HomeMy WebLinkAbout2024-06-05 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, JUNE 5, 2024
5:30 P.M.
Meeting will be held in person at City Hall in the Large Conference Room.
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
•To view/listen/participate in the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
•Any person who wishes to provide public testimony for an item on the agenda is
requested to sign in before the Public Testimony portion of the meeting.
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D., Chair
Juanita Garner, Vice-Chair
Al Jones, Treasurer
David Norgard, Trustee
Deborah Schwarz, Trustee
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., May 29, 2024. A posting of this Agenda can be found on the
Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, June 5, 2024, pg. 1
Library Board of Trustees Page 2 of 4
Wednesday, June 5, 2024
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of April 3, 2024
B.Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURER’S REPORT
Acceptance of Treasurer’s Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
VII.DISCUSSION/ACTION ITEMS
A.UPDATE BY LIBRARY FOUNDATION
Motion: Second: Approved: Opposed: Abstention Names(s):
B.APPOINT NOMINATING COMMITTEE FOR CHAIR AND VICE CHAIR ELECTIONS
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, June 5, 2024, pg. 2
Library Board of Trustees Page 3 of 4
Wednesday, June 5, 2024
C.FISCAL YEAR 2024-25 AD HOC FINANCE SUBCOMMITTEE RECOMMENDATIONS FOR
TRUST FUND EXPENDITURES, FY 24-25: REQUEST TRUST FUND DONATION OF
$7,000 AND SUGGESTED USE OF KROPITZER TRUST DONATION FUNDS
(JONES/GARNER)
Motion: Second: Approved: Opposed: Abstention Names(s):
D.DISCUSS PRESENTATION FOR CITY COUNCIL SPECIAL JOINT MEETING
Motion: Second: Approved: Opposed: Abstention Names(s):
E.DISCUSSION ABOUT TRUSTEE COMMUNICATION
Motion: Second: Approved: Opposed: Abstention Names(s):
F.DISCUSSION-LIBRARY RENOVATION UPDATES
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII.COMMITTEE REPORTS
IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting at 5:30 p.m. on Wednesday, July 3, 2024.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY BORBA
BUDGET JONES/GARNER
BUILDINGS BORBA/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
Library Board of Trustees, June 5, 2024, pg. 3
Library Board of Trustees Page 4 of 4
Wednesday, June 5, 2024
AD HOC:
FOUNDATION LIAISON JONES/SCHWARZ
FRIENDS LIAISON BORBA/SCHWARZ
MEASURE J LIAISON JONES
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on May 29, 2024, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, June 5, 2024, pg. 4
DRAFT
Board of Library Trustees Minutes: April 3, 2024 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library April 3, 2024
City Hall Large Conference Room
1.CALL TO ORDER
Chair Borba called the meeting to order at 5:31 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
David Norgard Yes
Deborah Schwarz Yes
STAFF PRESENT: Julie Warren, Public Relations Manager.
CITY STAFF PRESENT: Arun Mayani, Administrative Assistant.
PUBLIC PRESENT: Kendall Balchan, Robert Engel, Peter Pearson, David Sidley, and Bill Wylie.
Chair Borba turned the meeting over to Vice Chair Garner at this time.
2.ACCEPTANCE OF THE AGENDA:
MOTION: (Schwarz/Norgard, 4-0) To accept the agenda.
3.PUBLIC COMMENTS: None
4.CONSENT AGENDA
MOTION: (Borba/Schwarz, 4-0) To approve the consent agenda.
4. A. Meeting Minutes of March 6, 2024.
4. B. Library Statistics
4. C. Donation Report
5.ADMINISTRATIVE REPORTS
5.A. Friends of the Palm Springs Library
Julie Warren gave the report.
Trustee Jones arrived at 5:40 p.m.
5.B. Palm Springs Public Library Foundation
Peter Pearson gave the report.
5.C. Library Staff
Julie Warren gave the report.
Library Board of Trustees, June 5, 2024, pg. 5
DRAFT
Board of Library Trustees Minutes: April 3, 2024 2
6.TREASURER’S REPORT
Treasurer Jones gave the report.
MOTION: (Norgard /Schwarz, 5-0) To accept the Treasurer’s report.
7.DISCUSSION/ACTION ITEMS
7.A. LIBRARY FOUNDATION REQUEST FOR $225,000 GRANT TO SUPPORT 3-YEAR
CONTRACT FOR .5 FTE FOUNDATION EXECUTIVE DIRECTOR
David Schnee and Bill Wiley presented the request.
