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Home My WebLink About2024-09-04 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, SEPTEMBER 4, 2024 5:30 P.M. Meeting will be held in person at City Hall in the Large Conference Room. 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262. •To view/listen/participate in the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Any person who wishes to provide public testimony for an item on the agenda is requested to sign in before the Public Testimony portion of the meeting. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D., Chair Juanita Garner, Vice-Chair Al Jones, Treasurer David Norgard, Trustee Deborah Schwarz, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., August 28, 2024. A posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, September 4, 2024, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, September 4, 2024 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of July 9, 2024 B.Library Statistics C.Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURER’S REPORT Acceptance of Treasurer’s Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.CHANGE MEETING DATE FOR OCTOBER MEETING DUE TO ROSH HASHANAH: SUGGESTING THURSDAY, OCTOBER 4, 2024, TO BE HELD AT THE LIBRARY Motion: Second: Approved: Opposed: Abstention Names(s): B.APPROVE LIBRARY ANNUAL REPORT, FISCAL YEAR 2023-24 Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, September 4, 2024, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, September 4, 2024 C. DISCUSSION-LIBRARY RENOVATION UPDATES Motion: Second: Approved: Opposed: Abstention Names(s): VIII.COMMITTEE REPORTS IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting at 5:30 p.m. on Wednesday, October 2, 2024, or an alternate date announced at this meeting. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY BORBA BUDGET JONES/GARNER BUILDINGS BORBA/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/SCHWARZ FRIENDS LIAISON BORBA MEASURE J LIAISON JONES AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on August 28, 2024, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services Library Board of Trustees, September 4, 2024, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, September 4, 2024 P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, September 4, 2024, pg. 4 DRAFT Board of Library Trustees Minutes: July 9, 2024 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library July 9, 2024 City Hall Large Conference Room 1.CALL TO ORDER Chair Borba called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes David Norgard Yes Deborah Schwarz Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services and Arun Mayani, Administrative Assistant PUBLIC PRESENT: Peter Pearson, David Sidley, Betsy Smalley, and Bill Wylie 2.ACCEPTANCE OF THE AGENDA: MOTION: (Norgard/Jones, 4-0) To accept the agenda. 3.PUBLIC COMMENTS: None. 4.CONSENT AGENDA MOTION: (Schwarz/Jones, 4-0) To approve the consent agenda. 4. A. Meeting Minutes of June 5, 2024. 4. B. Library Statistics 4.C. Donation Report 5.ADMINISTRATIVE REPORTS Vice Chair Garner arrived at 5:32 p.m. 5.A. Friends of the Palm Springs Library Director Kays gave the report. 5.B. Palm Springs Public Library Foundation Peter Pearson and Bill Wylie gave the report. 5. C. Library Staff Director Kays gave the report. Library Board of Trustees, September 4, 2024, pg. 5 DRAFT Board of Library Trustees Minutes: July 9, 2024 2 6.TREASURER’S REPORT Treasurer Jones gave the report. MOTION: (Norgard/Garner, 5-0) To accept the Treasurer’s report. 7.DISCUSSION/ACTION ITEMS 7.A. ELECTION OF THE LIBRARY BOARD OF TRUSTEES CHAIRPERSON, VICE CHAIRPERSON, AND TREASURER Elected Craig Borba for Chairperson, Grace Garner for Vice Chairperson, and Al Jones for Treasurer. MOTION: (Schwarz/Jones, 5-0) To accept the election results. 