HomeMy WebLinkAbout2023-06-07 LBOT Board Packet*Trustee McBride to serve June 2023 meeting and new Trustee Deborah Schwarz to take office at next meeting once
all mandatory City procedures are completed.
LIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, JUNE 7, 2023
5:30 P.M.
Meeting will be held in person at City Hall in the Large Conference Room.
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
•To view/listen to the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D., Chair
Juanita Garner, Vice-Chair
Al Jones, Treasurer
Ed McBride, Trustee*
David Norgard, Trustee
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., May 31, 2023. A courtesy posting of this Agenda can be found on
the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Library Board of Trustees, June 7, 2023, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, June 7, 2023
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of May 3, 2023
B.Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURERS REPORT
Acceptance of Treasurers Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
VII.DISCUSSION/ACTION ITEMS
A.THANK TRUSTEE ED MCBRIDE FOR HIS SERVICE TO LIBRARY BOARD OF TRUSTEES
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, June 7, 2023, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, June 7, 2023
B.APPOINT NOMINATING COMMITTEE FOR CHAIR AND VICE CHAIR ELECTIONS
Motion: Second: Approved: Opposed: Abstention Names(s):
C.DISCUSS JULY MEETING-DETERMINE IF ANY BUSINESS TO CONDUCT
Motion: Second: Approved: Opposed: Abstention Names(s):
D.LIBRARY RENOVATION ARCHITECT RECOMMENDATION-AUTHORIZE COMMITTEE TO
MAKE DECISION
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting at 5:30 p.m. on Wednesday, July 5, 2023.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY MCBRIDE/BORBA
BUDGET JONES/GARNER
BUILDINGS BORBA/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON JONES/MCBRIDE
FRIENDS LIAISON BORBA
MEASURE J LIAISON JONES
Library Board of Trustees, June 7, 2023, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, June 7, 2023
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on May 31, 2023, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, June 7, 2023, pg. 4
Board of Library Trustees Minutes: May 3, 2023 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library May 3, 2023
City Hall Large Conference Room
Teleconference via Zoom
1.CALL TO ORDER
Chair Borba called the meeting to order at 5:31 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager, Scott Stiles, City
Manager.
PUBLIC PRESENT: Tim Bowman, Robert Engel, Tricia Palmero, David Sidley, Zachary Stone, Bill
Wiley.
2.ACCEPTANCE OF THE AGENDA:
MOTION: (Norgard/Garner, 5-0) To accept the agenda.
3.PUBLIC COMMENTS: Zachary Stone.
4.CONSENT AGENDA
MOTION: (McBride/Norgard, 4-0, 1 abstained) To approve the consent agenda.
4. A. Meeting Minutes of April 1, 2023.
4. B. Library Statistics
4.C. Donation Report
5.ADMINISTRATIVE REPORTS
5.A. Friends of the Palm Springs Library
No report.
5.B. Palm Springs Public Library Foundation
David Sidley gave the report. The Foundation has 22 members on the Board. They had a retreat to form
committees. Received a $10,000 grant from the City of Palm Springs for the Pride on the Page book
festival.
5.C. Library Staff
Library Board of Trustees, June 7, 2023, pg. 5
Board of Library Trustees Minutes: May 3, 2023 2
The Friends of the Library had their Annual Meeting where they elected and renewed officers. The event
was at Miralon and featured Jan Boydstun “The Gadget Gal.”
Palm Springs speaks is hosting humorist Dave Barry. May 9. VIP 6:00, Author Talk 7:30. At the Palm
Springs Cultural Center. They are seeking sponsors for Season Five.
On May 4 from 12 p.m. to 3:30 p.m. the Library is partnering with Riverside Public Health to do a COVID-
19 vaccine clinic at the Library.
Zip Books is a program where customers can request books the Library does not own. The Library
purchases the books from Amazon and the books get sent straight to the customer to read then return
to the Library. The books then get added into the collection. We have two months left in the grant cycle.
