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HomeMy WebLinkAbout2020-07-01 LBOT MinutesBoard of Library Trustees Minutes: July 1, 2020 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library July 1, 2020 Teleconference via Zoom 1. CALL TO ORDER President McBride called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes David Kelly Yes Ed McBride Yes Kathy Weremiuk Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: David Sidley. 2. CHANGES OR ADDITIONS TO THE AGENDA: 7. G. Discussion of promissory note MOTION: (Borba/Weremiuk, 4-0) To add an item to discuss promissory note draft document. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA MOTION: (Borba/Weremiuk, 4-0) To approve the consent agenda, with removal of 4.A. for discussion. 4. A. Meeting Minutes of June 3, 2020 This item was excluded from the consent agenda. 4. B. Meeting Minutes of June 24, 2020 4. C. Library Statistics EXCLUDED CONSENT AGENDA 4. A. Meeting Minutes of June 3, 2020 Treasurer Kelly requested that the June 3, 2020, meeting minutes be amended as follows: In 7.B. change the line “…he did not get a response from her.” to “…he did not get the assurances he was seeking.” MOTION: (Weremiuk/Borba, 4-0) To approve the June 3, 2020 minutes as amended. Board of Library Trustees Minutes: July 1, 2020 2 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Director Kays gave the report. The Friends received a grant of $11,500 from the Anderson Children’s Foundation. The money will be used to purchase books for the Summer Reading Program. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The Foundation formed a fundraising committee, their finance committee met to discuss forming the endowment, and they have two new Board candidates. 5. C. Library Staff Director Kays reported that there were 793 people enrolled so far in our first virtual Summer Reading Program. This includes 432 Youth, 187 Teens, and 174 Adults with readers logging 50,377 minutes as of Week 4. There is still time to participate in the 6-week program. Grand prizes include four bicycles, a Nintendo Switch Lite with Animal Crossing game, $50 Amazon Gift Card, and a Kindle Fire Tablet. Friends of the Library sponsored Summer Reading along with Anderson Children’s Foundation granting us funds to purchase giveaway books. The Library started a contact-free service for picking up library materials, Library-A-Go-Go. In the month of June, we served 1,068 appointments. Although the library is not allowing customers inside due to COVID-19 risks, the library checked out and renewed 7,021 items. If anyone is looking to help the library, you can do User Text Correction for our Desert Sun newspaper archive. When a computer deciphers the text on the screen there are sometimes mistakes made. This is where people go in, review the text, and correct it. Visit www.accessingthepast.org and create a free account. Call the library if you need assistance getting started. 6. TREASURERS REPORT Treasurer Kelly reported the Library Trust Fund balance is $1,932,701.18. Treasurer Kelly asked about the $300 in the Friends of the Library account. Director Kays said that the account always starts with a $100 balance but in September 2019 a credit adjustment of $200 was done on the account. At the end of the fiscal year the money will be rolled back into the cash account. 7. DISCUSSION/ACTION ITEMS 7. A. Update on Library Budget approved by City - information available after posting of agenda Directory Kays gave the report. The City passed the budget. The Library’s operating budget was impacted with the largest cuts coming from the book and media budgets. The Library lost one full time position the Library Services and Public Relations Manager and a one part-time position a Library Assistant. The Library Assistant retired and that position will not be filled so we were able to fund two quarter-time Pages. The Library wrote a grant that, if awarded, would fund the full time position. The Welwood Library will not be open for the current fiscal year. 7. B. Trust Fund Role - discussion on how funds held within the City (Resolutions) President McBride gave the report. Included in the Board packet is Resolution 17288 which formally established the Library within the City, and the relationship between the City and the Library Board of Trustees. Section 2A of the Resolution says that the Board of Trustees manages and controls the Library Trust Fund. Treasurer Kelly said that when he joined the Board he received a different Resolution then what was included in the packet. Trustee Weremiuk said it looks like an authorizing resolution and it gives certain powers to the Library Trustees but wonders if it has been amended. Director Kays will email the City Clerk to ask if there has been an amendment to the resolution or if they are written into Board of Library Trustees Minutes: July 1, 2020 3 the current budget. President McBride feels leaving the Trust Fund with the City is the best option. The City has $22 million in restricted reserves; they used all of their rainy day funds. 7. C. Library Reopening Plan - safety measures established Director Kays gave the report. Included in the packet is the Reopening Plan Memorandum Director Kays prepared. Trustee Borba asked about temperature checks. The Library will most likely require temperature checks. Masks will be required. Treasurer Kelly is concerned about the capacity of 44 people he thinks the number is too low. He is concerned about access by children and thinks they should be monitored because they are messy. At this time, the Library is not allowing volunteers; however, a few Friends members are tending to the book donations on a very limited basis. He mentioned that the memo does not mention the homeless population. He also recommended the Library should only sanitize youth and teen books but the adult books do not need to quarantined or sanitized. 7. D. Update on REALM Project/IMLS Battelle Study on COVID-19 on Library Materials Director Kays shared findings from a study done to see how long COVID-19 can live on different types of Library Materials. 7. E. PR Campaign update - upcoming TV ads for awareness campaign Director Kays said that the Library has a commercial that will be airing for three months on KESQ. 7. G. moved up at this time. 7. G. Discussion of promissory note Trustee Borba said that David’s name needed to be corrected. President McBride will work with David Sidley, Directory Kays, and the City Attorney to finalize the document. 7. F. Boards/Commissions dark in August - confirm next meeting date of September 2 No meeting in August. The next meeting will be September 2, 2020. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS None. 9. ADJOURNMENT The July meeting adjourned at 7:15 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services