7.B. APPOINTMENT OF LIBRARY BOARD OF TRUSTEES TREASURER Item was discussed during 7 A. 7.C. TRUSTEE CONSIDERATION OF AND VOLUNTEER FOR COMMITTEE ASSIGNMENTS Deborah Schwarz withdrew from the Friends Liaison Committee. 7.D. DISCUSSION-LIBRARY RENOVATION UPDATES No action. 8.COMMITTEE REPORTS None. 9.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 10.ADJOURNMENT The July meeting adjourned at 6:30 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, September 4, 2024, pg. 6 LIBRARY STATISTICS 2024 2023 %CHANGE MATERIALS CHECKED OUT 27,405 24,835 10% Print 12,733 12,436 2% Media 7,520 7,303 3% Electronics 58 62 -6% Downloads & In-house 7,094 4,035 76% LIBRARY CARD REGISTRATIONS 214 271 -21% Palm Springs Resident 139 151 -8% California Resident 74 115 -36% Out of State 1 5 -80% DOOR COUNT 10,257 10,299 0% DOOR COUNT (WMML)1,840 1,850 -1% COMPUTER SESSIONS 1,420 1,515 -6% COMPUTER SESSIONS (WMML)368 323 14% WiFi SESSIONS 1,705 1,860 -8% WiFi SESSIONS (WMML)142 116 22% PASSPORTS PROCESSED 49 60 -18% PROGRAMMING PRESCHOOL In Person Programs 6 3 100% Attendance 134 65 106% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 3 8 -63% Attendance 116 467 -75% Self- Directed Programs 0 2 -100% Self- Directed Completed 0 32 -100% FAMILY Programs 2 0 - Attendance 184 0 - TEEN Programs 4 3 33% Attendance 32 48 -33% Self- Directed Programs 1 0 - Self- Directed Completed 18 0 - ADULT Programs 9 9 0% Attendance 90 146 -38% Virtual Programs 3 3 0% Virtual Attendance 40 38 5% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 24 23 4% Attendance 556 726 -23% Self- Directed Programs 1 3 -67% Self- Directed Completed 18 32 -44% Virtual Programs 3 3 0% Virtual Attendance 40 38 5% June 2024 vs. June 2023 Library Board of Trustees, September 4, 2024, pg. 7 LIBRARY STATISTICS 2024 2023 %CHANGE MATERIALS CHECKED OUT 19,827 20,757 -1% Print 12,177 12,986 -23% Media 7,650 7,709 -6% Downloads & In-house 6,930 5,990 16% LIBRARY CARD REGISTRATIONS 234 245 -4% Palm Springs Resident 119 154 -23% California Resident 112 82 37% Out of State 3 9 -67% DOOR COUNT 8,836 10,532 -16% DOOR COUNT (WMML)1,520 1,644 -8% COMPUTER SESSIONS 1,839 1,762 4% COMPUTER SESSIONS (WMML)328 543 -40% WiFi SESSIONS 1,798 1,800 0% WiFi SESSIONS (WMML)152 170 -11% PASSPORTS PROCESSED 45 44 2% PROGRAMMING PRESCHOOL In Person Programs 4 3 33% Attendance 115 53 117% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 2 3 -33% Attendance 42 79 -47% Self- Directed Programs 0 1 - Self- Directed Completed 0 0 - FAMILY Programs 4 4 0% Attendance 552 553 0% TEEN Programs 4 3 33% Attendance 40 34 18% Self- Directed Programs 0 1 -100% Self- Directed Completed 0 34 -100% ADULT Programs 12 6 100% Attendance 94 82 15% Virtual Programs 4 1 300% Virtual Attendance 10 35 -71% Self- Directed Programs 0 1 - Self- Directed Completed 0 0 - TOTAL Programs 26 19 37% Attendance 843 801 5% Virtual Programs 4 1 300% Virtual Attendance 10 35 -71% Self-Directed Programs 0 3 -100% Self-Directed Completed 0 34 -100% July 2024 vs. July 2023 Library Board of Trustees, September 4, 2024, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2025 1 Report generated: 08/20/2024 16:32 User:ArunM Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account -3,000.00 1,693,800.62 TOTAL ASSETS -3,000.00 1,693,800.62 LIABILITIES 151 20010 Accounts Payable Control 3,000.00 .00 TOTAL LIABILITIES 3,000.00 .00 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,693,800.62 151 29320 Budgetary FB Unreserved -42,990.81 -42,990.81 151 29325 Estimated Revenue 43,000.00 43,000.00 151 29330 Appropriations -9.19 -9.19 151 29335 Encumbrance Control .00 9.19 151 29345 Budgetary FB Reserve for Encum .00 -9.19 TOTAL FUND BALANCE .00 -1,693,800.62 TOTAL LIABILITIES + FUND BALANCE 3,000.00 -1,693,800.62 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, September 4, 2024, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO JUL Report generated: 08/20/2024 16:34 User:ArunM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,696,800.62 1,696,800.62 .00 .00 .00 1,696,800.62 151 20010 Accounts Payable Control 151 -3,000.00 -3,000.00 .00 .00 .00 -3,000.00 151 29000 Fund Balance Unreserved 151 -1,693,800.62 -1,693,800.62 .00 .00 .00 -1,693,800.62 151 29335 Encumbrance Control 151 9.19 9.19 .00 .00 .00 9.19 151 29345 Budgetary FB Reserve for Encum 151 -9.19 -9.19 .00 .00 .00 -9.19 TOTALS FOR FUND 151 Library Endowment Fund .00 .00 .00 .00 .00 Library Board of Trustees, September 4, 2024, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY25/JUL TO JUL Report generated: 08/20/2024 16:34 User:ArunM Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS .00 .00 .00 .00 .00 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, September 4, 2024, pg. 11 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 08/20/2024 16:41 User:ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,696,800.62 25/01 250228 07/18/24 APP 071824 -3,000.00 1,693,800.62 25/02 250248 08/15/24 APP 081524 -150,000.00 1,543,800.62 LEDGER BALANCES --- DEBITS: 1,696,800.62 CREDITS: -153,000.00 NET: 1,543,800.62 151 20010 Accounts Payable Control SOY BALANCE -3,000.00 25/01 250228 07/18/24 APP 071824 3,000.00 .00 25/02 250209 08/15/24 API B 4102 -150,000.00 -150,000.00 25/02 250248 08/15/24 APP 081524 150,000.00 .00 LEDGER BALANCES --- DEBITS: 153,000.00 CREDITS: -153,000.00 NET:.00 151 29000 Fund Balance Unreserved SOY BALANCE -1,693,800.62 25/00 250003 07/01/24 SOY -9.19 -1,693,800.62 LEDGER BALANCES --- DEBITS:.00 CREDITS: -1,693,800.62 NET: -1,693,800.62 151 29315 Expenditure Control SOY BALANCE .00 25/02 250209 08/15/24 API B 4102 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS:.00 NET:150,000.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B 9.19 9.19 25/01 250374 07/01/24 BUC 2025 B -43,000.00 -42,990.81 LEDGER BALANCES --- DEBITS:9.19 CREDITS:-43,000.00 NET:-42,990.81 151 29325 Estimated Revenue SOY BALANCE .00 25/01 250374 07/01/24 BUC 2025 B 43,000.00 43,000.00 LEDGER BALANCES --- DEBITS:43,000.00 CREDITS:.00 NET:43,000.00 Library Board of Trustees, September 4, 2024, pg. 12 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2025 00 TO 2025 13 Report generated: 08/20/2024 16:41 User:ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29330 Appropriations SOY BALANCE .00 25/01 250373 07/01/24 BUA 2025 B -9.19 -9.19 LEDGER BALANCES --- DEBITS:.00 CREDITS:-9.19 NET:-9.19 151 29335 Encumbrance Control SOY BALANCE 9.19 25/00 250004 07/01/24 SOY 9.19 9.19 LEDGER BALANCES --- DEBITS:9.19 CREDITS:.00 NET:9.19 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 25/00 250003 07/01/24 SOY 9.19 .00 LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -9.19 25/00 250004 07/01/24 SOY -9.19 -9.19 LEDGER BALANCES --- DEBITS:.00 CREDITS:-9.19 NET:-9.19 1514010 50205 Library Foundation REVISED BUDGET .00 25/02 250209 08/15/24 API 104324 65581 2018686 B 150,000.00 150,000.00 LEDGER BALANCES --- DEBITS: 150,000.00 CREDITS:.00 NET:150,000.00 GRAND TOTAL --- DEBITS: 2,192,819.00 CREDITS: -2,042,819.00 NET:150,000.00 19 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, September 4, 2024, pg. 13 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE: 9/4/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 165,134.88 0.00 0.00 165,134.88 1514010 50202 Trust Fund Books 7,000.00 0.00 0.00 7,000.00 1514010 50203 Kropitzer Trust Donation 169,665.74 0.00 0.00 169,665.74 1514010 50205 Library Foundation 352,000.00 150,000.00 0.00 202,000.00 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 TOTALS 1,693,800.62 150,000.00 0.00 1,543,800.62 LIBRARY TRUST