The Library will be closed May 29 for Memorial Day. The Welwood Memorial Library will be open.
Summer Reading is June 12 – July 22. Programs for all ages. Children and Teens get free books every
week for each week they visit the Library.
The City Council is hosting a study session on May 8 at 5:30 p.m. Advocates of the Library are
encouraged to work together to craft messages of unity and support for the Library and the Library
Renovation. Public Comments in person will be limited to two minutes. Emails and Letters can be sent
and will be shared with City Council Members and Department Heads.
6.TREASURER’S REPORT
Treasurer Jones gave the report. No significant changes. Three quarters of interest has been added to
the trust fund. $6,825.49 for quarter one, $5,323.23 for quarter two, and $8,532.12 for quarter three.
MOTION: (Norgard, Garner 5-0) To accept the Treasurer’s Report.
7.DISCUSSION/ACTION ITEMS
7. A. REVIEW LIBRARY FOUNDATION EDITS OF MEMORANDUM OF UNDERSTANDING
Minor grammatical corrections were made. Director Kays is preparing the Staff Report to go to City
Council hopefully on May 25.
7.B. UPDATE OF RFQ TIMELINE STATUS FOR LIBRARY RENOVATION
Director Kays gave the report. The Procurement Department created an RFQ for the project. The
RFQ is included in the packet. They held a virtual meeting and over 70 organizations participated.
The deadline for applications was May 3 at 2 p.m. Don’t know how many applied yet. A committee
of five people will read and score the applications, give them rankings, interview, and start the
negotiations process. Estimate taking this to City Council to award in July. Director Kays will let the
Trustees know how many applicants are turned in. Chair Borba asked if the pace is going to meet
the 2026 deadline. Director Kays said she thinks so; the design phase will take about a year so that
will leave two years to build.
8.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
Trustee McBride is happy to see the previous agenda item come through. A lot of people have
worked hard to get us to this point. We need to come out in force to stress to the City Council the
importance of doing this entire project. Trustee Garner said to the Library Foundation she is so
excited that they are so eager to jump into the fundraising. City Manager, Scott Stiles introduced
himself to the Library Board.
Library Board of Trustees, June 7, 2023, pg. 6
Board of Library Trustees Minutes: May 3, 2023 3
9.ADJOURNMENT
The May meeting adjourned at 6:19 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, June 7, 2023, pg. 7
City of Palm Springs, CA
BALANCE SHEET FOR 2023 11
Report generated: 05/23/2023 17:31
User:JeannieK
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account .00 1,824,589.34
151 10006 Cash - Fair Market Value Adj .00 -36,721.22
151 10299 Unrealized Investments .00 -6,869.02
TOTAL ASSETS .00 1,780,999.10
LIABILITIES
151 20010 Accounts Payable Control -3,212.81 -3,212.81
TOTAL LIABILITIES -3,212.81 -3,212.81
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,773,194.42
151 29310 Revenue Control .00 -19,425.92
151 29315 Expenditure Control 3,212.81 14,834.05
