HomeMy WebLinkAbout2024-04-03 LBOT Board PacketLIBRARY BOARD OF TRUSTEES
CITY OF PALM SPRINGS, CALIFORNIA
www.palmspringslibrary.gov
REGULAR MEETING AGENDA
WEDNESDAY, APRIL 3, 2024
5:30 P.M.
Meeting will be held in person at City Hall in the Large Conference Room.
3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262.
Alternate Meeting Location:
1600 Holcombe Blvd. Houston, TX 77030
•To view/listen/participate in the meeting live, please use the following link:
https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU
dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845
•Any person who wishes to provide public testimony for an item on the agenda is
requested to sign in before the Public Testimony portion of the meeting.
•Submit your public comment to the Library Board of Trustees electronically. Material
may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of
the meeting is required. Any correspondence received during or after the meeting will
be distributed to the Board and retained for the official record.
•The meeting will be recorded, and the audio file will be available from the Office of the
City Clerk and will be posted on the City’s YouTube channel, as soon as practicable.
TRUSTEES
Craig Borba, Ed. D., Chair
Juanita Garner, Vice-Chair
Al Jones, Treasurer
David Norgard, Trustee
Deborah Schwarz, Trustee
Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive
public services to enhance the quality of life for current and future generations.
Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library
I.CALL TO ORDER - ROLL CALL
II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be
added to the agenda only upon decision by a majority of the Board of Directors to add the
item because of a need for immediate action. This Agenda was available for public access
at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office
on or before 5:30 p.m., March 27, 2024. A posting of this Agenda can be found on the
Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code
Section 54957.5, the designated office for inspection of public records in connection with
the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall,
at 3200 East Tahquitz Canyon Way, Palm Springs, California.
Library Board of Trustees, April 3, 2024, pg. 1
Acceptance of Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
III.PUBLIC COMMENTS: This time has been set aside for members of the public to addressthe Library Board of Trustees on Agenda items; and items of general interest within thesubject matter within jurisdiction of the City. Although the Library Board of Trusteesvalues your comments, pursuant to the Brown Act, it generally cannot take any action onitems not listed on the posted Agenda. Three (3) minutes are assigned to each speaker.
IV.CONSENT AGENDA
A. Meeting Minutes of March 6, 2024
B.Library Statistics
C. Donation Report
Acceptance of Consent Agenda:
Motion: Second: Approved: Opposed: Abstention Names(s):
V.ADMINISTRATIVE REPORTS
A. Friends of the Palm Springs Library
B.Palm Springs Public Library Foundation
C. Library Staff
VI.TREASURERS REPORT
Acceptance of Treasurers Report:
Motion: Second: Approved: Opposed: Abstention Names(s):
VII.DISCUSSION/ACTION ITEMS
A.LIBRARY FOUNDATION REQUEST FOR $225,000 GRANT TO SUPPORT 3-YEAR
CONTRACT FOR .5 FTE FOUNDATION EXECUTIVE DIRECTOR
Motion: Second: Approved: Opposed: Abstention Names(s):
Library Board of Trustees, April 3, 2024, pg. 2
B.DISCUSSION-LIBRARY RENOVATION UPDATES
Motion: Second: Approved: Opposed: Abstention Names(s):
VIII.COMMITTEE REPORTS
IX.TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
X.ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next
scheduled meeting at 5:30 p.m. on Wednesday, May 1, 2024.
The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday
of every month, unless noted otherwise.
THE PUBLIC IS INVITED TO PARTICIPATE
COMMITTEES:
STANDING:
ADVOCACY BORBA
BUDGET JONES/GARNER
BUILDINGS BORBA/NORGARD
POLICIES/BYLAWS GARNER/NORGARD
AD HOC:
FOUNDATION LIAISON JONES/SCHWARZ
FRIENDS LIAISON BORBA/SCHWARZ
MEASURE J LIAISON JONES
AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.
City of Palm Springs )
I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this
Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have
requested such notice, posted at City Hall before 5:30 p.m., on March 27, 2024, and posted on the City’s
website as required by established policies and procedures.
____________________________
Jeannie Kays, MLIS
Director of Library Services
Library Board of Trustees, April 3, 2024, pg. 3
P U B L I C N O T I C E S
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with
the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise
Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public
Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you
would like additional information on any item appearing on this agenda, please contact the Director of
Library Services at (760) 322-8375.
It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA)
in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond
what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please
contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if
accommodation is feasible. Please advise us at that time if you will need accommodations to attend or
participate in meetings on a regular basis.
Library Board of Trustees, April 3, 2024, pg. 4
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library March 6, 2024
City Hall Large Conference Room
1. CALL TO ORDER
Chair Borba called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
David Norgard Yes
Deborah Schwarz Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services; Arun Mayani, Administrative
Assistant; Julie Warren, Public Relations Manager.
