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HomeMy WebLinkAbout2020-06-24 LBOT Minutes Special MeetingBoard of Library Trustees Minutes: June 24, 2020 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES ADJOURNED MEETING MINUTES Palm Springs Public Library June 24, 2020 Teleconference via Zoom 1. CALL TO ORDER President McBride called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes David Kelly Yes Ed McBride Yes Kathy Weremiuk Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager. PUBLIC PRESENT: Nanci Morrison, David Sidley, Robyn Meltzer, Bill Wiley, and Terry Dean. 2. PUBLIC COMMENTS: Nanci Morrison said that David Sidley is doing an outstanding job leading the Foundation and that the Foundation is gaining momentum. She suggested that the Foundation pay the loan and the Board then grant a new loan with new terms. 3. NEW BUSINESS 3. A. Consideration of extending due date of Promissory Note to Library Foundation in the amount of $90,000 for the purpose of fundraising in support of Palm Springs Public Library. In the letter from the Palm Springs Public Library Foundation included in the Library Board packet, they put forth two requests for the Library Board to consider. MOTION: (Weremiuk/) To forgive the loan. Motion failed due to no second. MOTION: (Weremiuk/Borba) To accept a payment of $5,000 and grant an extension of 36 months. Discussion ensued. Treasurer Kelly read his response letter, which was included in the Library Board packet. He proposes that the Library Board accepts a payment of $10,000 and then grants an extension of 12 months for repayment. Trustee Weremiuk prefers the three-year term because the Foundation is under new leadership and they need more time. Trustee Borba proposes a payment of $10,000 and an extension of 18 months with a status report every six months. Trustee Kelly recommends an amendment to the motion to accept a payment of $10,000 and the term of 18 months and a new note issued to reflect the new note amount of $80,000 that would be due in 18 months after the due date of July 1, 2020. Trustee Weremiuk did not agree. After additional discussion, Trustee Borba then suggested that the term be 24 months with reports every six months. There was additional discussion of enhanced reporting. The motion was amended. MOTION: (Weremiuk/Borba, 4-0) To accept a payment of $10,000 to reduce the balance of the loan to $80,000 and grant a 24-month extension with a new promissory note. The Library Foundation will provide enhanced reporting to the Library Board. Board of Library Trustees Minutes: June 24, 2020 2 4. ADJOURNMENT The June 24, 2020 meeting adjourned at 6:18 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services