151 29320 Budgetary FB Unreserved .00 1,801,860.27
151 29330 Appropriations .00 -1,801,860.27
151 29335 Encumbrance Control -3,212.81 5,165.95
151 29345 Budgetary FB Reserve for Encum 3,212.81 -5,165.95
TOTAL FUND BALANCE 3,212.81 -1,777,786.29
TOTAL LIABILITIES + FUND BALANCE .00 -1,780,999.10
** END OF REPORT - Generated by Jeannie Kays **
Library Board of Trustees, June 7, 2023, pg. 8
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY23/APR TO MAY
Report generated: 05/23/2023 17:43
User:JeannieK
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,826,271.58
10 230243 APP 04/13/23 041323 .00 1,621.24 -1,621.24
10 230506 GEN 04/25/23 SYSTEM GENERATED DUE TO LINE .00 61.00 -1,682.24
1,826,271.58 .00 1,682.24 -1,682.24 1,824,589.34
151 10006
Cash - Fair Market Value Adj 151 -36,721.22
-36,721.22 .00 .00 .00 -36,721.22
151 10299
Unrealized Investments 151 -6,869.02
-6,869.02 .00 .00 .00 -6,869.02
151 20010
Accounts Payable Control 151 .00
10 230163 API 04/13/23 B 2139 .00 1,621.24 -1,621.24
10 230243 APP 04/13/23 041323 AP CASH DISBURSEMENTS JOURNA 1,621.24 .00 .00
.00 1,621.24 1,621.24 .00 .00
151 29000
Fund Balance Unreserved 151 -1,773,194.42
-1,773,194.42 .00 .00 .00 -1,773,194.42
151 29320
Budgetary FB Unreserved 151 1,801,860.27
1,801,860.27 .00 .00 .00 1,801,860.27
151 29330
Appropriations 151 -1,801,860.27
-1,801,860.27 .00 .00 .00 -1,801,860.27
151 29335
Encumbrance Control 151 10,000.00
10 230163 POL 04/13/23 B 2139 .00 1,621.24 -1,621.24
10,000.00 .00 1,621.24 -1,621.24 8,378.76
151 29345
Budgetary FB Reserve for Encum 151 -10,000.00
10 230163 POL 04/13/23 B 2139 1,621.24 .00 1,621.24
-10,000.00 1,621.24 .00 1,621.24 -8,378.76
TOTALS FOR FUND 151
Library Endowment Fund 9,486.92 3,242.48 4,924.72 -1,682.24 7,804.68
Library Board of Trustees, June 7, 2023, pg. 9
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13
Report generated: 05/23/2023 17:48
User:JeannieK
Program ID: glacthst
Page 1
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 10005 Operating Bank Account
SOY BALANCE 1,815,988.76
23/01 230045 07/07/22 APP 070722 -230.59 1,815,758.17
23/01 230109 07/11/22 CRP 490.00 1,816,248.17
23/01 230232 07/21/22 APP 072122 -1,252.43 1,814,995.74
23/02 230304 08/15/22 CRP 1.00 1,814,996.74
23/04 230491 10/25/22 CRP 203.00 1,815,199.74
23/04 230556 10/25/22 GEN -203.00 1,814,996.74
23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 6,825.49 1,821,822.23
23/05 230370 11/15/22 CRP 800.00 1,822,622.23
23/05 230627 11/29/22 CRP 61.00 1,822,683.23
23/05 230642 11/30/22 GEN -490.00 1,822,193.23
23/06 230119 12/05/22 CRP 50.00 1,822,243.23
23/06 230253 12/08/22 CRP 250.00 1,822,493.23
23/06 230586 12/08/22 GEN -250.00 1,822,243.23
23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 5,323.23 1,827,566.46
23/09 230077 03/02/23 APP 030223 -10,000.00 1,817,566.46
23/09 230432 03/13/23 CRP 173.00 1,817,739.46
23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC 8,532.12 1,826,271.58
23/10 230243 04/13/23 APP 041323 -1,621.24 1,824,650.34
23/10 230506 04/25/23 GEN -61.00 1,824,589.34
LEDGER BALANCES --- DEBITS: 1,838,697.60 CREDITS:-14,108.26 NET: 1,824,589.34