PUBLIC PRESENT: Brad Anderson, Bill Wiley, David Sidley, and Peter Pearson.
Chair Borba turned the meeting over to Vice Chair Garner at this time.
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Norgard/Schwarz, 5-0) To accept the agenda.
3. PUBLIC COMMENTS: Brad Anderson.
4. CONSENT AGENDA
MOTION: (Borba/Norgard, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of January 3, 2024.
4. B. Library Statistics
4. C. Donation Report
4. D. Library Foundation Mid-Year Report
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Julie Warren gave the report.
5. B. Palm Springs Public Library Foundation
Peter Pearson gave the report.
5. C. Library Staff
Library Board of Trustees, April 3, 2024, pg. 5
Director Kays gave the report.
6. TREASURERS REPORT
Treasurer Jones gave the report.
MOTION: (Borba/Schwarz, 5-0) To accept the Treasurer’s report.
7. DISCUSSION/ACTION ITEMS
7. A. ACCEPT TWO VOLUNTEERS FOR 2024-25 FISCAL YEAR BUDGET AD-HOC
SUBCOMMITTEE
Treasurer Jones and Vice Chair Garner volunteered.
MOTION: (Jones/Garner, 5-0) To accept Treasurer Jones and Vice Chair Garner as volunteers for
2024-25 Fiscal Year Budget AD-HOC Subcommittee.
7. B. DISCUSSION-LIBRARY RENOVATION UPDATES AND OUTREACH PLAN
No action.
7. C. LIBRARY FOUNDATION REQUEST TO ALLOCATE $1 MILLION PREVIOUSLY SET ASIDE
FOR THE LIBRARY RENOVATION TO BE DESIGNATED AS MATCHING FUNDS FOR
THE FOUNDATION’S FUNDRAISING CAPITAL CAMPAIGN
MOTION: (Schwarz /Jones, 5-0) To accept the allocation of $1M previously set aside for the library
renovation to be designated as matching funds for the foundation’s fundraising capital campaign.
8. COMMITTEE REPORTS
None.
9. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
10. ADJOURNMENT
The March meeting adjourned at 6:28 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services
Library Board of Trustees, April 3, 2024, pg. 6
LIBRARY STATISTICS 2024 2023 %CHANGE
MATERIALS CHECKED OUT 31,662 28,144 13%
Print 15,842 14,906 6%
Media 8,368 8,270 1%
Electronics 53 66 -20%
Downloads & In-house 5,973 4,119 45%
LIBRARY CARD REGISTRATIONS 377 191 97%
Palm Springs Resident 169 87 94%
California Resident 129 80 61%
Out of State 79 24 229%
DOOR COUNT 13,012 10,998 18%
DOOR COUNT (WMML)2,780 2,989 -7%
COMPUTER SESSIONS 1,883 1,646 14%
COMPUTER SESSIONS (WMML)329 435 -24%
WiFi SESSIONS 2,016 1,576 28%
WiFi SESSIONS (WMML)160 149 7%
PASSPORTS PROCESSED 61 44 39%
PROGRAMMING
PRESCHOOL
In Person Programs 6 3 100%
Attendance 88 56 57%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
SCHOOL AGE
Programs 4 2 100%
Attendance 115 51 125%
Self- Directed Programs 1 1 0%
Self- Directed Completed 100 100 0%
FAMILY
Programs 0 6 -
Attendance 0 92 -
TEEN
Programs 9 8 13%
Attendance 64 66 -3%
Self- Directed Programs 0 1 -100%
Self- Directed Completed 0 15 -100%
ADULT
Programs 14 6 133%
Attendance 380 79 381%
Virtual Programs 3 3 0%
Virtual Attendance 50 42 19%
Self- Directed Programs 0 0 -
Self- Directed Completed 0 0 -
TOTAL
Programs 33 25 32%
Attendance 647 344 88%
Self- Directed Programs 1 3 -67%
Self- Directed Completed 100 42 138%
Virtual Programs 3 2 50%
Virtual Attendance 50 115 -57%
January 2024 vs. January 2023
Library Board of Trustees, April 3, 2024, pg. 7
City of Palm Springs, CA
BALANCE SHEET FOR 2024 8
Report generated: 03/25/2024 09:20
User: ArunM
Program ID: glbalsht
Page 1
NET CHANGE ACCOUNT
FUND: 151 Library Endowment Fund FOR PERIOD BALANCE
ASSETS
151 10005 Operating Bank Account -9,990.00 1,687,010.73
151 10006 Cash - Fair Market Value Adj 44,751.18 .00
TOTAL ASSETS 34,761.18 1,687,010.73
FUND BALANCE
151 29000 Fund Balance Unreserved .00 -1,788,436.89
151 29310 Revenue Control -44,761.18 -66,573.84
151 29315 Expenditure Control 10,000.00 168,000.00
151 29320 Budgetary FB Unreserved .00 1,681,176.24
151 29325 Estimated Revenue .00 40,000.00
151 29330 Appropriations .00 -1,721,176.24
151 29335 Encumbrance Control .00 1,981.25
151 29345 Budgetary FB Reserve for Encum .00 -1,981.25
TOTAL FUND BALANCE -34,761.18 -1,687,010.73
TOTAL LIABILITIES + FUND BALANCE -34,761.18 -1,687,010.73
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 3, 2024, pg. 8
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB
Report generated: 03/25/2024 09:25
User: ArunM
Program ID: glatrbal
Page 1
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
151 10005
Operating Bank Account 151 1,828,928.27
1 240105 APP 07/06/23 070623 .00 750.39 -750.39
1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY22 2,278.92 .00 1,563.53
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 5,010.19 .00 6,573.72
1 240484 GNI 07/01/23 SYSTEM GENERATED DUE TO LINE .00 7,289.11 -715.39
2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28
3 240183 APP 09/14/23 091423 .00 60.16 -1,366.44
3 240443 GEN 09/30/23 Q1 INT SYSTEM GENERATED DUE TO LINE 10,877.00 .00 9,510.56
6 240277 CRP 12/13/23 CASH RECEIPTS JOURNAL 3,000.00 .00 12,510.56
6 240409 GEN 12/31/23 Q2 INT SYSTEM GENERATED DUE TO LINE 12,885.85 .00 25,396.41
7 240068 APP 01/04/24 010424 .00 157,348.95 -131,952.54
7 240257 CRP 01/18/24 CASH RECEIPTS JOURNAL 25.00 .00 -131,927.54
8 240091 CRP 02/05/24 CASH RECEIPTS JOURNAL 10.00 .00 -131,917.54
8 240396 APP 02/29/24 022924 .00 10,000.00 -141,917.54
1,828,928.27 34,121.96 176,039.50 -141,917.54 1,687,010.73
151 10006
Cash - Fair Market Value Adj 151 -44,751.18
8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 42,204.74 .00 42,204.74
8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 2,546.44 .00 44,751.18
-44,751.18 44,751.18 .00 44,751.18 .00
151 12105
Interest Receivable 151 5,010.19
1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 .00 5,010.19 -5,010.19
5,010.19 .00 5,010.19 -5,010.19 .00
151 20010
Accounts Payable Control 151 -750.39
1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39
2 240107 API 08/17/23 B 2650 .00 590.89 159.50
2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39
3 240112 API 09/14/23 B 2717 .00 60.16 690.23
3 240183 APP 09/14/23 091423 AP CASH DISBURSEMENTS JOURNA 60.16 .00 750.39
7 240017 API 01/04/24 B 3170 .00 9,348.95 -8,598.56
7 240047 API 01/04/24 B 3183 .00 148,000.00 -156,598.56
7 240068 APP 01/04/24 010424 AP CASH DISBURSEMENTS JOURNA 157,348.95 .00 750.39
8 240277 API 02/29/24 B 3331 .00 10,000.00 -9,249.61
8 240396 APP 02/29/24 022924 AP CASH DISBURSEMENTS JOURNA 10,000.00 .00 750.39
-750.39 168,750.39 168,000.00 750.39 .00
151 29000
Fund Balance Unreserved 151 -1,788,436.89
-1,788,436.89 .00 .00 .00 -1,788,436.89
151 29320
Budgetary FB Unreserved 151 .00
1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 1,981.25 .00 1,981.25
1 240470 BUC 07/01/23 2024 B 1,679,194.99 .00 1,681,176.24
Library Board of Trustees, April 3, 2024, pg. 9
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB
Report generated: 03/25/2024 09:25
User: ArunM
Program ID: glatrbal
Page 2
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
.00 1,681,176.24 .00 1,681,176.24 1,681,176.24
151 29325
Estimated Revenue 151 .00
1 240470 BUC 07/01/23 2024 B 37,000.00 .00 37,000.00
7 240281 BUA 01/24/24 3,000.00 .00 40,000.00
.00 40,000.00 .00 40,000.00 40,000.00
151 29330
Appropriations 151 .00
1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 .00 1,981.25 -1,981.25
1 240470 BUC 07/01/23 2024 B .00 1,716,194.99 -1,718,176.24
7 240281 BUA 01/24/24 .00 3,000.00 -1,721,176.24
.00 .00 1,721,176.24 -1,721,176.24 -1,721,176.24
151 29335
Encumbrance Control 151 1,981.25
1 240149 POE 07/31/23 10,000.00 .00 10,000.00
2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11
3 240112 POL 09/14/23 B 2717 .00 60.16 9,348.95
7 240017 POL 01/04/24 B 3170 .00 9,348.95 .00
8 240116 POE 02/29/24 10,000.00 .00 10,000.00
8 240277 POL 02/29/24 B 3331 .00 10,000.00 .00
1,981.25 20,000.00 20,000.00 .00 1,981.25
151 29345
Budgetary FB Reserve for Encum 151 -1,981.25
1 240149 POE 07/31/23 .00 10,000.00 -10,000.00
2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11
3 240112 POL 09/14/23 B 2717 60.16 .00 -9,348.95
7 240017 POL 01/04/24 B 3170 9,348.95 .00 .00
8 240116 POE 02/29/24 .00 10,000.00 -10,000.00
8 240277 POL 02/29/24 B 3331 10,000.00 .00 .00
-1,981.25 20,000.00 20,000.00 .00 -1,981.25
TOTALS FOR FUND 151
Library Endowment Fund .00 2,008,799.77 2,110,225.93 -101,426.16 -101,426.16
Library Board of Trustees, April 3, 2024, pg. 10
City of Palm Springs, CA
ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB
Report generated: 03/25/2024 09:25
