HomeMy WebLinkAbout2022-07-13 LBOT MinutesBoard of Library Trustees Minutes: July 13, 2022 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library July 13, 2022
Teleconference via Zoom
1. CALL TO ORDER
Chair McBride called the meeting to order at 5:30 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Juanita Garner Yes
Al Jones Yes
Ed McBride Yes
David Norgard Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager, Kylee Otto, City Attorney’s Office.
PUBLIC PRESENT: David Sidley, Bill Wiley.
2. ACCEPTANCE OF THE AGENDA:
MOTION: (Borba/Jones, 5-0) To accept the agenda with item 7. C. moved to top of
Discussion/Action Items.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (Norgard/Borba, 5-0) To approve the consent agenda.
4. A. Meeting Minutes of June 8, 2022
4. B. Library Statistics
4. C. Donation Report
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
Director Kays and Julie Warren gave the report. The Friends approved a request from the library totaling
$115,600 for the new fiscal year. This includes books, fishpond maintenance, Summer Reading, teen
book club, subscription boxes for teens, and $10,000 for the Zip Books program. The Palm Springs
Cultural Center decided not to continue with Palm Springs Speaks but the Friends voted to fund the
program again with the money they earned from the last season. They are looking to do one Palm
Springs Speaks event in the first quarter of 2023.
5. B. Palm Springs Public Library Foundation
No Report.
Board of Library Trustees Minutes: July 13, 2022 2
5. C. Library Staff
2022-23 budget approved. Main Library $3.2 million. Welwood $190,000. Total department: $3.4 million.
Hiring two Part-Time, 20-hours/week Library Assistants. Job posting and application link on the City’s
website. Palmspringsca.gov.
Summer Reading Program concludes Saturday, July 16, 2022. Grand Finale July 20 at 10:30 a.m.
Trustees are invited to attend the Grand Finale for the prize drawings. Over 500 registrations for Summer
Reading.
Zip Books: Friends of the Palm Springs Library agreed to support Zip Books with $10,000 during grant
gaps. A grant application is currently open, and we hope to receive more funds.
Reminder that Library Board of Trustees and City Council are dark in August, so no meeting next month.
Chair McBride asked for clarification on how much City Council budgeted for infrastructure. Director
Kays said they budgeted $14.1 million in infrastructure costs. $800,000 for the Frey building. The Library
applied for $7 million from the State Library infrastructure grant; so far no updates on the grant.
6. TREASURERS REPORT
Treasurer Jones gave the report. The trust fund balance is $1.860 million.
MOTION: (Borba/Norgard, 5-0) To accept the Treasurer’s report.
7. DISCUSSION/ACTION ITEMS
Item 7. C. moved up at this time.
7. C. Library Board of Trustees Response to Library Foundation request for funds-discuss
written response document
Director Kays shared the document from the City Attorney’s office. The City Attorney recommends
a Memorandum of Understanding that would outline the expectations and timelines of what the
Board would be asking of the Foundation or the Friends. Trustee Norgard asked if there is a limit
to the amount of funds awarded. Kylee Otto said that as long as the Board can come to the finding
that there is a public purpose for the money there is no limitation within state law or Palm Springs
municipal code.
Chair McBride discussed the Foundation Funding Request document included in the Board packet.
He suggested making a change to page three paragraph three to include information about City
Council pledging money for the infrastructure project. Trustee Borba has two questions he would
like included: how much money the Foundation currently has and how they plan to expend those
funds. Chair McBride will now send the document to the Foundation and ask for a response at the
September meeting.
7. A. Report of Joint Commission/City Council meeting
Chair McBride gave the report. At the meeting Councilmember Garner asked Chair McBride about
the Library eventually returning to a branch system.
7. B. Report of PR Awareness Campaign
Julie Warren presented the results from the PR Awareness Campaign.
Board of Library Trustees Minutes: July 13, 2022 3
7. D. Review and adjust Library Board of Trustees meeting dates for Fiscal Year 2022-23.
Reschedule October 5, 2022 meeting currently during Yom Kippur.
The October Board meeting will be October 19, 2022. The November Board meeting will be
November 9, 2022.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
None.
9. ADJOURNMENT
The July meeting adjourned at 6:51 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services