151 10006 Cash - Fair Market Value Adj
SOY BALANCE -36,721.22
LEDGER BALANCES --- DEBITS:.00 CREDITS:-36,721.22 NET:-36,721.22
151 10299 Unrealized Investments
SOY BALANCE -6,869.02
LEDGER BALANCES --- DEBITS:.00 CREDITS:-6,869.02 NET:-6,869.02
151 12105 Interest Receivable
SOY BALANCE 2,278.92
23/05 230647 11/30/22 GNI -2,278.92 .00
LEDGER BALANCES --- DEBITS:2,278.92 CREDITS:-2,278.92 NET:.00
151 20010 Accounts Payable Control
SOY BALANCE -1,483.02
23/01 230045 07/07/22 APP 070722 230.59 -1,252.43
23/01 230232 07/21/22 APP 072122 1,252.43 .00
23/09 230059 03/02/23 API B 2002 -10,000.00 -10,000.00
Library Board of Trustees, June 7, 2023, pg. 10
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13
Report generated: 05/23/2023 17:48
User:JeannieK
Program ID: glacthst
Page 2
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
23/09 230077 03/02/23 APP 030223 10,000.00 .00
23/10 230163 04/13/23 API B 2139 -1,621.24 -1,621.24
23/10 230243 04/13/23 APP 041323 1,621.24 .00
23/11 230283 05/25/23 API B 2295 -3,212.81 -3,212.81
LEDGER BALANCES --- DEBITS:13,104.26 CREDITS:-16,317.07 NET:-3,212.81
151 29000 Fund Balance Unreserved
SOY BALANCE -1,773,194.42
LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,773,194.42 NET: -1,773,194.42
151 29310 Revenue Control
SOY BALANCE .00
23/01 230109 07/11/22 CRP -490.00 -490.00
23/02 230304 08/15/22 CRP -1.00 -491.00
23/04 230491 10/25/22 CRP -203.00 -694.00
23/04 230556 10/25/22 GEN 203.00 -491.00
23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -6,825.49 -7,316.49
23/05 230370 11/15/22 CRP -800.00 -8,116.49
23/05 230627 11/29/22 CRP -61.00 -8,177.49
23/05 230642 11/30/22 GEN 490.00 -7,687.49
23/05 230647 11/30/22 GNI 2,278.92 -5,408.57
23/06 230119 12/05/22 CRP -50.00 -5,458.57
23/06 230253 12/08/22 CRP -250.00 -5,708.57
23/06 230586 12/08/22 GEN 250.00 -5,458.57
23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -5,323.23 -10,781.80
23/09 230432 03/13/23 CRP -173.00 -10,954.80
23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -8,532.12 -19,486.92
23/10 230506 04/25/23 GEN 61.00 -19,425.92
LEDGER BALANCES --- DEBITS:3,282.92 CREDITS:-22,708.84 NET:-19,425.92
151 29315 Expenditure Control
SOY BALANCE .00
23/09 230059 03/02/23 API B 2002 10,000.00 10,000.00
23/10 230163 04/13/23 API B 2139 1,621.24 11,621.24
23/11 230283 05/25/23 API B 2295 3,212.81 14,834.05
LEDGER BALANCES --- DEBITS:14,834.05 CREDITS:.00 NET:14,834.05
151 29320 Budgetary FB Unreserved
SOY BALANCE .00
23/01 230488 07/01/22 BUC 2023 B 1,801,860.27 1,801,860.27
LEDGER BALANCES --- DEBITS: 1,801,860.27 CREDITS:.00 NET: 1,801,860.27
Library Board of Trustees, June 7, 2023, pg. 11
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13
Report generated: 05/23/2023 17:48
User:JeannieK
Program ID: glacthst
Page 3
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 29330 Appropriations
SOY BALANCE .00
23/01 230488 07/01/22 BUC 2023 B -1,801,860.27 -1,801,860.27
LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,801,860.27 NET: -1,801,860.27
151 29335 Encumbrance Control
SOY BALANCE .00
23/02 230262 08/31/22 POE 10,000.00 10,000.00
23/03 230523 09/30/22 POE 10,000.00 20,000.00
