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HomeMy WebLinkAbout2019-04-25 LBOT MinutesBoard of Library Trustees Minutes: April 18, 2019 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library April 18, 2019 The Learning Center 1. CALL TO ORDER President McBride called the meeting to order at 3:00 p.m. 2. ROLL CALL PRESENT Harry Courtright Yes David Kelly Yes Ed McBride Yes Kathy Weremiuk Yes STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: None. PUBLIC PRESENT: David Sidley 3. POSTING OF AGENDA: Jeannie Kays reported that the agenda was posted on the Library’s website and at City Hall on or before April 11, 2019. 4. APPROVAL OF MINUTES OF: The minutes of the March 13, 2019 and March 28, 2019 meetings were accepted. 5. ADDED STARTERS: None 6. PUBLIC COMMENTS: None 7. TREASURER’S REPORT: Treasurer Kelly reported that the Library trust fund balance is $2,047,386.55. Treasure Kelly is still working with Director Kays to schedule a meeting with the Finance Director to discuss earned interest income. 8. REPORT FROM FOPSL LIAISON: Director Kays gave the report. The Friends had a book sale during the Family Fun Festival and made $300. They recently received a $50,000 donation from an estate. Palm Springs Speaks gave an end of the season report to the Friends and the Palm Springs Cultural Center they reported a profit of $99,000. Both organizations voted to reinvest the money into season three of Palm Springs Speaks. 9. REPORT FROM LIBRARY FOUNDATION LIAISION: David Sidley gave the report. 10. LEGISLATIVE ACTION 10. A. Library Foundation Annual Report David Sidley gave the report. Since the last annual report, the Foundation has lost two presidents and several board members. However, they have now doubled the size of the Board and they have a new president. They are working to reestablish the Board and update and organize formal filings and required financial reports. Several Board members participated in the Strategic Plan retreat. The Foundation made a payment of $10,000 to the Library Board towards the loan from the trust fund. They submitted a financial report with the annual report. MOTION: (Weremiuk/Courtright, 4-0) To accept the annual report from the Foundation. Board of Library Trustees Minutes: April 18, 2019 2 10. B. Awareness Campaign Proposal – Julie Warren Director Kays gave the report. The purpose of the Library Awareness Campaign is to set a foundation to let the community know the great things the library is doing. The plan is to work with a local marketing or advertising company to create the campaign. Promotional ideas: radio ads (English and Spanish), online ads, Palm Springs Life, Desert Sun, Camelot Theater, Bus ads (bus shelters and on buses). Estimate is $18,344 plus the fee for the consultant. Launch of the campaign would be in the fall, either September through November or October through December. Trustee Weremiuk suggested adding more radio ads and suggested collaborating with The Center. Trustee Courtright suggested banners inside both the main library and Welwood. Treasurer Kelly suggested adding the time frame of the campaign to the goal section and define how we will measure the success of the campaign. MOTION: (Courtright/Kelly, 4-0) Approval of the project and appropriation of the funds. 10. C. Strategic Plan: Review, Edit, and Vote The Library Board was given a highlighted version of the strategic plan so they could see what had been added and edited. MOTION: (Weremiuk/Courtright, 4-0) To accept the revised Palm Springs Public Library Strategic Plan 2019-2021. 10. D. Strategic Plan: Next Steps A Special Meeting is scheduled on April 29, 2019 with the City Council Subcommittee to present the Strategic Plan to them so they have an opportunity to give feedback. The consultants are preparing to work with Library staff on the implementation plan. After the meeting on the 29th, the Strategic Plan will need to go to City Council in May. City Council and the Department Heads are having a goal setting session; they will be developing a 12-month plan. This will be a public meeting at the Convention Center. Since the Library Board has accepted the Strategic Plan, Director Kays can discuss it at the goal setting session. The agenda for the Special Meeting will include: strategic plan-feedback and input, strategic plan-next steps, City contributions to support strategic plan, review Measure J request, and request support for the Library budget. Trustee Weremiuk asked if the City would want input on who is on the Building Committee. Director Kays said this can be discussed at the Special Meeting. A discussion of architects and the need to have an architect with experience in library buildings and historical preservation took place. 10. E. Welwood Patio The City is working on getting the revised contract signed so the Landscape Architect can start working on the revised plans. 10. F. Measure J A memorandum was sent to Measure J that will be discussed at their April meeting. 11. REPORT FROM STAFF REPRESENTATIVE Drag Queen Story Hour: May 7 at 6:00 p.m. Meet Bella da Ball! 5th Annual Palm Springs Library Comic Con: May 11, 10 a.m. to 4:00 p.m. 6th Annual Family Fun Fest: April 17. Had at least 800 attend the two-hour event. Board of Library Trustees Minutes: April 18, 2019 3 Upcoming adult event: Authentication and Appraisal of Vintage Sports Cards: April 24, 6:30 p.m. The Library is Planning Summer Reading Program. Program runs June 10-July 18. We are always looking for volunteers. Treasurer Kelly commended the library for making sign language interpreters available for events. He also asked if we are using the connections made at the strategic plan retreat to plan events in the Fall. Director Kays said the library is starting to work with the organizations already and that several participated in the Family Fun Fest. 12. TRUSTEE COMMENTS & REQUESTS The Board members up for reappointment have been notified they will be interviewed. Trustee Weremiuk recommended President McBride write for City Council what the Library Board needs in the way of skills and representation. 13. ADJOURNMENT The March meeting adjourned at 4:18 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services