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Home My WebLink About2023-02-01 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, FEBRUARY 1, 2023 5:30 P.M. Pursuant to Assembly Bill 361, this meeting will be conducted by teleconference and there will be no in-person public access to the meeting location. •To view/listen to the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •You may provide telephonic comments by calling the Library Director at (760) 322- 8375 to be added to the public comment queue. At the appropriate time, a staff member will call you so that you may provide your public testimony to the Board. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D., Chair Juanita Garner, Vice-Chair Al Jones, Treasurer Ed McBride, Trustee David Norgard, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., January 25, 2023. A courtesy posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Library Board of Trustees, February 1, 2023, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, February 1, 2023 Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of January 11, 2023 B.Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A. 2023-24 LIBRARY BUDGET AND TRUST FUND BUDGET DISCUSSION AND APPROVAL OF PROPOSED FUNDS BY “2023-24 LIBRARY BUDGET AD HOC COMMITTEE” (JONES/GARNER)-DOCUMENTS TO COME Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, February 1, 2023, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, February 1, 2023 B.LIBRARY INFRASTRUCTURE RENOVATION-DISCUSS AND APPROVE SCOPE OF SERVICES TO BE LISTED IN REQUEST FOR QUALIFICATIONS Motion: Second: Approved: Opposed: Abstention Names(s): VIII.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS IX.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting virtually on Zoom at 5:30 p.m. on Wednesday, March 1, 2023. The Palm Springs Public Library Board of Trustees meets via Zoom at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY MCBRIDE/BORBA BUDGET JONES/GARNER BUILDINGS BORBA/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/MCBRIDE FRIENDS LIAISON BORBA MEASURE J LIAISON JONES Library Board of Trustees, February 1, 2023, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, February 1, 2023 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on January 25, 2023, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, February 1, 2023, pg. 4 Board of Library Trustees Minutes: January 11, 2022 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library January 11, 2023 Teleconference via Zoom 1. CALL TO ORDER Chair Borba called the meeting to order at 5:36 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: Robert Engel, Nanci Morrison, David Sidley, Bill Wiley. 2. ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Garner, 5-0) To accept the agenda. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (McBride/Jones, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of December 7, 2022. 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Director Kays gave the report. The Friends will have a house tour for Modernism Week. The tour will be at a Historic Cavanagh Adobe House in Indian Wells on February 24th. They are having a book sale at the Frey building on January 21st. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The Foundation received $14,473 from their year-end letter campaign. They are interviewing six new board members. Working on a new fundraiser that will be April 1st that will feature two authors. 5. C. Library Staff Library Board of Trustees, February 1, 2023, pg. 5 Board of Library Trustees Minutes: January 11, 2022 2 Palm Springs Speaks: Save the Date-Friday, March 31. Will be announcing the speaker very soon and tickets will go on sale soon. Martin Luther King, Jr. Day: Monday, January 16. Main Library Closed. Welwood Murray Memorial Library will be open. Virtual Author Event: January 17 at 11:00 am. Decluttering to Start Your New Year: Author Talk with Dana K. White. Mah Jong Classes: Very popular. January 25 at 6:00 pm. 6. TREASURERS REPORT Treasurer Jones gave the report. The trust fund balance is $1,778,902.99. MOTION: (Jones/Garner, 5-0) To accept the report. 