The URL can be used to link to this page

Home My WebLink About2024-07-09 LBOT Board Packet Special MeetingLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov SPECIAL MEETING AGENDA TUESDAY, JULY 9, 2024 5:30 P.M. Meeting will be held in person at the Palm Springs Library in the Learning Center. 300 S. Sunrise Way, Palm Springs, CA 92262. •To view/listen/participate in the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Any person who wishes to provide public testimony for an item on the agenda is requested to sign in before the Public Testimony portion of the meeting. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D., Chair Juanita Garner, Vice-Chair Al Jones, Treasurer David Norgard, Trustee Deborah Schwarz, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., July 3, 2024. A posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, July 9, 2024, pg. 1 III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV.CONSENT AGENDA A. Meeting Minutes of June 5, 2024 B. Library Statistics C. Donation Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V.ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B.Palm Springs Public Library Foundation C. Library Staff VI.TREASURER’S REPORT Acceptance of Treasurer’s Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII.DISCUSSION/ACTION ITEMS A.ELECTION OF THE LIBRARY BOARD OF TRUSTEES CHAIRPERSON, VICE CHAIRPERSON, AND TREASURER Motion: Second: Approved: Opposed: Abstention Names(s): B.APPOINTMENT OF LIBRARY BOARD OF TRUSTEES TREASURER Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, July 9, 2024, pg. 2 C.TRUSTEE CONSIDERATION OF AND VOLUNTEER FOR COMMITTEE ASSIGNMENTS Motion: Second: Approved: Opposed: Abstention Names(s): D.DISCUSSION-LIBRARY RENOVATION UPDATES Motion: Second: Approved: Opposed: Abstention Names(s): VIII.COMMITTEE REPORTS IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting at 5:30 p.m. on Wednesday, September 4, 2024. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY BORBA BUDGET JONES/GARNER BUILDINGS BORBA/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/SCHWARZ FRIENDS LIAISON BORBA/SCHWARZ MEASURE J LIAISON JONES Library Board of Trustees, July 9, 2024, pg. 3 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on July 3, 2024, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, July 9, 2024, pg. 4 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library June 5, 2024 City Hall Large Conference Room 1.CALL TO ORDER Chair Borba called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes David Norgard Yes Deborah Schwarz Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services; Arun Mayani, Administrative Assistant. PUBLIC PRESENT: Robert Engel, Peter Pearson, David Sidley, and Bill Wylie 2.ACCEPTANCE OF THE AGENDA: MOTION: (Jones/Schwarz, 5-0) To accept the agenda with an urgency addition of item 7.G. DATE AND LOCATION CHANGE OF LIBRARY BOARD OF TRUSTEES MEETING TO JULY 9, 2024 AT PALM SPRINGS PUBLIC LIBRARY 3. PUBLIC COMMENTS: None 4. CONSENT AGENDA MOTION: (Jones/Garner, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of April 3, 2024. 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Director Kays gave the report. 5. B. Palm Springs Public Library Foundation Peter Pearson gave the report. 5. C. Library Staff Director Kays gave the report. Library Board of Trustees, July 9, 2024, pg. 5 6.TREASURERS REPORT Treasurer Jones gave the report. MOTION: (Schwarz/Norgard, 5-0) To accept the Treasurer’s report. 