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HomeMy WebLinkAbout2021-11-03 LBOT MinutesBoard of Library Trustees Minutes: November 3, 2021 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library November 3, 2021 Teleconference via Zoom 1. CALL TO ORDER President McBride called the meeting to order at 5:31 p.m. ROLL CALL PRESENT Craig Borba Yes Juanita Garner Yes Al Jones Yes Ed McBride Yes David Norgard Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: Robert Engel, Nanci Morrison, David Sidley. 2. ACCEPTANCE OF THE AGENDA: MOTION: (Borba/Norgard, 5-0) To accept the agenda. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Jones/Borba, 5-0) To approve the consent agenda. 4. A. Meeting Minutes of October 6, 2021 4. B. Library Statistics 4. C. Donation Report 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Julie Warren gave the report. The Friends received a proclamation from City Council to commemorate their 50th Anniversary. They are having an online auction. On December 4 from 10am – 1pm they are having a DVD and CD sale in the Library. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The Foundation sent out their annual year end giving letter. 5. C. Library Staff Redistricting Meetings: December 16 at 5:30 pm, at Palm Springs Library Board of Library Trustees Minutes: November 3, 2021 2 Friends of the Library: Online auction coming soon. Halloween Drive-Thru: Successful. Read Grateful: online reading challenge via Beanstack app. Pictures with Santa: December 8, 3-6 pm by appointment only. Reservations will open December 1. Online events: Adults: Thankful Boxes Teen: Fall Leaf Art Kids: Acorn pocket aprons LGBTQ+ History and Archives Exhibit: November 4-7, Welwood Murray Memorial Library November 4: 6-8 pm Fri-Sat: 10-5:30 Sun: 12-5:30 6. TREASURERS REPORT Director Kays gave the report. The notes receivable account in now accurate. The trust fund balance is $1,871,526.70. Treasurer Jones will meet with Director Kays to discuss the financials. President McBride asked the Library to come back to the Board with ideas on how to use the Library PR funds. President McBride suggested it was time to start investigating what they want to do with the Trust Fund. He appointed Treasurer Jones and Trustee Borba to a committee to start getting organized and looking into the options for the Trust Fund. 7. DISCUSSION/ACTION ITEMS 7. A. Discuss Measure J Application(s)-Measure J application ad hoc committee President McBride shared the draft of the Measure J application. The Friends of the Library and the Foundation assisted with putting together the draft. 7. B. Bylaws Subcommittee Update – no action Trustee Norgard gave the report. The subcommittee met with Director Kays and discussed the revisions to the bylaws. A draft is pending and will be discussed at the next Board meeting. 7. C. Acceptance of Library Annual Report Director Kays presented the Library Annual Report that will be submitted to the City Council. MOTION: (Jones/Borba, 5-0) To approve the Library Annual Report. 7. D. Acceptance of Chromebook Lending Policy Director Kays presented Chromebook Lending Policy. The Library got a grant through the California State Library to purchase 12 Chromebooks for circulation. MOTION: (Borba/Jones, 5-0) To approve the Chromebook Lending Policy. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 9. ADJOURNMENT Board of Library Trustees Minutes: November 3, 2021 3 The November meeting adjourned at 6:39 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services