEST Proposal Number #: 202400469241 NPG Asphalt 1354 Jet Way Perris , US 92571 Phone: (951) 940-0200 Fax: 951.940.9192 Email: info@npgasphalt.com Caution: [EXTERNAL EMAIL] This email originated from outside the company. You don't often get email from melissa.sanchez@palmspringsca.gov. Learn why this is important From:Jodi Kay To:Melissa Sanchez Cc:Tom Hughes Subject:RE: Letter from Measure J Chairperson regarding your Community Initiated Project Application Date:Friday, December 20, 2024 3:25:31 PM Attachments:image001.png Measure J supplemental - 121724 Canyon Estates HOA -12.20.24.pdf NOTICE: This message originated outside of The City of Palm Springs -- DO NOT CLICK on links or open attachments unless you are sure the content is safe. Hi Melissa, Thank you so much for affording Canyon Estates the opportunity to provide additional information. Please see the attached Measure J information, which will provide more detail. Let me know if you have any questions or if you need anything else. Thank you and Happy Holidays! Jodi KayGeneral Manager for Canyon Estates If you have had a positive experience, please feel free to share!Click here to leave a google review – Always appreciated but never expected. Desert Resort Management – an Associa Company42635 Melanie Place Suite 103Palm Desert, CA 92211 Office: 760-327-1346 Associa® – To bring positive impact and meaningful value to every community. From: Melissa Sanchez <Melissa.Sanchez@palmspringsca.gov> Sent: Friday, December 13, 2024 5:57 PM Subject: Letter from Measure J Chairperson regarding your Community Initiated Project Application Hello, Attached you will find a letter from Measure J Oversight Commission Chairperson Peter Sipkins regarding an opportunity to submit additional documentation for your Community Initiated Project Application. Please review the letter carefully and feel free to contact me if you have any questions or require further clarification. Thank you,