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Home My WebLink About2023-09-06 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, SEPTEMBER 6, 2023 5:30 P.M. Meeting will be held in person at City Hall in the Large Conference Room. 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D., Chair Juanita Garner, Vice-Chair Al Jones, Treasurer David Norgard, Trustee Deborah Schwarz, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., August 30, 2023. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, Sept. 6, 2023, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, September 6, 2023 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of June 7, 2023 B.Library Statistics C.Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.SWEARING IN OF CRAIG BORBA, ED. D., JUANITA GARNER, AND DEBORAH SCHWARZ TO THE LIBRARY BOARD OF TRUSTEES (AT BEGINNING OF MEETING) B.ELECTION OF THE LIBRARY BOARD OF TRUSTEES CHAIRPERSON AND VICE CHAIRPERSON Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, Sept. 6, 2023, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, September 6, 2023 C.APPOINTMENT OF LIBRARY BOARD OF TRUSTEES TREASURER D.TRUSTEE CONSIDERATION OF AND VOLUNTEER FOR COMMITTEE ASSIGNMENTS E.UPDATE ON LIBRARY RENOVATION PROJECT ARCHITECT SELECTION Motion: Second: Approved: Opposed: Abstention Names(s): F. RECEIVE LIBRARY FOUNDATION ANNUAL REPORT Motion: Second: Approved: Opposed: Abstention Names(s): VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting virtually on Zoom at 5:30 p.m. on Wednesday, October 4, 2023. The Palm Springs Public Library Board of Trustees meets via Zoom at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY VACANT BUDGET JONES/VACANT BUILDINGS BORBA POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON GARNER/VACANT FRIENDS LIAISON BORBA MEASURE J LIAISON JONES Library Board of Trustees, Sept. 6, 2023, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, September 6, 2023 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on August 30, 2023, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, Sept. 6, 2023, pg. 4 Board of Library Trustees Minutes: June 7, 2023 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library June 7, 2023 City Hall Large Conference Room Teleconference via Zoom 1.CALL TO ORDER Chair Borba called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager, Scott Stiles, City Manager. PUBLIC PRESENT: Robert Engel, Deb Schwartz, David Sidley, Zachary Stone, Bill Wiley. 2.ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Garner, 4-0) To accept the agenda. Treasurer Jones arrived at this time. 3.PUBLIC COMMENTS: Deb Schwartz. 4.CONSENT AGENDA MOTION: (McBride/Jones, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of May 3, 2023. 4. B. Library Statistics 4.C. Donation Report 5.ADMINISTRATIVE REPORTS 5.A. Friends of the Palm Springs Library Julie Warren gave the report. The Friends just had a bag book sale. They are sponsoring summer reading and providing book bucks for adult participants. They are planning their Modernism events and will be having one in the Fall in addition to February. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The Foundation has 23 members on the Board; they have a goal of 24 members. They are planning their Pride on the Page book festival. Library Board of Trustees, Sept. 6, 2023, pg. 5 Board of Library Trustees Minutes: June 7, 2023 2 5.C. Library Staff The Library will be closed June 19 for Juneteenth, July 4, and September 4 for Labor Day. The Welwood Memorial Library will be open. Summer Reading starts June 12th and is open to all ages. Children and Teens get free books and Adults get book bucks. Weekly shows, crafts, story times, and activities for all ages. A diaper giveaway is starting with sizes 2, 3, 4, and 5 available free of charge to anyone who needs them. The diapers are courtesy of the organization Baby 2 Baby. Starting June 1st the Library is a Cooling Center. 6.TREASURERS REPORT Treasurer Jones gave the report. No significant changes. Director Kays will investigate the figures under unrealized investments. MOTION: (McBride, Garner 5-0) To accept the Treasurer’s report. 7.DISCUSSION/ACTION ITEMS 7. A. THANK TRUSTEE ED MCBRIDE FOR HIS SERVICE TO LIBRARY BOARD OF TRUSTEES The Trustees thanked Trustee McBride for his time on the Board of Trustees. Director Kays presented Trustee McBride with a certificate of appreciation. 7.B. APPOINT NOMINATING COMMITTEE FOR CHAIR AND VICE CHAIR ELECTIONS Chair Borba appointed Trustee Garner and Trustee Norgard to the nominating committee. 7. C. DISCUSS JULY MEETING-DETERMINE IF ANY BUSINESS TO CONDUCT The July meeting will be cancelled; Boards and Commissions are dark in August. The next Board Meeting will be on September 6, 2023. MOTION: (Jones, Norgard 5-0) The next board meeting will be in September. 7.D. LIBRARY RENOVATION ARCHITECT RECOMMENDATION-AUTHORIZE COMMITTEE TO MAKE DECISION The City put out a Request for Qualifications for Architects to design the renovation of the Library. Fourteen applications were received and reviewed by a five-member selection committee. The top five architecture firms were interviewed and scored to identify a top firm. The City is negotiating with the top Architect and then the contract will be submitted to City Council for approval. Trying to get it to City Council for approval at either the July 10 or the July 24 meeting. Because of the timing we are asking the Library Board to approve the recommendation of the selection committee so it can go to City Council. MOTION: (Jones, Garner 5-0) Authorizing the support of the decision of the selection committee to select an architect that will be submitted to City Council for approval. 