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Home My WebLink About2024-03-06 LBOT Board PacketLIBRARY BOARD OF TRUSTEES CITY OF PALM SPRINGS, CALIFORNIA www.palmspringslibrary.gov REGULAR MEETING AGENDA WEDNESDAY, MARCH 6, 2024 5:30 P.M. Meeting will be held in person at City Hall in the Large Conference Room. 3200 E. Tahquitz Canyon Way, Palm Springs, CA 92262. Alternate Meeting Location: 8778 Airport Blvd. Houston, TX 77061 •To view/listen/participate in the meeting live, please use the following link: https://us02web.zoom.us/j/85958290008?pwd=cUV6NDJuTndZVk1TcEtYUEdSWU dpQT09 or call 1-669-900-6833, Meeting ID: 859 5829 0008, Passcode: 090845 •Any person who wishes to provide public testimony for an item on the agenda is requested to sign in before the Public Testimony portion of the meeting. •Submit your public comment to the Library Board of Trustees electronically. Material may be emailed to jeannie.kays@palmspringsca.gov. Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Board and retained for the official record. •The meeting will be recorded, and the audio file will be available from the Office of the City Clerk and will be posted on the City’s YouTube channel, as soon as practicable. TRUSTEES Craig Borba, Ed. D., Chair Juanita Garner, Vice-Chair Al Jones, Treasurer David Norgard, Trustee Deborah Schwarz, Trustee Palm Springs is an inclusive world-class city dedicated to providing excellent and responsive public services to enhance the quality of life for current and future generations. Staff representative: Jeannie Kays, Director of Library Services, Palm Springs Public Library I.CALL TO ORDER - ROLL CALL II.ACCEPTANCE OF THE AGENDA: In order to meet Brown Act requirements, items may be added to the agenda only upon decision by a majority of the Board of Directors to add the item because of a need for immediate action. This Agenda was available for public access at the City Hall exterior bulletin board (west side of Council Chamber), and City Clerk’s office on or before 5:30 p.m., February 28, 2024. A posting of this Agenda can be found on the Library’s website at www.palmspringslibrary.org. Pursuant to the Government Code Section 54957.5, the designated office for inspection of public records in connection with the public meeting of the Library Board of Trustees is the office of the City Clerk, City Hall, at 3200 East Tahquitz Canyon Way, Palm Springs, California. Library Board of Trustees, March 6, 2024, pg. 1 Library Board of Trustees Page 2 of 4 Wednesday, March 6, 2024 Acceptance of Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): III. PUBLIC COMMENTS: This time has been set aside for members of the public to address the Library Board of Trustees on Agenda items; and items of general interest within the subject matter within jurisdiction of the City. Although the Library Board of Trustees values your comments, pursuant to the Brown Act, it generally cannot take any action on items not listed on the posted Agenda. Three (3) minutes are assigned to each speaker. IV. CONSENT AGENDA A. Meeting Minutes of January 3, 2024 B. Library Statistics C. Donation Report D. Library Foundation Mid-Year Report Acceptance of Consent Agenda: Motion: Second: Approved: Opposed: Abstention Names(s): V. ADMINISTRATIVE REPORTS A. Friends of the Palm Springs Library B. Palm Springs Public Library Foundation C. Library Staff VI. TREASURERS REPORT Acceptance of Treasurers Report: Motion: Second: Approved: Opposed: Abstention Names(s): VII. DISCUSSION/ACTION ITEMS A. ACCEPT TWO VOLUNTEERS FOR 2024-25 FISCAL YEAR BUDGET AD-HOC SUBCOMMITTEE Motion: Second: Approved: Opposed: Abstention Names(s): Library Board of Trustees, March 6, 2024, pg. 2 Library Board of Trustees Page 3 of 4 Wednesday, March 6, 2024 B. DISCUSSION-LIBRARY RENOVATION UPDATES AND OUTREACH PLAN Motion: Second: Approved: Opposed: Abstention Names(s): C. LIBRARY FOUNDATION REQUEST TO ALLOCATE $1 MILLION PREVIOUSLY SET ASIDE FOR THE LIBRARY RENOVATION TO BE DESIGNATED AS MATCHING FUNDS FOR THE FOUNDATION’S FUNDRAISING CAPITAL CAMPAIGN Motion: Second: Approved: Opposed: Abstention Names(s): VIII. COMMITTEE REPORTS IX. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS X. ADJOURNMENT: The meeting of the Library Board of Trustees will adjourn to its next scheduled meeting at 5:30 p.m. on Wednesday, April 3, 2024. The Palm Springs Public Library Board of Trustees meets at 5:30 p.m. on the 1st Wednesday of every month, unless noted otherwise. THE PUBLIC IS INVITED TO PARTICIPATE COMMITTEES: STANDING: ADVOCACY BORBA BUDGET JONES/GARNER BUILDINGS BORBA/NORGARD POLICIES/BYLAWS GARNER/NORGARD AD HOC: FOUNDATION LIAISON JONES/SCHWARZ FRIENDS LIAISON BORBA/SCHWARZ MEASURE J LIAISON JONES Library Board of Trustees, March 6, 2024, pg. 3 Library Board of Trustees Page 4 of 4 Wednesday, March 6, 2024 AFFIDAVIT OF POSTING State of California ) County of Riverside ) ss. City of Palm Springs ) I, Jeannie Kays, Director of Library Services of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Library Board of Trustees, provided to all parties who have requested such notice, posted at City Hall before 5:30 p.m., on February 28, 2024, and posted on the City’s website as required by established policies and procedures. ____________________________ Jeannie Kays, MLIS Director of Library Services P U B L I C N O T I C E S Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the Library Director, Palm Springs Public Library, 300 S. Sunrise Way. Complete Agenda Packets are available for public inspection at: Palm Springs Public Library. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Director of Library Services at (760) 322-8375. It is the intention of the City of Palm Springs to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, If you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact Lisa Brock at 760-322-8387 to inform us of your particular needs and to determine if accommodation is feasible. Please advise us at that time if you will need accommodations to attend or participate in meetings on a regular basis. Library Board of Trustees, March 6, 2024, pg. 4 Board of Library Trustees Minutes: January 3, 2024 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library January 3, 2024 City Hall Large Conference Room 1.CALL TO ORDER Chair Borba called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes David Norgard Yes Deborah Schwarz Yes CITY STAFF PRESENT: Lisa Brock, Assistant Director of Library Services; Dena Button, Administrative Assistant; Teresa Gallavan, Assistant City Manager. PUBLIC PRESENT: Christophe Blanchard, Terry Dean, Lolly Mitchell, David Schnee, Bill Wiley. 