7.DISCUSSION/ACTION ITEMS 7.A. UPDATE BY LIBRARY FOUNDATION Library Foundation Chair David Sidley is remaining on the Palm Springs Public Library Foundation but stepping down as Chair after serving for seven years in that capacity. The Trustees voted to honor and recognition David Sidley for his years of service and leadership on the Library Foundation. MOTION: (Jones/Garner, 5-0), To recognize and thank David Sidley for his seven years of service as Chair of the Palm Springs Public Library Foundation. 7.B. APPOINT NOMINATING COMMITTEE FOR CHAIR AND VICE CHAIR ELECTIONS Chair Borba Appointed Trustee Deborah Schwarz and Treasurer Al Jones to the nominating committee for Chair and Vice Chair elections. 7. C. FISCAL YEAR 2024-25 AD HOC FINANCE SUBCOMMITTEE RECOMMENDATIONS FOR TRUST FUND EXPENDITURES, FY 24-25: REQUEST TRUST FUND DONATION OF $7,000 AND SUGGESTED USE OF KROPITZER TRUST DONATION FUNDS (JONES/GARNER) MOTION: (Norgard/Schwarz, 5-0) To approve the expenditure of $7,000 in Fiscal Year 2024-25 from the Kropitzer Trust Donation Fund account for library books and keep earmarks from the Kropitzer Trust Donation Fund the same, as a separate line item. 7.D. DISCUSS PRESENTATION FOR CITY COUNCIL SPECIAL JOINT MEETING No Action. 7. E. DISCUSSION ABOUT TRUSTEE COMMUNICATION No Action. 7. F. DISCUSSION-LIBRARY RENOVATION UPDATES No Action. 7.G. DATE AND LOCATION CHANGE OF LIBRARY BOARD OF TRUSTEES MEETING TO JULY 9, 2024 AT PALM SPRINGS PUBLIC LIBRARY MOTION: (Jones/Garner, 5-0) To approve meeting date change to Tuesday, July 9, 2024 at the Palm Springs Public Library, in The Learning Center. 8.COMMITTEE REPORTS None. 9.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 10.ADJOURNMENT Library Board of Trustees, July 9, 2024, pg. 6 The June meeting adjourned at 6:35 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, July 9, 2024, pg. 7 LIBRARY STATISTICS 2024 2023 %CHANGE MATERIALS CHECKED OUT 27,488 26,371 4% Print 12,619 12,514 1% Media 7,951 8,287 -4% Electronics 56 98 -43% Downloads & In-house 6,862 4,235 62% LIBRARY CARD REGISTRATIONS 278 269 3% Palm Springs Resident 132 146 -10% California Resident 136 120 13% Out of State 10 3 233% DOOR COUNT 11,375 10,184 12% DOOR COUNT (WMML)2,399 1,934 24% COMPUTER SESSIONS 1,784 1,514 18% COMPUTER SESSIONS (WMML)473 337 40% WiFi SESSIONS 1,778 1,911 -7% WiFi SESSIONS (WMML)126 112 13% PASSPORTS PROCESSED 68 99 -31% PROGRAMMING PRESCHOOL In Person Programs 4 2 100% Attendance 124 46 170% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 3 3 0% Attendance 90 56 61% Self- Directed Programs 0 3 -100% Self- Directed Completed 0 171 -100% FAMILY Programs 0 0 - Attendance 0 0 - TEEN Programs 4 5 -20% Attendance 47 38 24% Self- Directed Programs 1 1 - Self- Directed Completed 32 40 - ADULT Programs 15 7 114% Attendance 154 86 79% Virtual Programs 3 3 0% Virtual Attendance 33 23 43% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 26 17 53% Attendance 415 226 84% Self- Directed Programs 1 3 -67% Self- Directed Completed 32 211 -85% Virtual Programs 3 3 0% Virtual Attendance 33 23 43% May 2024 vs. May 2023 Library Board of Trustees, July 9, 2024, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2024 13 Report generated: 07/03/2024 15:27 User:JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,685,210.67 TOTAL ASSETS .00 1,685,210.67 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,788,436.89 151 29310 Revenue Control .00 -66,745.84 151 29315 Expenditure Control .00 169,972.06 151 29320 Budgetary FB Unreserved .00 1,681,176.24 151 29325 Estimated Revenue .00 40,000.00 151 29330 Appropriations .00 -1,721,176.24 151 29335 Encumbrance