7. DISCUSSION/ACTION ITEMS 7. A. DISCUSSION OF MEMORANDUM OF UNDERSTANDING BETWEEN TRUSTEES AND FOUNDATION Bill Wiley gave the report. In section I. b. ii. the Foundation asked who the point person from the City would be. Director Kays said she is the staff liaison with the City. Chair Borba asked to have Library Director added in place of City Staff. In section II. a. iv. the Foundation requests to review any promotional materials before they go out to the public. The MOU mentions dissolution in several places; in the Foundations bylaws it says that if they dissolve any money will go to the Palm Springs Library. Director Kays will have the attorney check for redundancies. Section II. b. iii. discusses required reports. The Foundation feels that it is too much, asks for too much detail, and if given to the City becomes public and they are not a public entity. David Sidley suggested that it be changed to only refer to funds borrowed or gifted from the Library Board. Trustee McBride does not agree he feels the foundation should be transparent. Chair Borba said if the Foundation has an event he wants to know how much they spent and how much is made. The Trustees agreed they do not want individual names. Trustee McBride suggested the Foundation put in what they want and see what the attorneys say. He suggested changing it to the Foundation shall provide biannual reports to be defined by the Library Director and the executive board of the Library Foundation. Trustee Norgard said the intent of this section is to understand how effective and efficient the fundraising is going. The Foundation would like II. c. ii. removed. When discussing naming rights Director Kays said all decisions would have to be run through her and suggested adding a line saying anything up to $25,000 be approved by the Library Director. David Sidley said he thinks the Foundation should have exclusive naming rights; to avoid confusion or conflict one entity should have those rights. Chair Borba said the Friends should be included in that decision. Trustee McBride said in his experience Foundations have had exclusive naming rights. Trustee Garner agrees there needs to be one organization that handles naming rights. Chair Borba suggested a meeting between the Foundation, the Friends, and the Library Board to discuss naming rights. The Foundation requested the current insurance coverage amounts required by the City Manager. They requested the last line in VIII. a. be looked at. In Exhibit A they suggested striking Less than $5,000 and then having further discussion. Discussion on this topic will continue at the next Board meeting. 7. B. DISCUSS LIBRARY INFRASTRUCTURE RENOVATION-REVIEW TIMELINE Director Kays went over the timeline that is being turned into the State Library. Treasurer Jones asked what the Board can do to remain a priority to the City and asked to discuss this further at the next meeting. Director Kays will let the Library Board know when the RFP goes out. The plan is to ask for prices for the infrastructure and the additions so we know the total cost and the City can decide if they want to fund it or if additional funding is needed. Library Board of Trustees, February 1, 2023, pg. 6 Board of Library Trustees Minutes: January 11, 2022 3 MOTION: (Norgard,McBride 5-0) The City focus on hiring the consultants and designers as soon as possible to keep this project on track. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS Director Kays needs volunteers for a 2023-2024 fiscal year budget ad hoc subcommittee. Treasurer Jones and Trustee Garner volunteered. Director Kays will schedule a meeting. 9. ADJOURNMENT The January meeting adjourned at 7:17 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, February 1, 2023, pg. 7 LIBRARY STATISTICS 2022 2021 %CHANGE MATERIALS CHECKED OUT 25,163 24,880 1% Print 12,844 12,373 4% Media 8,451 8,427 0% Electronics 57 28 104% Downloads & In-house 3,811 4,052 -6% LIBRARY CARD REGISTRATIONS 191 160 19% Palm Springs Resident 87 83 5% California Resident 80 52 54% Out of State 24 25 -4% DOOR COUNT 9,869 4,692 110% DOOR COUNT (WMML)3,017 2,338 29% COMPUTER SESSIONS 1,427 1,294 10% COMPUTER SESSIONS (WMML)3,017 109 317% WiFi SESSIONS 1,380 1,990 -31% WiFi SESSIONS (WMML)810 126 543% PASSPORTS PROCESSED 19 51 -63% PROGRAMMING PRESCHOOL In Person Programs 4 0 - Attendance 42 0 - Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 2 0 - Attendance 120 0 - Self- Directed Programs 2 1 - Self- Directed Completed 250 175 - FAMILY Programs 20 1 - Attendance 178 105 - TEEN Programs 5 0 - Attendance 33 0 - Self- Directed Programs 2 1 - Self- Directed Completed 50 20 - ADULT Programs 6 0 - Attendance 70 0 - Virtual Programs 2 7 -71% Virtual Attendance 44 86 -49% Self- Directed Programs 1 1 - Self- Directed Completed 334 36 - TOTAL Programs 37 1 - Attendance 443 105 - Self- Directed Programs 2 7 -71% Self- Directed Completed 44 86 -49% Virtual Programs 5 3 - Virtual Attendance 634 231 - December 2022 vs. December 2021 Library Board of Trustees, February 1, 2023, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2023 7 Report generated: 01/25/2023 15:05 User: JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,822,243.23 