HomeMy WebLinkAboutMJCIP Apps (42)RRRCITY OF PALM SPRINGS
MEASURE J COMMUNITY INITIATED
PROJECTS APPLICATION FORM
Name of Applicant: Sylvia Layne
Date Submitted: 9/30/2024
Applicant Type: Non-Profit Organization
Name of Organization: Palm Canyon Theatre
If yes, provide IRS ID#
Tell us about your project:
1.Project Name: Security System at Frances Stevens School
2.Project Address: 538 N. Palm Canyon Dr, Palm Springs
3.Project Type: Grant
4.This project improves: Business Community, Educational Services, Historic
Preservation, Park/Recreation/Hiking Facilities, Tourism
5. What demographic(s) does this project serve?
Children/Students, Entire Palm Springs Community, LGBTQ+, Seniors, Others:
Deaf Community
6. Estimated project cost: $10,908.81
7. Short description of proposed project.
Palm Canyon Theatre is requesting funding for equipment and installation of a
Security System at Frances Stevens School, located within Frances Stevens Park in
North Palm Springs. Unfortunately, the park and facility attract people who
vandalize, do and deal drugs, sleep, urinate, and defecate on the property. These
types of occurrences are ongoing and usually occur weekly. PCT’s request is to
install 11 security cameras each with built-in red/blue warning lights and active
audio deterrence. A Desert Alarm bid estimated the cost. Currently, the City of
Palm Springs is in a planning stage to invest a portion of Measure J funds
allocated in 2022) to repair damaged/unsightly portions of the property. Many of the
issues were due to vandalism. By requesting a security system at Frances
Stevens School we would protect the repairs that are planned in the next year,
defend the historic building from further damage, and discourage further loitering
at the facility and in the park.
Applicant’s information:
Name of Contact Person: Sylvia Layne
Contact Person’s Phone Number:(760) 323-5123
Contact Person’s Email Address: boxoffice@palmcanyontheatreonline.info
From:caravandijk@me.com
To:Melissa Sanchez
Cc:PCT Publicity
Subject:Supplemental Documentation for Measure J Application - Palm Canyon Theatre_Security System
Date:Friday, December 27, 2024 2:14:47 PM
Attachments:538_n_palm_canyon_dr__palm_springs__ca_92262__usa.pdf
Proposal_18128_9-30-2024.pdf
5-25-23 HSPB #7 Frances Stevens School - Field Report on implementing Measure J project .pdf
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Hello,
Thank you for the opportunity to submit supplementary documentation to further support and clarify
the proposed Palm Canyon Theatre Security Camera project. We are submitting the proposal from
Desert Alarm, which includes a price estimate and a map of the Frances S. Stevens facility
identifying areas for installation. We requested slightly more than the estimate to account for
possible overage in the project’s final cost.
We are also submitting the memo from Ken Lyon laying out a plan of action for the previous
improvements requested from the Measure J Committee. We understand that this larger project is in
the works, and we anticipate a follow-up meeting with members of City Staff in early 2025.
We hope that this thorough documentation including a reputable quote and updates from the City’s
Principal Planner will help further explain the larger scope project and the secondarily proposed
project of a security system, which will protect the City’s assets.
Thank you for your consideration,
Palm Canyon Theatre Management
Contact:
Cara Van Dijk
760-668-2424 cell
Page 1 of 7
City of Palm Springs
Department of Planning Services
Memorandum
Date: May 25, 2023
To: Chris Hadwin, Director of Planning Services
Cc: Teresa Gallavan, Assistant City Manager,
Joel Montalvo, City Engineer,
David Mc Abee, Director Facilities / Public Works
Heather McPherson, Facilities Maintenance Manager,
Mitch Taylor, Facilities
Sarah Yoon, Associate Planner / HPO
File HSPB #7
From: Ken Lyon, RA, Principal Planner
Subject: HSPB #7 – Frances Stevens School – Measure J Building improvements requested from
the Palm Canyon Theater (tenant) – Summary of issues and suggested plan of action
Chris, et al,
As discussed, on May 24, 2023, Sarah Yoon, Associat e Planner / HPO, and I met with Cara Van Dijk
and her staff at the Palm Canyon Theater at Frances Stevens School to clarify the scope of their
Measure J Grant and suggested plan of action to implement the requested improvements.