MOTION: (Borba/Jones, 5-0) To accept a 2-year contract for $150,000 grant for the Foundation to
hire a .5 FTE Executive Director, with the option for a 3rd year based upon performance. The Library
Foundation can come back at 18 months to request an additional $75,000 grant for the 3rd year.
7.B. DISCUSSION-LIBRARY RENOVATION UPDATES AND OUTREACH PLAN
No action.
8.COMMITTEE REPORTS
None.
9.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
10.ADJOURNMENT
The April meeting adjourned at 6:35 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, June 5, 2024, pg. 6
LIBRARY STATISTICS 2024 2023 %CHANGE
MATERIALS CHECKED OUT 28,232 26,832 5%
Print 13,802 13,473 2%
Media 7,878 7,991 -1%
Electronics 61 39 56%
Downloads & In-house 6,491 4,069 60%
LIBRARY CARD REGISTRATIONS 260 181 44%
Palm Springs Resident 137 92 49%
California Resident 104 80 30%
Out of State 19 9 111%
DOOR COUNT 12,474 10,144 23%
DOOR COUNT (WMML)2,435 2,963 -18%
COMPUTER SESSIONS 1,784 1,553 15%
COMPUTER SESSIONS (WMML)473 298 59%
WiFi SESSIONS 2,000 1,743 15%
WiFi SESSIONS (WMML)179 13 1277%
PASSPORTS PROCESSED 74 124 -40%
PROGRAMMING
PRESCHOOL
In Person Programs 8 2 300%
Attendance 107 41 161%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 3 2 50%
Attendance 133 85 56%
Self- Directed Programs 1 1 0%
Self- Directed Completed 100 14 614%
FAMILY
Programs 1 1 -
Attendance 9 231 -
TEEN
Programs 7 8 -13%
Attendance 77 53 45%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
ADULT
Programs 17 9 89%
Attendance 242 83 192%
Virtual Programs 3 2 50%
Virtual Attendance 61 25 144%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 36 22 64%
Attendance 568 493 15%
Self- Directed Programs 1 2 -50%
Self- Directed Completed 100 14 614%
Virtual Programs 3 2 50%
Virtual Attendance 61 25 144%
April 2024 vs. April 2023
Library Board of Trustees, June 5, 2024, pg. 7
City of Palm Springs, CA
BALANCE SHEET FOR 2024 10
Report generated: 05/14/2024 13:26
User:ArunM
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account .00 1,687,182.73
TOTAL ASSETS .00 1,687,182.73
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,788,436.89
151 29310 Revenue Control .00 -66,745.84
151 29315 Expenditure Control .00 168,000.00
151 29320 Budgetary FB Unreserved .00 1,681,176.24
151 29325 Estimated Revenue .00 40,000.00
151 29330 Appropriations .00 -1,721,176.24
151 29335 Encumbrance Control .00 1,981.25
151 29345 Budgetary FB Reserve for Encum .00 -1,981.25
TOTAL FUND BALANCE .00 -1,687,182.73
TOTAL LIABILITIES + FUND BALANCE .00 -1,687,182.73
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, June 5, 2024, pg. 8
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO APR
Report generated: 05/14/2024 13:38
User:ArunM
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,828,928.27
1 240105 APP 07/06/23 070623 .00 750.39 -750.39
1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY22 2,278.92 .00 1,563.53
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 5,010.19 .00 6,573.72
1 240484 GNI 07/01/23 SYSTEM GENERATED DUE TO LINE .00 7,289.11 -715.39
2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28
3 240183 APP 09/14/23 091423 .00 60.16 -1,366.44
3 240443 GEN 09/30/23 Q1 INT SYSTEM GENERATED DUE TO LINE 10,877.00 .00 9,510.56
6 240277 CRP 12/13/23 CASH RECEIPTS JOURNAL 3,000.00 .00 12,510.56
6 240409 GEN 12/31/23 Q2 INT SYSTEM GENERATED DUE TO LINE 12,885.85 .00 25,396.41
7 240068 APP 01/04/24 010424 .00 157,348.95 -131,952.54
7 240257 CRP 01/18/24 CASH RECEIPTS JOURNAL 25.00 .00 -131,927.54
8 240091 CRP 02/05/24 CASH RECEIPTS JOURNAL 10.00 .00 -131,917.54
8 240396 APP 02/29/24 022924 .00 10,000.00 -141,917.54
9 240485 CRP 03/25/24 CASH RECEIPTS JOURNAL 172.00 .00 -141,745.54
1,828,928.27 34,293.96 176,039.50 -141,745.54 1,687,182.73
151 10006