151 10006 Cash - Fair Market Value Adj .00 -36,721.22 151 10299 Unrealized Investments .00 -6,869.02 TOTAL ASSETS .00 1,778,652.99 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,773,194.42 151 29310 Revenue Control .00 -5,458.57 151 29320 Budgetary FB Unreserved .00 1,801,860.27 151 29330 Appropriations .00 -1,801,860.27 151 29335 Encumbrance Control .00 20,000.00 151 29345 Budgetary FB Reserve for Encum .00 -20,000.00 TOTAL FUND BALANCE .00 -1,778,652.99 TOTAL LIABILITIES + FUND BALANCE .00 -1,778,652.99 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, February 1, 2023, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/DEC TO JAN Report generated: 01/25/2023 15:08 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,822,193.23 6 230119 CRP 12/05/22 CASH RECEIPTS JOURNAL 50.00 .00 50.00 6 230253 CRP 12/08/22 CASH RECEIPTS JOURNAL 250.00 .00 300.00 6 230586 GEN 12/08/22 SYSTEM GENERATED DUE TO LINE .00 250.00 50.00 1,822,193.23 300.00 250.00 50.00 1,822,243.23 151 10006 Cash - Fair Market Value Adj 151 -36,721.22 -36,721.22 .00 .00 .00 -36,721.22 151 10299 Unrealized Investments 151 -6,869.02 -6,869.02 .00 .00 .00 -6,869.02 151 29000 Fund Balance Unreserved 151 -1,773,194.42 -1,773,194.42 .00 .00 .00 -1,773,194.42 151 29320 Budgetary FB Unreserved 151 1,801,860.27 1,801,860.27 .00 .00 .00 1,801,860.27 151 29330 Appropriations 151 -1,801,860.27 -1,801,860.27 .00 .00 .00 -1,801,860.27 151 29335 Encumbrance Control 151 20,000.00 20,000.00 .00 .00 .00 20,000.00 151 29345 Budgetary FB Reserve for Encum 151 -20,000.00 -20,000.00 .00 .00 .00 -20,000.00 TOTALS FOR FUND 151 Library Endowment Fund 5,408.57 300.00 250.00 50.00 5,458.57 Library Board of Trustees, February 1, 2023, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/DEC TO JAN Report generated: 01/25/2023 15:08 User: JeannieK Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS 5,408.57 300.00 250.00 50.00 5,458.57 Library Board of Trustees, February 1, 2023, pg. 11 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY23/DEC TO JAN Report generated: 01/25/2023 15:08 User: JeannieK Program ID: glatrbal Page 3 REPORT OPTIONS Print (D)etail or (S)ummary: D Fiscal year-to-date version: N Reporting year: 2023 Reporting from period: 06 DEC to 07 JAN Journal Detail from 12/01/2022 to 12/31/2022 (B)alance sheet or (A)ll accounts: A Roll up projects to object level: N Omit zero balance accounts: Y Sort by 3 Org-Obj-Project Print Org Code? (Y/N) Y Print Fund Header and Org/Obj N Include page break between funds Y Include page break between each N Print totals N Print report options Y Exclude fund balance YEC/AJE for prior years N Find Criteria Field Name Field Value Fund 151 Department Division Future Character Code Org Object Project Account type Balance sheet Account status ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, February 1, 2023, pg. 12 ALL LIBRARY EXPENDITURE ACCOUNTS 1/25/2023 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50005 Training Travel and Dues 3,750.00 0.00 0.00 3,750.00 0.00 1514010 50035 Materials and Supplies 52.81 0.00 0.00 52.81 0.00 1514010 50200 Friends of the Library 0.00 0.00 0.00 0.00 0.00 1514010 50201 Future Library Projects 1,527,234.55 0.00 0.00 1,527,234.55 0.00 1514010 50202 Trust Fund Books 84,157.17 0.00 20,000.00 64,157.17 23.77 1514010 50203 Kropitzer Trust Donation 186,665.74 0.00 0.00 186,665.74 0.00 1514010 50204 Welwood Patio 0.00 0.00 0.00 0.00 0.00 1514010 50205 Library Foundation 0.00 0.00 0.00 0.00 0.00 1514010 50206 Strategic Planning 0.00 0.00 0.00 0.00 0.00 1514010 50207 PR Library Campaign 0.00 0.00 0.00 0.00 0.00 1514010 50208 Trust Fund Furniture 0.00 0.00 0.00 0.00 0.00 Unallocated Funds -23,207.28 -23,207.28 TOTALS 1,778,652.99 0.00 20,000.00 1,758,652.99 LIBRARY TRUST FUNDS Library Board of Trustees, February 1, 2023, pg. 13 ALL LIBRARY EXPENDITURE ACCOUNTS 1/25/2023 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,222,320.00 542,996.10 0.00 679,323.90 44.42 1004000 40002 Salaries Overtime 1,768.00 2,445.52 0.00 -677.52 138.32 1004000 40008 Ex Salary Offset 0.00 0.00 0.00 0.00 0.00 1004000 40010 Leave Payoffs 16,272.00 8,553.55 0.00 7,718.45 52.57 1004000 40020 Fringe Benefits 341,066.00 94,686.28 0.00 246,379.72 27.76 1004000 40045 Medical Insurance Withdrawal 0.00 3,750.00 0.00 -3,750.00 0.00 1004000 40050 RHS Health Benefit 18,300.00 5,800.00 0.00 12,500.00 31.69 1004000 40055 PERS Retirement Cost 460,815.00 207,961.12 0.00 252,853.88 45.13 1004000 40060 PERS - POB 38,028.00 19,014.00 0.00 19,014.00 50.00 1004000 40065 Workers' Compensation 55,742.00 27,871.00 0.00 27,871.00 50.00 1004000 40095 Medicare Insurance 17,723.00 8,344.33 0.00 9,378.67 47.08 