HomeMy WebLinkAbout2020-11-04 LBOT Minutes ApprovedBoard of Library Trustees Minutes: November 4, 2020 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library November 4, 2020
Teleconference via Zoom
1. CALL TO ORDER
President McBride called the meeting to order at 5:34 p.m.
ROLL CALL PRESENT
Craig Borba Yes
Melissa Cronin No
Juanita Garner Yes
David Kelly Yes
Ed McBride Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager.
PUBLIC PRESENT: Sue Hall, Marcus Fuller.
2. CHANGES OR ADDITIONS TO THE AGENDA:
None.
MOTION: (Borba/Kelly, 4-0) To approve the agenda.
3. PUBLIC COMMENTS: None.
4. CONSENT AGENDA
MOTION: (Borba/Kelly, 4-0) To approve the consent agenda.
4. A. Meeting Minutes of October 7, 2020
4. B. Library Statistics
5. ADMINISTRATIVE REPORTS
5. A. Friends of the Palm Springs Library
No Report.
5. B. Palm Springs Public Library Foundation
No Report.
5. C. Library Staff
The Library is not open to indoor service but we continue to offer pickup service for library materials,
printing, and craft kits.
Board of Library Trustees Minutes: November 4, 2020 2
Just a reminder that free Wi-Fi is available in the parking lot and Sunrise Park restrooms are open daily
in the Pavilion parking lot.
Library-A-Go-Go:
October saw a jump in appointments to 1,304. We attribute this to our craft pickup service and a
general uptick in customer holds.
Last month September: 1,078 appointments (about 250 appointment a week)
Virtual Programming:
Weekly story times Facebook Live
Teen live events in October
This month’s Craft Along: Harvest Corn and pumpkins made with pony beads
Teen Online Event: Owl pellet dissection
Adult Program: Job Searching in the time of quarantine-Part I: Resumes, Cover letters, and online
applications.
Palm Springs Library was a Voter Assistance Center October 31-November 3. Many took advantage
of the in-person service with lines of people waiting throughout the day.
To join our email list go to www.pslibrary.org and click on the Join Our Email List button.
6. TREASURERS REPORT
Treasurer Kelly reported the Library Trust Fund balance is $1,944,049.75. The only expenditure for the
period was $2,000 out of the PR Library Campaign.
7. DISCUSSION/ACTION ITEMS
7. A. Discussion with consultants, Library Strategies on next phase of Library Renovation
project.
Sue Hall gave a recap of the work Library Strategies has done so far. The next step in the process is
building the Library Program. This phase defines what is going to happen in a new Library, what the
space is going to look like, and how the space will be used. Once all of that information is gathered it is
turned over to the architect and they use it to create an architectural rendering. There are four
components to the next phase: physical inventory of the current building, data collection and gathering,
community survey, and stakeholder and staff input. Due to COVID the stakeholder and staff input will
need to be done virtually through Zoom sessions. The cost of the project has gone down $10,000; Sue
Hall will send the revised proposal. Marcus Fuller said it is important to keep this project moving so that
an estimated cost can be determined. Once that is done fundraising efforts can begin and the City can
start prioritizing their availability to provide funding for the project. Treasurer Kelly suggested that COVID
might change people’s wants and needs and that doing community surveys right now might not be
forward looking and meaningful. Trustee Garner said that we have momentum now and if we want to
keep the momentum we have to keep moving forward and suggested we put a time limit on the hold.
MOTION: (Kelly/Borba, 4-0) To postpone the consultants contract until the library reopens and we
have three months of data after that.
7. B. Report about Library Resolutions
Director Kays gave the report. Nothing significant was located at this time.
7. C. Discussion about Library Trust Funds and long-term location of funds
No action.
Board of Library Trustees Minutes: November 4, 2020 3
7. D. Report on Interest Income earned Fiscal Year 2020
Director Kays gave the report. In the 2019-2020 fiscal year the trust fund earned $34,058.51 in interest
income. That money is added to the cash account on a quarterly basis.
8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS
In December, President McBride will appoint a nominating committee.
9. ADJOURNMENT
The November meeting adjourned at 7:29 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services