2.ACCEPTANCE OF THE AGENDA: MOTION: (Jones/Schwarz, 5-0) To accept the agenda. 3.PUBLIC COMMENTS: Brad Anderson. 4. CONSENT AGENDA MOTION: (Jones/Schwarz, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of December 6, 2023. 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Trustee Schwarz gave the report. 5. B. Palm Springs Public Library Foundation Bill Wiley gave the report. 5. C. Library Staff Assistant Director Brock gave the report. 6. TREASURER’S REPORT Treasurer Jones gave the report. DRAFT Library Board of Trustees, March 6, 2024, pg. 5 Board of Library Trustees Minutes: January 3, 2024 2 MOTION: (Schwarz/Garner, 5-0) To accept the Treasurer’s report. 7. DISCUSSION/ACTION ITEMS 7. A. PRESENTATION BY GROUP 4 ARCHITECTURE, RESEARCH + PLANNING, INC. AND CONSIDERATION OF SCOPE OF WORK FOR LIBRARY RENOVATION PROJECT David Schnee gave the report. MOTION: (Jones/Schwarz, 5-0) To accept the report and recommend project support to the City Council. 7. B. REQUEST TO RECEIVE $3,000 DONATION AND ALLOCATE FUNDS FOR THE PURCHASE OF LIBRARY BOOKS MOTION: (Garner/Jones, 5-0) To accept donation of $3,000 to be used for the purchase of Library books. 8. COMMITTEE REPORTS Treasurer Jones gave the Measure J report. 9. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 10. ADJOURNMENT The January meeting adjourned at 6:13 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services Library Board of Trustees, March 6, 2024, pg. 6 LIBRARY STATISTICS 2023 2022 %CHANGE MATERIALS CHECKED OUT 28,464 25,163 13% Print 12,948 12,844 1% Media 8,893 8,451 5% Electronics 52 57 -9% Downloads & In-house 5,578 3,490 60% LIBRARY CARD REGISTRATIONS 226 191 18% Palm Springs Resident 105 87 21% California Resident 98 80 23% Out of State 23 24 -4% DOOR COUNT 11,330 9,869 15% DOOR COUNT (WMML)2,487 3,017 -18% COMPUTER SESSIONS 1,796 1,427 26% COMPUTER SESSIONS (WMML)266 455 -42% WiFi SESSIONS 1,751 1,380 27% WiFi SESSIONS (WMML)169 810 - PASSPORTS PROCESSED 40 19 111% PROGRAMMING PRESCHOOL In Person Programs 0 4 -100% Attendance 0 42 -100% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 0 1 -100% Attendance 0 20 -100% Self- Directed Programs 4 3 33% Self- Directed Completed 425 350 21% FAMILY Programs 1 11 - Attendance 125 380 - TEEN Programs 1 5 -80% Attendance 19 45 -58% Self- Directed Programs 4 2 100% Self- Directed Completed 134 50 168% ADULT Programs 11 6 83% Attendance 209 70 199% Virtual Programs 2 3 -33% Virtual Attendance 17 52 -67% Self- Directed Programs 0 1 - Self- Directed Completed 0 334 - TOTAL Programs 13 27 -52% Attendance 353 557 -37% Self- Directed Programs 8 3 167% Self- Directed Completed 559 52 975% Virtual Programs 2 6 -67% Virtual Attendance 17 734 -98% December 2023 vs. December 2022 Library Board of Trustees, March 6, 2024, pg. 7 LIBRARY STATISTICS 2023 2022 %CHANGE MATERIALS CHECKED OUT 31,662 28,144 13% Print 15,842 14,906 6% Media 8,368 8,270 1% Electronics 53 66 -20% Downloads & In-house 5,973 4,119 45% LIBRARY CARD REGISTRATIONS 377 191 97% Palm Springs Resident 169 87 94% California Resident 129 80 61% Out of State 79 24 229% DOOR COUNT 13,012 10,998 18% DOOR COUNT (WMML)2,780 2,989 -7% COMPUTER SESSIONS 1,883 1,646 14% COMPUTER SESSIONS (WMML)329 435 -24% WiFi SESSIONS 2,016 1,576 28% WiFi SESSIONS (WMML)160 149 - PASSPORTS PROCESSED 61 44 39% PROGRAMMING PRESCHOOL In Person Programs 6 3 100% Attendance 88 56 57% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - SCHOOL AGE Programs 5 2 150% Attendance 215 51 322% Self- Directed Programs 0 1 -100% Self- Directed Completed 0 100 -100% FAMILY Programs 0 6 - Attendance 0 92 - TEEN Programs 9 8 13% Attendance 64 66 -3% Self- Directed Programs 0 1 -100% Self- Directed Completed 0 15 -100% ADULT Programs 14 6 133% Attendance 380 79 381% Virtual Programs 3 3 0% Virtual Attendance 50 42 19% Self- Directed Programs 0 0 - Self- Directed Completed 0 0 - TOTAL Programs 34 25 36% Attendance 747 344 117% Self- Directed Programs 0 3 -100% Self- Directed Completed 0 42 -100% Virtual Programs 3 2 50% Virtual Attendance 50 115 -57% January 2024 vs. January 2023 Library Board of Trustees, March 6, 2024, pg. 8 City of Palm Springs, CA BALANCE SHEET FOR 2024 6 Report generated: 01/23/2024 16:55 User: JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account 15,885.85 1,854,324.68 151 10006 Cash - Fair Market Value Adj .00 -44,751.18 TOTAL ASSETS 15,885.85 1,809,573.50 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,788,436.89 151 29310 Revenue Control -15,885.85 -21,787.66 151 29315 Expenditure Control .00 651.05 151 29320 Budgetary FB Unreserved .00 1,681,176.24 151 29325 Estimated Revenue .00 37,000.00 151 29330 Appropriations .00 -1,718,176.24 151 29335 Encumbrance Control .00 11,330.20 151 29345 Budgetary FB Reserve for Encum .00 -11,330.20 TOTAL FUND BALANCE -15,885.85 -1,809,573.50 TOTAL LIABILITIES + FUND BALANCE -15,885.85 -1,809,573.50 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, March 6, 2024, pg. 9 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO DEC Report generated: 01/23/2024 16:57 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,828,928.27 1 240105 APP 07/06/23 070623 .00 750.39 -750.39 1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY22 2,278.92 .00 1,563.53 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 5,010.19 .00 6,573.72 1 240484 GNI 07/01/23 SYSTEM GENERATED DUE TO LINE .00 7,289.11 -715.39 2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28 3 240183 APP 09/14/23 091423 .00 60.16 -1,366.44 3 240443 GEN 09/30/23 Q1 INT SYSTEM GENERATED DUE TO LINE 10,877.00 .00 9,510.56 6 240277 CRP 12/13/23 CASH RECEIPTS JOURNAL 3,000.00 .00 12,510.56 6 240409 GEN 12/31/23 Q2 INT SYSTEM GENERATED DUE TO LINE 12,885.85 .00 25,396.41 1,828,928.27 34,086.96 8,690.55 25,396.41 1,854,324.68 151 10006 Cash - Fair Market Value Adj 151 -44,751.18 -44,751.18 .00 .00 .00 -44,751.18 151 12105 Interest Receivable 151 5,010.19 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 .00 5,010.19 -5,010.19 5,010.19 .00 5,010.19 -5,010.19 .00 151 20010 Accounts Payable Control 151 -750.39 1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39 