23/09 230059 03/02/23 POL B 2002 -10,000.00 10,000.00
23/10 230163 04/13/23 POL B 2139 -1,621.24 8,378.76
23/11 230283 05/25/23 POL B 2295 -3,212.81 5,165.95
LEDGER BALANCES --- DEBITS:20,000.00 CREDITS:-14,834.05 NET:5,165.95
151 29345 Budgetary FB Reserve for Encum
SOY BALANCE .00
23/02 230262 08/31/22 POE -10,000.00 -10,000.00
23/03 230523 09/30/22 POE -10,000.00 -20,000.00
23/09 230059 03/02/23 POL B 2002 10,000.00 -10,000.00
23/10 230163 04/13/23 POL B 2139 1,621.24 -8,378.76
23/11 230283 05/25/23 POL B 2295 3,212.81 -5,165.95
LEDGER BALANCES --- DEBITS:14,834.05 CREDITS:-20,000.00 NET:-5,165.95
151 36000 Interest Income
REVISED BUDGET .00
23/04 230558 10/31/22 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -6,825.49 -6,825.49
23/05 230647 11/30/22 GNI 2,278.92 -4,546.57
23/06 230648 12/31/22 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -5,323.23 -9,869.80
23/09 230742 03/31/23 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -8,532.12 -18,401.92
LEDGER BALANCES --- DEBITS:2,278.92 CREDITS:-20,680.84 NET:-18,401.92
151 37015 Contrib Non-Govt Sources
REVISED BUDGET .00
23/05 230370 11/15/22 CRP 10110 63876 TRUST FUND -800.00 -800.00
23/06 230119 12/05/22 CRP 10110 65815 TRUST FUND -50.00 -850.00
LEDGER BALANCES --- DEBITS:.00 CREDITS:-850.00 NET:-850.00
Library Board of Trustees, June 7, 2023, pg. 12
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2023 00 TO 2023 13
Report generated: 05/23/2023 17:48
User:JeannieK
Program ID: glacthst
Page 4
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 37505 Unrestricted Donations
REVISED BUDGET .00
23/01 230109 07/11/22 CRP 10110 48655 -225.00 -225.00
23/01 230109 07/11/22 CRP 10110 48655 -20.00 -245.00
23/01 230109 07/11/22 CRP 10110 48662 -35.00 -280.00
23/01 230109 07/11/22 CRP 10110 48672 -68.50 -348.50
23/01 230109 07/11/22 CRP 10110 48672 -1.50 -350.00
23/01 230109 07/11/22 CRP 10110 48676 -140.00 -490.00
23/02 230304 08/15/22 CRP 10110 53489 -1.00 -491.00
23/04 230491 10/25/22 CRP 10110 61181 0669306867 -203.00 -694.00
23/04 230556 10/25/22 GEN 203.00 -491.00
23/05 230627 11/29/22 CRP 10110 65280 #66306858 -61.00 -552.00
23/05 230642 11/30/22 GEN 490.00 -62.00
23/06 230253 12/08/22 CRP 10110 66327 TO JOJDHUC -250.00 -312.00
23/06 230586 12/08/22 GEN 250.00 -62.00
23/09 230432 03/13/23 CRP 10110 75955 -173.00 -235.00
23/10 230506 04/25/23 GEN 61.00 -174.00
LEDGER BALANCES --- DEBITS:1,004.00 CREDITS:-1,178.00 NET:-174.00
1514010 50202 Trust Fund Books
REVISED BUDGET 84,157.17
23/09 230059 03/02/23 API 101742 23000378 31452 2008977 10,000.00 10,000.00
23/10 230163 04/13/23 API 100128 23000205 33715 2009594 1,621.24 11,621.24
23/11 230283 05/25/23 API 100128 23000205 35989 177.38 11,798.62
23/11 230283 05/25/23 API 100128 23000205 35990 389.24 12,187.86
23/11 230283 05/25/23 API 100128 23000205 35991 894.12 13,081.98
23/11 230283 05/25/23 API 100128 23000205 35992 498.29 13,580.27
23/11 230283 05/25/23 API 100128 23000205 35993 1,253.78 14,834.05
LEDGER BALANCES --- DEBITS:14,834.05 CREDITS:.00 NET:14,834.05
GRAND TOTAL --- DEBITS: 3,727,009.04 CREDITS: -3,731,600.91 NET:-4,591.87
101 Records printed