User: ArunM
Program ID: glatrbal
Page 3
FUND 151
ACCOUNT
ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE
PER JNL SRC EFF DATE REFERENCE
REPORT TOTALS .00 2,008,799.77 2,110,225.93 -101,426.16 -101,426.16
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 3, 2024, pg. 11
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 08
Report generated: 03/25/2024 09:29
User: ArunM
Program ID: glacthst
Page 1
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 10005 Operating Bank Account
SOY BALANCE 1,828,928.27
24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88
24/01 240352 07/25/23 CRP 35.00 1,828,212.88
24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80
24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99
24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88
24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99
24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83
24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68
24/07 240068 01/04/24 APP 010424 -157,348.95 1,696,975.73
24/07 240257 01/18/24 CRP 25.00 1,697,000.73
24/08 240091 02/05/24 CRP 10.00 1,697,010.73
24/08 240396 02/29/24 APP 022924 -10,000.00 1,687,010.73
LEDGER BALANCES --- DEBITS: 1,863,050.23 CREDITS: -176,039.50 NET: 1,687,010.73
151 10006 Cash - Fair Market Value Adj
SOY BALANCE -44,751.18
24/08 240193 02/14/24 GNI RVRS FY23 FM 2,546.44 -42,204.74
24/08 240193 02/14/24 GNI RVRS FY23 FM 42,204.74 .00
LEDGER BALANCES --- DEBITS: 44,751.18 CREDITS: -44,751.18 NET: .00
151 10299 Unrealized Investments
SOY BALANCE .00
LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00
151 12105 Interest Receivable
SOY BALANCE 5,010.19
24/01 240484 07/01/23 GNI -5,010.19 .00
LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -5,010.19 NET: .00
151 20010 Accounts Payable Control
SOY BALANCE -750.39
24/01 240105 07/06/23 APP 070623 750.39 .00
24/02 240107 08/17/23 API B 2650 -590.89 -590.89
24/02 240241 08/17/23 APP 081723 590.89 .00
24/03 240112 09/14/23 API B 2717 -60.16 -60.16
24/03 240183 09/14/23 APP 091423 60.16 .00
24/07 240017 01/04/24 API B 3170 -9,348.95 -9,348.95
Library Board of Trustees, April 3, 2024, pg. 12
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 08
Report generated: 03/25/2024 09:29
User: ArunM
Program ID: glacthst
Page 2
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
24/07 240047 01/04/24 API B 3183 -148,000.00 -157,348.95
24/07 240068 01/04/24 APP 010424 157,348.95 .00
24/08 240277 02/29/24 API B 3331 -10,000.00 -10,000.00
24/08 240396 02/29/24 APP 022924 10,000.00 .00
LEDGER BALANCES --- DEBITS: 168,750.39 CREDITS: -168,750.39 NET: .00
151 29000 Fund Balance Unreserved
SOY BALANCE -1,788,436.89
24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,788,436.89 NET: -1,788,436.89
151 29310 Revenue Control
SOY BALANCE .00
24/01 240352 07/25/23 CRP -35.00 -35.00
24/01 240484 07/01/23 GNI 5,010.19 4,975.19
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81
24/06 240277 12/13/23 CRP -3,000.00 -8,901.81
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66
24/07 240257 01/18/24 CRP -25.00 -21,812.66
24/08 240091 02/05/24 CRP -10.00 -21,822.66
24/08 240193 02/14/24 GNI RVRS FY23 FM -44,751.18 -66,573.84
LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -71,584.03 NET: -66,573.84
151 29315 Expenditure Control
SOY BALANCE .00
24/02 240107 08/17/23 API B 2650 590.89 590.89
24/03 240112 09/14/23 API B 2717 60.16 651.05
24/07 240017 01/04/24 API B 3170 9,348.95 10,000.00
24/07 240047 01/04/24 API B 3183 148,000.00 158,000.00
24/08 240277 02/29/24 API B 3331 10,000.00 168,000.00
LEDGER BALANCES --- DEBITS: 168,000.00 CREDITS: .00 NET: 168,000.00
151 29320 Budgetary FB Unreserved
SOY BALANCE .00
24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25
24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24
LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: .00 NET: 1,681,176.24
Library Board of Trustees, April 3, 2024, pg. 13
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 08
Report generated: 03/25/2024 09:29
User: ArunM
Program ID: glacthst
Page 3
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 29325 Estimated Revenue
SOY BALANCE .00