Control .00 3,009.19 151 29345 Budgetary FB Reserve for Encum .00 -3,009.19 TOTAL FUND BALANCE .00 -1,685,210.67 TOTAL LIABILITIES + FUND BALANCE .00 -1,685,210.67 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, July 9, 2024, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO MAY Report generated: 06/18/2024 16:48 User:ArunM Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,828,928.27 1 240105 APP 07/06/23 070623 .00 750.39 -750.39 1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY22 2,278.92 .00 1,563.53 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 5,010.19 .00 6,573.72 1 240484 GNI 07/01/23 SYSTEM GENERATED DUE TO LINE .00 7,289.11 -715.39 2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28 3 240183 APP 09/14/23 091423 .00 60.16 -1,366.44 3 240443 GEN 09/30/23 Q1 INT SYSTEM GENERATED DUE TO LINE 10,877.00 .00 9,510.56 6 240277 CRP 12/13/23 CASH RECEIPTS JOURNAL 3,000.00 .00 12,510.56 6 240409 GEN 12/31/23 Q2 INT SYSTEM GENERATED DUE TO LINE 12,885.85 .00 25,396.41 7 240068 APP 01/04/24 010424 .00 157,348.95 -131,952.54 7 240257 CRP 01/18/24 CASH RECEIPTS JOURNAL 25.00 .00 -131,927.54 8 240091 CRP 02/05/24 CASH RECEIPTS JOURNAL 10.00 .00 -131,917.54 8 240396 APP 02/29/24 022924 .00 10,000.00 -141,917.54 9 240485 CRP 03/25/24 CASH RECEIPTS JOURNAL 172.00 .00 -141,745.54 1,828,928.27 34,293.96 176,039.50 -141,745.54 1,687,182.73 151 10006 Cash - Fair Market Value Adj 151 -44,751.18 8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 42,204.74 .00 42,204.74 8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 2,546.44 .00 44,751.18 -44,751.18 44,751.18 .00 44,751.18 .00 151 12105 Interest Receivable 151 5,010.19 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 .00 5,010.19 -5,010.19 5,010.19 .00 5,010.19 -5,010.19 .00 151 20010 Accounts Payable Control 151 -750.39 1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39 2 240107 API 08/17/23 B 2650 .00 590.89 159.50 2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39 3 240112 API 09/14/23 B 2717 .00 60.16 690.23 3 240183 APP 09/14/23 091423 AP CASH DISBURSEMENTS JOURNA 60.16 .00 750.39 7 240017 API 01/04/24 B 3170 .00 9,348.95 -8,598.56 7 240047 API 01/04/24 B 3183 .00 148,000.00 -156,598.56 7 240068 APP 01/04/24 010424 AP CASH DISBURSEMENTS JOURNA 157,348.95 .00 750.39 8 240277 API 02/29/24 B 3331 .00 10,000.00 -9,249.61 8 240396 APP 02/29/24 022924 AP CASH DISBURSEMENTS JOURNA 10,000.00 .00 750.39 -750.39 168,750.39 168,000.00 750.39 .00 151 29000 Fund Balance Unreserved 151 -1,788,436.89 -1,788,436.89 .00 .00 .00 -1,788,436.89 151 29320 Budgetary FB Unreserved 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 1,981.25 .00 1,981.25 1 240470 BUC 07/01/23 2024 B 1,679,194.99 .00 1,681,176.24 Library Board of Trustees, July 9, 2024, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO MAY Report generated: 06/18/2024 16:48 User:ArunM Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE .00 1,681,176.24 .00 1,681,176.24 1,681,176.24 151 29325 Estimated Revenue 151 .00 1 240470 BUC 07/01/23 2024 B 37,000.00 .00 37,000.00 7 240281 BUA 01/24/24 3,000.00 .00 40,000.00 .00 40,000.00 .00 40,000.00 40,000.00 151 29330 Appropriations 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 .00 1,981.25 -1,981.25 1 240470 BUC 07/01/23 2024 B .00 1,716,194.99 -1,718,176.24 7 240281 BUA 01/24/24 .00 3,000.00 -1,721,176.24 .00 .00 1,721,176.24 -1,721,176.24 -1,721,176.24 151 29335 Encumbrance Control 151 1,981.25 1 240149 POE 07/31/23 10,000.00 .00 10,000.00 2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11 3 240112 