2 240107 API 08/17/23 B 2650 .00 590.89 159.50 2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39 3 240112 API 09/14/23 B 2717 .00 60.16 690.23 3 240183 APP 09/14/23 091423 AP CASH DISBURSEMENTS JOURNA 60.16 .00 750.39 -750.39 1,401.44 651.05 750.39 .00 151 29000 Fund Balance Unreserved 151 -1,788,436.89 -1,788,436.89 .00 .00 .00 -1,788,436.89 151 29320 Budgetary FB Unreserved 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 1,981.25 .00 1,981.25 1 240470 BUC 07/01/23 2024 B 1,679,194.99 .00 1,681,176.24 .00 1,681,176.24 .00 1,681,176.24 1,681,176.24 151 29325 Estimated Revenue 151 .00 1 240470 BUC 07/01/23 2024 B 37,000.00 .00 37,000.00 .00 37,000.00 .00 37,000.00 37,000.00 151 29330 Appropriations 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 .00 1,981.25 -1,981.25 1 240470 BUC 07/01/23 2024 B .00 1,716,194.99 -1,718,176.24 Library Board of Trustees, March 6, 2024, pg. 10 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO DEC Report generated: 01/23/2024 16:57 User: JeannieK Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE .00 .00 1,718,176.24 -1,718,176.24 -1,718,176.24 151 29335 Encumbrance Control 151 1,981.25 1 240149 POE 07/31/23 10,000.00 .00 10,000.00 2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11 3 240112 POL 09/14/23 B 2717 .00 60.16 9,348.95 1,981.25 10,000.00 651.05 9,348.95 11,330.20 151 29345 Budgetary FB Reserve for Encum 151 -1,981.25 1 240149 POE 07/31/23 .00 10,000.00 -10,000.00 2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11 3 240112 POL 09/14/23 B 2717 60.16 .00 -9,348.95 -1,981.25 651.05 10,000.00 -9,348.95 -11,330.20 TOTALS FOR FUND 151 Library Endowment Fund .00 1,764,315.69 1,743,179.08 21,136.61 21,136.61 Library Board of Trustees, March 6, 2024, pg. 11 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 06 Report generated: 01/23/2024 16:59 User: JeannieK Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,828,928.27 24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88 24/01 240352 07/25/23 CRP 35.00 1,828,212.88 24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80 24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99 24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88 24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99 24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83 24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68 LEDGER BALANCES --- DEBITS: 1,863,015.23 CREDITS: -8,690.55 NET: 1,854,324.68 151 10006 Cash - Fair Market Value Adj SOY BALANCE -44,751.18 LEDGER BALANCES --- DEBITS: .00 CREDITS: -44,751.18 NET: -44,751.18 151 10299 Unrealized Investments SOY BALANCE .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 12105 Interest Receivable SOY BALANCE 5,010.19 24/01 240484 07/01/23 GNI -5,010.19 .00 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -5,010.19 NET: .00 151 20010 Accounts Payable Control SOY BALANCE -750.39 24/01 240105 07/06/23 APP 070623 750.39 .00 24/02 240107 08/17/23 API B 2650 -590.89 -590.89 24/02 240241 08/17/23 APP 081723 590.89 .00 24/03 240112 09/14/23 API B 2717 -60.16 -60.16 24/03 240183 09/14/23 APP 091423 60.16 .00 LEDGER BALANCES --- DEBITS: 1,401.44 CREDITS: -1,401.44 NET: .00 Library Board of Trustees, March 6, 2024, pg. 14 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 06 Report generated: 01/23/2024 16:59 User: JeannieK Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29000 Fund Balance Unreserved SOY BALANCE -1,788,436.89 24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,788,436.89 NET: -1,788,436.89 151 29310 Revenue Control SOY BALANCE .00 24/01 240352 07/25/23 CRP -35.00 -35.00 24/01 240484 07/01/23 GNI 5,010.19 4,975.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81 24/06 240277 12/13/23 CRP -3,000.00 -8,901.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -26,797.85 NET: -21,787.66 151 29315 Expenditure Control SOY BALANCE .00 24/02 240107 08/17/23 API B 2650 590.89 590.89 24/03 240112 09/14/23 API B 2717 60.16 651.05 LEDGER BALANCES --- DEBITS: 651.05 CREDITS: .00 NET: 651.05 151 29320 Budgetary FB Unreserved SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25 24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24 LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: .00 NET: 1,681,176.24 151 29325 Estimated Revenue SOY BALANCE .00 24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00 LEDGER BALANCES --- DEBITS: 37,000.00 CREDITS: .00 NET: 37,000.00 151 29330 Appropriations SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25 24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,718,176.24 NET: -1,718,176.24 Library Board of Trustees, March 6, 2024, pg. 15 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 06 Report generated: 01/23/2024 16:59 User: JeannieK Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29335 Encumbrance Control SOY BALANCE 1,981.25 24/00 240003 07/01/23 SOY 1,981.25 1,981.25 24/01 240149 07/31/23 POE 10,000.00 11,981.25 24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36 24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20 LEDGER BALANCES --- DEBITS: 11,981.25 CREDITS: -651.05 NET: 11,330.20 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 24/00 240002 07/01/23 SOY 1,981.25 .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -1,981.25 24/00 240003 07/01/23 SOY -1,981.25 -1,981.25 24/01 240149 07/31/23 POE -10,000.00 -11,981.25 24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36 24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20 LEDGER BALANCES --- DEBITS: 651.05 CREDITS: -11,981.25 NET: -11,330.20 151 36000 Interest Income REVISED BUDGET -27,000.00 24/01 240484 07/01/23 GNI 5,010.19 5,010.