Cash - Fair Market Value Adj 151 -44,751.18
8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 42,204.74 .00 42,204.74
8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 2,546.44 .00 44,751.18
-44,751.18 44,751.18 .00 44,751.18 .00
151 12105
Interest Receivable 151 5,010.19
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 .00 5,010.19 -5,010.19
5,010.19 .00 5,010.19 -5,010.19 .00
151 20010
Accounts Payable Control 151 -750.39
1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39
2 240107 API 08/17/23 B 2650 .00 590.89 159.50
2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39
3 240112 API 09/14/23 B 2717 .00 60.16 690.23
3 240183 APP 09/14/23 091423 AP CASH DISBURSEMENTS JOURNA 60.16 .00 750.39
7 240017 API 01/04/24 B 3170 .00 9,348.95 -8,598.56
7 240047 API 01/04/24 B 3183 .00 148,000.00 -156,598.56
7 240068 APP 01/04/24 010424 AP CASH DISBURSEMENTS JOURNA 157,348.95 .00 750.39
8 240277 API 02/29/24 B 3331 .00 10,000.00 -9,249.61
8 240396 APP 02/29/24 022924 AP CASH DISBURSEMENTS JOURNA 10,000.00 .00 750.39
-750.39 168,750.39 168,000.00 750.39 .00
151 29000
Fund Balance Unreserved 151 -1,788,436.89
-1,788,436.89 .00 .00 .00 -1,788,436.89
151 29320
Budgetary FB Unreserved 151 .00
1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 1,981.25 .00 1,981.25
1 240470 BUC 07/01/23 2024 B 1,679,194.99 .00 1,681,176.24
Library Board of Trustees, June 5, 2024, pg. 9
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO APR
Report generated: 05/14/2024 13:38
User:ArunM
Program ID: glatrbal
Page 2
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
.00 1,681,176.24 .00 1,681,176.24 1,681,176.24
151 29325
Estimated Revenue 151 .00
1 240470 BUC 07/01/23 2024 B 37,000.00 .00 37,000.00
7 240281 BUA 01/24/24 3,000.00 .00 40,000.00
.00 40,000.00 .00 40,000.00 40,000.00
151 29330
Appropriations 151 .00
1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 .00 1,981.25 -1,981.25
1 240470 BUC 07/01/23 2024 B .00 1,716,194.99 -1,718,176.24
7 240281 BUA 01/24/24 .00 3,000.00 -1,721,176.24
.00 .00 1,721,176.24 -1,721,176.24 -1,721,176.24
151 29335
Encumbrance Control 151 1,981.25
1 240149 POE 07/31/23 10,000.00 .00 10,000.00
2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11
3 240112 POL 09/14/23 B 2717 .00 60.16 9,348.95
7 240017 POL 01/04/24 B 3170 .00 9,348.95 .00
8 240116 POE 02/29/24 10,000.00 .00 10,000.00
8 240277 POL 02/29/24 B 3331 .00 10,000.00 .00
1,981.25 20,000.00 20,000.00 .00 1,981.25
151 29345
Budgetary FB Reserve for Encum 151 -1,981.25
1 240149 POE 07/31/23 .00 10,000.00 -10,000.00
2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11
3 240112 POL 09/14/23 B 2717 60.16 .00 -9,348.95
7 240017 POL 01/04/24 B 3170 9,348.95 .00 .00
8 240116 POE 02/29/24 .00 10,000.00 -10,000.00
8 240277 POL 02/29/24 B 3331 10,000.00 .00 .00
-1,981.25 20,000.00 20,000.00 .00 -1,981.25
TOTALS FOR FUND 151
Library Endowment Fund .00 2,008,971.77 2,110,225.93 -101,254.16 -101,254.16
Library Board of Trustees, June 5, 2024, pg. 10
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 05/14/2024 15:06
User:ArunM
Program ID: glacthst
Page 1
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 10005 Operating Bank Account
SOY BALANCE 1,828,928.27
24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88
24/01 240352 07/25/23 CRP 35.00 1,828,212.88
24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80
24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99
24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88
24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99
24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83
24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68
24/07 240068 01/04/24 APP 010424 -157,348.95 1,696,975.73
24/07 240257 01/18/24 CRP 25.00 1,697,000.73