8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS The September meeting will be the Annual Meeting with the election of Chair and Vice-Chair. 9.ADJOURNMENT Library Board of Trustees, Sept. 6, 2023, pg. 6 Board of Library Trustees Minutes: June 7, 2023 3 The June meeting adjourned at 6:07 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, Sept. 6, 2023, pg. 7 City of Palm Springs, CA BALANCE SHEET FOR 2023 13 Report generated: 08/22/2023 13:30 User:SherylM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,818,942.22 151 10006 Cash - Fair Market Value Adj .00 -36,721.22 151 10299 Unrealized Investments .00 -6,869.02 TOTAL ASSETS .00 1,775,351.98 LIABILITIES 151 20010 Accounts Payable Control -750.39 -750.39 TOTAL LIABILITIES -750.39 -750.39 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,773,194.42 151 29310 Revenue Control .00 -19,425.92 151 29315 Expenditure Control 750.39 18,018.75 151 29320 Budgetary FB Unreserved .00 1,801,860.27 151 29330 Appropriations .00 -1,801,860.27 151 29335 Encumbrance Control -750.39 1,981.25 151 29345 Budgetary FB Reserve for Encum 750.39 -1,981.25 TOTAL FUND BALANCE 750.39 -1,774,601.59 TOTAL LIABILITIES + FUND BALANCE .00 -1,775,351.98 ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 8 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/MAY TO EOY Report generated: 08/21/2023 15:20 User:SherylM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151-00-0000-000-10005- Operating Bank Account 151 1,824,589.34 11 230372 APP 05/25/23 052523 .00 3,212.81 -3,212.81 12 230222 APP 06/22/23 062223 .00 2,434.31 -5,647.12 151-10005 1,824,589.34 .00 5,647.12 -5,647.12 1,818,942.22 151-00-0000-000-10006- Cash - Fair Market Value Adj 151 -36,721.22 151-10006 -36,721.22 .00 .00 .00 -36,721.22 151-00-0000-000-10299- Unrealized Investments 151 -6,869.02 151-10299 -6,869.02 .00 .00 .00 -6,869.02 151-00-0000-000-20010- Accounts Payable Control 151 .00 11 230283 API 05/25/23 B 2295 .00 3,212.81 -3,212.81 11 230372 APP 05/25/23 052523 AP CASH DISBURSEMENTS JOURNA 3,212.81 .00 .00 12 230193 API 06/22/23 B 2420 .00 2,434.31 -2,434.31 12 230222 APP 06/22/23 062223 AP CASH DISBURSEMENTS JOURNA 2,434.31 .00 .00 13 230003 API 06/30/23 B 2466 .00 750.39 -750.39 151-20010 .00 5,647.12 6,397.51 -750.39 -750.39 151-00-0000-000-29000- Fund Balance Unreserved 151 -1,773,194.42 151-29000 -1,773,194.42 .00 .00 .00 -1,773,194.42 151-00-0000-000-29320- Budgetary FB Unreserved 151 1,801,860.27 151-29320 1,801,860.27 .00 .00 .00 1,801,860.27 151-00-0000-000-29330- Appropriations 151 -1,801,860.27 151-29330 -1,801,860.27 .00 .00 .00 -1,801,860.27 151-00-0000-000-29335- Encumbrance Control 151 8,378.76 11 230283 POL 05/25/23 B 2295 .00 3,212.81 -3,212.81 12 230193 POL 06/22/23 B 2420 .00 2,434.31 -5,647.12 13 230003 POL 06/30/23 B 2466 .00 750.39 -6,397.51 151-29335 8,378.76 .00 6,397.51 -6,397.51 1,981.25 151-00-0000-000-29345- Budgetary FB Reserve for Encum 151 -8,378.76 11 230283 POL 05/25/23 B 2295 3,212.81 .00 3,212.81 12 230193 POL 06/22/23 B 2420 2,434.31 .00 5,647.12 13 230003 POL 06/30/23 B 2466 750.39 .00 6,397.51 151-29345 -8,378.76 6,397.51 .00 6,397.51 -1,981.25 Library Board of Trustees, Sept. 6, 2023, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/MAY TO EOY Report generated: 08/21/2023 15:20 User:SherylM Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE TOTALS FOR FUND 151 Library Endowment Fund 7,804.68 12,044.63 18,442.14 -6,397.51 1,407.17 Library Board of Trustees, Sept. 6, 2023, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/MAY TO EOY Report generated: 08/21/2023 15:20 User:SherylM Program ID: glatrbal Page 3 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS 7,804.68 12,044.63 18,442.14 -6,397.51 1,407.17 ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 11 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13 Report generated: 08/21/2023 15:25 User:SherylM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,815,988.76 23/01 230045 07/07/22 APP 070722 -230.59 1,815,758.17 23/01 230109 07/11/22 CRP 490.00 1,816,248.17 23/01 230232 07/21/22 APP 072122 -1,252.43 1,814,995.74 23/02 230304 08/15/22 CRP 1.00 1,814,996.74 23/04 230491 10/25/22 CRP 203.00 1,815,199.74 23/04 230556 10/25/22 GEN -203.00 1,814,996.74 23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 6,825.49 1,821,822.23 23/05 230370 11/15/22 CRP 800.00 1,822,622.23 23/05 230627 11/29/22 CRP 61.00 1,822,683.23 23/05 230642 11/30/22 GEN -490.00 1,822,193.23 23/06 230119 12/05/22 CRP 50.00 1,822,243.23 23/06 230253 12/08/22 CRP 250.00 1,822,493.23 23/06 230586 12/08/22 GEN -250.00 1,822,243.23 23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 5,323.23 1,827,566.46 23/09 230077 03/02/23 APP 030223 -10,000.00 1,817,566.46 23/09 230432 03/13/23 CRP 173.00 1,817,739.46 23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC 8,532.12 1,826,271.58 23/10 230243 04/13/23 APP 041323 -1,621.24 1,824,650.34 23/10 230506 04/25/23 GEN -61.00 1,824,589.34 23/11 230372 05/25/23 APP 052523 -3,212.81 1,821,376.53 23/12 230222 06/22/23 APP 062223 -2,434.31 1,818,942.22 LEDGER BALANCES --- DEBITS: 1,838,697.60 CREDITS:-19,755.38 NET: 1,818,942.22 151 10006 Cash - Fair Market Value Adj SOY BALANCE -36,721.22 LEDGER BALANCES --- DEBITS:.00 CREDITS:-36,721.22 NET:-36,721.22 151 10299 Unrealized Investments SOY BALANCE -6,869.02 LEDGER BALANCES --- DEBITS:.00 CREDITS:-6,869.02 NET:-6,869.02 151 12105 Interest Receivable SOY BALANCE 2,278.92 23/05 230647 11/30/22 GNI -2,278.92 .00 LEDGER BALANCES --- DEBITS:2,278.92 CREDITS:-2,278.92 NET:.00 Library Board of Trustees, Sept. 6, 2023, pg. 12 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13 Report generated: 08/21/2023 15:25 User:SherylM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 20010 Accounts Payable Control SOY BALANCE -1,483.02 23/01 230045 07/07/22 APP 070722 230.59 -1,252.43 23/01 230232 07/21/22 APP 072122 1,252.43 .00 23/09 230059 03/02/23 API B 2002 -10,000.00 -10,000.00 23/09 230077 03/02/23 APP 030223 10,000.00 .00 23/10 230163 04/13/23 API B 2139 -1,621.24 -1,621.24 23/10 230243 04/13/23 APP 041323 1,621.24 .00 23/11 230283 05/25/23 API B 2295 -3,212.81 -3,212.81 23/11 230372 05/25/23 APP 052523 3,212.81 .00 23/12 230193 06/22/23 API B 2420 -2,434.31 -2,434.31 23/12 230222 06/22/23 APP 062223 2,434.31 .00 23/13 230003 06/30/23 API B 2466 -750.39 -750.39 LEDGER BALANCES --- DEBITS:18,751.38 CREDITS:-19,501.77 NET:-750.39 151 29000 Fund Balance Unreserved SOY BALANCE -1,773,194.42 LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,773,194.42 NET: -1,773,194.42 151 29310 Revenue Control SOY BALANCE .00 23/01 230109 07/11/22 CRP -490.00 -490.00 23/02 230304 08/15/22 CRP -1.00 -491.00 23/04 230491 10/25/22 CRP -203.00 -694.00 23/04 230556 10/25/22 GEN 203.00 -491.00 23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -6,825.49 -7,316.49 23/05 230370 11/15/22 CRP -800.00 -8,116.49 23/05 230627 11/29/22 CRP -61.00 -8,177.49 23/05 230642 11/30/22 GEN 490.00 -7,687.49 23/05 230647 11/30/22 GNI 2,278.92 -5,408.57 23/06 230119 12/05/22 CRP -50.00 -5,458.57 23/06 230253 12/08/22 CRP -250.00 -5,708.57 23/06 230586 12/08/22 GEN 250.00 -5,458.57 23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -5,323.23 -10,781.80 23/09 230432 03/13/23 CRP -173.00 -10,954.80 23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -8,532.12 -19,486.92 23/10 230506 04/25/23 GEN 61.00 -19,425.92 LEDGER BALANCES --- DEBITS:3,282.92 CREDITS:-22,708.84 NET:-19,425.92 151 29315 Expenditure Control SOY BALANCE .00 23/09 230059 03/02/23 API B 2002 10,000.00 10,000.00 23/10 230163 04/13/23 API B 2139 1,621.24 11,621.24 23/11 230283 05/25/23 API B 2295 3,212.81 14,834.05 Library Board of Trustees, Sept. 6, 2023, pg. 13 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13 Report generated: 08/21/2023 15:25 User: SherylM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 23/12 230193 06/22/23 API B 2420 2,434.31 17,268.36 23/13 230003 06/30/23 API B 2466 750.39 18,018.75 LEDGER BALANCES --- DEBITS: 18,018.75 CREDITS: .00 NET: 18,018.75 151 29320 Budgetary FB Unreserved SOY BALANCE .00 23/01 230488 07/01/22 BUC 2023 B 1,801,860.27 1,801,860.27 LEDGER BALANCES --- DEBITS: 1,801,860.27 CREDITS: .00 NET: 1,801,860.27 151 29330 Appropriations SOY BALANCE .00 23/01 230488 07/01/22 BUC 2023 B -1,801,860.27 -1,801,860.27 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,801,860.27 NET: -1,801,860.27 151 29335 Encumbrance Control SOY BALANCE .00 23/02 230262 08/31/22 POE 10,000.00 10,000.00 23/03 230523 09/30/22 POE 10,000.00 20,000.00 23/09 230059 03/02/23 POL B 2002 -10,000.00 10,000.00 23/10 230163 04/13/23 POL B 2139 -1,621.24 8,378.76 23/11 230283 05/25/23 POL B 2295 -3,212.81 5,165.95 23/12 230193 06/22/23 POL B 2420 -2,434.31 2,731.64 23/13 230003 06/30/23 POL B 2466 -750.39 1,981.25 LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: -18,018.75 NET: 1,981.25 151 29345 Budgetary FB Reserve for Encum SOY BALANCE .00 23/02 230262 08/31/22 POE -10,000.00 -10,000.00 23/03 230523 09/30/22 POE -10,000.00 -20,000.00 23/09 230059 03/02/23 POL B 2002 10,000.00 -10,000.00 23/10 230163 04/13/23 POL B 2139 1,621.24 -8,378.76 23/11 230283 05/25/23 POL B 2295 3,212.81 -5,165.95 23/12 230193 06/22/23 POL B 2420 2,434.31 -2,731.64 23/13 230003 06/30/23 POL B 2466 750.39 -1,981.25 LEDGER BALANCES --- DEBITS: 18,018.75 CREDITS: -20,000.00 NET: -1,981.25 Library Board of Trustees, Sept. 6, 2023, pg. 14 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13 Report generated: 08/21/2023 15:25 User:SherylM Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 36000 Interest Income REVISED BUDGET .00 23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -6,825.49 -6,825.49 23/05 230647 11/30/22 GNI 2,278.92 -4,546.57 23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -5,323.23 -9,869.80 23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -8,532.12 -18,401.92 LEDGER BALANCES --- DEBITS:2,278.92 CREDITS:-20,680.84 NET:-18,401.92 151 37015 Contrib Non-Govt Sources REVISED BUDGET .00 23/05 230370 11/15/22 CRP 10110 63876 TRUST FUND -800.00 -800.00 23/06 230119 12/05/22 CRP 10110 65815 TRUST FUND -50.00 -850.