Loading...
HomeMy WebLinkAbout2020-06-03 LBOT Minutes AmendedBoard of Library Trustees Minutes: June 3, 2020 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library June 3, 2020 Teleconference via Zoom 1. CALL TO ORDER President McBride called the meeting to order at 5:30 p.m. ROLL CALL PRESENT Craig Borba Yes David Kelly Yes Ed McBride Yes Kathy Weremiuk Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: Grace Garner, Palm Springs City Councilmember; Nanci Morrison, Friends of the Library; David Sidley, Palm Springs Public Library Foundation. 2. CHANGES OR ADDITIONS TO THE AGENDA: None. 3. PUBLIC COMMENTS: None. 4. CONSENT AGENDA 4. A. Meeting Minutes of May 6, 2020 4. B. Library Statistics MOTION: (Borba/Kelly, 3-0) To approve the consent agenda. 5. ADMINISTRATIVE REPORTS 5. A. Friends of the Palm Springs Library Nanci Morrison gave the report. The Friends received the following grants: $2,500 from the Grace Spearman Foundation, $5,000 from US Bank, and $11,500 from the Anderson Children’s Foundation. The Friends did a Go Fund Me account and held a fundraiser with Blaze Pizza. They approved $1,200 for PPE for the Library once it reopens. Trustee Weremiuk arrived at this time. 5. B. Palm Springs Public Library Foundation David Sidley gave the report. The executive committee of the Foundation met with Director Kays to discuss the Library budget shortfalls and how the Foundation can help. The Foundation will submit a request to the Library Board regarding the expiration of the loan. President McBride will work with Director Kays and the City Attorney to determine what needs to be done if the Board decides to extend the loan. The Library Board will hold a special meeting to discuss this topic on Wednesday, June 17, 2020. Board of Library Trustees Minutes: June 3, 2020 2 5. C. Library Staff • Library-A-Go-Go pickup service started on May 26, 2020 with 757 checkouts during those five days. Limited to five items per person. Adapted process to improve service. • Friends of the Library received $11,500 from Anderson Children’s Foundation to fund our Books for Kids grant. Those books will be given away during Summer Reading Program. • Summer Reading Program begins Monday, June 8 and is virtual through a program called Beanstack. Every library in California received a 3-year subscription to Beanstack through a statewide grant. • All ages can participate in Summer Reading. There are 20 activities for each age group to encourage STEAM learning (science, technology, engineering, art, and math). • Received a $5,000 grant from California State Library for Acorn TV streaming. • Applying for an IMLS CARES Act grant for staffing and services. • Partnering with PSUSD to help promote Summer Reading Program via texting and calling families. Friends of the Palm Springs Library gifting a $500 prize to the school with the most reading. Summer Reading Program and all outreach is in English and Spanish. 6. TREASURERS REPORT Treasurer Kelly reported the Library Trust Fund balance is $1,933,101.18. Director Kays included a memorandum in the Board packet explaining how the Friends of the Library book sale earnings are processed through the City. MOTION: (Weremiuk/Borba, 4-0) The Treasurer give an Annual report of the Library Endowment every October or November. 7. DISCUSSION/ACTION ITEMS 7. A. Update on Library Budget and Current Services Directory Kays gave the report. The employee unions agreed to defer their cost of living allowance to help save 22 positions within the City. The City Council asked the City to bring back a proposed budget to the June 11 Council meeting for discussion. The budget will go back to City Council on June 25 for public hearing and Council will have a final vote. In the proposed budget, going to City Council on June 11 the City saved five of the proposed cut positions the Library. The Library is expected to lose three positions; one fulltime position and two quarter time positions. The Library’s operating budget is expected to be impacted $170,000 with the largest cuts coming from book and media budgets. After the June 25 Council meeting the Library will have fundraising requests to help supplement the book and media budgets. Treasurer Kelly asked if the Library Trust Fund is part of the City’s reserves. Assistant City Manager Marcus Fuller joined at this time. Marcus Fuller said the Library Trust Funds are set aside and are completely controlled by the Library Board; it is not included in the general fund reserves. MOTION: (Weremiuk/no second) that the Library Board is willing to assist the Library with collections and programming up to the $83,000 shortfall. Motion failed as there was no second. MOTION: (Borba/Weremiuk, 4-0) Director Kays will come back to the Library Board with a proposal of funds needed so the Library Board can partner with the Friends and possibly the Foundation to assist with the shortfall. Board of Library Trustees Minutes: June 3, 2020 3 7. B. Trust Fund Financials Treasurer Kelly discussed the draft letter he proposed sending to Nancy Pauley the Director of Finance. The letter requests that the Library Endowment be turned over to the Library Board. Amended to remove: This draft was written after Treasurer Kelly wrote an email to Nancy Pauley asking if the Library Endowment is part of the City’s reserves and he did not get a response from her. Amended to add: This draft was written after Treasurer Kelly wrote an email to Nancy Pauley asking if the Library Endowment is part of the City’s reserves and he did not get the assurance he was looking for. MOTION: (Kelly/Borba, 4-0) To request via letter by President McBride that Marcus Fuller put in writing his assurances to the Board of Trustees that the Library Endowment is indeed segregated from other general fund monies and therefore is safe from being used to finance any budget deficits that the City is currently experiencing. 7. C. Report of Advocacy Task Force President McBride gave the report. The task force made up of representatives from the Library Board, Friends, Foundation, and Palm Springs School District met. From the meeting a partnership between the Library and School District was formed; the School District will help promote the Summer Reading Program. 7. D. Welwood Patio update Director Kays gave the report. Work on the patio has started; they have pulled up the pavers and are laying the foundation for the wall around the air conditioner units. The Welwood is closed currently for COVID and in the proposed budget the Welwood would remain closed. 7. E. PR Campaign update Julie Warren gave the report. The Library did three weeks of radio ads to promote our online services and Library A-Go-Go service. A proposal for an additional media campaign was included in the Board packet. They cost of the additional media campaign is still within the original approved budget. 8. TRUSTEE/STAFF COMMENTS/FUTURE AGENDA ITEMS Special meeting on June 17 to discuss the Foundation note. Councilmember Garner thanked everyone for what they are doing with the Library. She grew up going to the Library is willing to help out in anyway including programming. 9. ADJOURNMENT The June meeting adjourned at 7:51 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services