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -23,762.85 NET: -18,752.66 151 37015 Contrib Non-Govt Sources REVISED BUDGET .00 24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00 LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,000.00 NET: -3,000.00 151 37505 Unrestricted Donations REVISED BUDGET -10,000.00 24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00 Library Board of Trustees, March 6, 2024, pg. 16 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 06 Report generated: 01/23/2024 16:59 User: JeannieK Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE LEDGER BALANCES --- DEBITS: .00 CREDITS: -35.00 NET: -35.00 1514010 50202 Trust Fund Books REVISED BUDGET 21,981.25 24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60 24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79 24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74 24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64 24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89 24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05 LEDGER BALANCES --- DEBITS: 651.05 CREDITS: .00 NET: 651.05 GRAND TOTAL --- DEBITS: 3,611,557.88 CREDITS: -3,632,694.49 NET: -21,136.61 67 Records printed ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, March 6, 2024, pg. 17 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 2/7/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00 1514010 50202 Trust Fund Books 21,981.25 10,000.00 1,981.25 10,000.00 54.51 1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00 1514010 50205 Library Foundation 500,000.00 148,000.00 0.00 352,000.00 29.60 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 91,397.26 91,397.26 TOTALS 1,809,573.50 158,000.00 1,981.25 1,649,592.25 LIBRARY TRUST FUNDS Library Board of Trustees, March 6, 2024, pg. 18 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 2/7/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,296,921.78 583,065.67 0.00 713,856.11 44.96 1004000 40002 Salaries Overtime 5,000.00 3,329.53 0.00 1,670.47 66.59 1004000 40010 Leave Payoffs 17,502.27 20,846.63 0.00 -3,344.36 119.11 1004000 40020 Fringe Benefits 321,613.37 109,118.46 0.00 212,494.91 33.93 1004000 40045 Medical Insurance Withdrawal 4,830.00 4,500.00 0.00 330.00 93.17 1004000 40050 RHS Health Benefit 18,300.00 6,300.00 0.00 12,000.00 34.43 1004000 40055 PERS Retirement Cost 343,964.25 223,062.63 0.00 120,901.62 64.85 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 65,450.36 32,725.18 0.00 32,725.18 50.00 1004000 40095 Medicare Insurance 18,805.37 9,230.23 0.00 9,575.14 49.08 1004000 40100 Retiree Health Benefit 119,918.08 59,959.04 0.00 59,959.04 50.00 1004000 40105 Contractual Services 41,000.00 3,572.80 0.00 37,427.20 8.71 1004000 50005 Training Travel and Dues 14,000.00 2,063.25 0.00 11,936.75 14.74 1004000 50030 Gas and Lubrications 5,000.00 893.16 0.00 4,106.84 17.86 1004000 50031 Communications 33,491.00 2,599.81 0.00 30,891.19 7.76 1004000 50035 Materials and Supplies 453,325.00 206,618.38 118,146.66 128,559.96 71.64 1004000 50055 Insurance 115,193.83 57,596.92 0.00 57,596.91 50.00 1004000 50105 Repairs and Maint General 98,755.00 0.00 0.00 98,755.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 237,449.89 118,724.94 0.00 118,724.95 50.00 1004000 50126 Grants Expense 44,700.10 100,524.90 2,806.61 -58,631.41 231.17 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 7,369.36 0.00 12,630.64 36.85 1004000 50145 Advertising 10,475.00 2,745.40 1,050.00 6,679.60 36.23 1004000 50200 Friends of the Library 12,994.95 12,790.10 0.00 204.85 98.42 TOTALS 3,298,690.25 1,567,636.39 122,003.27 1,609,050.59 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 111,000.00 59,468.16 0.00 51,531.84 53.57 1004005 50015 Electricity 30,000.00 15,403.98 0.00 14,596.02 51.35 1004005 50020 Water 2,500.00 552.84 0.00 1,947.16 22.11 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 30,025.00 10,800.87 0.00 19,224.13 35.97 TOTALS 194,525.00 86,225.85 0.00 108,299.15 ALL LIBRARY EXPENDITURE ACCOUNTS WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, March 6, 2024, pg. 19 City of Palm Springs, CA BALANCE SHEET FOR 2024 5 Report generated: 02/27/2024 15:00 User: JeannieK Program ID: glbalsht Page 1 NET CHANGE ACCOUNT FUND: 151 Library Endowment Fund FOR PERIOD BALANCE ASSETS 151 10005 Operating Bank Account .00 1,838,438.83 151 10006 Cash - Fair Market Value Adj .00 -44,751.18 TOTAL ASSETS .00 1,793,687.65 FUND BALANCE 151 29000 Fund Balance Unreserved .00 -1,788,436.89 151 29310 Revenue Control .00 -5,901.81 151 29315 Expenditure Control .00 651.05 151 29320 Budgetary FB Unreserved .00 1,681,176.24 151 29325 Estimated Revenue .00 37,000.00 151 29330 Appropriations .00 -1,718,176.24 151 29335 Encumbrance Control .00 11,330.20 151 29345 Budgetary FB Reserve for Encum .00 -11,330.20 TOTAL FUND BALANCE .00 -1,793,687.65 TOTAL LIABILITIES + FUND BALANCE .00 -1,793,687.65 ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, March 6, 2024, pg. 20 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB Report generated: 02/27/2024 15:04 User: JeannieK Program ID: glatrbal Page 1 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 151 10005 Operating Bank Account 151 1,828,928.27 1 240105 APP 07/06/23 070623 .00 750.39 -750.39 1 240352 CRP 07/25/23 CASH RECEIPTS JOURNAL 35.00 .00 -715.39 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY22 2,278.92 .00 1,563.53 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 5,010.19 .00 6,573.72 1 240484 GNI 07/01/23 SYSTEM GENERATED DUE TO LINE .00 7,289.11 -715.39 2 240241 APP 08/17/23 081723 .00 590.89 -1,306.28 3 240183 APP 09/14/23 091423 .00 60.16 -1,366.44 3 240443 GEN 09/30/23 Q1 INT SYSTEM GENERATED DUE TO LINE 10,877.00 .00 9,510.56 6 240277 CRP 12/13/23 CASH RECEIPTS JOURNAL 3,000.00 .00 12,510.56 6 240409 GEN 12/31/23 Q2 INT SYSTEM GENERATED DUE TO LINE 12,885.85 .00 25,396.41 7 240068 APP 01/04/24 010424 .00 157,348.95 -131,952.54 7 240257 CRP 01/18/24 CASH RECEIPTS JOURNAL 25.00 .00 -131,927.54 8 240091 CRP 02/05/24 CASH RECEIPTS JOURNAL 10.00 .00 -131,917.54 1,828,928.27 34,121.96 166,039.50 -131,917.54 1,697,010.73 151 10006 Cash - Fair Market Value Adj 151 -44,751.18 8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 42,204.74 .00 42,204.74 8 240193 GNI 02/14/24 RVRS FY23 FMV ADJ 2,546.44 .00 44,751.18 -44,751.18 44,751.18 .00 44,751.18 .00 151 12105 Interest Receivable 151 5,010.19 1 240484 GNI 07/01/23 Rvrs Acc Int Rec FY23 .00 5,010.19 -5,010.19 5,010.19 .00 5,010.19 -5,010.19 .00 151 20010 Accounts Payable Control 151 -750.39 1 240105 APP 07/06/23 070623 AP CASH DISBURSEMENTS JOURNA 750.39 .00 750.39 2 240107 API 08/17/23 B 2650 .00 590.89 159.50 2 240241 APP 08/17/23 081723 AP CASH DISBURSEMENTS JOURNA 590.89 .00 750.39 3 240112 API 09/14/23 B 2717 .00 60.16 690.23 3 240183 APP 09/14/23 091423 AP CASH DISBURSEMENTS JOURNA 60.16 .00 750.39 7 240017 API 01/04/24 B 3170 .00 9,348.95 -8,598.56 7 240047 API 01/04/24 B 3183 .00 148,000.00 -156,598.56 7 240068 APP 01/04/24 010424 AP CASH DISBURSEMENTS JOURNA 157,348.95 .00 750.39 -750.39 158,750.39 