24/08 240091 02/05/24 CRP 10.00 1,697,010.73
24/08 240396 02/29/24 APP 022924 -10,000.00 1,687,010.73
24/09 240485 03/25/24 CRP 172.00 1,687,182.73
LEDGER BALANCES --- DEBITS: 1,863,222.23 CREDITS: -176,039.50 NET: 1,687,182.73
151 10006 Cash - Fair Market Value Adj
SOY BALANCE -44,751.18
24/08 240193 02/14/24 GNI RVRS FY23 FM 2,546.44 -42,204.74
24/08 240193 02/14/24 GNI RVRS FY23 FM 42,204.74 .00
LEDGER BALANCES --- DEBITS:44,751.18 CREDITS:-44,751.18 NET:.00
151 10299 Unrealized Investments
SOY BALANCE .00
LEDGER BALANCES --- DEBITS:.00 CREDITS:.00 NET:.00
151 12105 Interest Receivable
SOY BALANCE 5,010.19
24/01 240484 07/01/23 GNI -5,010.19 .00
LEDGER BALANCES --- DEBITS:5,010.19 CREDITS:-5,010.19 NET:.00
151 20010 Accounts Payable Control
SOY BALANCE -750.39
24/01 240105 07/06/23 APP 070623 750.39 .00
24/02 240107 08/17/23 API B 2650 -590.89 -590.89
24/02 240241 08/17/23 APP 081723 590.89 .00
24/03 240112 09/14/23 API B 2717 -60.16 -60.16
24/03 240183 09/14/23 APP 091423 60.16 .00
Library Board of Trustees, June 5, 2024, pg. 12
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 05/14/2024 15:06
User: ArunM
Program ID: glacthst
Page 2
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
24/07 240017 01/04/24 API B 3170 -9,348.95 -9,348.95
24/07 240047 01/04/24 API B 3183 -148,000.00 -157,348.95
24/07 240068 01/04/24 APP 010424 157,348.95 .00
24/08 240277 02/29/24 API B 3331 -10,000.00 -10,000.00
24/08 240396 02/29/24 APP 022924 10,000.00 .00
LEDGER BALANCES --- DEBITS: 168,750.39 CREDITS: -168,750.39 NET: .00
151 29000 Fund Balance Unreserved
SOY BALANCE -1,788,436.89
24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,788,436.89 NET: -1,788,436.89
151 29310 Revenue Control
SOY BALANCE .00
24/01 240352 07/25/23 CRP -35.00 -35.00
24/01 240484 07/01/23 GNI 5,010.19 4,975.19
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81
24/06 240277 12/13/23 CRP -3,000.00 -8,901.81
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66
24/07 240257 01/18/24 CRP -25.00 -21,812.66
24/08 240091 02/05/24 CRP -10.00 -21,822.66
24/08 240193 02/14/24 GNI RVRS FY23 FM -44,751.18 -66,573.84
24/09 240485 03/25/24 CRP -172.00 -66,745.84
LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -71,756.03 NET: -66,745.84
151 29315 Expenditure Control
SOY BALANCE .00
24/02 240107 08/17/23 API B 2650 590.89 590.89
24/03 240112 09/14/23 API B 2717 60.16 651.05
24/07 240017 01/04/24 API B 3170 9,348.95 10,000.00
24/07 240047 01/04/24 API B 3183 148,000.00 158,000.00
24/08 240277 02/29/24 API B 3331 10,000.00 168,000.00
LEDGER BALANCES --- DEBITS: 168,000.00 CREDITS: .00 NET: 168,000.00
151 29320 Budgetary FB Unreserved
SOY BALANCE .00
24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25
24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24
LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: .00 NET: 1,681,176.24
Library Board of Trustees, June 5, 2024, pg. 13
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 05/14/2024 15:06
User: ArunM
Program ID: glacthst
Page 3
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 29325 Estimated Revenue
SOY BALANCE .00
24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00
24/07 240281 01/24/24 BUA 3,000.00 40,000.00
LEDGER BALANCES --- DEBITS: 40,000.00 CREDITS: .00 NET: 40,000.00
151 29330 Appropriations
SOY BALANCE .00
24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25
24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24
24/07 240281 01/24/24 BUA -3,000.00 -1,721,176.24
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,721,176.24 NET: -1,721,176.24
151 29335 Encumbrance Control
SOY BALANCE 1,981.25
24/00 240003 07/01/23 SOY 1,981.25 1,981.25
24/01 240149 07/31/23 POE 10,000.00 11,981.25
24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36