The previous day we met with Heather McPherson and Mitch Taylor from Facilities to better understand
the issues and past actions on the building in terms of operations & maintenance issues.
We advised the theater staff yesterday that we would consult here at the City on how best to move this
Measure J Grant project forward and then report back to them. Below is a summary “field report of
findings” from our meeting yesterday with the Theater staff and Planning outlining the needs and
recommended plan of action.
The summary exterior requests/needs are as follows:
1. Replace boarded up and broken windows. Most of these are original wood sash windows.
Repairs/replacement should match the original historic wood window frames. In most cases the
broken or missing glass can be simply replaced with double strength (1/8th” thick) tempered glass
re-puttied into the existing wood frames. In several instances missing wood mullions will need
to be custom milled by a finish carpenter. In several others, the entire wood frame and sash is
gone and will need to be made or custom ordered. (Similar to what was done on the Cornelia
White House restoration). In certain areas, the glass will need to be opaque spandrel glass or
back painted (example in storage rooms). Alternatively these instances may be best replaced
as standard double strength tempered clear glass with a drywall panel painted black mounted
on the inside for security and better thermal insulation . In this way, if the uses in side change,
these windows wouldn’t need to be further modified.
Page 2 of 7
Below are images of rotted sills, boarded up windows, missing mullions, clever painting of
boarded windows to look like concrete block, window AC units previously remove where window
frames and glass will need to be fully restored.
2. Repaint the exterior. There are many areas where existing water-related damage needs to be
repaired, (after the water infiltration problems are resolved) then the concrete walls scraped,
cleaned, primed and painted.
Page 3 of 7
Photos below, parapet paint failure possible water infiltration/adhesion, water damage, etc.
3. Restore / replace historic entry doors to theater. All main doors and those into toilet rooms
appear to be original doors and have been vandalized and repaired multiple times. Panic
hardware is obsolete and no longer locks properly. Some doors may be able to be restored,
most will need replacement, especially panic hardware.
Page 4 of 7
4. Missing gutters and downspouts. Along many of the porch roofs, the rain gutters and
downspouts have been ripped off by scavengers. Replacing these will stop rainwater from
pouring onto the walkways and seeping into the wood posts and damaging the parging on the
poured concrete walls. The replacement gutters can be painted galvaniz ed steel (the original
ones were probably copper), the water damage on the walls will need further assessment to
determine the best long-term repair and to ensure there aren’t other water infiltration sources
contributing to the problem. Along one of the west-facing covered porches the concrete floor
slabs are cracking and settling / heaving; suggesting possible soil erosion from water, broken
pipes or other issues. Finally, the underground sewer / drain lines that the gutters drain into will
need to be checked for obstructions from roots, broken pipe, etc.
5. Dry rot and protection of beam ends and painting wood roofing boards needed. New roof tiles
and underlayment were installed roughly 10 years or so ago, however the beam ends are rotting
and need sheet metal covers fabricated to keep water out and recently replaced rotted roofing
boards need to be painted to be protected from further decay. Rot replacement and metal end
caps needed prior to repaint. Several areas appear to be improperly flashed where the roof
membrane meets the upper walls, and edge flashing needs to be painted to match the adjacent
dark brown wood color.
At one of the precast concrete “pylons” below the wood posts on one of the east side porches
the concrete pylon has cracked and may need replacement.
Page 5 of 7
6. Water damage from irrigation, vandalism and soil erosion. Old tree stumps adjacent to building
foundations / walls need to be ground up and removed. Pruning shrubs away from the building,
unclogging soil erosion from underfloor ventilator grills, converting spray irrigation nozzles to drip
emitters all will reduce deterioration of the exterior walls and re-establish proper sub-floor
ventilation. After removal of stumps, pulling shrubs away from the building and cleanout of
ventilation grates, the walls need to be properly scraped, cleaned, primed and painted with the
correct exterior masonry grade paint. Grates and frames at all underfloor ventilation need
hardware cloth or other screen material installed to prevent rodents from getting into the building.
These grates need to be bolted or secured to prevent vandalism.
7.