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-850.00 NET:-850.00 151 37505 Unrestricted Donations REVISED BUDGET .00 23/01 230109 07/11/22 CRP 10110 48655 -225.00 -225.00 23/01 230109 07/11/22 CRP 10110 48655 -20.00 -245.00 23/01 230109 07/11/22 CRP 10110 48662 -35.00 -280.00 23/01 230109 07/11/22 CRP 10110 48672 -68.50 -348.50 23/01 230109 07/11/22 CRP 10110 48672 -1.50 -350.00 23/01 230109 07/11/22 CRP 10110 48676 -140.00 -490.00 23/02 230304 08/15/22 CRP 10110 53489 -1.00 -491.00 23/04 230491 10/25/22 CRP 10110 61181 0669306867 -203.00 -694.00 23/04 230556 10/25/22 GEN 203.00 -491.00 23/05 230627 11/29/22 CRP 10110 65280 #66306858 -61.00 -552.00 23/05 230642 11/30/22 GEN 490.00 -62.00 23/06 230253 12/08/22 CRP 10110 66327 TO JOJDHUC -250.00 -312.00 23/06 230586 12/08/22 GEN 250.00 -62.00 23/09 230432 03/13/23 CRP 10110 75955 -173.00 -235.00 23/10 230506 04/25/23 GEN 61.00 -174.00 LEDGER BALANCES --- DEBITS:1,004.00 CREDITS:-1,178.00 NET:-174.00 1514010 50202 Trust Fund Books REVISED BUDGET 84,157.17 23/09 230059 03/02/23 API 101742 23000378 31452 2008977 10,000.00 10,000.00 23/10 230163 04/13/23 API 100128 23000205 33715 2009594 1,621.24 11,621.24 23/11 230283 05/25/23 API 100128 23000205 35989 2010296 177.38 11,798.62 23/11 230283 05/25/23 API 100128 23000205 35990 2010296 389.24 12,187.86 23/11 230283 05/25/23 API 100128 23000205 35991 2010296 894.12 13,081.98 23/11 230283 05/25/23 API 100128 23000205 35992 2010296 498.29 13,580.27 23/11 230283 05/25/23 API 100128 23000205 35993 2010296 1,253.78 14,834.05 23/12 230193 06/22/23 API 100128 23000205 38021 2010745 670.45 15,504.50 23/12 230193 06/22/23 API 100128 23000205 38023 2010745 1,763.86 17,268.36 Library Board of Trustees, Sept. 6, 2023, pg. 15 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13 Report generated: 08/21/2023 15:25 User:SherylM Program ID: glacthst Page 5 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 23/13 230003 06/30/23 API 100128 23000205 39084 2010999 750.39 18,018.75 LEDGER BALANCES --- DEBITS:18,018.75 CREDITS:.00 NET:18,018.75 GRAND TOTAL --- DEBITS: 3,742,210.26 CREDITS: -3,743,617.43 NET:-1,407.17 116 Records printed ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 16 ALL LIBRARY EXPENDITURES ACCOUNTS (FISCAL YEAR 22-23) 9/6/23 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00 1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00 1514010 50201 Future Library Projects 1,527,234.55 0.00 0.00 1,527,234.55 0.00 1514010 50202 Trust Fund Books 84,157.17 18,018.75 1,981.25 64,157.17 23.77 1514010 50203 Kropitzer Trust Donation 186,665.74 0.00 0.00 186,665.74 0.00 Unallocated Funds -26,508.29 -26,508.29 Totals 1,775,351.98 18,018.75 1,981.25 1,755,351.98 LIBRARY TRUST FUNDS Library Board of Trustees, Sept. 6, 2023, pg. 17 ALL LIBRARY EXPENDITURES ACCOUNTS (FISCAL YEAR 22-23) 9/6/23 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,232,760.00 1,104,087.39 0.00 128,672.61 89.56 1004000 40002 Salaries Overtime 1,768.00 2,726.00 0.00 -958.00 154.19 1004000 40010 Leave Payoffs 16,272.00 8,553.55 0.00 7,718.45 52.57 1004000 40020 Fringe Benefits 341,066.00 203,203.52 0.00 137,862.48 59.58 1004000 40045 Medical Insurance Withdrawal 0.00 8,250.00 0.00 -8,250.00 0.00 1004000 40050 RHS Health Benefit 18,300.00 12,200.00 0.00 6,100.00 66.67 1004000 40055 PERS Retirement Cost 460,815.00 417,212.81 0.00 43,602.19 90.54 1004000 40060 PERS - POB 38,028.00 38,028.00 0.00 0.00 100.00 1004000 40065 Workers' Compensation 55,742.00 55,742.00 0.00 0.00 100.00 1004000 40095 Medicare Insurance 17,723.00 16,564.47 0.00 1,158.53 93.46 1004000 40100 Retiree Health Benefit 136,617.00 136,617.00 0.00 0.00 100.00 1004000 40105 Contractual Services 37,000.00 46,089.04 0.00 -9,089.04 124.56 1004000 50005 Training Travel and Dues 14,000.00 3,380.72 0.00 10,619.28 24.15 1004000 50030 Gas and Lubrications 5,000.00 4,776.08 0.00 223.92 95.52 1004000 50031 Communications 19,483.35 15,659.71 0.00 3,823.64 80.37 1004000 50035 Materials and Supplies 399,425.00 330,155.70 53,423.67 15,845.63 96.03 1004000 50055 Insurance 121,454.00 121,454.00 0.00 0.00 100.00 1004000 50105 Repairs and Maint General 26,369.42 16,000.26 0.00 10,369.16 60.68 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 183,378.00 183,378.00 0.00 0.00 100.00 1004000 50126 Grants Expense 214,341.04 45,834.75 89,074.81 79,431.48 62.94 1004000 50135 Administrative Benefits 13,282.44 13,282.00 0.00 0.44 100.00 1004000 50140 Printing 18,000.00 8,198.63 0.00 9,801.37 45.55 1004000 50145 Advertising 8,900.00 4,679.00 1,033.00 3,188.00 64.18 1004000 50200 Friends of the Library 25,155.04 24,723.79 0.00 431.25 98.29 Totals 3,404,879.29 2,820,796.42 143,531.48 440,551.39 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 107,177.00 107,148.52 0.00 28.48 99.97 1004005 50015 Electricity 30,000.00 29,432.98 0.00 567.02 98.11 1004005 50020 Water 2,500.00 1,137.44 0.00 1,362.56 45.50 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 2,553.90 0.00 13,446.10 15.96 1004005 50038 Welwood Operations 29,060.00 10,078.76 0.00 18,981.24 34.68 Totals 189,737.00 150,351.60 0.00 39,385.40 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, Sept. 6, 2023, pg. 18 City of Palm Springs, CA BALANCE SHEET FOR 2024 1 Report generated: 08/14/2023 17:50 User:SherylM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account -715.39 1,818,226.83 151 10006 Cash - Fair Market Value Adj .00 -36,721.22 151 10299 Unrealized Investments .00 -6,869.02 TOTAL ASSETS -715.39 1,774,636.59 LIABILITIES 151 20010 Accounts Payable Control 750.39 .00 TOTAL LIABILITIES 750.39 .00 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,774,601.59 151 29310 Revenue Control -35.00 -35.00 151 29335 Encumbrance Control 10,000.00 11,981.25 151 29345 Budgetary FB Reserve for Encum -10,000.00 -11,981.25 TOTAL FUND BALANCE -35.00 -1,774,636.59 TOTAL LIABILITIES + FUND BALANCE 715.39 -1,774,636.59 ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 19 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO JUL Report generated: 08/14/2023 17:54 