POL 09/14/23 B 2717 .00 60.16 9,348.95 7 240017 POL 01/04/24 B 3170 .00 9,348.95 .00 8 240116 POE 02/29/24 10,000.00 .00 10,000.00 8 240277 POL 02/29/24 B 3331 .00 10,000.00 .00 1,981.25 20,000.00 20,000.00 .00 1,981.25 151 29345 Budgetary FB Reserve for Encum 151 -1,981.25 1 240149 POE 07/31/23 .00 10,000.00 -10,000.00 2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11 3 240112 POL 09/14/23 B 2717 60.16 .00 -9,348.95 7 240017 POL 01/04/24 B 3170 9,348.95 .00 .00 8 240116 POE 02/29/24 .00 10,000.00 -10,000.00 8 240277 POL 02/29/24 B 3331 10,000.00 .00 .00 -1,981.25 20,000.00 20,000.00 .00 -1,981.25 TOTALS FOR FUND 151 Library Endowment Fund .00 2,008,971.77 2,110,225.93 -101,254.16 -101,254.16 Library Board of Trustees, July 9, 2024, pg. 11 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO MAY Report generated: 06/18/2024 16:48 User:ArunM Program ID: glatrbal Page 3 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS .00 2,008,971.77 2,110,225.93 -101,254.16 -101,254.16 ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, July 9, 2024, pg. 12 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 06/25/2024 15:21 User:ArunM Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,828,928.27 24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88 24/01 240352 07/25/23 CRP 35.00 1,828,212.88 24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80 24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99 24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88 24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99 24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83 24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68 24/07 240068 01/04/24 APP 010424 -157,348.95 1,696,975.73 24/07 240257 01/18/24 CRP 25.00 1,697,000.73 24/08 240091 02/05/24 CRP 10.00 1,697,010.73 24/08 240396 02/29/24 APP 022924 -10,000.00 1,687,010.73 24/09 240485 03/25/24 CRP 172.00 1,687,182.73 24/12 240237 06/18/24 APP 061824 -1,972.06 1,685,210.67 LEDGER BALANCES --- DEBITS: 1,863,222.23 CREDITS: -178,011.56 NET: 1,685,210.67 151 10006 Cash - Fair Market Value Adj SOY BALANCE -44,751.18 24/08 240193 02/14/24 GNI RVRS FY23 FM 2,546.44 -42,204.74 24/08 240193 02/14/24 GNI RVRS FY23 FM 42,204.74 .00 LEDGER BALANCES --- DEBITS:44,751.18 CREDITS:-44,751.18 NET:.00 151 10299 Unrealized Investments SOY BALANCE .00 LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00 151 12105 Interest Receivable SOY BALANCE 5,010.19 24/01 240484 07/01/23 GNI -5,010.19 .00 LEDGER BALANCES --- DEBITS:5,010.19 CREDITS:-5,010.19 NET:.00 151 20010 Accounts Payable Control SOY BALANCE -750.39 24/01 240105 07/06/23 APP 070623 750.39 .00 24/02 240107 08/17/23 API B 2650 -590.89 -590.89 24/02 240241 08/17/23 APP 081723 590.89 .00 24/03 240112 09/14/23 API B 2717 -60.16 -60.16 Library Board of Trustees, July 9, 2024, pg. 13 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 06/25/2024 15:21 User: ArunM Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 24/03 240183 09/14/23 APP 091423 60.16 .00 24/07 240017 01/04/24 API B 3170 -9,348.95 -9,348.95 24/07 240047 01/04/24 API B 3183 -148,000.00 -157,348.95 24/07 240068 01/04/24 APP 010424 157,348.95 .00 24/08 240277 02/29/24 API B 3331 -10,000.00 -10,000.00 24/08 240396 02/29/24 APP 022924 10,000.00 .00 24/12 240166 06/18/24 API B 3813 -1,972.06 -1,972.06 24/12 240237 06/18/24 APP 061824 1,972.06 .00 LEDGER BALANCES --- DEBITS: 170,722.45 CREDITS: -170,722.45 NET: .00 151 29000 Fund Balance Unreserved SOY BALANCE -1,788,436.89 24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,788,436.89 NET: -1,788,436.89 151 29310 Revenue Control SOY BALANCE .00 24/01 240352 07/25/23 CRP -35.00 -35.00 24/01 240484 07/01/23 GNI 5,010.19 4,975.