FUNDS Library Board of Trustees, September 4, 2024, pg. 14 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE: 9/4/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,454,544.24 99,618.81 0.00 1,354,925.43 6.85 1004000 40002 Salaries Overtime 5,200.00 343.14 0.00 4,856.86 6.60 1004000 40010 Leave Payoffs 18,027.33 2,907.00 0.00 15,120.33 16.13 1004000 40020 Fringe Benefits 346,020.75 18,968.04 0.00 327,052.71 5.48 1004000 40045 Medical Insurance Withdrawal 5,023.20 450.00 0.00 4,573.20 8.96 1004000 40050 RHS Health Benefit 19,500.00 1,050.00 0.00 18,450.00 5.38 1004000 40055 PERS Retirement Cost 351,959.87 37,208.63 0.00 314,751.24 10.57 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 67,254.43 0.00 0.00 67,254.43 0.00 1004000 40095 Medicare Insurance 21,090.89 1,498.91 0.00 19,591.98 7.11 1004000 40100 Retiree Health Benefit 119,800.90 0.00 0.00 119,800.90 0.00 1004000 40105 Contractual Services 41,000.00 8,763.08 0.00 32,236.92 21.37 1004000 50005 Training Travel and Dues 15,540.00 1,350.75 0.00 14,189.25 8.69 1004000 50030 Gas and Lubrications 5,151.00 14.79 0.00 5,136.21 0.29 1004000 50031 Communications 22,915.00 152.34 0.00 22,762.66 0.66 1004000 50035 Materials and Supplies 496,324.32 2,253.29 251,980.40 242,090.63 51.22 1004000 50055 Insurance 132,029.19 0.00 0.00 132,029.19 0.00 1004000 50105 Repairs and Maint General 29,348.00 0.00 0.00 29,348.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 252,340.25 0.00 0.00 252,340.25 0.00 1004000 50126 Grants Expense 34,700.10 0.00 10,890.50 23,809.60 31.38 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 439.19 0.00 19,560.81 2.20 1004000 50145 Advertising 12,550.00 525.00 0.00 12,025.00 4.18 1004000 50200 Friends of the Library 2,950.65 0.00 0.00 2,950.65 0.00 TOTALS 3,473,270.12 175,542.97 262,870.90 3,034,856.25 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 114,330.00 10,526.72 0.00 103,803.28 9.21 1004005 50015 Electricity 30,901.00 0.00 0.00 30,901.00 0.00 1004005 50020 Water 2,576.00 217.04 0.00 2,358.96 8.43 1004005 50030 Gas and Lubrications 5,151.00 0.00 0.00 5,151.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 29,031.00 311.41 5,000.00 23,719.59 18.30 TOTALS 197,989.00 11,055.17 5,000.00 181,933.83 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, September 4, 2024, pg. 15 City of Palm Springs, CA BALANCE SHEET FOR 2024 13 Report generated: 08/27/2024 17:44 User:JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,696,800.62 TOTAL ASSETS .00 1,696,800.62 LIABILITIES 151 20010 Accounts Payable Control -3,000.00 -3,000.00 TOTAL LIABILITIES -3,000.00 -3,000.00 FUND BALANCE 151 29000 Fund Balance Unreserved 94,645.46 -1,693,791.43 151 29310 Revenue Control 78,335.79 .00 151 29315 Expenditure Control -169,972.06 .00 151 29320 Budgetary FB Unreserved -1,681,176.24 .00 151 29325 Estimated Revenue -40,000.00 .00 151 29330 Appropriations 1,721,176.24 .00 151 29335 Encumbrance Control -3,009.19 .00 151 29340 FB Reserve for Encumbrances -9.19 -9.19 151 29345 Budgetary FB Reserve for Encum 3,009.19 .00 TOTAL FUND BALANCE 3,000.00 -1,693,800.62 TOTAL LIABILITIES + FUND BALANCE .00 -1,696,800.62 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, September 4, 2024, pg. 16 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 08/28/2024 10:48 User:ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,828,928.27 24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88 24/01 240352 07/25/23 CRP 35.00 1,828,212.88 24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80 24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99 24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88 24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99 24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83 24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68 