HomeMy WebLinkAbout2023-01-11 LBOT MinutesBoard of Library Trustees Minutes: January 11, 2023 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library January 11, 2023
Teleconference via Zoom
1. CALL TO ORDER
Chair Borba called the meeting to order at 5:36 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager.
PUBLIC PRESENT: Robert Engel, Nanci Morrison, David Sidley, Bill Wiley.
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Norgard/Garner, 5-0) To accept the agenda.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (McBride/Jones, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of December 7, 2022.
4. B. Library Statistics
4. C. Donation Report
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Director Kays gave the report. The Friends will have a house tour for Modernism Week. The tour will be
at a Historic Cavanagh Adobe House in Indian Wells on February 24th. They are having a book sale at
the Frey building on January 21st.
5. B. Palm Springs Public Library Foundation
David Sidley gave the report. The Foundation received $14,473 from their year-end letter campaign.
They are interviewing six new board members. Working on a new fundraiser that will be April 1st that will
feature two authors.
5. C. Library Staff
Board of Library Trustees Minutes: January 11, 2023 2
Palm Springs Speaks: Save the Date-Friday, March 31. Will be announcing the speaker very soon and
tickets will go on sale soon.
Martin Luther King, Jr. Day: Monday, January 16. Main Library Closed. Welwood Murray Memorial
Library will be open.
Virtual Author Event: January 17 at 11:00 am. Decluttering to Start Your New Year: Author Talk with
Dana K. White.
Mah Jong Classes: Very popular. January 25 at 6:00 pm.
6. TREASURERS REPORT
Treasurer Jones gave the report. The trust fund balance is $1,778,902.99.
MOTION: (Jones/Garner, 5-0) To accept the report.
7. DISCUSSION/ACTION ITEMS
7. A. DISCUSSION OF MEMORANDUM OF UNDERSTANDING BETWEEN TRUSTEES AND
FOUNDATION
Bill Wiley gave the report. In section I. b. ii. the Foundation asked who the point person from the
City would be. Director Kays said she is the staff liaison with the City. Chair Borba asked to have
Library Director added in place of City Staff. In section II. a. iv. the Foundation requests to review
any promotional materials before they go out to the public. The MOU mentions dissolution in
several places; in the Foundations bylaws it says that if they dissolve any money will go to the Palm
Springs Library. Director Kays will have the attorney check for redundancies. Section II. b. iii.
discusses required reports. The Foundation feels that it is too much, asks for too much detail, and
if given to the City becomes public and they are not a public entity. David Sidley suggested that it
be changed to only refer to funds borrowed or gifted from the Library Board. Trustee McBride does
not agree he feels the foundation should be transparent. Chair Borba said if the Foundation has an
event he wants to know how much they spent and how much is made. The Trustees agreed they
do not want individual names. Trustee McBride suggested the Foundation put in what they want
and see what the attorneys say. He suggested changing it to the Foundation shall provide biannual
reports to be defined by the Library Director and the executive board of the Library Foundation.
Trustee Norgard said the intent of this section is to understand how effective and efficient the
fundraising is going. The Foundation would like II. c. ii. removed. When discussing naming rights
Director Kays said all decisions would have to be run through her and suggested adding a line
saying anything up to $25,000 be approved by the Library Director. David Sidley said he thinks the
Foundation should have exclusive naming rights; to avoid confusion or conflict one entity should
have those rights. Chair Borba said the Friends should be included in that decision. Trustee
McBride said in his experience Foundations have had exclusive naming rights. Trustee Garner
agrees there needs to be one organization that handles naming rights. Chair Borba suggested a
meeting between the Foundation, the Friends, and the Library Board to discuss naming rights. The
Foundation requested the current insurance coverage amounts required by the City Manager. They
requested the last line in VIII. a. be looked at. In Exhibit A they suggested striking Less than $5,000
and then having further discussion. Discussion on this topic will continue at the next Board meeting.
7. B. DISCUSS LIBRARY INFRASTRUCTURE RENOVATION-REVIEW TIMELINE
Director Kays went over the timeline that is being turned into the State Library. Treasurer Jones
asked what the Board can do to remain a priority to the City and asked to discuss this further at the
next meeting. Director Kays will let the Library Board know when the RFP goes out. The plan is to
ask for prices for the infrastructure and the additions so we know the total cost and the City can
decide if they want to fund it or if additional funding is needed.
Board of Library Trustees Minutes: January 11, 2023 3
MOTION: (Norgard,McBride 5-0) The City focus on hiring the consultants and designers as soon as
possible to keep this project on track.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
Director Kays needs volunteers for a 2023-2024 fiscal year budget ad hoc subcommittee. Treasurer
Jones and Trustee Garner volunteered. Director Kays will schedule a meeting.
9. ADJOURNMENT
The January meeting adjourned at 7:17 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services