1004000 40100 Retiree Health Benefit 136,617.00 68,308.50 0.00 68,308.50 50.00 1004000 40105 Contractual Services 37,000.00 38,850.64 0.00 -1,850.64 105.00 1004000 50005 Training Travel and Dues 14,000.00 1,557.25 0.00 12,442.75 11.12 1004000 50030 Gas and Lubrications 5,000.00 752.84 0.00 4,247.16 15.06 1004000 50031 Communications 28,400.00 7,251.43 0.00 21,148.57 25.53 1004000 50035 Materials and Supplies 399,325.00 182,212.92 136,242.56 80,869.52 79.75 1004000 50055 Insurance 121,454.00 60,727.00 0.00 60,727.00 50.00 1004000 50105 Repairs and Maint General 95,900.00 11,005.28 4,945.00 79,949.72 16.63 1004000 50120 Facilities Maintenance Service 183,378.00 91,689.00 0.00 91,689.00 50.00 1004000 50126 Grants 34,213.80 3,911.53 13,634.97 16,667.30 51.28 1004000 50135 Administrative Benefits 13,282.44 6,641.00 0.00 6,641.44 50.00 1004000 50140 Printing 18,000.00 3,180.27 0.00 14,819.73 17.67 1004000 50145 Advertising 8,900.00 1,788.00 0.00 7,112.00 20.09 1004000 50200 Friends of the Library 10,339.61 9,394.76 0.00 944.85 90.86 TOTALS 3,277,843.85 1,408,692.32 154,822.53 1,714,329.00 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 107,177.00 0.00 0.00 107,177.00 0.00 1004005 50015 Electricity 30,000.00 15,996.66 0.00 14,003.34 53.32 1004005 50020 Water 2,500.00 442.84 0.00 2,057.16 17.71 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 30,025.00 6,307.67 4,205.17 19,512.16 35.01 TOTALS 190,702.00 22,747.17 4,205.17 163,749.66 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, February 1, 2023, pg. 14 DATE DONOR AMOUNT DESIGNATION 11/14/2022 BARBARA ROSENBERG 800.00$ 12/1/2022 JANICE FULLER & DELORES BITTERMAN 50.00$ TOTAL 850.00$ PALM SPRINGS PUBLIC LIBRARY 2022-23 DONATIONS LAST UPDATED JANUARY 25, 2023 Library Board of Trustees, February 1, 2023, pg. 15 MEMORANDUM DATE: February 1, 2023 SUBJECT: 2023-24 LIBRARY BUDGET AND TRUST FUND BUDGET TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services Due to scheduling issues, the 2023-24 Library and Trust Fund Budget Ad Hoc subcommittee is meeting after the posting of the Board of Trustees Agenda packets. Related documentation and subcommittee recommendations will come as soon as possible. Library Board of Trustees, February 1, 2023, pg. 16 MEMORANDUM DATE: February 1, 2023 SUBJECT: LIBRARY RENOVATION SCOPE OF WORK TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services To create a Request for Qualifications (RFQ), City Staff is asking for input and confirmation from the Library Board of Trustees to ensure we include the full scope of this project being requested. Listed is the suggested scope of the project based on previous meeting discussions. This agenda item is to confirm the Trustees’ wishes and ensure that the full list of Trustee-requested items is included in the RFQ request that will be submitted to City Council for approval. 1. JC Frey Building rehabilitation and renovation a) Correct any building deficiencies b) Create single-use gender neutral restroom(s) c) Move equipment closet inside front door to improve access to main room d) Restore full-length window designs and install glass doors to make building inviting e) Subdivide meeting room in NE section of building f) Upgrade all mechanical, electrical, plumbing, and technology 2. Main Library 2.1.1. All Grant-Funded Infrastructure Items (per grant application and approval from California State Library) 2.1.2. Non-Grant-Funded Items: a) Additional security gates for additional entrances b) Archival storage space c) Art space-gallery space with lighting d) Art wall in exterior public patio space e) Café f) Carpet g) Children’s patio h) Exterior Paint i) Fixtures (Service desks, counters, cabinetry, kiosks, display furniture, mobile shelving) j) Flexible Office space-community organization outreach or services, nonprofit support offices k) Friends Book Sale space l) Infrastructure upgrades required for project but not allowed/included in grant m) Interior Paint n) Koi Pond replacement o) Landscaping p) LED Sign upgrade Library Board of Trustees, February 1, 2023, pg. 17 Library Board Staff Report February 1, 2023 Memorandum—Page 2 q)Library Furniture r)More storage s)New 350-seat event center-an addition or annex adjacent to the existing building t)Outdoor lighting on building u)Outdoor use spaces-public patios with seating v)Parking Lot Expansion w)Perimeter sidewalk lighting upgrades x)Private meeting/study rooms y)Scalable Classroom/maker space/meeting rooms z)Steel book shelving and end panels aa) Technology-cabling upgrades, computers, AV, PA system, screens, sound bb) Window coverings for climate and light control Library Board of Trustees, February 1, 2023, pg. 18