24/07 240068 01/04/24 APP 010424 -157,348.95 1,696,975.73 24/07 240257 01/18/24 CRP 25.00 1,697,000.73 24/08 240091 02/05/24 CRP 10.00 1,697,010.73 24/08 240396 02/29/24 APP 022924 -10,000.00 1,687,010.73 24/09 240485 03/25/24 CRP 172.00 1,687,182.73 24/12 240237 06/18/24 APP 061824 -1,972.06 1,685,210.67 24/12 240445 06/30/24 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC 11,589.95 1,696,800.62 LEDGER BALANCES --- DEBITS: 1,874,812.18 CREDITS: -178,011.56 NET: 1,696,800.62 151 10006 Cash - Fair Market Value Adj SOY BALANCE -44,751.18 24/08 240193 02/14/24 GNI RVRS FY23 FM 2,546.44 -42,204.74 24/08 240193 02/14/24 GNI RVRS FY23 FM 42,204.74 .00 LEDGER BALANCES --- DEBITS:44,751.18 CREDITS:-44,751.18 NET:.00 151 10299 Unrealized Investments SOY BALANCE .00 LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00 151 12105 Interest Receivable SOY BALANCE 5,010.19 24/01 240484 07/01/23 GNI -5,010.19 .00 LEDGER BALANCES --- DEBITS:5,010.19 CREDITS:-5,010.19 NET:.00 151 20010 Accounts Payable Control SOY BALANCE -750.39 24/01 240105 07/06/23 APP 070623 750.39 .00 24/02 240107 08/17/23 API B 2650 -590.89 -590.89 24/02 240241 08/17/23 APP 081723 590.89 .00 Library Board of Trustees, September 4, 2024, pg. 17 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 08/28/2024 10:48 User:ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 24/03 240112 09/14/23 API B 2717 -60.16 -60.16 24/03 240183 09/14/23 APP 091423 60.16 .00 24/07 240017 01/04/24 API B 3170 -9,348.95 -9,348.95 24/07 240047 01/04/24 API B 3183 -148,000.00 -157,348.95 24/07 240068 01/04/24 APP 010424 157,348.95 .00 24/08 240277 02/29/24 API B 3331 -10,000.00 -10,000.00 24/08 240396 02/29/24 APP 022924 10,000.00 .00 24/12 240166 06/18/24 API B 3813 -1,972.06 -1,972.06 24/12 240237 06/18/24 APP 061824 1,972.06 .00 24/13 240077 06/30/24 API B 3943 -3,000.00 -3,000.00 LEDGER BALANCES --- DEBITS: 170,722.45 CREDITS: -173,722.45 NET:-3,000.00 151 29000 Fund Balance Unreserved SOY BALANCE -1,788,436.89 24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89 24/13 240359 06/30/24 YEC 9.19 -1,788,427.70 24/13 240360 06/30/24 YEC 94,636.27 -1,693,791.43 LEDGER BALANCES --- DEBITS:94,645.46 CREDITS: -1,788,436.89 NET: -1,693,791.43 151 29310 Revenue Control SOY BALANCE .00 24/01 240352 07/25/23 CRP -35.00 -35.00 24/01 240484 07/01/23 GNI 5,010.19 4,975.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81 24/06 240277 12/13/23 CRP -3,000.00 -8,901.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66 24/07 240257 01/18/24 CRP -25.00 -21,812.66 24/08 240091 02/05/24 CRP -10.00 -21,822.66 24/08 240193 02/14/24 GNI RVRS FY23 FM -44,751.18 -66,573.84 24/09 240485 03/25/24 CRP -172.00 -66,745.84 24/12 240445 06/30/24 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -11,589.95 -78,335.79 24/13 240360 06/30/24 YEC 78,335.79 .00 LEDGER BALANCES --- DEBITS:83,345.98 CREDITS:-83,345.98 NET:.00 151 29315 Expenditure Control SOY BALANCE .00 24/02 240107 08/17/23 API B 2650 590.89 590.89 24/03 240112 09/14/23 API B 2717 60.16 651.05 24/07 240017 01/04/24 API B 3170 9,348.95 10,000.00 24/07 240047 01/04/24 API B 3183 148,000.00 158,000.00 24/08 240277 02/29/24 API B 3331 10,000.00 168,000.00 24/12 240166 06/18/24 API B 3813 1,972.06 169,972.06 24/13 240077 06/30/24 API B 3943 3,000.00 172,972.06 24/13 240360 06/30/24 YEC -172,972.06 .00 Library Board of Trustees, September 4, 2024, pg. 18 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 08/28/2024 10:48 User:ArunM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE LEDGER BALANCES --- DEBITS: 172,972.06 CREDITS: -172,972.06 NET:.