24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20
24/07 240017 01/04/24 POL B 3170 -9,348.95 1,981.25
24/08 240116 02/29/24 POE 10,000.00 11,981.25
24/08 240277 02/29/24 POL B 3331 -10,000.00 1,981.25
LEDGER BALANCES --- DEBITS: 21,981.25 CREDITS: -20,000.00 NET: 1,981.25
151 29340 FB Reserve for Encumbrances
SOY BALANCE .00
24/00 240002 07/01/23 SOY 1,981.25 .00
LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00
151 29345 Budgetary FB Reserve for Encum
SOY BALANCE -1,981.25
24/00 240003 07/01/23 SOY -1,981.25 -1,981.25
24/01 240149 07/31/23 POE -10,000.00 -11,981.25
24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36
24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20
24/07 240017 01/04/24 POL B 3170 9,348.95 -1,981.25
24/08 240116 02/29/24 POE -10,000.00 -11,981.25
24/08 240277 02/29/24 POL B 3331 10,000.00 -1,981.25
LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: -21,981.25 NET: -1,981.25
Library Board of Trustees, June 5, 2024, pg. 14
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 05/14/2024 15:06
User: ArunM
Program ID: glacthst
Page 4
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 36000 Interest Income
REVISED BUDGET -27,000.00
24/01 240484 07/01/23 GNI 5,010.19 5,010.19
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66
LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -23,762.85 NET: -18,752.66
151 36010 Unrealized Gain Or Loss
REVISED BUDGET .00
24/08 240193 02/14/24 GNI RVRS FY23 FM -2,546.44 -2,546.44
24/08 240193 02/14/24 GNI RVRS FY23 FM -42,204.74 -44,751.18
LEDGER BALANCES --- DEBITS: .00 CREDITS: -44,751.18 NET: -44,751.18
151 37015 Contrib Non-Govt Sources
REVISED BUDGET -3,000.00
24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00
24/07 240257 01/18/24 CRP 10110 98180 DONATION -25.00 -3,025.00
24/08 240091 02/05/24 CRP 10110 99280 H TUCHMAN -10.00 -3,035.00
LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,035.00 NET: -3,035.00
151 37505 Unrestricted Donations
REVISED BUDGET -10,000.00
24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00
24/09 240485 03/25/24 CRP 10110 102349 -68.00 -103.00
24/09 240485 03/25/24 CRP 10110 102349 -104.00 -207.00
LEDGER BALANCES --- DEBITS: .00 CREDITS: -207.00 NET: -207.00
1514010 50202 Trust Fund Books
REVISED BUDGET 24,981.25
24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60
24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79
24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74
24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64
24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89
24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05
24/07 240017 01/04/24 API 100128 24000114 50888 2014285 9,348.95 10,000.00
24/08 240277 02/29/24 API 101742 24001196 53502 2015419 10,000.00 20,000.00
LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: .00 NET: 20,000.00
Library Board of Trustees, June 5, 2024, pg. 15
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13
Report generated: 05/14/2024 15:06
User: ArunM
Program ID: glacthst
Page 5
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
1514010 50205 Library Foundation
REVISED BUDGET 500,000.00
24/07 240047 01/04/24 API 104324 51084 2014379 148,000.00 148,000.00
LEDGER BALANCES --- DEBITS: 148,000.00 CREDITS: .00 NET: 148,000.00
GRAND TOTAL --- DEBITS: 4,190,911.86 CREDITS: -4,089,657.70 NET: 101,254.16
103 Records printed
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, June 5, 2024, pg. 16
ALL LIBRARY EXPENDITURE ACCOUNTS
MEETING DATE: 6/5/2024
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00
1514010 50202 Trust Fund Books 24,981.25 20,000.00 1,981.25 3,000.00 87.99
1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00
1514010 50205 Library Foundation 500,000.00 148,000.00 0.00 352,000.00 29.60