24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00
24/07 240281 01/24/24 BUA 3,000.00 40,000.00
LEDGER BALANCES --- DEBITS: 40,000.00 CREDITS: .00 NET: 40,000.00
151 29330 Appropriations
SOY BALANCE .00
24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25
24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24
24/07 240281 01/24/24 BUA -3,000.00 -1,721,176.24
LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,721,176.24 NET: -1,721,176.24
151 29335 Encumbrance Control
SOY BALANCE 1,981.25
24/00 240003 07/01/23 SOY 1,981.25 1,981.25
24/01 240149 07/31/23 POE 10,000.00 11,981.25
24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36
24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20
24/07 240017 01/04/24 POL B 3170 -9,348.95 1,981.25
24/08 240116 02/29/24 POE 10,000.00 11,981.25
24/08 240277 02/29/24 POL B 3331 -10,000.00 1,981.25
LEDGER BALANCES --- DEBITS: 21,981.25 CREDITS: -20,000.00 NET: 1,981.25
151 29340 FB Reserve for Encumbrances
SOY BALANCE .00
24/00 240002 07/01/23 SOY 1,981.25 .00
LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00
151 29345 Budgetary FB Reserve for Encum
SOY BALANCE -1,981.25
24/00 240003 07/01/23 SOY -1,981.25 -1,981.25
24/01 240149 07/31/23 POE -10,000.00 -11,981.25
24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36
24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20
24/07 240017 01/04/24 POL B 3170 9,348.95 -1,981.25
24/08 240116 02/29/24 POE -10,000.00 -11,981.25
24/08 240277 02/29/24 POL B 3331 10,000.00 -1,981.25
LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: -21,981.25 NET: -1,981.25
Library Board of Trustees, April 3, 2024, pg. 14
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 08
Report generated: 03/25/2024 09:29
User: ArunM
Program ID: glacthst
Page 4
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
151 36000 Interest Income
REVISED BUDGET -27,000.00
24/01 240484 07/01/23 GNI 5,010.19 5,010.19
24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81
24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66
LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -23,762.85 NET: -18,752.66
151 36010 Unrealized Gain Or Loss
REVISED BUDGET .00
24/08 240193 02/14/24 GNI RVRS FY23 FM -2,546.44 -2,546.44
24/08 240193 02/14/24 GNI RVRS FY23 FM -42,204.74 -44,751.18
LEDGER BALANCES --- DEBITS: .00 CREDITS: -44,751.18 NET: -44,751.18
151 37015 Contrib Non-Govt Sources
REVISED BUDGET -3,000.00
24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00
24/07 240257 01/18/24 CRP 10110 98180 DONATION -25.00 -3,025.00
24/08 240091 02/05/24 CRP 10110 99280 H TUCHMAN -10.00 -3,035.00
LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,035.00 NET: -3,035.00
151 37505 Unrestricted Donations
REVISED BUDGET -10,000.00
24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00
LEDGER BALANCES --- DEBITS: .00 CREDITS: -35.00 NET: -35.00
1514010 50202 Trust Fund Books
REVISED BUDGET 24,981.25
24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60
24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79
24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74
24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64
24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89
24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05
24/07 240017 01/04/24 API 100128 24000114 50888 2014285 9,348.95 10,000.00
24/08 240277 02/29/24 API 101742 24001196 53502 2015419 10,000.00 20,000.00
LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: .00 NET: 20,000.00
Library Board of Trustees, April 3, 2024, pg. 15
City of Palm Springs, CA
ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 08
Report generated: 03/25/2024 09:29
User: ArunM
Program ID: glacthst
Page 5
ORG OBJECT PROJ NET LEDGER NET BUDGET
YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE
1514010 50205 Library Foundation
REVISED BUDGET 500,000.00
24/07 240047 01/04/24 API 104324 51084 2014379 148,000.00 148,000.00
LEDGER BALANCES --- DEBITS: 148,000.00 CREDITS: .00 NET: 148,000.00
GRAND TOTAL --- DEBITS: 4,190,739.86 CREDITS: -4,089,313.70 NET: 101,426.16
99 Records printed
** END OF REPORT - Generated by Arun Mayani **
Library Board of Trustees, April 3, 2024, pg. 16