158,000.00 750.39 .00 151 29000 Fund Balance Unreserved 151 -1,788,436.89 -1,788,436.89 .00 .00 .00 -1,788,436.89 151 29320 Budgetary FB Unreserved 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 1,981.25 .00 1,981.25 1 240470 BUC 07/01/23 2024 B 1,679,194.99 .00 1,681,176.24 .00 1,681,176.24 .00 1,681,176.24 1,681,176.24 151 29325 Estimated Revenue 151 .00 Library Board of Trustees, March 6, 2024, pg. 21 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB Report generated: 02/27/2024 15:04 User: JeannieK Program ID: glatrbal Page 2 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE 1 240470 BUC 07/01/23 2024 B 37,000.00 .00 37,000.00 7 240281 BUA 01/24/24 3,000.00 .00 40,000.00 .00 40,000.00 .00 40,000.00 40,000.00 151 29330 Appropriations 151 .00 1 240469 BUA 07/01/23 2024 B ENCUMBRANCE CARRY FORWARD 20 .00 1,981.25 -1,981.25 1 240470 BUC 07/01/23 2024 B .00 1,716,194.99 -1,718,176.24 7 240281 BUA 01/24/24 .00 3,000.00 -1,721,176.24 .00 .00 1,721,176.24 -1,721,176.24 -1,721,176.24 151 29335 Encumbrance Control 151 1,981.25 1 240149 POE 07/31/23 10,000.00 .00 10,000.00 2 240107 POL 08/17/23 B 2650 .00 590.89 9,409.11 3 240112 POL 09/14/23 B 2717 .00 60.16 9,348.95 7 240017 POL 01/04/24 B 3170 .00 9,348.95 .00 1,981.25 10,000.00 10,000.00 .00 1,981.25 151 29345 Budgetary FB Reserve for Encum 151 -1,981.25 1 240149 POE 07/31/23 .00 10,000.00 -10,000.00 2 240107 POL 08/17/23 B 2650 590.89 .00 -9,409.11 3 240112 POL 09/14/23 B 2717 60.16 .00 -9,348.95 7 240017 POL 01/04/24 B 3170 9,348.95 .00 .00 -1,981.25 10,000.00 10,000.00 .00 -1,981.25 TOTALS FOR FUND 151 Library Endowment Fund .00 1,978,799.77 2,070,225.93 -91,426.16 -91,426.16 Library Board of Trustees, March 6, 2024, pg. 22 City of Palm Springs, CA ACCOUNT TRIAL BALANCE FOR FY24/JUL TO FEB Report generated: 02/27/2024 15:04 User: JeannieK Program ID: glatrbal Page 3 FUND 151 ACCOUNT ACCOUNT NAME ORG BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE PER JNL SRC EFF DATE REFERENCE REPORT TOTALS .00 1,978,799.77 2,070,225.93 -91,426.16 -91,426.16 Library Board of Trustees, March 6, 2024, pg. 23 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 02/27/2024 15:06 User: JeannieK Program ID: glacthst Page 1 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 10005 Operating Bank Account SOY BALANCE 1,828,928.27 24/01 240105 07/06/23 APP 070623 -750.39 1,828,177.88 24/01 240352 07/25/23 CRP 35.00 1,828,212.88 24/01 240484 07/01/23 GNI 2,278.92 1,830,491.80 24/01 240484 07/01/23 GNI 5,010.19 1,835,501.99 24/01 240484 07/01/23 GNI -7,289.11 1,828,212.88 24/02 240241 08/17/23 APP 081723 -590.89 1,827,621.99 24/03 240183 09/14/23 APP 091423 -60.16 1,827,561.83 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC 10,877.00 1,838,438.83 24/06 240277 12/13/23 CRP 3,000.00 1,841,438.83 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC 12,885.85 1,854,324.68 24/07 240068 01/04/24 APP 010424 -157,348.95 1,696,975.73 24/07 240257 01/18/24 CRP 25.00 1,697,000.73 24/08 240091 02/05/24 CRP 10.00 1,697,010.73 LEDGER BALANCES --- DEBITS: 1,863,050.23 CREDITS: -166,039.50 NET: 1,697,010.73 151 10006 Cash - Fair Market Value Adj SOY BALANCE -44,751.18 24/08 240193 02/14/24 GNI RVRS FY23 FM 2,546.44 -42,204.74 24/08 240193 02/14/24 GNI RVRS FY23 FM 42,204.74 .00 LEDGER BALANCES --- DEBITS: 44,751.18 CREDITS: -44,751.18 NET: .00 151 10299 Unrealized Investments SOY BALANCE .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 12105 Interest Receivable SOY BALANCE 5,010.19 24/01 240484 07/01/23 GNI -5,010.19 .00 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -5,010.19 NET: .00 151 20010 Accounts Payable Control SOY BALANCE -750.39 24/01 240105 07/06/23 APP 070623 750.39 .00 24/02 240107 08/17/23 API B 2650 -590.89 -590.89 24/02 240241 08/17/23 APP 081723 590.89 .00 24/03 240112 09/14/23 API B 2717 -60.16 -60.16 24/03 240183 09/14/23 APP 091423 60.16 .00 24/07 240017 01/04/24 API B 3170 -9,348.95 -9,348.95 24/07 240047 01/04/24 API B 3183 -148,000.00 -157,348.95 Library Board of Trustees, March 6, 2024, pg. 25 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 02/27/2024 15:06 User: JeannieK Program ID: glacthst Page 2 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 24/07 240068 01/04/24 APP 010424 157,348.95 .00 24/08 240277 02/29/24 API B 3331 -10,000.00 -10,000.00 LEDGER BALANCES --- DEBITS: 158,750.39 CREDITS: -168,750.39 NET: -10,000.00 151 29000 Fund Balance Unreserved SOY BALANCE -1,788,436.89 24/00 240002 07/01/23 SOY -1,981.25 -1,788,436.89 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,788,436.89 NET: -1,788,436.89 151 29310 Revenue Control SOY BALANCE .00 24/01 240352 07/25/23 CRP -35.00 -35.00 24/01 240484 07/01/23 GNI 5,010.19 4,975.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,901.81 24/06 240277 12/13/23 CRP -3,000.00 -8,901.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -21,787.66 24/07 240257 01/18/24 CRP -25.00 -21,812.66 24/08 240091 02/05/24 CRP -10.00 -21,822.66 24/08 240193 02/14/24 GNI RVRS FY23 FM -44,751.18 -66,573.84 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -71,584.03 NET: -66,573.84 151 29315 Expenditure Control SOY BALANCE .00 24/02 240107 08/17/23 API B 2650 590.89 590.89 24/03 240112 09/14/23 API B 2717 60.16 651.05 24/07 240017 01/04/24 API B 3170 9,348.95 10,000.00 24/07 240047 01/04/24 API B 3183 148,000.00 158,000.00 24/08 240277 02/29/24 API B 3331 10,000.00 168,000.00 LEDGER BALANCES --- DEBITS: 168,000.00 CREDITS: .00 NET: 168,000.00 151 29320 Budgetary FB Unreserved SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B 1,981.25 1,981.25 24/01 240470 07/01/23 BUC 2024 B 1,679,194.99 1,681,176.24 LEDGER BALANCES --- DEBITS: 1,681,176.24 CREDITS: .00 NET: 1,681,176.24 Library Board of Trustees, March 6, 2024, pg. 26 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 02/27/2024 15:06 User: JeannieK Program ID: glacthst Page 3 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 29325 Estimated Revenue SOY BALANCE .00 24/01 240470 07/01/23 BUC 2024 B 37,000.00 37,000.00 24/07 240281 01/24/24 BUA 3,000.00 40,000.00 LEDGER BALANCES --- DEBITS: 40,000.00 CREDITS: .00 NET: 40,000.00 151 29330 Appropriations SOY BALANCE .00 24/01 240469 07/01/23 BUA 2024 B -1,981.25 -1,981.25 24/01 240470 07/01/23 BUC 2024 B -1,716,194.99 -1,718,176.24 24/07 240281 01/24/24 BUA -3,000.00 -1,721,176.24 LEDGER BALANCES --- DEBITS: .00 CREDITS: -1,721,176.24 