HomeMy WebLinkAbout2020-01-28 LBOT MinutesBoard of Library Trustees Minutes: January 28, 2020 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBR ARY TRUSTEES
M INUTES
Palm Springs Public Librar y January 28, 2020
The Learning Center
1. C ALL T O ORDER
President McBride called the m eeting to order at 3:00 p.m .
2. ROLL C ALL PRESENT
Craig Borba, Ed. D. Yes
Harr y Courtright Yes
David Kell y Yes
Ed McBride Yes
Kathy W erem iuk Yes
ST AFF PRESENT : Jeannie Ka ys, Director of Library Services.
CITY ST AFF PRESENT: Julie W arren, Librar y Services and Public Relations Manager; Lisa Brock,
Librar y Operations and Collection Manager.
PUBLIC PRESENT : David Gray and Juanita Garner.
3. POSTING OF AG END A: Jeannie Ka ys reported that the agenda was posted on the Librar y’s website
and at Cit y Hall on or before Januar y 21, 2020.
4. APPROV AL OF M INUTES OF: The m inutes of the Decem ber 19, 2019 m eeting were accepted.
5. ADDED ST ARTERS: None.
6. PUBLIC COMM ENTS: None.
7. TREASURER’S REPO RT: Treasurer Kell y gave the report. The Librar y Trust Fund balance is
$1,955,787.31. Trustee W erem iuk ask ed what had been spent out of the W elwood patio account;
Director Ka ys will check on this. David Gra y suggested the Librar y Board create a Measure J Ad Hoc
comm ittee that would m eet with the Measure J Library subcomm ittee on a regular basis. President
McBride said we will add this on the next agenda.
8. REPORT FROM FOPSL LIAISON: Julie W arren gave the report. The Friends will be hosting three events
during Modernism W eek: a house tour, a lecture, and an exhibit featuring m id-century m odern potter y
and dinnerware. T he house tour has sold out. The annual m eeting will be on Ma y 3 and will be held at
Sm ok etree Ranch. Their Annual book sale is March 13-15.
9. REPORT FROM LIBRARY FOUND ATION LI AISION: President McBride gave the report. The
Foundations goal is to have 20 board m em bers by the end of 2020. They have done an analysis on the
current board to identif y strengths and weaknesses and are looking for candidates who can fill in the
weak areas. For exam ple, they are looking for som eone with a financial services background. They are
having an executive board meeting to start work ing on their annual report. They will be participating at
the One P.S. picnic on March 21.
Board of Library Trustees Minutes: January 28, 2020 2
10. Annual Report
10. A. Report b y Nominating Committee, Borba and Courtright
Trustee Borba reported that the Nom inating Committee nom inates Ed McBride as President and
David Kell y as Treasurer.
10. B. Election of President
Trustee Courtright reported that the Nom inating Committee nom inates Ed McBride as President.
MOT ION: (Borba/Courtright, 5-0) To elect Ed McBride as President of the Library Board of
Trustees.
10. C. Presidential appointment of President Pro Tem
President McBride appointed Craig Borba as President Pro Tem .
10. D. Election of Treasurer
David Kell y was elected as Treasurer of the Librar y Board of Trustees.
MOT ION: (Borba/Courtright, 5-0) To elect David Kelly as Treasurer of the Library Board of
Trustees.
10. E. Appointment to Friends Liaison, Foundation Liaison, and Committees
President McBride appointed the following:
Standing com m ittees:
o Advocac y – David Kell y
o Budget – David Kell y and Ed McBride
o Buildings – Craig Borba and Kathy W erem iuk
o Policies/B ylaws – Ed McBride and Craig Borba
Ad hoc committees:
o Foundation Liaison – Ed McBride and Craig Borba
o Friends Liaison – David Kelly
o Literac y – suspend
o Strategic Plan – suspend
o W elwood, including patio – suspend
o Measure J – David Kell y and Ed McBride
President McBride closed the annual m eeting.
President McBride opened the regular m eeting.
11. Legislative Action
11. A. Set meeting d ates to first Wednesday of the month at 5:30 p.m.
The Librar y Board m eetings will change to the first W ednesday of the m onth at 5:30 p.m . starting
in March.
MOT ION: (Courtright/W erem iuk, 5-0) To set the regular m eeting date to the first W ednesday
of the m onth at 5:30 p.m .
Board of Library Trustees Minutes: January 28, 2020 3
11. B. Building Com mittee update
The Building Comm ittee will m eet with the Cit y Council Library Sub Comm ittee on February 4th at
5:00 p.m . T hey will discuss the next steps for the Building Comm ittee recommendation, the Mark
Rios Sunrise Park study, and the Frey Building rem odel. Director Ka ys said that the Staff Report
for the Fre y Building was pulled because the Cit y wants to wait until the m aster plan for the park is
com pleted. T his is an ad hoc m eeting so it is not open to the public. Parks and Recreation
Commission is spearheading the Sunrise Park m aster plan and have invited the stakeholders.