User: SherylM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151-00-0000-000-10005- Operating Bank Account 151 1,818,942.22 1 240105 APP 07/06/23 070623 .00 750.39 -750.39 1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39 151-10005 1,818,942.22 35.00 750.39 -715.39 1,818,226.83 151-00-0000-000-10006- Cash - Fair Market Value Adj 151 -36,721.22 151-10006 -36,721.22 .00 .00 .00 -36,721.22 151-00-0000-000-10299- Unrealized Investments 151 -6,869.02 151-10299 -6,869.02 .00 .00 .00 -6,869.02 151-00-0000-000-20010- Accounts Payable Control 151 -750.39 1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39 151-20010 -750.39 750.39 .00 750.39 .00 151-00-0000-000-29000- Fund Balance Unreserved 151 -1,774,601.59 151-29000 -1,774,601.59 .00 .00 .00 -1,774,601.59 151-00-0000-000-29335- Encumbrance Control 151 1,981.25 1 240149 POE 07/31/23 10,000.00 .00 10,000.00 151-29335 1,981.25 10,000.00 .00 10,000.00 11,981.25 151-00-0000-000-29345- Budgetary FB Reserve for Encum 151 -1,981.25 1 240149 POE 07/31/23 .00 10,000.00 -10,000.00 151-29345 -1,981.25 .00 10,000.00 -10,000.00 -11,981.25 TOTALS FOR FUND 151 Library Endowment Fund .00 10,785.39 10,750.39 35.00 35.00 Library Board of Trustees, Sept. 6, 2023, pg. 20 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO JUL Report generated: 08/14/2023 17:54 User:SherylM Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS .00 10,785.39 10,750.39 35.00 35.00 ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 21 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 01 TO 2024 01 Report generated: 08/15/2023 09:26 User:SherylM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE 151 10005 Operating Bank Account 24/01 240105 07/06/23 APP 070623 -750.39 -750.39 24/01 240352 07/25/23 CRP 35.00 -715.39 LEDGER BALANCES --- DEBITS:35.00 CREDITS:-750.39 NET:-715.39 151 20010 Accounts Payable Control 24/01 240105 07/06/23 APP 070623 750.39 750.39 LEDGER BALANCES --- DEBITS:750.39 CREDITS:.00 NET:750.39 151 29310 Revenue Control 24/01 240352 07/25/23 CRP -35.00 -35.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-35.00 NET:-35.00 151 29335 Encumbrance Control 24/01 240149 07/31/23 POE 10,000.00 10,000.00 LEDGER BALANCES --- DEBITS:10,000.00 CREDITS:.00 NET:10,000.00 151 29345 Budgetary FB Reserve for Encum 24/01 240149 07/31/23 POE -10,000.00 -10,000.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-10,000.00 NET:-10,000.00 151 37505 Unrestricted Donations 24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-35.00 NET:-35.00 GRAND TOTAL --- DEBITS: 10,785.39 CREDITS:-10,820.39 NET:-35.00 7 Records printed ** END OF REPORT - Generated by Sheryl McMichael ** Library Board of Trustees, Sept. 6, 2023, pg. 22 ALL LIBRARY EXPENDITURE ACCOUNTS (FY 23-24) 9/6/2023 Org Object Description Budgeted Actual Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00 1514010 50202 Trust Fund Books 20,000.00 651.05 9,348.95 10,000.00 50.00 1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00 1514010 50205 Library Foundation 500,000.00 0.00 0.00 500,000.00 0.00 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 58,441.60 58,441.60 TOTALS 1,774,636.59 651.05 9,348.95 1,764,636.59 LIBRARY TRUST FUNDS Library Board of Trustees, Sept. 6, 2023, pg. 23 ALL LIBRARY EXPENDITURE ACCOUNTS (FY 23-24) 9/6/2023 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004000 40000 Salaries Full Time 1,296,921.78 137,544.85 0.00 1,159,376.93 10.61 1004000 40002 Salaries Overtime 5,000.00 1,025.04 0.00 3,974.96 20.50 1004000 40010 Leave Payoffs 17,502.27 9,314.90 0.00 8,187.37 53.22 1004000 40020 Fringe Benefits 321,613.37 27,270.91 0.00 294,342.46 8.48 1004000 40045 Medical Insurance Withdrawal 4,830.00 1,125.00 0.00 3,705.00 23.29 1004000 40050 RHS Health Benefit 18,300.00 1,575.00 0.00 16,725.00 8.61 1004000 40055 PERS Retirement Cost 343,964.25 50,679.39 0.00 293,284.86 14.73 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 65,450.36 0.00 0.00 65,450.36 0.00 1004000 40095 Medicare Insurance 18,805.37 2,165.64 0.00 16,639.73 11.52 1004000 40100 Retiree Health Benefit 119,918.08 0.00 0.00 119,918.08 0.00 1004000 40105 Contractual Services 41,000.00 835.20 0.00 40,164.80 2.04 1004000 50005 Training Travel and Dues 14,000.00 1,328.25 0.00 12,671.75 9.49 1004000 50030 Gas and Lubrications 5,000.00 14.30 0.00 4,985.70 0.29 1004000 50031 Communications 31,400.00 1,147.56 0.00 30,252.44 3.65 1004000 50035 Materials and Supplies 453,325.00 17,036.32 202,891.46 233,397.22 48.51 1004000 50055 Insurance 115,193.83 0.00 0.00 115,193.83 0.00 1004000 50105 Repairs and Maint General 98,755.00 0.00 10,000.00 88,755.00 10.13 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 237,449.89 0.00 0.00 237,449.89 0.00 1004000 50126 Grants Expense 44,700.10 35,821.89 -25,583.01 34,461.22 22.91 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 1,071.74 0.00 18,928.26 5.36 1004000 50145 Advertising 10,475.00 1,033.00 767.00 8,675.00 17.18 1004000 50200 Friends of the Library 3,631.75 1,750.50 0.00 1,881.25 48.20 TOTALS 3,287,236.05 290,739.49 188,075.45 2,808,421.11 Org Object Description Revised Actual Enc/Reqs Available Budget Percent Used 1004005 40105 Contractual Services 111,000.00 10,122.24 0.00 100,877.76 9.12 1004005 50015 Electricity 30,000.00 4,337.24 0.00 25,662.76 14.46 1004005 50020 Water 2,500.00 89.48 0.00 2,410.52 3.58 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 30,025.00 10,800.87 0.00 19,224.13 35.97 TOTALS 194,525.00 25,349.83 0.00 169,175.17 