NET: -1,721,176.24 151 29335 Encumbrance Control SOY BALANCE 1,981.25 24/00 240003 07/01/23 SOY 1,981.25 1,981.25 24/01 240149 07/31/23 POE 10,000.00 11,981.25 24/02 240107 08/17/23 POL B 2650 -590.89 11,390.36 24/03 240112 09/14/23 POL B 2717 -60.16 11,330.20 24/07 240017 01/04/24 POL B 3170 -9,348.95 1,981.25 24/08 240116 02/29/24 POE 10,000.00 11,981.25 24/08 240277 02/29/24 POL B 3331 -10,000.00 1,981.25 LEDGER BALANCES --- DEBITS: 21,981.25 CREDITS: -20,000.00 NET: 1,981.25 151 29340 FB Reserve for Encumbrances SOY BALANCE .00 24/00 240002 07/01/23 SOY 1,981.25 .00 LEDGER BALANCES --- DEBITS: .00 CREDITS: .00 NET: .00 151 29345 Budgetary FB Reserve for Encum SOY BALANCE -1,981.25 24/00 240003 07/01/23 SOY -1,981.25 -1,981.25 24/01 240149 07/31/23 POE -10,000.00 -11,981.25 24/02 240107 08/17/23 POL B 2650 590.89 -11,390.36 24/03 240112 09/14/23 POL B 2717 60.16 -11,330.20 24/07 240017 01/04/24 POL B 3170 9,348.95 -1,981.25 24/08 240116 02/29/24 POE -10,000.00 -11,981.25 24/08 240277 02/29/24 POL B 3331 10,000.00 -1,981.25 LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: -21,981.25 NET: -1,981.25 Library Board of Trustees, March 6, 2024, pg. 27 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 02/27/2024 15:06 User: JeannieK Program ID: glacthst Page 4 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 151 36000 Interest Income REVISED BUDGET -27,000.00 24/01 240484 07/01/23 GNI 5,010.19 5,010.19 24/03 240443 09/30/23 GEN Q1 INT Q1 INT ALL Q1 INT ALLOC -10,877.00 -5,866.81 24/06 240409 12/31/23 GEN Q2 INT Q2 INT ALL Q2 INT ALLOC -12,885.85 -18,752.66 LEDGER BALANCES --- DEBITS: 5,010.19 CREDITS: -23,762.85 NET: -18,752.66 151 36010 Unrealized Gain Or Loss REVISED BUDGET .00 24/08 240193 02/14/24 GNI RVRS FY23 FM -2,546.44 -2,546.44 24/08 240193 02/14/24 GNI RVRS FY23 FM -42,204.74 -44,751.18 LEDGER BALANCES --- DEBITS: .00 CREDITS: -44,751.18 NET: -44,751.18 151 37015 Contrib Non-Govt Sources REVISED BUDGET -3,000.00 24/06 240277 12/13/23 CRP 10110 96044 LYNDA JARMAN -3,000.00 -3,000.00 24/07 240257 01/18/24 CRP 10110 98180 DONATION -25.00 -3,025.00 24/08 240091 02/05/24 CRP 10110 99280 H TUCHMAN -10.00 -3,035.00 LEDGER BALANCES --- DEBITS: .00 CREDITS: -3,035.00 NET: -3,035.00 151 37505 Unrestricted Donations REVISED BUDGET -10,000.00 24/01 240352 07/25/23 CRP 10110 86800 -35.00 -35.00 LEDGER BALANCES --- DEBITS: .00 CREDITS: -35.00 NET: -35.00 1514010 50202 Trust Fund Books REVISED BUDGET 24,981.25 24/02 240107 08/17/23 API 100128 24000114 41693 2011787 45.60 45.60 24/02 240107 08/17/23 API 100128 24000114 41694 2011787 119.19 164.79 24/02 240107 08/17/23 API 100128 24000114 41695 2011787 37.95 202.74 24/02 240107 08/17/23 API 100128 24000114 41696 2011787 369.90 572.64 24/02 240107 08/17/23 API 100128 24000114 41697 2011787 18.25 590.89 24/03 240112 09/14/23 API 100128 24000114 42984 2012164 60.16 651.05 24/07 240017 01/04/24 API 100128 24000114 50888 2014285 9,348.95 10,000.00 24/08 240277 02/29/24 API 101742 24001196 53502 10,000.00 20,000.00 LEDGER BALANCES --- DEBITS: 20,000.00 CREDITS: .00 NET: 20,000.00 Library Board of Trustees, March 6, 2024, pg. 28 City of Palm Springs, CA ACCOUNT DETAIL HISTORY FOR 2024 00 TO 2024 13 Report generated: 02/27/2024 15:06 User: JeannieK Program ID: glacthst Page 5 ORG OBJECT PROJ NET LEDGER NET BUDGET YR/PR JNL EFF DATE SRC REF1 REF2 REF3 CHECK # OB AMOUNT BALANCE BALANCE 1514010 50205 Library Foundation REVISED BUDGET 500,000.00 24/07 240047 01/04/24 API 104324 51084 2014379 148,000.00 148,000.00 LEDGER BALANCES --- DEBITS: 148,000.00 CREDITS: .00 NET: 148,000.00 GRAND TOTAL --- DEBITS: 4,180,739.86 CREDITS: -4,079,313.70 NET: 101,426.16 97 Records printed ** END OF REPORT - Generated by Jeannie Kays ** Library Board of Trustees, March 6, 2024, pg. 29 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 3/6/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1514010 50201 Future Library Projects 19,529.25 0.00 0.00 19,529.25 0.00 1514010 50202 Trust Fund Books 24,981.25 20,000.00 1,981.25 3,000.00 87.99 1514010 50203 Kropitzer Trust Donation 176,665.74 0.00 0.00 176,665.74 0.00 1514010 50205 Library Foundation 500,000.00 148,000.00 0.00 352,000.00 29.60 1514010 50208 Library Renovation 1,000,000.00 0.00 0.00 1,000,000.00 0.00 Unallocated Funds 72,511.41 72,511.41 TOTALS 1,793,687.65 168,000.00 1,981.25 1,623,706.40 LIBRARY TRUST FUNDS Library Board of Trustees, March 6, 2024, pg. 30 ALL LIBRARY EXPENDITURE ACCOUNTS MEETING DATE 3/6/2024 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004000 40000 Salaries Full Time 1,296,921.78 730,204.32 0.00 566,717.46 56.30 1004000 40002 Salaries Overtime 5,000.00 3,765.86 0.00 1,234.14 75.32 1004000 40010 Leave Payoffs 17,502.27 23,963.67 0.00 -6,461.40 136.92 1004000 40020 Fringe Benefits 321,613.37 137,562.20 0.00 184,051.17 42.77 1004000 40045 Medical Insurance Withdrawal 4,830.00 5,812.50 0.00 -982.50 120.34 1004000 40050 RHS Health Benefit 18,300.00 8,050.00 0.00 10,250.00 43.99 1004000 40055 PERS Retirement Cost 343,964.25 277,269.67 0.00 66,694.58 80.61 1004000 40060 PERS - POB 0.00 0.00 0.00 0.00 0.00 1004000 40065 Workers' Compensation 65,450.36 32,725.18 0.00 32,725.18 50.00 1004000 40095 Medicare Insurance 18,805.37 11,435.44 0.00 7,369.93 60.81 1004000 40100 Retiree Health Benefit 119,918.08 59,959.04 0.00 59,959.04 50.00 1004000 40105 Contractual Services 41,000.00 3,572.80 0.00 37,427.20 8.71 1004000 50005 Training Travel and Dues 14,000.00 2,287.25 0.00 11,712.75 16.34 1004000 50030 Gas and Lubrications 5,000.00 1,592.84 0.00 3,407.16 31.86 1004000 50031 Communications 33,491.00 2,599.81 0.00 30,891.19 7.76 1004000 50035 Materials and Supplies 453,325.00 232,077.63 95,947.66 125,299.71 72.36 1004000 50055 Insurance 115,193.83 57,596.92 0.00 57,596.91 50.00 1004000 50105 Repairs and Maint General 98,755.00 0.00 0.00 98,755.00 0.00 1004000 50117 IT Replacement 0.00 0.00 0.00 0.00 0.00 1004000 50120 Facilities Maintenance Service 237,449.89 118,724.94 0.00 118,724.95 50.00 1004000 50126 Grants Expense 44,700.10 102,884.93 446.58 -58,631.41 231.17 1004000 50135 Administrative Benefits 0.00 0.00 0.00 0.00 0.00 1004000 50140 Printing 20,000.00 7,369.36 0.00 12,630.64 36.85 1004000 50145 Advertising 10,475.00 2,895.40 2,100.00 5,479.60 47.69 1004000 50200 Friends of the Library 17,978.45 16,097.20 0.00 1,881.25 89.54 TOTALS 3,303,673.75 1,838,446.96 98,494.24 