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25 24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24 24/13 240356 06/30/24 YEC -1,681,176.24 .00 LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: -1,681,176.24 NET:.00 151 29325 Estimated Revenue SOY BALANCE .00 24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00 24/07 240281 01/24/24 BUA 3,000.00 40,000.00 24/13 240356 06/30/24 YEC -40,000.00 .00 LEDGER BALANCES --- DEBITS:40,000.00 CREDITS:-40,000.00 NET:.00 151 29330 Appropriations SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25 24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24 24/07 240281 01/24/24 BUA -3,000.00 -1,721,176.24 24/13 240356 06/30/24 YEC 1,721,176.24 .00 LEDGER BALANCES --- DEBITS: 1,721,176.24 CREDITS: -1,721,176.24 NET:.00 151 29335 Encumbrance Control SOY BALANCE 1,981.25 24/00 240003 07/01/23 SOY 1,981.25 1,981.25 24/01 240149 07/31/23 POE 10,000.00 11,981.25 24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36 24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20 24/07 240017 01/04/24 POL B 3170 -9,348.95 1,981.25 24/08 240116 02/29/24 POE 10,000.00 11,981.25 24/08 240277 02/29/24 POL B 3331 -10,000.00 1,981.25 24/12 240166 06/18/24 POL B 3813 -1,972.06 9.19 24/12 240255 06/12/24 POM 101742 24001196 3,000.00 3,009.19 24/13 240077 06/30/24 POL B 3943 -3,000.00 9.19 24/13 240358 06/30/24 YEC -9.19 .00 LEDGER BALANCES --- DEBITS:24,981.25 CREDITS:-24,981.25 NET:.00 Library Board of Trustees, September 4, 2024, pg. 19 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 08/28/2024 10:48 User:ArunM Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 24/00 240002 07/01/23 SOY 1,981.25 .00 24/13 240359 06/30/24 YEC -9.19 -9.19 LEDGER BALANCES --- DEBITS:.00 CREDITS:-9.19 NET:-9.19 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -1,981.25 24/00 240003 07/01/23 SOY -1,981.25 -1,981.25 24/01 240149 07/31/23 POE -10,000.00 -11,981.25 24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36 24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20 24/07 240017 01/04/24 POL B 3170 9,348.95 -1,981.25 24/08 240116 02/29/24 POE -10,000.00 -11,981.25 24/08 240277 02/29/24 POL B 3331 10,000.00 -1,981.25 24/12 240166 06/18/24 POL B 3813 1,972.06 -9.19 24/12 240255 06/12/24 POM 101742 24001196 -3,000.00 -3,009.19 24/13 240077 06/30/24 POL B 3943 3,000.00 -9.19 24/13 240358 06/30/24 YEC 9.19 .00 LEDGER BALANCES --- DEBITS:24,981.25 CREDITS:-24,981.25 NET:.00 151 36000 Interest Income REVISED BUDGET -27,000.00 24/01 240484 07/01/23 GNI 5,010.19 5,010.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66 24/12 240445 06/30/24 GEN Q3 INT Q3 INT ALL Q3 INT ALLOC -11,589.95 -30,342.61 LEDGER BALANCES --- DEBITS:5,010.19 CREDITS:-35,352.80 NET:-30,342.61 151 36010 Unrealized Gain Or Loss REVISED BUDGET .00 24/08 240193 02/14/24 GNI RVRS FY23 FM -2,546.44 -2,546.44 24/08 240193 02/14/24 GNI RVRS FY23 FM -42,204.74 -44,751.18 LEDGER BALANCES --- DEBITS:.00 CREDITS:-44,751.18 NET:-44,751.18 151 37015 Contrib Non-Govt Sources REVISED BUDGET -3,000.00 24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00 24/07 240257 01/18/24 CRP 10110 98180 DONATION -25.00 -3,025.00 24/08 240091 02/05/24 CRP 10110 99280 H TUCHMAN -10.00 -3,035.00 Library Board of Trustees, September 4, 2024, pg. 20 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 08/28/2024 10:48 User:ArunM Program ID: glacthst Page 5 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE LEDGER BALANCES --- DEBITS:.00 CREDITS:-3,035.00 NET:-3,035.00 151 37505 Unrestricted Donations REVISED BUDGET -10,000.00 24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00 24/09 240485 03/25/24 CRP 10110 102349 -68.00 -103.00 24/09 240485 03/25/24 CRP 10110 102349 -104.00 -207.