ALL LIBRARY EXPENDITURE ACCOUNTS
MEETING DATE 4/3/2024
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00
1514010 50202 Trust Fund Books 24,981.25 20,000.00 1,981.25 3,000.00 87.99
1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00
1514010 50205 Library Foundation 500,000.00 148,000.00 0.00 352,000.00 29.60
1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00
Unallocated Funds -34,165.51 -34,165.51
TOTALS 1,687,010.73 168,000.00 1,981.25 1,517,029.48
LIBRARY TRUST FUNDS
Library Board of Trustees, April 3, 2024, pg. 17
ALL LIBRARY EXPENDITURE ACCOUNTS
MEETING DATE 4/3/2024
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004000 40000 Salaries Full Time 1,296,921.78 825,371.76 0.00 471,550.02 63.64
1004000 40002 Salaries Overtime 5,000.00 3,765.86 0.00 1,234.14 75.32
1004000 40010 Leave Payoffs 17,502.27 23,963.67 0.00 -6,461.40 136.92
1004000 40020 Fringe Benefits 321,613.37 156,503.02 0.00 165,110.35 48.66
1004000 40045 Medical Insurance Withdrawal 4,830.00 6,487.50 0.00 -1,657.50 134.32
1004000 40050 RHS Health Benefit 18,300.00 9,150.00 0.00 9,150.00 50.00
1004000 40055 PERS Retirement Cost 343,964.25 312,327.82 0.00 31,636.43 90.80
1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00
1004000 40065 Workers' Compensation 65,450.36 32,725.18 0.00 32,725.18 50.00
1004000 40095 Medicare Insurance 18,805.37 12,825.95 0.00 5,979.42 68.20
1004000 40100 Retiree Health Benefit 119,918.08 59,959.04 0.00 59,959.04 50.00
1004000 40105 Contractual Services 41,000.00 3,912.10 0.00 37,087.90 9.54
1004000 50005 Training Travel and Dues 14,000.00 3,135.21 0.00 10,864.79 22.39
1004000 50030 Gas and Lubrications 5,000.00 2,184.08 0.00 2,815.92 43.68
1004000 50031 Communications 33,491.00 2,904.01 0.00 30,586.99 8.67
1004000 50035 Materials and Supplies 453,325.00 247,187.19 92,454.18 113,683.63 74.92
1004000 50055 Insurance 115,193.83 57,596.92 0.00 57,596.91 50.00
1004000 50105 Repairs and Maint General 98,755.00 0.00 0.00 98,755.00 0.00
1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00
1004000 50120 Facilities Maintenance Service 237,449.89 118,724.94 0.00 118,724.95 50.00
1004000 50126 Grants Expense 44,700.10 103,098.87 232.64 -58,631.41 231.17
1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00
1004000 50140 Printing 20,000.00 7,369.36 0.00 12,630.64 36.85
1004000 50145 Advertising 10,475.00 3,045.40 1,950.00 5,479.60 47.69
1004000 50200 Friends of the Library 17,978.45 19,283.65 0.00 -1,305.20 107.26
TOTALS 3,303,673.75 2,011,521.53 94,636.82 1,197,515.40
Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used
1004005 40105 Contractual Services 111,000.00 78,842.76 0.00 32,157.24 71.03
1004005 50015 Electricity 30,000.00 18,539.42 0.00 11,460.58 61.80
1004005 50020 Water 2,500.00 776.08 0.00 1,723.92 31.04
1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00
1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00
1004005 50038 Welwood Operations 30,025.00 15,458.12 0.00 14,566.88 51.48
TOTALS 194,525.00 113,616.38 0.00 80,908.62
ALL LIBRARY EXPENDITURE ACCOUNTS
WELWOOD MURRAY MEMORIAL LIBRARY
Library Board of Trustees, April 3, 2024, pg. 18
DATE DONOR AMOUNT DESIGNATION
7/25/2023 ANONYMOUS DONATION 35.00$
12/13/2023 LYNDA JARMAN 3,000.00$ BOOKS
1/18/2024 ANONYMOUS DONATION 25.00$
2/5/2024 HELENE TUCHMAN 10.00$
TOTAL 3,070.00$
PALM SPRINGS PUBLIC LIBRARY
2023-24 DONATIONS
LAST UPDATED MARCH 26, 2024
Library Board of Trustees, April 3, 2024, pg. 19
Palm Springs Public Library Founda�on
A Proposal for Support of an Execu�ve Director
April 2024
I. Background
In accordance with The Founda�on’s primary mission to successfully manage a Capital Campaign to help
fund the renova�on of the Palm Springs Public Library main building; and recognizing the �metable for
the renova�on construc�on; the �ming is appropriate for the Founda�on to hire an experienced, half-
�me Execu�ve Director to provide organiza�onal con�nuity and leadership for the Board’s fundraising
efforts
The Founda�on believes that hiring an Execu�ve Director is necessary to:
1. Provide the Founda�on board with an experienced execu�ve and fundraiser who can channel the
energies and ini�a�ve of board members to meet goals.