1,366,732.55 Org Object Description Budgeted YTD Spent Encumbered Available Budget Percent Used 1004005 40105 Contractual Services 111,000.00 69,274.08 0.00 41,725.92 62.41 1004005 50015 Electricity 30,000.00 16,843.04 0.00 13,156.96 56.14 1004005 50020 Water 2,500.00 662.02 0.00 1,837.98 26.48 1004005 50030 Gas and Lubrications 5,000.00 0.00 0.00 5,000.00 0.00 1004005 50031 Communications 16,000.00 0.00 0.00 16,000.00 0.00 1004005 50038 Welwood Operations 30,025.00 10,800.87 4,657.25 14,566.88 51.48 TOTALS 194,525.00 97,580.01 4,657.25 92,287.74 ALL LIBRARY EXPENDITURE ACCOUNTS WELWOOD MURRAY MEMORIAL LIBRARY Library Board of Trustees, March 6, 2024, pg. 31 DATE DONOR AMOUNT DESIGNATION 7/25/2023 ANONYMOUS DONATION 35.00$ 12/13/2023 LYNDA JARMAN 3,000.00$ BOOKS TOTAL 3,035.00$ PALM SPRINGS PUBLIC LIBRARY 2023-24 DONATIONS LAST UPDATED FEBRUARY 28, 2024 Library Board of Trustees, March 6, 2024, pg. 32 MEMORANDUM DATE: March 6, 2024 SUBJECT: AGENDA POSTINGS AND PUBLIC COMMENT SIGN-IN SHEETS TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services In response to public comments about the posting of the Library Board of Trustees agendas and about the public comment sign-in sheet, Director Kays inquired with City Clerk and City Attorney about the comments. Posting of the Agenda: According to the City Clerk, we are required to post the agenda at the site where the meeting will be held. Since the Library Board of Trustees meet at City Hall, this is the designated posting location for the agenda. The City Attorney confirms by stating, “The Brown Act requires the agenda to be posted “in a location that is freely accessible to members of the public and on the [City]’s internet website, if the [City] has one.” So, posting at City Hall and on the City’s website complies with the Brown Act.” Relevant Brown Act section: § 54954.2. Agenda; Posting; Action or Discussion on Other Matters (a) (1) At least 72 hours before a regular meeting, the legislative body of the local agency, or its designee, shall post an agenda containing a brief general description of each item of business to be transacted or discussed at the meeting, including items to be discussed in closed session. A brief general description of an item generally need not exceed 20 words. The agenda shall specify the time and location of the regular meeting and shall be posted in a location that is freely accessible to members of the public and on the local agency's Internet Web site, if the local agency has one. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. The agenda shall include information regarding how, to whom, and when a request for disability-related modification or accommodation, including auxiliary aids or services, may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting. (2) For a meeting occurring on and after January 1, 2019, of a legislative body of a city, county, city and county, special district, school district, or political subdivision established by the state that has an Internet Web site, the following provisions shall apply: Library Board of Trustees, March 6, 2024, pg. 33 Library Board Agenda Staff Report March 6, 2024 Memorandum—Page 2 (A) An online posting of an agenda shall be posted on the primary Internet Web site homepage of a city, county, city and county, special district, school district, or political subdivision established by the state that is accessible through a prominent, direct link to the current agenda. The direct link to the agenda shall not be in a contextual menu; however, a link in addition to the direct link to the agenda may be accessible through a contextual menu. Public Comment Sign-In Sheet: According to the City Attorney, We can ask members of the public to provide their names, but we cannot require them to provide them. It’s up to the City whether you want to use a list or individual cards. Regardless of the form, it should make it clear that filling it out is voluntary, and not a condition to attending the meeting or participating in the meeting. See Gov. Code 54953.3. “A member of the public shall not be required, as a condition to attendance at a meeting of a legislative body of a local agency, to register his or her name, to provide other information, to complete a questionnaire, or otherwise to fulfill any condition precedent to his or her attendance. If an attendance list, register, questionnaire, or other similar document is posted at or near the entrance to the room where the meeting is to be held, or is circulated to the persons present during the meeting, it shall state clearly that the signing, registering, or completion of the document is voluntary, and that all persons may attend the meeting regardless of whether a person signs, registers, or completes the document.” Names appearing in our meeting minutes: According to the City Attorney, it is up to the City as to what we put in our minutes. Library Board of Trustees, March 6, 2024, pg. 34 PALM SPRINGS PUBLIC LIBRARY FOUNDATION MID YEAR REPORT FOR FISCAL YEAR 2023-2024 FEBRUARY 2024 Library Board of Trustees, March 6, 2024, pg. 35 1 I. President’s Message Our fiscal half year ’23-24 was highlighted by a second successful Pride on the Page two-day event, selection of our Public Relations firm, development of a new logo, successful proposal for a grant to fund an Awareness Campaign, and another positive Annual Fund Drive. We also tracked the continuing progress of library renovation planning and updated our strategic direction with our newer board members. I want to thank the Palm Springs Public Library Trustees for authorizing the grant to fund the Awareness Campaign, and the City of Palm Springs for a second Pride on the Page grant. This financial support is very much appreciated by the Foundation and is a signal of confidence in our direction and efforts. Going forward into the second half of our fiscal year, we see opportunities to advocate for the plans being developed by Group 4 Architects, are excited to remake our website and roll out our Awareness Campaign and look forward to adding experience and augmented leadership through the addition of an interim Executive Director. (David Sidley) II. Accomplishments a. Second Annual “Pride on the Page LGBTQ+ Books and Writers’ Festival” was held to great attendance and attendee kudos. This event was once again a collaboration between the Palm Springs Public Library staff and the Foundation taking place in October 2023. The event’s goal is to bring together thought-provoking, entertaining, and enriching subject matter and present that to our community. We also want to simultaneously increase the profile of the Foundation. Forty authors across ten panels were presented on Saturday with a prior Friday evening event featuring Armistead Maupin attended by 281 people. 