1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00
Unallocated Funds -33,993.51 33,993.51
TOTALS 1,687,182.73 168,000.00 1,981.25 1,585,188.50
LIBRARY TRUST FUNDS
Library Board of Trustees, June 5, 2024, pg. 17
ALL LIBRARY EXPENDITURE ACCOUNTS
MEETING DATE: 6/5/2024
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,296,921.78 1,015,692.32 0.00 281,229.46 78.32
1004000 40002 Salaries Overtime 5,000.00 5,341.36 0.00 -341.36 106.83
1004000 40010 Leave Payoffs 17,502.27 24,584.54 0.00 -7,082.27 140.46
1004000 40020 Fringe Benefits 321,613.37 194,382.72 0.00 127,230.65 60.44
1004000 40045 Medical Insurance Withdrawal 4,830.00 7,725.00 0.00 -2,895.00 159.94
1004000 40050 RHS Health Benefit 18,300.00 11,325.00 0.00 6,975.00 61.89
1004000 40055 PERS Retirement Cost 343,964.25 382,436.73 0.00 -38,472.48 111.19
1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00
1004000 40065 Workers' Compensation 65,450.36 49,243.24 0.00 16,207.12 75.24
1004000 40095 Medicare Insurance 18,805.37 15,636.93 0.00 3,168.44 83.15
1004000 40100 Retiree Health Benefit 119,918.08 89,938.56 0.00 29,979.52 75.00
1004000 40105 Contractual Services 41,000.00 6,796.15 0.00 34,203.85 16.58
1004000 50005 Training Travel and Dues 14,000.00 6,400.01 0.00 7,599.99 45.71
1004000 50030 Gas and Lubrications 5,000.00 2,576.77 0.00 2,423.23 51.54
1004000 50031 Communications 33,491.00 3,208.15 0.00 30,282.85 9.58
1004000 50035 Materials and Supplies 453,425.00 291,668.70 75,191.02 86,565.28 80.91
1004000 50055 Insurance 115,193.83 86,317.48 0.00 28,876.35 74.93
1004000 50105 Repairs and Maint General 98,755.00 0.00 0.00 98,755.00 0.00
1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00
1004000 50120 Facilities Maintenance Service 237,449.89 178,518.01 0.00 58,931.88 75.18
1004000 50126 Grants Expense 44,700.10 103,124.83 206.68 -58,631.41 231.17
1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00
1004000 50140 Printing 20,000.00 9,406.91 0.00 10,593.09 47.03
1004000 50145 Advertising 10,475.00 4,410.40 600.00 5,464.60 47.83
1004000 50200 Friends of the Library 24,146.15 24,972.15 0.00 -826.00 103.42
TOTALS 3,309,941.45 2,513,705.96 75,997.70 720,237.79
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 111,000.00 98,770.92 0.00 12,229.08 88.98
1004005 50015 Electricity 30,000.00 21,592.07 0.00 8,407.93 71.97
1004005 50020 Water 2,500.00 902.34 0.00 1,597.66 36.09
1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00
1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00
1004005 50038 Welwood Operations 30,025.00 16,022.42 0.00 14,002.58 53.36
TOTALS 194,525.00 137,287.75 0.00 57,237.25
MAIN LIBRARY
WELWOOD MURRARY MEMORIAL LIBRARY
Library Board of Trustees, June 5, 2024, pg. 18
DATE DONOR AMOUNT DESIGNATION
7/25/2023 ANONYMOUS DONATION 35.00$
12/13/2023 LYNDA JARMAN 3,000.00$ BOOKS
12/22/2023 RENEE GLICKMAN 25.00$
1/18/2024 ANONYMOUS DONATION 25.00$
2/5/2024 HELENE TUCHMAN 10.00$
TOTAL 3,095.00$
2023-24 DONATIONS
LAST UPDATED MAY 13, 2024
Library Board of Trustees, June 5, 2024, pg. 19
Palm Springs Library Foundation
Board Members 2024
Name Terms (appointed)
Joe Agati January 2023
Michael Connell March 2023
Annie Diomedes May 2023
Maggie Downs January 2023
David Engen June 2022
Nancy Ferguson May 2023
Jack Fitzsimmons July 2024
Kevin Gonzalez January 2023
Gary Grace July 2024
Kyra Holland May 2023
Serena Leiterman September 2022
Ed McBride, Treasurer July 2024
Robyn Meltzer July 2023
Laura “Lolly” Mitchell July 2024
Jeffrey Norman October 2022
Rebecca Olarte October 2022
Joel Preston October 2022
Dwayne Ratleff January 2023
Corey Roskin September 2022
David Sidley July 2023
Dr. Elizabeth “Betsy” Smalley, Vice President October 2022
Bruce Stout, Secretary July 2024
Carol Tallichet January 2023
Evan Tucker July 2024
