HomeMy WebLinkAbout2023-02-01 LBOT MinutesBoard of Library Trustees Minutes: February 1, 2023 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library February 1, 2023
Teleconference via Zoom
1. CALL TO ORDER
Chair Borba called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Julie Warren, Library Services and Public Relations Manager.
PUBLIC PRESENT: Robert Engel, Nanci Morrison, Bill Wiley, Jackson Toone.
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Jones/ Norgard, 5-0) To accept the agenda.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (McBride/Garner, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of January 11, 2023.
4. B. Library Statistics
4. C. Donation Report
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Nanci Morrison gave the report. The Friends are hosting Al Franken for Palm Springs Speaks on March
31 at the Palm Springs High School Richards Center for the Arts. Tickets are on sale at
www.palmspringsspeaks.org. The Friends will have a house tour for Modernism Week. The tour will be
at the Historic Cavanagh Adobe House in Indian Wells on February 24th. Tickets are available at
www.modernismweek.com.
5. B. Palm Springs Public Library Foundation
Bill Wylie gave the report. The Foundation is hosting a Brunch fundraiser that will be April 1st featuring
two authors.
5. C. Library Staff
Board of Library Trustees Minutes: February 1, 2023 2
President’s Day: Monday, February 20. Main Library Closed. Welwood Murray Memorial Library will be
open.
Mah Jong Open Play: Very popular. Wednesdays from 2-4 pm.
6. TREASURERS REPORT
Treasurer Jones gave the report. The trust fund balance is $1,778,652.99.
MOTION: (Norgard/Garner, 5-0) To accept the report.
7. DISCUSSION/ACTION ITEMS
7. A. 2023-24 LIBRARY BUDGET AND TRUST FUND BUDGET DISCUSSION AND APPROVAL
OF PROPOSED FUNDS BY “2023-24 LIBRARY BUDGET AD HOC COMMITTEE”
(JONES/GARNER)
Treasurer Jones and Vice Chair Garner presented their recommendations for the Library Trust
Funds and reported Director Kays’ recommendations for the Library General Fund budget. The ad
hoc committee recommended allocating $1,000,000 to the Library Renovation, $500,000 to the
Library Foundation, $20,000 to the Trust Fund Books account with $10,000 of that specified for
Nonfiction Books from the Kropitzer account, and putting the remaining cash balance in the Future
Library Projects account. Chair Borba stated he was uncomfortable with allocating $500,000 to the
Library Foundation. He recommended lowering the amount to $200,000 and allocate the remainder
to the Renovation. Chair Borba’s recommendation failed to get a second.
MOTION: (Jones/Norgard 4-1) Accept budget as outlined in the February 1, 2023 memo based on
ad hoc meeting Vice Chair Garner and Treasurer Jones had with Director Kays. (Chair Borba voted
no)
7. B. LIBRARY INFRASTRUCTURE RENOVATION-DISCUSS AND APPROVE SCOPE OF
SERVICES TO BE LISTED IN REQUEST FOR QUALIFICATIONS
Director Kays went over the background of the project and scope of work discussed at the
December 7, 2022 meeting that were included in the attached memo. The Trustees confirmed that
the items listed in the Scope of Work Memorandum were as discussed with the omission of “future
proof mechanical, electrical, and plumbing for possible expansion,” which was discussed at the
previous meeting.
MOTION: (Jones/Garner 5-0) To adopt list as written with the addition of “future proofing of
mechanical, electrical, and plumbing for possible expansion” to the list.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
Discuss Memorandum of Understanding comments by Library Foundation.
9. ADJOURNMENT
The February meeting adjourned at 7:06 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services