363 attendees participated in the events on Saturday. For the second year in a row the City of Palm Springs awarded the Foundation a $10,000 grant to continue the event in the fall of 2024. b. The Board hired Kyle & Co. to develop and roll out an Awareness Campaign. After an extensive search, interviews and rankings, the Communications Committee recommended contracting with Kyle & Co. to plan, prepare and implement an Awareness Campaign. This was in accordance with the Board’s strategic direction. The committee’s recommendation was approved. Work began immediately after approval and tangible results are forthcoming. c. The Board obtained a grant from the Palm Springs Public Library Trustees to fund the cost of the Awareness Campaign. A proposal was developed according to the guidelines contained in the Memorandum of Understanding between the Foundation and the City of Palm Springs. The Foundation presented details of the goals and objectives of the Awareness Campaign and the Library Board of Trustees, March 6, 2024, pg. 36 2 background efforts that led to the selection of Kyle & Co. The Trustees voted unanimously in favor of a grant to support this campaign at their December meeting. d. Kyle & Co. developed a new logo and visual identity for the Board. One of the first tasks identified by Kyle & Co. was to refresh the Foundation’s logo to reflect the energy and optimism of the Foundation and the renovation project progress more accurately. “Positioning” the Foundation as the main fundraiser for the renovation project with the Palm Springs community through the Awareness Campaign, a new logo was appropriate and was approved by the Board. (see cover page). e. The Foundation’s Annual Drive was successfully conducted with increased donations and a lower cost structure. Letters were sent as customary, and an emailing was added and proved successful. III. Board Activities a. The Foundation Board held an updated strategy session facilitated by the consultant Peter Pearson in October. b. The Board was pleased to have received a project presentation by Group 4 Architects reviewing the major scope of the library renovation project in November. c. The Foundation Board officers continue to be: David Sidley – President Bill Wylie – Vice President David Engen – Treasurer Serena Leiterman – Secretary d. A listing of current board members is shown in Appendix A following. IV. Library Renovation Progress a. Going Forward Implications for the Foundation – Initial funding of $14 million has been secured from the State and City towards the renovation of the Palm Springs Public Library main building and adjunct facility. The Library Trustees and the City have approved developing a full-scale renovation plan for the existing building at 300 South Sunrise Way and the adjunct facility, the J.C. Frey building. The architecture firm of Group 4 Architects is developing the scope of the project as a next step. The Board learned of Group 4’s approach at its December Board meeting. There continues to be great enthusiasm for the project, and we anticipate the eventual ability to utilize renderings of the renovated facility in active fundraising. Library Board of Trustees, March 6, 2024, pg. 37 3 b. The Foundation sees itself playing an important role in raising the needed funds to realize the vision of the Trustees, City Council and Library staff beyond the committed infrastructure grants to provide for an exceptional, highly functional library for the citizens and visitors of Palm Springs. The Foundation is aware that the City is considering bond issuance to cover the rest of the cost of the project. The Foundation will continue to monitor developments in that regard. V. Looking Ahead The Board will continue to advocate for progress on the full scope of the library renovation. Simultaneously, the Foundation will position itself in the Palm Springs community as the” go to” organization to raise supporting funds through donations. This will be done through implementation of its Awareness Campaign beginning in January 2024, including a refreshed website. Additionally, the Foundation will seek to hire an interim Executive Director to help coalesce fundraising planning in the first weeks of 2024. Planning for the 3rd Pride on the Page event will also continue, as well as other potential community events. VI. Key Financials a. Net Assets: July 1, 2023 = $175,310 December 31, 2023 = $190,183 b. Fundraising Events: 1. Pride on the Page: Income = $21,435 (includes $10,000 grant) Expense = $16,943 Net Gain = $4,491 2. Annual Fund Drive: Donations = $29,553 Expense = $1,393 Net Gain = $28,160 VII. Additional Information Services to the Foundation Healey & Associates – Accountant, Rancho Mirage Pacific Premier Bank (checking and savings accounts) SBEMP - Lena Wade, Attorney, Palm Springs/Indian Wells Edward Jones – Richard LaFerriere, Financial Advisor, Palm Springs John W. Perkins, 1st Community Insurance Services, Palm Springs Kyle & Co. – Public Relations, Palm Desert Library Board of Trustees, March 6, 2024, pg. 38 4 Appendix A Palm Springs Public Library Foundation Board Membership (as of 2/1/24) Joe Agati Robyn Meltzer – Membership Michael Collin Jeffrey Norman Annie Diomedes Rebecca Olarte - Advocacy Maggie Downs Joel Preston David Engen – Treasurer Dwayne Ratleff Nancy Ferguson - Development Corey Roskin - Events Kevin Gonzalez David Sidley – President Kyra Holland Dr. Betsy Smalley Darlyne Johnson Carol Tallichet Serena Leiterman – Secretary Bill Wylie – Vice President ------------------------------------------------------------------------------------------------------------------------------------- Board Liaisons: Jeannie Kays – Palm Springs Public Library Director Julie Warren – Palm Springs Public Library Public Services Manager Nanci Morrison – Friends of the Palm Springs Public Library Al Jones – Palm Springs Public Library Trustees Library Board of Trustees, March 6, 2024, pg. 39