Trustee W erem iuk said an assessm ent of the library needs to be done to determ ine what the cost
would be to rem odel the building because we cannot have the discussion of new library or rem odel
without knowing the m agnitude of repairs that need to be done. T reasurer Kelly agrees an
assessm ent needs to be done but that you have to first look at the whole property first by doing a
m aster plan of the park . Trustee W erem iuk and President McBride are worried the m aster plan will
delay the Librar y project.
11. C. Welwood Patio update
Director Ka ys said the charge to the W elwood Patio account was a charge from David Volz Design
that was carried over from last fiscal year. Engineering is working on the contract to get the project
started. T hey do not have an update yet but Director Kays thinks it will be done b y summer 2020.
11. D. JC Frey Building update
Reported.
11. E. Review Board practices: what are w e including in the packet
Discussion on what should be included in board packets and m eeting m inutes. Director Ka ys and
Trustee Borba will m eet to discuss. Trustee W erem iuk said the m eeting m inutes can be shortened
to report on action taken. Director Kays said that we are m aking sure ever y m eeting is recorded so
that it can be posted on YouTube. Treasurer Kell y said he thinks the m ore information we include
in the boar d packet the better because it m ight encourage people to attend our meetings or m ake
donations.
Trustee Courtright left at this time.
11. F. Library Annual Reports and Questions of Further Discussion (memo)
Treasurer Kell y prepared a m em o with questions about the annual report statistics. Trustee
W erem iuk asked how class visits are counted. Director Ka ys explained that we do not have a
categor y for class visits but they are counted them using the door count. W e determ ine what we
are going to track based on what the state librar y asks us to report. Treasurer Kelly believes it is
the duty of the trustees to understand the operations of the Library and be able to interpret that for
the public. He think s one of detrim ents to having an annual report that only looks at the last year
without look ing at trends is you m iss things that need to be addressed. Looking at this we m ight
realize we should be reporting different num bers or num bers that are m ore representative of our
successes. President McBride said we should start b y looking at what the State Librar y requires
and see if those num bers m ak e sense to what the Library Board is looking for. Going into the next
phase of our building plan we also need to look at what affects our comm unity needs. Director Ka ys
said that the reports that are given to the Library Board are just a snapshot of the monthly statistics
that the Librar y gathers and m aybe different statistics should be included. President McBride said
he would lik e this topic to be on the agenda for the next three m eetings. He would like to know what
Librar y is required to subm it to the State Library and why and what statistics are important to ensure
the Librar y is m eeting the needs of the comm unity. Trustee Borba suggested the Librar y include
m ore inform ation on outreach in the statistics.
Board of Library Trustees Minutes: January 28, 2020 4
11. G. Interest Income Allocations from previous years
Director Ka ys gave the report. Included in the packet was a quarter one and quarter t wo interest
allocation report, the num ber is up from previous years. Treasurer Kelly asked why that m oney is
not showing up in the cash account. He also wanted to discuss if it is appropriate to use interest
incom e for Librar y operating expenses and if it has alread y been spent that is fine but because the
accounts can’t be reconciled he doesn’t k now. Director Ka ys said the finance departm ent assured
her that the m oney is there. She said that any m oney spent would show up on the expenditure
report and that the only m oney spent so far this period is a charge to the PR Library Cam paign.
Mone y cannot be spent out of a revenue account where the interest incom e is. Director Ka ys will
follow up with the Deput y Finance Director. Treasure Kell y asked about the reim bursem ent of
Measure J funds. Director Ka ys said it is her understanding that Measure J does not intend to
reim burse the trust fund.
12. REPORT FROM ST AF F REPRESENT ATIVE
Joan Collins event was this past Sunday with a great turnout of fans. Actor Tem bi Locke, Feb. 5. And
Andrea Bernstein, Jan. 31. Bob W oodward March 6.
Librar y closed Februar y 17 for President’s Da y.
T he Librar y is an official Passport Acceptance Facility.
Many interesting program s com ing in February. Check the event brochure for details.
Cut the Cord: Stream ing Basics-Feb 7, 3:00.
Free Modernism Exhibit: Feb. 10-March 7.
Black Histor y Month stor yteller, Michael D. McCarty.
Career Da y at St. Theresa. Teen Librarian and Librar y Director were guest speakers.
13. TRUSTEE COMM ENTS & REQUESTS
T rustee W erem iuk said the Planning Comm ission is doing a general plan update and will be doing a
survey asking people if they still agree with the general plan goals that cam e out of the 2007 report. She
asked the board m em bers to take the surve y and if the Librar y could have the survey out for the
comm unity.
14. ADJOURNM ENT
The Januar y m eeting adjourned at 5:01 p.m .
RESPECTFULLY SUBM ITT ED,
Jeannie Kays
Director of Library Services