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, Sept. 6, 2023, pg. 24 LIBRARY STATISTICS 2023 2022 %CHANGE MATERIALS CHECKED OUT 26,371 24,787 6% Print 12,514 11,839 6% Media 8,287 7,513 10% Electronics 98 68 44% Downloads & In-house 5,472 5,367 2% LIBRARY CARD REGISTRATIONS 269 185 45% Palm Springs Resident 146 99 47% California Resident 120 83 45% Out of State 3 3 0% DOOR COUNT 10,184 7,988 27% DOOR COUNT (WMML)1,934 2,475 -22% COMPUTER SESSIONS 1,514 1,372 10% COMPUTER SESSIONS (WMML)337 563 -40% WiFi SESSIONS 1,911 1,033 85% WiFi SESSIONS (WMML)73 92 -21% PASSPORTS PROCESSED 99 72 38% PROGRAMMING PRESCHOOL In Person Programs 2 4 -50% Attendance 46 55 -16% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 3 0 - Attendance 56 0 - Self- Directed Programs 3 0 - Self- Directed Completed 171 0 - FAMILY Programs 0 0 - Attendance 0 0 - TEEN Programs 5 0 - Attendance 38 0 - Self- Directed Programs 1 0 - Self- Directed Completed 40 0 - ADULT Programs 7 2 250% Attendance 86 9 856% Virtual Programs 3 5 - Virtual Attendance 23 54 - Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 17 6 183% Attendance 226 64 253% Self- Directed Programs 3 0 - Self- Directed Completed 23 54 - Virtual Programs 4 0 - Virtual Attendance 211 0 - May 2023 vs. May 2022 Library Board of Trustees, Sept. 6, 2023, pg. 25 LIBRARY STATISTICS 2023 2022 %CHANGE MATERIALS CHECKED OUT 24,835 23,659 5% Print 12,436 11,643 7% Media 7,303 6,781 8% Electronics 62 78 -21% Downloads & In-house 5,034 5,157 -2% LIBRARY CARD REGISTRATIONS 271 270 0% Palm Springs Resident 151 156 -3% California Resident 115 105 10% Out of State 5 9 -44% DOOR COUNT 10,299 9,309 11% DOOR COUNT (WMML)1,850 1,927 -4% COMPUTER SESSIONS 1,515 1,141 33% COMPUTER SESSIONS (WMML)323 774 -58% WiFi SESSIONS 1,860 1,050 77% WiFi SESSIONS (WMML)116 126 -100% PASSPORTS PROCESSED 60 58 3% PROGRAMMING PRESCHOOL In Person Programs 3 4 -25% Attendance 65 136 -52% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 8 4 100% Attendance 467 96 386% Self- Directed Programs 2 0 - Self- Directed Completed 32 0 - FAMILY Programs 0 4 - Attendance 0 299 - TEEN Programs 3 5 -40% Attendance 48 40 20% Self- Directed Programs 0 1 - Self- Directed Completed 0 44 - ADULT Programs 9 5 80% Attendance 146 55 165% Virtual Programs 3 4 -25% Virtual Attendance 38 55 -31% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 23 22 5% Attendance 726 626 16% Self- Directed Programs 3 0 - Self- Directed Completed 38 55 - Virtual Programs 2 1 - Virtual Attendance 32 44 - June 2023 vs. June 2022 Library Board of Trustees, Sept. 6, 2023, pg. 26 LIBRARY STATISTICS 2023 2022 %CHANGE MATERIALS CHECKED OUT 31,413 23,907 31% Print 12,986 11,693 11% Media 7,709 6,793 13% Electronics 62 95 -35% Downloads & In-house 10,656 5,326 100% LIBRARY CARD REGISTRATIONS 245 204 20% Palm Springs Resident 154 130 18% California Resident 82 74 11% Out of State 9 0 #DIV/0! DOOR COUNT 10,532 8,459 25% DOOR COUNT (WMML)1,644 1,809 -9% COMPUTER SESSIONS 1,762 1,379 28% COMPUTER SESSIONS (WMML)543 573 -5% WiFi SESSIONS 1,800 1,033 74% WiFi SESSIONS (WMML)170 104 63% PASSPORTS PROCESSED 44 47 -6% PROGRAMMING PRESCHOOL In Person Programs 3 2 50% Attendance 53 60 -12% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 3 2 50% Attendance 79 64 23% Self- Directed Programs 1 0 - Self- Directed Completed 0 0 - FAMILY Programs 4 3 33% Attendance 553 349 58% TEEN Programs 3 3 0% Attendance 34 16 113% Self- Directed Programs 1 1 0% Self- Directed Completed 34 82 -59% ADULT Programs 6 4 50% Attendance 82 41 100% Virtual Programs 1 4 -75% Virtual Attendance 35 56 -38% Self- Directed Programs 1 0 - Self- Directed Completed 0 0 - TOTAL Programs 19 14 36% Attendance 801 530 51% Self- Directed Programs 1 4 -75% Self- Directed Completed 35 56 -38% Virtual Programs 3 1 200% Virtual Attendance 34 82 -59% July 2023 vs. July 2022 Library Board of Trustees, Sept. 6, 2023, pg. 27 DATE DONOR AMOUNT DESIGNATION 7/25/2023 ANONYMOUS DONATION 35.00$ TOTAL 35.00$ PALM SPRINGS PUBLIC LIBRARY 2023-24 DONATIONS LAST UPDATED AUGUST 30, 2023 Library Board of Trustees, Sept. 6, 2023, pg. 28 PALM SPRINGS PUBLIC LIBRARY FOUNDATION ANNUAL REPORT FOR FISCAL YEAR 2022-2023 AUGUST 2023 Library Board of Trustees, Sept. 6, 2023, pg. 29 1 I.President’s Message Our fiscal year ’22-23 was highlighted by strategic internal growth, reaching an important agreement with the City of Palm Springs, and real progress on the part of the Library, Trustees and City towards the renovation of the main library building. One of our strategic imperatives, established in the previous fiscal year, was to increase our Board membership. We have been successful in that regard and now count 22 individuals who are focused on the financial advancement of the library and collectively provide the Board with talent, experience and commitment. We are fortunate to be able to count on each of them. Secondly, the Foundation reached a cooperative agreement with the City of Palm Springs creating a platform for the Foundation to raise funds for the main library building renovation. Naming rights, special purpose donations and other key provisions are included in this Memorandum of Understanding. Third, the Foundation followed the very positive progress the Library staff, Trustees and City Council made during the year in securing initial grants that will jump start the renovation project. The $13 million committed by the State of California and the City Council combined will be used