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-207.00 NET:-207.00 1514010 50202 Trust Fund Books REVISED BUDGET 24,981.25 24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60 24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79 24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74 24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64 24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89 24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05 24/07 240017 01/04/24 API 100128 24000114 50888 2014285 9,348.95 10,000.00 24/08 240277 02/29/24 API 101742 24001196 53502 2015419 10,000.00 20,000.00 24/12 240166 06/18/24 API 100128 23000205 61027 2017425 533.25 20,533.25 24/12 240166 06/18/24 API 100128 23000205 61028 2017425 117.92 20,651.17 24/12 240166 06/18/24 API 100128 23000205 61029 2017425 1,234.34 21,885.51 24/12 240166 06/18/24 API 100128 23000205 61031 2017425 86.55 21,972.06 24/13 240077 06/30/24 API 101742 24001196 63118 2018130 3,000.00 24,972.06 LEDGER BALANCES --- DEBITS:24,972.06 CREDITS:.00 NET:24,972.06 1514010 50205 Library Foundation REVISED BUDGET 500,000.00 24/07 240047 01/04/24 API 104324 51084 2014379 148,000.00 148,000.00 LEDGER BALANCES --- DEBITS: 148,000.00 CREDITS:.00 NET:148,000.00 GRAND TOTAL --- DEBITS: 6,116,556.73 CREDITS: -6,021,920.46 NET:94,636.27 133 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, September 4, 2024, pg. 21 DATE DONOR AMOUNT DESIGNATION TOTAL -$ 2024-25 DONATIONS LAST UPDATED AUGUST 27, 2024 Library Board of Trustees, September 4, 2024, pg. 22 making a comeback with a 17% increase in foot traffic. Library patrons checked out 6.5% more physical books and media and 13% more downloadable electronic items than the previous fiscal year. We issued 19% more library cards and hosted 19% more programs, with 29% more people attending those programs. We expect this year’s statistics to continue the upward trend. Be sure to download our new mobile app to access your account, our list of events, and downloadable resources , all free of charge! We spent a significant amount of time working on the library renovation project this year. Community outreach events and online surveys provided tremendous input on what our community wants and needs from their public library. Roughly 1,800 participants provided input on important features for the library, as well as interior and exterior design palettes. Our next steps are to take the designs and convert them to construction documents, put the project out to bid for a contractor, and get busy! We look forward to locating a temporary location to continue our quality service to our patrons, both long-time library users and new card holders. Visit EngagePalmSprings.com to get updates about the library renovation project and to see renderings of what the renovated library could look like. Thank you for your support! STATISTICS AT-A-GLANCE: Palm Springs Public Library PALM SPRINGS PUBLIC LIBRARYPALM SPRINGS PUBLIC LIBRARY 2023-2024 ANNUAL REPORT City Librarian Jeannie Kays Palm Springs Public Library 300 S. Sunrise Way, Palm Springs, CA 92262 760-322-READ (7323) www.pslibrary.org MAIN LIBRARY Library Visits/Door Count: 140,274 Materials Checked Out: 331,403 Number of eBook Check-outs: 24,508 Public Service Hours: 2,509 New Library Cards Issued: 3,064 Public Computer Sessions: 20,983 Public Wi-Fi Sessions: 22,475 Number of Virtual Programs: 30 Virtual Program Attendance: 937 Number of In-Person Programs: 326 In-Person Program Attendance: 6,783 Volunteer Hours: 803 Number of Reference Questions: 8,994 Passport Applications Processed: 819 WELWOOD MURRAY MEMORIAL LIBRARY Library Visits/Door Count: 28,330 Public Service Hours: 3,010 Public Computer Sessions: 4,618 Public Wi-Fi Sessions: 1,975 On behalf of the Library Board of Trustees, Friends of the Palm Springs Library, Palm Springs Public Library Foundation, and Library Staff, I present this Annual Report for Fiscal Year 2023-24. We experienced significant growth in several statistical categories including door count, circulation, new