William “Bill” Wylie, President July 2024
Total: 25
Library Board of Trustees, June 5, 2024, pg. 20
Library Board of Trustees, June 5, 2024, pg. 21
Palm Springs Library Foundation Media Coverage
Awareness Campaign 2024
PRINT - Newspaper and Magazine
Desert Sun
Desert Entertainer
Palm Springs Life
Desert Guide
Eisenhower Healthcare
Desert Charities
Rancho Mirage Women’s Club Gala
BROADCAST - Radio and TV
NBC Palm Springs
ABC/KESQ
CBS
FOX
Alphamedia
Marker Broadcasting
KGay
KMEE
OUTDOOR
Lamar
DIGITAL
IQ local
Palm Springs Life
Desert Guide
Rancho Mirage Women’s Club
Library Board of Trustees, June 5, 2024, pg. 22
MEMORANDUM
DATE: June 5, 2024
SUBJECT: REQUEST TRUST FUND DONATION of $7,000 AND SUGGESTED USE
OF KROPITZER TRUST DONATION FUNDS
TO: Library Board of Trustees
FROM: Jeannie Kays, Director of Library Services
Each year the Palm Springs Public Library requests annual support from the Library Trust
Fund. Specifically, $7,000 is requested from the Kropitzer Trust Donation account for
nonfiction books, as one way* in which we can spend funds from this earmarked donation.
The balance in this account is $176,665.74.
Kropitzer Trust Donation verbiage:
Palm Springs Public Library Trust Fund, to be used by the Palm Springs Public
Library for the construction or setting aside of a quiet reading center for senior
patrons in the main library or, if this is not feasible, for the purchase of nonfiction
adult books written in English.
We are not requesting any other funds for new projects at this time to save funds for the
library renovation. We would like to reserve the right to request additional funds
throughout the Fiscal Year as other projects may arise.
The total being requested at this time is $7,000.
*An alternative would be that after approving the $7,000 for nonfiction books, you allocate
the entire remaining balance of the Kropitzer donation, $169,665.74, to the library
renovation and move an equal amount of non-earmarked funds from the Library
Renovation line item to be set aside for future library projects. These funds would then
become unrestricted funds.
Library Board of Trustees, June 5, 2024, pg. 23
Future Library Projects $19,529.25 Balance. Not yet spent.
Trust Fund Books $0.00 Spending remaining $3,000
Kropitzer Trust Donation $176,665.74
Library Foundation $352,000.00 Remaining Balance
Library Renovation $1,000,000.00
TOTAL $1,548,194.99 Cash Balance After All Allocations
Future Library Projects $19,529.25
Trust Fund Books $7,000.00 From Kropitzer Account
Kropitzer Trust Donation $169,665.74
Library Foundation $352,000.00 Originally approved $500,000. $148,000 spent for Interim Executive Director and
PR Awareness Campaign. Remaining balance includes a set aside for $225,000 for
Executive Director salary. (Undesignated: $127,000)
Library Renovation $1,000,000.00
PROJECTED BUDGET FY 24-25 $1,548,194.99
Suggested by: Jeannie Kays, Director of Library Services, 5/29/2024
These expenditures would be utilized during the fiscal year, July 1, 2024-June 30, 2025.
Unanticipated exceptions and emergency requests may arise.
Library Board of Trustees Spending Request 2024-2025
PROPOSED LINE ITEMS FOR FISCAL YEAR 2024-25
FISCAL YEAR 23-24 BUDGET
Library Board of Trustees, June 5, 2024, pg. 24
PALM SPRINGS CITY COUNCIL
SPECIAL JOINT MEETING
Library Board of Trustees, June 5, 2024, pg. 25
TITLE
MISSION STATEMENT
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Library Board of Trustees, June 5, 2024, pg. 26
TITLE
MEMBERSHIP
•Chair Name
•Member Name
•Member Name
•Member Name
•Member Name
•Member Name
•Member Name
•Member Name
•Member Name
•Member Name
Library Board of Trustees, June 5, 2024, pg. 27
TITLE
KEY ACCOMPLISHMENTS
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Library Board of Trustees, June 5, 2024, pg. 28