for infrastructure. Jeannie Kays, Library Director, and her staff are to be commended for their successful grant proposals. The City Council also accepted a proposal from the Library Trustees to expand the scope of the renovation project beyond the infrastructure commitments. The investment needed to meet this expanded scope is central to the mission of the Foundation and we intend to raise relevant funds through our fundraising efforts in the near term. I was privileged to have participated on the committee reviewing responses to the City’s request for qualifications to select an architectural firm to prepare a scope of work and renderings for the project. The City has not yet announced the contract award, but from the finalists identified I am convinced the eventual design and renovation will be exceptional and worthy of the Palm Springs community. Finally, I would like to extend my thanks and recognition to Ed McBride who has been a tireless champion of the Palm Springs Public Library and an unceasing advocate of the renovation project. Ed served on the Foundation board in our early years and importantly, as a Trustee of the Public Library. We would not be where we are today without his significant contributions. Library Board of Trustees, Sept. 6, 2023, pg. 30 2 II.Accomplishments a.Recruitment efforts led to an increase of Board membership to 22 directors. The Board conducted a strategic review facilitated by the consultancy Library Strategies in the previous fiscal year. One of the strategic imperatives identified was to significantly expand board membership. This was accomplished in this past fiscal year. A list of board members follows in Appendix A. b.A Memorandum of Understanding (MOU) between the Foundation and the City was put in place to assist with future fundraising efforts for the main library building renovation project. This MOU is a significant milestone for the Foundation as it provides a framework for conducting a major Capital Campaign inclusive of Naming Rights and Special Purpose donations that can be promoted. c.The third Annual Fund Drive was successfully conducted. Each year the Board produces a mailing to its potential donor database requesting general purpose donations. For the third year in a row the Board sent the letter to an increased number of recipients and yielded an increase in donations. d.A “Pride on the Page LGBTQ+ Books and Writers’ Festival” was held to great attendance and attendee kudos. The event was a collaboration between the Palm Springs Public Library staff and the Foundation during PS Pride in November 2023. The goal was to bring together thought provoking, entertaining, and enriching subject matter and to simultaneously increase the profile of the Foundation within the community. Forty authors across ten panels were presented culminating in a Saturday evening event featuring Sharon Gless and Peter Paige. Over 420 attendees participated in the events over the two days. This inaugural was so successful that the City of Palm Springs awarded the Foundation a $10,000 grant to continue the event in the fall of 2023. e.The Foundation continued its financial support of the Library’s “Hotspot” internet access program. These units can be checked out using a library card and provide users with internet access while the devices are in use, providing individuals and families with internet access. Library Board of Trustees, Sept. 6, 2023, pg. 31 3 f.A “Brunch on the Page” event was successfully launched in April to sold out attendance and uniformly positive attendee feedback. The event (also an inaugural) was held at a wonderful modern private home in the Tennis District on April 1, 2023. The Foundation is grateful to an individual who graciously provided this venue and generous financial backing. Two local authors, Steven Rowley and Byron Lane, participated in a moderated Q and A with the day’s 70 attendees and read from their most recent works. Corey Roskin, board member, expertly moderated the proceedings. Six additional sponsors of the event also aided in the fundraising effort, insuring a positive outcome for the Foundation’s general funds. Planning is already underway to repeat this event in 2024. g.The Foundation participated in the One PS Day at Ruth Hardy Park, and the city’s Family Day in the baseball stadium. The Foundation’s visibility was increased, and our email database expanded, at the One PS Day and parent awareness of the Foundation was enhanced at Family Day. III.Board Activities a.The Foundation Board held an internal retreat in March and established its committee structure to include Communications, Development, Finance, Executive, Events, and Membership committees; an Advocacy Team, and increased support for the Treasurer and Secretary positions. b.The Board elected its officers for the ’23-24 fiscal year at its June Meeting. The officers are: David Sidley – President Bill Wylie – Vice President David Engen – Treasurer Serena Leiterman – Secretary c.A listing of current board members is shown in Appendix A following. IV.Library Renovation Progress a.State Grant – Jeannie Kays, Library Director, led a successful grant proposal to the State of California which resulted in an award of $6.5 million to be used for improvements to the main library building infrastructure. Library Board of Trustees, Sept. 6, 2023, pg. 32 4 b.Matching City Grant – The City of Palm Springs followed suit and matched the State grant also with $6.5 