Page 6 of 7
8. Electrical Upgrades. Over 13 various older package HVAC units are on the building and in
summer months when all spaces need AC, electrical breakers are tripping due to overload. The
scope to resolve this problem needs electrical load studies to determine extent of problem and
recommended solution(s) and cost assessment. Landscape screening currently harbors
homeless encampments and vandalism on ground-mounted HVAC condensing units. This may
be better controlled by replacing the shrubs with a taller masonry wall with lockable steel grates
on top. Interior mechanical rooms need to be cleared of theater props and storage materials.
Exterior conduit and piping of all kinds needs to be assessed and removed or properly reattached
to the building and painted to match adjacent walls.
9. Repair exterior sidewalks due to tripping hazards and settlement. Many concrete walkways
under the covered porches are deteriorating. Patches are failing, appearance is not good, west
side slab is heaving / settling and needs further subsurface inspection to determine cause and
solution. Most areas are approaching 100 yrs and need replacement to meet ADA. Full
replacement with new concrete of many of these deteriorated porch floors may be necessary; in
doing so, the replacement concrete should be scored with control joints to create the same
square pattern as existing.
Page 7 of 7
10. Landscape / Turf Removal. All landscape alterations including turf removal projects must be
coordinated with Planning from both a design and historic perspective. Existing terra cotta -
colored decomposed granite should be phased out and replaced with natural colored pea gravel
or other inert materials along with any desert scape design that is proposed. Existing dead,
deformed trees, shrubs, stumps, etc. should be identified and scheduled for removal and
replacement of shade trees elsewhere in Frances Stevens Park.
11. Comprehensive Facilities Conditions Assessment Report. It may be appropriate to commission
a facilities assessment report of the entire Frances Stevens School complex to inform the City
on all deferred maintenance issues, energy efficiency upgrades, long-term capital replacement
of MEP/HVAC systems, shell and structure, etc. In this way the City Council can know the long
term cost to maintain and operate the building and make informed decisions on the amount of
annual budgeting it wishes to allocate for this facility.
Please let me know if you with to further discuss or need more information.
Attachment: Palm Canyon Theater Measure J Funds Application - 2021
IPVM Designer Calculation | September 30, 2024
Overview
Camera 1 (Interior Walk way)
Camera 2 (Interior Walk way)
Camera 3 (Interior Walk way)
Camera 5 (Interior Walk way)
Camera 6 (Tree Area)
Camera 7 (Exterior Walk way)
Camera 8 (Interior Walk way)
Camera 9 (Ac Units)
Camera 10 (Exterior Courtyard)
Exterior Courtyard
This presentation is an output of the IPVM Designer / Calculator but is the work product of the individual who created it. IPVM
does not guarantee nor warranty the work therein nor its implementation. Issues that may impact actual performance include
but are not limited to lighting conditions, lens quality, and compression level.
DateName
x
Agreed To By
UserModified DateNote
Notes
Charges
Customer
THOMAS MADAINName:
Phone:(760) 774-1020
THOMAS@DESERTALARM.COMEmail:
Email:caravandijk@me.com
(760) 668-2424Phone:
Salesperson
Contact
:
PALM CANYON THEATER
Brief Description:Contact Information:
5,445.00495.0011.00INVID-P8TXIR28NHAI MIC (Please see attached map for all camera locations)
1,695.001,695.001.0016 channel NVR
1,000.001,000.001.0010 TB Hard-drive Memory (1 MONTH OF PLAY BACK)
939.00939.001.00CONDUIT + LABOR
Customer:Site Location:
CONTACT US
(855) 207-4423(760) 322-1562
To view this proposal online, please visit: https://desertalarm.alarmbiller.com | Registration Key: 100F6E
Service EmailCentral StationSalesBilling Questions
Info@desertalarm.com
Description QTY Rate Amount
PALM CANYON THEATER
538 N PALM CANYON DR
PALM SPRINGS, CA 92262
PALM CANYON THEATER
538 N PALM CANYON DR
PALM SPRINGS, CA 92262
Proposal DateProposal #Customer #System Type PO Number
18128 32368 Burglar Alarm NET 15
Term
September 30, 2024
9,079.00
Sales Tax:
Grand Total:
Total Charges:
839.81
$9,918.81Amount: 0
Proposal