** END OF REPORT - Generated by Jeannie Kays **
Library Board of Trustees, June 7, 2023, pg. 13
ALL LIBRARY EXPENDITURE ACCOUNTS
6/7/2023
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00
1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00
1514010 50201 Future Library Projects 1,527,234.55 0.00 0.00 1,527,234.55 0.00
1514010 50202 Trust Fund Books 84,157.17 14,834.05 5,165.95 64,157.17 23.77
1514010 50203 Kropitzer Trust Donation 186,665.74 0.00 0.00 186,665.74 0.00
1514010 50208 Library Renovation 0.00 0.00 0.00 0.00 0.00
Unallocated Funds -24,073.98 -24,073.98
TOTALS 1,777,786.29 14,834.05 5,165.95 1,757,786.29
LIBRARY TRUST FUNDS
Library Board of Trustees, June 7, 2023, pg. 14
ALL LIBRARY EXPENDITURE ACCOUNTS
6/7/2023
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,232,760.00 892,218.20 0.00 340,541.80 72.38
1004000 40002 Salaries Overtime 1,768.00 2,726.00 0.00 -958.00 154.19
1004000 40010 Leave Payoffs 16,272.00 8,553.55 0.00 7,718.45 52.57
1004000 40020 Fringe Benefits 341,066.00 167,029.42 0.00 174,036.58 48.97
1004000 40045 Medical Insurance Withdrawal 0.00 6,750.00 0.00 -6,750.00 0.00
1004000 40050 RHS Health Benefit 18,300.00 10,100.00 0.00 8,200.00 55.19
1004000 40055 PERS Retirement Cost 460,815.00 337,996.31 0.00 122,818.69 73.35
1004000 40060 PERS - POB 38,028.00 28,521.00 0.00 9,507.00 75.00
1004000 40065 Workers' Compensation 55,742.00 41,806.50 0.00 13,935.50 75.00
1004000 40095 Medicare Insurance 17,723.00 13,466.08 0.00 4,256.92 75.98
1004000 40100 Retiree Health Benefit 136,617.00 102,462.75 0.00 34,154.25 75.00
1004000 40105 Contractual Services 37,000.00 43,861.84 0.00 -6,861.84 118.55
1004000 50005 Training Travel and Dues 14,000.00 3,380.72 0.00 10,619.28 24.15
1004000 50030 Gas and Lubrications 5,000.00 4,745.51 0.00 254.49 94.91
1004000 50031 Communications 19,483.35 11,171.63 0.00 8,311.72 57.34
1004000 50035 Materials and Supplies 399,425.00 258,731.17 75,852.47 64,841.36 83.77
1004000 50055 Insurance 121,454.00 91,090.50 0.00 30,363.50 75.00
1004000 50105 Repairs and Maint General 26,369.42 16,000.26 0.00 10,369.16 60.68
1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00
1004000 50120 Facilities Maintenance Service 183,378.00 137,533.50 0.00 45,844.50 75.00
1004000 50126 Grants Expense 214,341.04 13,334.05 59,258.77 141,748.22 33.87
1004000 50135 Administrative Benefits 13,282.44 9,961.50 0.00 3,320.94 75.00
1004000 50140 Printing 18,000.00 7,889.67 0.00 10,110.33 43.83
1004000 50145 Advertising 8,900.00 3,924.00 0.00 4,976.00 44.09
1004000 50200 Friends of the Library 19,379.69 20,332.54 0.00 -952.85 104.92
TOTALS 3,399,103.94 2,233,586.70 135,111.24 1,030,406.00
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 107,177.00 0.00 0.00 107,177.00 0.00
1004005 50015 Electricity 30,000.00 22,241.46 0.00 7,758.54 74.14
1004005 50020 Water 2,500.00 949.36 0.00 1,550.64 37.97
1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00
1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00
1004005 50038 Welwood Operations 29,060.00 10,078.76 500.00 18,481.24 36.40
TOTALS 189,737.00 33,269.58 500.00 155,967.42
MAIN LIBRARY
WELWOOD MURRAY MEMORIAL LIBRARY