million, also to be used for infrastructure upgrades. c.City Council Approval for a Broader Scope of Improvements - The Library Trustees and Jeannie Kays proposed an expanded set of recommended improvements to the City Council to renovate the main library building and the adjacent Frey building beyond the limits of the two infrastructure grants. The Council approved this proposal. d.Architect Selection Process – Subsequent to the approval of an expanded renovation, the library and relevant City staff conducted a request for qualifications to secure an architect to draft plans for the renovated buildings. Final selection of the architectural firm has not been announced. David Sidley, Foundation Board President, served on the evaluation committee. There is a great degree of optimism regarding the qualifications of the selected firm and the design plans they will propose. e.Going Forward Implications for the Foundation – Initial funding of $13 million has been secured from the State and City towards the renovation of the Palm Springs Public Library main building and adjunct facility. The Library Trustees and the City have approved a full-scale renovation of the existing building at 300 South Sunrise Way and the adjunct facility known as the J.C. Frey building. The additional funding amount required to complete this expanded vision is not yet known, but the City is in the process of selecting an architectural firm to create a plan and develop cost estimates. The Foundation sees itself playing an important role in raising the needed funds to realize the vision of the Trustees, City Council and Library staff beyond the committed infrastructure grants to provide for an exceptional, highly functional library for the citizens and visitors of Palm Springs. The Foundation is eager to continue its progress in fiscal ’23-24. The advancements of the renovation project last year will lead to further progress in the coming year. The Board is motivated to prepare for major fundraising as the scope of the renovation project is announced. V.Looking Ahead Eagerly anticipated is the prospect of seeing renderings of the redone main library which will provide the Board with some tangible tools with which to share with potential donors and our community. A listing of the major components of the fully reimagined interior space will also be very helpful in developing a naming rights approach to donation solicitation. Library Board of Trustees, Sept. 6, 2023, pg. 33 5 The Board feels it is on course to ready itself internally to be able to fundraise at an advanced level when these tools become available so as to be able to meet the ambitious March 2026 deadlines of the committed grants from the State and City. To that end, the Board expects to conduct a follow-up strategy session with Library Strategies and the recently expanded board membership in the fall. This will coalesce Board ideas, create a collective focus, and maximize the effectiveness of the skills, talents and experience of our members. Importantly, the Board feels it can now move forward with two other major strategic imperatives: conducting an Awareness Campaign with the support of a high-quality Public Relations firm; and recruitment of an expert Executive Director to provide professional guidance for fundraising and managing the Foundation’s operations. The Board will require additional funding to support these two initiatives and will likely approach the Library Trustees for this support. The Foundation is mindful of the budget established by the Library Trustees in support of the Foundation’s needs. The Foundation understands that it must submit a proposal to the Trustees based upon the format outlined in the Memorandum of Understanding between the City and Foundation. We are thankful for the opportunity to approach the Library Trustees for this funding to help us reach our mutual goals. VI.Additional Information a.Services to the Foundation Pacific Premier Bank (checking and savings accounts) SBEMP - Lena Wade, Attorney, Palm Springs/Indian Wells Edward Jones – Richard LaFerriere, Financial Advisor, Palm Springs John W. Perkins, 1st Community Insurance Services, Palm Spring O’Bayley Communications – PR support, Palm Springs VII.Financial Information a.Net Income for the fiscal year July1, 2022 to June 30, 2023: $35,872 b.Net Assets as of June 30, 2023: $175,310 NOTE: Thank you to the Trustees for the forgiveness of the balance of $46,000 Library Board of Trustees, Sept. 6, 2023, pg. 34 6 Appendix A Palm Springs Public Library Foundation Board Membership (as of 8/1/23) Joe Agati Amy Marcussen Michael Connell - Development Jeffrey Norman Annie Diomedes Rebecca Olarte - Advocacy Maggie Downs Joel Preston David Engen – Treasurer Dwayne Ratleff Nancy Ferguson Corey Roskin - Events Kevin Gonzalez David Sidley – President Kyra Holland Dr. Betsy Smalley Jim Holmes Carol Tallichet Darlyne Johnson Bill Wylie – Vice President Serena Leiterman – Secretary Robyn Meltzer – Membership ------------------------------------------------------------------------------------------------------------------------------------- Board Liaisons: Jeannie Kays – Palm Springs Public Library Director Julie Warren – Palm Springs Public Library Public Services Manager Nanci Morrison – Friends of the Palm Springs Public Library Al Jones – Palm Springs Public Library Trustees Library Board of Trustees, Sept. 6, 2023, pg. 35 7 Library Board of Trustees, Sept. 6, 2023, pg. 36