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81 24/06 240277 12/13/23 CRP -3,000.00 -8,901.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66 24/07 240257 01/18/24 CRP -25.00 -21,812.66 24/08 240091 02/05/24 CRP -10.00 -21,822.66 24/08 240193 02/14/24 GNI RVRS FY23 FM -44,751.18 -66,573.84 24/09 240485 03/25/24 CRP -172.00 -66,745.84 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -71,756.03 NET: -66,745.84 151 29315 Expenditure Control SOY BALANCE .00 24/02 240107 08/17/23 API B 2650 590.89 590.89 24/03 240112 09/14/23 API B 2717 60.16 651.05 24/07 240017 01/04/24 API B 3170 9,348.95 10,000.00 24/07 240047 01/04/24 API B 3183 148,000.00 158,000.00 24/08 240277 02/29/24 API B 3331 10,000.00 168,000.00 24/12 240166 06/18/24 API B 3813 1,972.06 169,972.06 LEDGER BALANCES --- DEBITS: 169,972.06 CREDITS: .00 NET: 169,972.06 151 29320 Budgetary FB Unreserved SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25 24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24 Library Board of Trustees, July 9, 2024, pg. 14 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 06/25/2024 15:21 User: ArunM Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: .00 NET: 1,681,176.24 151 29325 Estimated Revenue SOY BALANCE .00 24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00 24/07 240281 01/24/24 BUA 3,000.00 40,000.00 LEDGER BALANCES --- DEBITS: 40,000.00 CREDITS: .00 NET: 40,000.00 151 29330 Appropriations SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25 24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24 24/07 240281 01/24/24 BUA -3,000.00 -1,721,176.24 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,721,176.24 NET: -1,721,176.24 151 29335 Encumbrance Control SOY BALANCE 1,981.25 24/00 240003 07/01/23 SOY 1,981.25 1,981.25 24/01 240149 07/31/23 POE 10,000.00 11,981.25 24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36 24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20 24/07 240017 01/04/24 POL B 3170 -9,348.95 1,981.25 24/08 240116 02/29/24 POE 10,000.00 11,981.25 24/08 240277 02/29/24 POL B 3331 -10,000.00 1,981.25 24/12 240166 06/18/24 POL B 3813 -1,972.06 9.19 24/12 240255 06/12/24 POM 101742 24001196 3,000.00 3,009.19 LEDGER BALANCES --- DEBITS: 24,981.25 CREDITS: -21,972.06 NET: 3,009.19 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 24/00 240002 07/01/23 SOY 1,981.25 .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -1,981.25 24/00 240003 07/01/23 SOY -1,981.25 -1,981.25 24/01 240149 07/31/23 POE -10,000.00 -11,981.25 24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36 24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20 Library Board of Trustees, July 9, 2024, pg. 15 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 06/25/2024 15:21 User:ArunM Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 24/07 240017 01/04/24 POL B 3170 9,348.95 -1,981.25 24/08 240116 02/29/24 POE -10,000.00 -11,981.25 24/08 240277 02/29/24 POL B 3331 10,000.00 -1,981.25 24/12 240166 06/18/24 POL B 3813 1,972.06 -9.19 24/12 240255 06/12/24 POM 101742 24001196 -3,000.00 -3,009.19 LEDGER BALANCES --- DEBITS:21,972.06 CREDITS:-24,981.25 NET:-3,009.19 151 36000 Interest Income REVISED BUDGET -27,000.00 24/01 240484 07/01/23 GNI 5,010.19 5,010.