library cards, and program attendance. Although our door count remains lower than pre-pandemic numbers, we are Jeannie Kays, Director of Library Services Library Board of Trustees, September 4, 2024, pg. 23 SUMMER READING STATS: TOTAL SIGNUPS: 527 (+70 participants from last year!) TOTAL BOOKS READ: 1,678 (Pre-K only, + 742 from last year!) TOTAL HOURS READ: 2,299 ( youth + teens + adults) TOTAL NUMBER OF WEEKLY CHECK-INS: 1,001 checked out for two weeks; the passes offer free vehicle day-use entry to over 200 participating California State Parks. Research shows that spending time in the outdoors is associated with better mental and physical health, and that many Californians face barriers to accessing their parks. “California has a wealth of state parks, and many public libraries are likely within driving distance of one. By reducing barriers to park access and partnering with entities such as public libraries, the state can help more Californians This year we continued with Beanstack, our online registration tool, as well as with weekly in-person programs and weekly FREE books. This year’s theme was ‘Read. Renew Repeat.’ so several of our programs were focused on sustainability and being good stewards of our resources. Once again we tracked books for the Pre-K group and hours read for Kids, Teens and Adults. Participants earned badges and a chance to win grand prizes generously provided by the Friends of the Library and many local businesses and organizations. This year the Sustainability Commission provided funds to buy 8 bicycles and an electric scooter, all also included a helmet and bike lock. This year participants could enter their ticket in bins for the grand prize they wanted to try and win. At the finale grand prize winners were drawn live and half of the winners were present! We all celebrated the end to summer reading with cookies from Aspen Mills along with other giveaways. The Friends of the Palm Springs Library applied for and received a grant on behalf of the Library from Anderson Children’s Foundation (ACF). Notification was received in June 2023 that the application was successful and a $25,000 grant for S.T.E.A.M. materials for a Teen Maker Space was received in August. This grant funded robots and iPads and other supplies and S.T.E.A.M. programming for the year focused on Science, Technology, Engineering, the Arts and Mathematics. Items purchased included iPads, Snap Circuits, Sphero Robots, Cricut Machine, Hue Animation Studio, Circulating S.T.E.A.M. Kits, Mobile Maker Space cart, and other craft and painting supplies. Monthly programs were hosted in the Teen Zone as well as Maker Space Open Play events. Special Tween and D-I-Y Kids programs also took place. Summer Reading 2024 Read. Renew. Repeat Library Receives Grant for $5,000 for Discovery Backpacks. In support of the California State Parks Pass initiative and collaboration to remove barriers to allow people to access and enjoy our state natural resources, the Library offers fifty (50) Hangtags and ten (10) Discovery Backpacks that can be checked out for FREE with a library card. The Discovery backpacks and the materials inside were purchased with funds from a $5,000 grant awarded to the Library to enhance a visit to a State Park. The backpacks and hangtag passes can be Teen Maker Space Grant from Anderson’s Children’s Foundation for $25,000 In the picture, left-right: Brianna Uhlhorn, ACF Director of Grants and Media, Stephanie Laing, Teen Librarian, Jeannie Kays, Library Director, and Diane Schlesinger, ACF Trustee. explore the outdoors and generate positive impacts in the areas of health, natural resource stewardship, and historical and cultural connections” said a State Library Spokesperson. Library Board of Trustees, September 4, 2024, pg. 24