2. Develop an overall strategy to meet the fundraising monetary goals.
3. Con�nue to posi�on the Founda�on as the primary fundraiser for community dona�ons to support
the renova�on project and as a partner with the City.
4. Ensure that the board is well organized to reach its fundraising goals by iden�fying deficiencies and
enhancing the strengths of the organiza�on and its internal opera�ons.
The Memorandum of Understanding between the City of Palm Springs and the Founda�on states that
the Founda�on may request a grant from the Library Trustees for the purposes of advancing its mission
to raise funds for the beterment of the Library. That proposal should include:
1. The amount of the contribu�on sought;
2. A descrip�on of the ac�vity, services, or goods for which the contribu�on will be used;
3. A specific budget demonstra�ng how the contribu�on will be allocated; and
4. A descrip�on of the forecasted or an�cipated outcome of the ac�vity, services, or goods for which the
contribu�on will be used.
This proposal successfully addresses these requirements.
Library Board of Trustees, April 3, 2024, pg. 20
II. Execu�ve Director Recruitment
The Founda�on aims to have a permanent execu�ve director onboard by the �me it begins a major
fundraising campaign for library renova�on enhancements. To prepare for this, the Founda�on has
hired an interim execu�ve director paid from Founda�on funds. The interim execu�ve director helps
the Board to make the Founda�on organiza�onally ready for major fundraising. This includes
energizing the standing commitees to meet regularly; conver�ng the Founda�on’s accoun�ng
system to QuickBooks; development of an annual budget; expanding communica�ons with all Board
members to encourage enhanced engagement; planning the Founda�on’s annual fundraising events
and ac�vi�es; and recrui�ng addi�onal Board members with influence and fundraising connec�ons.
As these organiza�onal issues are in process, the Founda�on will conduct a search for a permanent
execu�ve director. This may include contrac�ng for the services of an execu�ve search firm that
specializes in nonprofit execu�ve searches paid from current Founda�on funds.
III. Execu�ve Director Job Descrip�on
The full job descrip�on for the Founda�on execu�ve director is included as Atachment A to this
proposal. While the primary focus of the job will be to organize fundraising, the ideal candidate will also
have skills in financial management, Board development and communica�ons/marke�ng. From a �ming
perspec�ve, the permanent execu�ve director should be on board with the beginning of the capital
campaign.
IV. Budgeted Salary
The execu�ve director’s posi�on will be a half-�me contractual posi�on. No benefits or payroll taxes will
be paid by the Founda�on. Comparable nonprofit execu�ve salaries in the area are approximately
$150,000 for full-�me persons per year. Therefore, the Founda�on will adver�se the posi�on with a
star�ng contractual half-�me salary of $75,000 per year.
V. An�cipated Outcome
With a permanent execu�ve director in place, the Founda�on will be able to aggressively pursue an
ini�al $1 million fundraising campaign which would be matched by the addi�onal $1 million from you,
the Trustees. The $2 million raised would be used to enhance the children’s area and the community
room beyond what the city funds will be able to provide.
Following this successful campaign, the Founda�on will be posi�oned to conduct addi�onal fundraising
campaigns and ac�vi�es including fundraising to create endowments to support future stability and
innova�on at the Palm Springs Public Library.
We also expect that the Founda�on will con�nue to become a highly efficient organiza�on, keeping track
of donor contribu�ons, naming rights, special purpose contribu�ons, state and federal repor�ng
requirements, and maintaining effec�ve communica�ons with other local public library stakeholders. A
permanent execu�ve director will provide con�nuity to achieve these goals.
Library Board of Trustees, April 3, 2024, pg. 21
VI. Grant Request
The Palm Springs Public Library Founda�on requests that the Trustees make a grant to the Founda�on
for the first three years of the execu�ve director’s salary: $225,000. Following is our ra�onale for
reques�ng three years of funding support:
• The ability to offer a three-year agreement increases the chances of atrac�ng higher caliber
candidates for the posi�on.