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66 LEDGER BALANCES --- DEBITS:5,010.19 CREDITS:-23,762.85 NET:-18,752.66 151 36010 Unrealized Gain Or Loss REVISED BUDGET .00 24/08 240193 02/14/24 GNI RVRS FY23 FM -2,546.44 -2,546.44 24/08 240193 02/14/24 GNI RVRS FY23 FM -42,204.74 -44,751.18 LEDGER BALANCES --- DEBITS:.00 CREDITS:-44,751.18 NET:-44,751.18 151 37015 Contrib Non-Govt Sources REVISED BUDGET -3,000.00 24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00 24/07 240257 01/18/24 CRP 10110 98180 DONATION -25.00 -3,025.00 24/08 240091 02/05/24 CRP 10110 99280 H TUCHMAN -10.00 -3,035.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-3,035.00 NET:-3,035.00 151 37505 Unrestricted Donations REVISED BUDGET -10,000.00 24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00 24/09 240485 03/25/24 CRP 10110 102349 -68.00 -103.00 24/09 240485 03/25/24 CRP 10110 102349 -104.00 -207.00 LEDGER BALANCES --- DEBITS:.00 CREDITS:-207.00 NET:-207.00 1514010 50202 Trust Fund Books REVISED BUDGET 24,981.25 24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60 24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79 24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74 Library Board of Trustees, July 9, 2024, pg. 16 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 06/25/2024 15:21 User:ArunM Program ID: glacthst Page 5 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64 24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89 24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05 24/07 240017 01/04/24 API 100128 24000114 50888 2014285 9,348.95 10,000.00 24/08 240277 02/29/24 API 101742 24001196 53502 2015419 10,000.00 20,000.00 24/12 240166 06/18/24 API 100128 23000205 61027 2017425 533.25 20,533.25 24/12 240166 06/18/24 API 100128 23000205 61028 2017425 117.92 20,651.17 24/12 240166 06/18/24 API 100128 23000205 61029 2017425 1,234.34 21,885.51 24/12 240166 06/18/24 API 100128 23000205 61031 2017425 86.55 21,972.06 LEDGER BALANCES --- DEBITS:21,972.06 CREDITS:.00 NET:21,972.06 1514010 50205 Library Foundation REVISED BUDGET 500,000.00 24/07 240047 01/04/24 API 104324 51084 2014379 148,000.00 148,000.00 LEDGER BALANCES --- DEBITS: 148,000.00 CREDITS:.00 NET:148,000.00 GRAND TOTAL --- DEBITS: 4,201,800.10 CREDITS: -4,098,573.88 NET:103,226.22 115 Records printed ** END OF REPORT - Generated by Arun Mayani ** Library Board of Trustees, July 9, 2024, pg. 17 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 7/9/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00 1514010 50202 Trust Fund Books 24,981.25 21,972.06 3,009.19 0.00 100.00 1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00 1514010 50205 Library Foundation 500,000.00 148,000.00 0.00 352,000.00 29.60 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds -35,965.57 TOTALS 1,685,210.67 169,972.06 3,009.19 1,548,194.99 LIBRARY TRUST FUNDS Library Board of Trustees, July 9, 2024, pg. 18 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 7/9/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,296,921.78 1,155,935.47 0.00 140,986.31 89.13 1004000 40002 Salaries Overtime 5,000.00 5,341.36 0.00 -341.36 106.83 1004000 40010 Leave Payoffs 17,502.27 24,584.54 0.00 -7,082.27 140.46 1004000 40020 Fringe Benefits 321,613.37 213,314.39 0.00 108,298.98 66.33 1004000 40045 Medical Insurance Withdrawal 4,830.00 8,175.00 0.00 -3,345.00 169.25 1004000 40050 RHS Health Benefit 18,300.00 12,375.00 0.00 5,925.00 67.62 1004000 40055 PERS Retirement Cost 343,964.25 434,095.31 0.00 -90,131.06 126.20 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 65,450.36 49,243.24 0.00 16,207.12 75.24 1004000 40095 Medicare Insurance 18,805.37 17,677.77 0.00 1,127.60 94.00 1004000 40100 Retiree