Library Board of Trustees, June 7, 2023, pg. 15
LIBRARY STATISTICS 2023 2022 %CHANGE
MATERIALS CHECKED OUT 26,832 25,317 6%
Print 13,473 12,609 7%
Media 7,991 7,823 2%
Electronics 39 64 -39%
Downloads & In-house 5,329 4,821 11%
LIBRARY CARD REGISTRATIONS 181 192 -6%
Palm Springs Resident 92 111 -17%
California Resident 80 73 10%
Out of State 9 8 13%
DOOR COUNT 10,144 9,151 11%
DOOR COUNT (WMML)2,963 2,379 25%
COMPUTER SESSIONS 1,553 1,585 -2%
COMPUTER SESSIONS (WMML)298 246 21%
WiFi SESSIONS 1,743 1,120 56%
WiFi SESSIONS (WMML)13 120 -89%
PASSPORTS PROCESSED 124 60 107%
PROGRAMMING
PRESCHOOL
In Person Programs 2 4 -50%
Attendance 41 56 -27%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 2 0 -
Attendance 85 0 -
Self- Directed Programs 1 0 -
Self- Directed Completed 14 0 -
FAMILY
Programs 1 1 -
Attendance 231 494 -
TEEN
Programs 8 3 167%
Attendance 53 16 231%
Self- Directed Programs 0 2 -
Self- Directed Completed 0 32 -
ADULT
Programs 8 3 167%
Attendance 70 43 63%
Virtual Programs 1 5 -
Virtual Attendance 1 55 -
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 21 11 91%
Attendance 480 609 -21%
Self- Directed Programs 1 0 -
Self- Directed Completed 1 55 -
Virtual Programs 1 2 -
Virtual Attendance 14 32 -
April 2023 vs. April 2022
Library Board of Trustees, June 7, 2023, pg. 16
DATE DONOR AMOUNT DESIGNATION
8/15/2022 ANONYMOUS DONATION 1.00$
11/14/2022 BARBARA ROSENBERG 800.00$
12/1/2022 JANICE FULLER & DELORES BITTERMAN 50.00$
TOTAL 851.00$
PALM SPRINGS PUBLIC LIBRARY
2022-23 DONATIONS
LAST UPDATED MAY 24, 2023
Library Board of Trustees, June 7, 2023, pg. 17
MEMORANDUM
DATE: June 7, 2023
SUBJECT: LIBRARY RENOVATION ARCHITECT RECOMMENDATION
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
The City of Palm Springs Procurement and Contracting Department issued RFQ 28-23
for Library Renovation Design Services. Proposals were due May 3, 2023. The
committee, comprised of four city employees and one community member, received 14
qualified proposals. The five-member committee was tasked with scoring and evaluating
the proposals. The Procurement and Contracting Manager tallied the team’s scores, and
the team selected their top five candidates to move forward with interviews. The
committee interviewed the top five architect firms on May 30 and 31, 2023 and, at this
writing, are scoring those interviews to rank the firms. Once the firms are ranked, the City
of Palm Springs will begin cost negotiations with the top firm. If the City and the top-
ranking firm cannot agree on a cost, the city moves to the second-highest ranked firm to
negotiate with them, and so on.
Because of the City Council schedule, it is hopeful that the selection of architect firm can
be submitted to City Council during July. The Library Board of Trustees may cancel their
July 2023 meeting, therefore, there will be no opportunity for the Board to review the
committee’s final recommendation.
It is requested that the Library Board of Trustees give their blanket approval of the
committee’s final recommendation that will be forwarded to City Council.
Library Board of Trustees, June 7, 2023, pg. 18
Item 7D