• The first phase of the construc�on plan calls for comple�on in two years (March 2026). Having
con�nuity past this first benchmark would afford the Founda�on the ability to move ahead in
the third year to plug any overall funding gaps encountered by the Library and/or to embark on
an Endowment Campaign.
• Reten�on and recruitment of Board members would be strengthened if a longer-term
commitment to a director is in place.
• Having the staff salary covered by this grant will mean that more funds raised can go directly to
the Library instead of needing to pay the salary as a component of administra�ve overhead.
• Having three years of staffing support available sends a strong message to donors about the
ongoing viability of the Founda�on’s fundraising efforts.
• Should the Trustees provide the grant as a lump sum, the Founda�on will generate market rate
returns especially on funding covering years two and three.
• The Founda�on has used its own funds to hire two important part-�me support staff posi�ons to
form a solid administra�ve core in support of Board ac�vi�es: a contractual accountant and an
administra�ve support posi�on for database entry and other clerical needs. These posi�ons will
allow the execu�ve director to focus the majority of their �me on fundraising strategy and
implementa�on. Having an execu�ve director for a three-year period provides con�nuity here as
well.
VII. Conclusion
The Palm Springs Public Library Founda�on is extremely grateful to the Trustees for the confidence it has
shown in the Founda�on to become a successful fundraising partner for the Library. Thank you for
considering this important grant request that will enable us to build a fundraising program similar to the
most successful nonprofit organiza�ons in the Valley.
Library Board of Trustees, April 3, 2024, pg. 22
ATTACHMENT A
TITLE: Executive Director
STATUS: Part-time
REPORTS TO: Palm Springs Public Library Foundation Board
POSITION
DESCRIPTION: The Executive Director (“the Director”) is an enthusiastic, energetic and
experienced fundraising professional. The Executive Director will secure
gifts from individuals, foundations and corporations. The Director will also
solicit and manage grants for the Library, and advocate for it as well.
ESSENTIAL JOB FUNCTIONS:
Fund
Development: All fund development activities are carried out with the Foundation’s Board
and volunteers and in collaboration with the Library’s staff.
• Develop and implement a detailed fund development strategy;
• Seek and acquire major gifts to support the Library’s needs and the
Foundation’s operations.
• Cultivate relationships with current and potential donors;
• Cultivate relationships with corporations and foundations;
• Conduct annual fundraising campaigns and events;
• Identify and secure grants from government agencies and
foundations to support Library needs;
• Build long-term commitments to the Library through donor
recognition events.
Financial,
Administrative &
Communications: Work with the Library and the Board to ensure the financial stability of
the Foundation, and the Library.
• Prepare annual operating budgets for the Foundation;
• Work with the Library to identify annual needs to be supported by
the Foundation’s fundraising and advocacy activities;
• Oversee the maintenance of accurate financial and donor records
and ensure that all donor records are kept up to date;
• Manage all accounting functions including those necessary for
auditing and budgeting. Ensure timely and accurate audits.
• Prepare and distribute annual/financial reports to stakeholders;
Library Board of Trustees, April 3, 2024, pg. 23
• Monitor the Foundation’s investment accounts in conjunction with
the Board;
• Guide and support all Foundation volunteers;
• In conjunction with the Board, create and implement multi-year
strategic plans including annual implementation plans;
• Generate consistent, effective communications to the Board, the
Library staff and the general public;
• Be active and visible in the community, serving as the primary
spokesperson for the Foundation.
Board of Directors: Partner with the Board to build the visibility and effectiveness of the
Foundation.
• Report directly to the President of the Board and serve as an ex-
officio member of the Board;
• Staff all Board standing and ad hoc committees;
• Engage Board members in fundraising, community outreach and
advocacy activities;
• Sustain an engaged, effective and informed Board;
• Provide educational opportunities for Board members to increase
their effectiveness as fundraisers and advocates for the Library;
• Assist in identifying and recruiting new Board members to create a
diverse and effective Board;
• Provide clear, regular communications to the Board to ensure that
members are knowledgeable about all Foundation activities.
Qualifications: The Executive Director must be a self-motivated, experienced fundraising
professional and possess the following qualifications:
• Bachelor’s degree from an accredited educational institution;
• Minimum of five years nonprofit and management experience;
• Certified Fundraising Executive (CFRE) credentials a plus;
• Demonstrated success in designing and leading major fundraising
efforts;
• Strong track record of developing and sustaining strong donor
relations;
• Experience managing special events;
• Expertise in standard fundraising tools and technology and in
newly emerging tools such as social media, mobile applications
and marketing platforms.
Library Board of Trustees, April 3, 2024, pg. 24