Health Benefit 119,918.08 89,938.56 0.00 29,979.52 75.00 1004000 40105 Contractual Services 41,000.00 15,343.90 0.00 25,656.10 37.42 1004000 50005 Training Travel and Dues 14,000.00 6,400.01 0.00 7,599.99 45.71 1004000 50030 Gas and Lubrications 5,000.00 2,605.86 0.00 2,394.14 52.12 1004000 50031 Communications 33,491.00 3,360.43 0.00 30,130.57 10.03 1004000 50035 Materials and Supplies 453,425.00 323,749.40 58,892.56 70,783.04 84.39 1004000 50055 Insurance 115,193.83 86,317.48 0.00 28,876.35 74.93 1004000 50105 Repairs and Maint General 98,755.00 0.00 0.00 98,755.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 237,449.89 178,518.01 0.00 58,931.88 75.18 1004000 50126 Grants Expense 44,700.10 103,124.83 206.68 -58,631.41 231.17 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 9,672.39 0.00 10,327.61 48.36 1004000 50145 Advertising 10,475.00 4,960.40 300.00 5,214.60 50.22 1004000 50200 Friends of the Library 26,853.40 28,319.40 0.00 -1,466.00 105.46 TOTALS 3,312,648.70 2,773,052.75 59,399.24 480,196.71 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 111,000.00 108,972.24 0.00 2,027.76 98.17 1004005 50015 Electricity 30,000.00 23,391.59 0.00 6,608.41 77.97 1004005 50020 Water 2,500.00 1,184.86 0.00 1,315.14 47.39 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 30,025.00 16,022.42 0.00 14,002.58 53.36 TOTALS 194,525.00 149,571.11 0.00 44,953.89 MAIN LIBRARY WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, July 9, 2024, pg. 19 DATE DONOR AMOUNT DESIGNATION 7/25/2023 ANONYMOUS DONATION 35.00$ 12/13/2023 LYNDA JARMAN 3,000.00$ BOOKS 12/22/2023 RENEE GLICKMAN 25.00$ 1/18/2024 ANONYMOUS DONATION 25.00$ 2/5/2024 HELENE TUCHMAN 10.00$ TOTAL 3,095.00$ 2023-24 DONATIONS LAST UPDATED JUNE 27, 2024 Library Board of Trustees, July 9, 2024, pg. 20 NOMINATION & ELECTION PROCEDURES FOR CHAIR, VICE CHAIR, & TREASURER NOTE: Nominations do not require a second. 1.NOMINATIONS: Presiding officer: “Nominations are now in order for the office of Chair [Vice Chair].” (Pause for the first nomination) Presiding Officer: “Are there any further nominations for the office of Chair [Vice Chair]?” (Pause to allow for additional nominations) When there appears to be no further nominations for a particular office. Presiding officer: “Seeing none, without objection nominations are closed.” 2.ELECTION PROCEDURES: One Nominee: If only one person is nominated, the presiding officer, after ensuring that no members present wish to make further nominations, simply declares the nominee is elected by unanimous consent. Multiple Nominees: When there is more than one nominee for a given office, the candidates are voted on in the order in which they were nominated. Presiding Officer: “As many as are in favor of Mr./Ms. A for Chair say aye… Those opposed say no…” If the ayes are in the majority: Presiding Officer: “The ayes have it and Mr./Ms. A is elected Chair.” If the noes are in the majority the working is: Presiding Officer: “The noes have it and Mr./Ms. A is not elected. Those in favor of Mr./Ms. B [the next nominee] say aye… Those opposed say no…” As soon as one of the nominees receives a majority vote, the presiding officer declares him elected and no votes are taken on the remaining nominees for that office. 3.MOTION TO ACCEPT THE ELECTION RESULTS: Presiding Officer: “I request a motion to accept the election with Mr./Ms. A elected to the office of Chair and Mr./Ms. B elected to the office of Vice Chair… Is there a second… Secretary please conduct a roll call vote.” Library Board of Trustees, July 9, 2024, pg. 21