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Home My WebLink About2020-10-07 LBOT Minutes Board of Library Trustees Minutes: October 7, 2020 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library October 7, 2020 Teleconference via Zoom 1. CALL TO ORDER President Pro Tem Borba called the meeting to order at 5:35 p.m. ROLL CALL PRESENT Craig Borba Yes Melissa Cronin Yes Juanita Garner Yes David Kelly Yes Ed McBride No STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: None. 2. CHANGES OR ADDITIONS TO THE AGENDA: None. MOTION: (Garner/Kelly, 4-0) To approve the agenda. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Kelly/Garner, 4-0) To approve the consent agenda. 4. A. Meeting Minutes of September 2, 2020 4. B. Library Statistics 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library No Report. 5. B. Palm Springs Public Library Foundation No Report. 5. C. Library Staff The Library is not open to indoor service but we have pickup service for library materials, printing, and craft kits. In September, we had 1,078 appointments (about 250 appointment a week). Free Wi-Fi is available in the parking lot. The best area is at the north end of the parking lot. Maracas Craft Along went well. Gave away 50 craft kits. Board of Library Trustees Minutes: October 7, 2020 2 Partnering with Boys and Girls Club to get books to their children in learning pods, all-day care for students. Our September adult virtual program was Paper Bag Caramel Corn with Librarian Sharon Ballard. Virtual Programming: Weekly story times Facebook Live Teen live events in October This month’s Craft Along: Paper bag scarecrow Teen Take and Make: Pumpkin-carving contest Adult Craft Along: Harry Potter potions bottles During the week of Halloween, anyone who uses our Library-A-Go-Go service will get a treat bag. First Live Zoom lecture: Medicare 101 was October 1. Recording is available on YouTube. Continuing Book Clubs on Zoom Census 2020 deadline extended to October 31. Palm Springs Library will be a Voter Assistance Center October 31-November 3. Saturday-Monday 9-5, Election Day, 7 am-8 pm. Palm Springs Locations: • Demuth Community Center • James O. Jessie Desert Highland Unity Center • Palm Springs Public Library Welwood Murray Memorial Library: Someone kicked in the front window. The suspect was arrested and the glass is being repaired. Friends of the Palm Springs Library pledged $125,000 to fund virtual programs, ongoing services like Career Online High School, and fish pond maintenance. $84,000 of the $125,000 gift includes funds for books, DVDs, and eBooks. 6. TREASURERS REPORT Treasurer Kelly reported the Library Trust Fund balance is $1,946,049.75. Treasurer Kelly asked Director Kays to confirm with the City Finance Department that the $4,000 that was added to the cash account was all the interest income for the year or if they expect adjustments to that and if so when. MOTION: (Cronin/Garner, 4-0) To accept the Treasures Report. 7. DISCUSSION/ACTION ITEMS 7. A. Consider Approval of Library Annual Report Director Kays presented the Library Annual Report. In past years, the report was printed and copies were available at the Library and City Hall but due to budgetary constraints this year, the report will just be posted on the Library website and presented to City Council. Treasurer Kelly suggested adding a cover letter to the Annual Report describing the successes of Library A-Go-Go and its impact on the community. MOTION: (Kelly/Cronin, 4-0) To accept the Library Annual Report. 7. B. Request for funds to supplement library budget totaling $77,000 Director Kays gave the report. Due to the COVID-19 crises, the Library Operational budget was decreased by 37%. The Library is asking the Trustees for $77,000 to help supplement the budget. Board of Library Trustees Minutes: October 7, 2020 3 $50,000 for books and DVDs and $27,000 to upgrade the hardware on the automated materials handling unit. These funds would bring the book budget to 80%-90% of last year’s budget. The Friends of the Palm Springs Library gave $84,000 for books. The trustees feel the hardware upgrade should be paid for by the City and proposed writing a letter to City Council asking them to pay for it. MOTION: (Kelly/) To approve $20,000 for DVDs, request that City Council pay for the Automated Materials Handling Unit hardware upgrade, and send a letter to the Foundation with the budget. Amended to: MOTION: (Kelly/Cronin, 4-0) To approve $20,000 for DVDs and $5,000 for Adult Nonfiction, request that City Council pay for the Automated Materials Handling Unit hardware upgrade, and send a letter to the Foundation with the budget. 7. C. Status of Library PR Campaign: Provide direction on balance of funds Director Kays gave an update on the PR campaign and the available balance. MOTION: (Kelly/Cronin, 4-0) To leave the $5,000 in the account to be reviewed at a later date. 7. D. Report on Social Media Demographics Director Kays gave the report. 7. E. Report about Library Resolutions Discussion postponed until November meeting. 7. F. Discussion about Library Trust Funds and long-term location of funds No action. 7. G. List of current questions for library consultant regarding library planning – Report only No action. Further discussion at November meeting. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 9. ADJOURNMENT The October meeting adjourned at 7:24 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services