HomeMy WebLinkAbout2019-02-28 LBOT Minutes AmendedBoard of Library Trustees Minutes: February 28, 2019 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library February 28, 2019
City Hall Large Conference Room
1. CALL TO ORDER
President McBride called the meeting to order at 3:00 p.m.
2. ROLL CALL PRESENT
Harry Courtright No
David Kelly Yes
Ed McBride Yes
Kathy Weremiuk Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager.
PUBLIC PRESENT: Nanci Morrison, Lisa Middleton.
3. POSTING OF AGENDA: Jeannie Kays reported that the agenda was posted on the Library’s website
and at City Hall on or before February 21, 2019.
4. APPROVAL OF MINUTES OF: In section 11. A. David Gray from the Measure J committee said that if
for example the Board needed 22 million for a new Library and the Board and Foundation got together and
could raise some of the money through the public or through grants and had a deficit of 12.5 mill ion that is
when, through the City, the Board would come to Measure J. You would tell Measure J we need 12.5 million
dollars and the project is going to take five years. Measure J would be able to budget 12.5 million dollars
over five years but they would not be able to come up with that money in one year. The amended minutes
of January 24, 2019 meeting were accepted.
5. ADDED STARTERS:
10. C. 1. Special meeting to discuss the draft strategic plan
MOTION: (Weremiuk/Kelly, 3-0) To plan a special meeting to discuss the draft strategic plan.
6. PUBLIC COMMENTS: None
7. TREASURER’S REPORT: Treasurer Kelly gave the report. Trustee Weremiuk asked about the interest
that they are earning whether it would be better for the Library Board to invest their money on their own in
order to get a better return on investment. Director Kays will set up a meeting between the budget committee
and the finance department. Amended to add: Treasurer Kelly reported that the Library trust fund balance
as of February 12, 2019 is $2,047,386.55.
8. REPORT FROM FOPSL LIAISON: Nanci Morrison gave the report. Palm Springs Speaks just hosted
Jane Fonda it was a sold out event and will host Rick Steves on March 3 rd. The Friends will be reviewing
the draft strategic plan at their next meeting. Modernism week was very successful they had two lectures
and two house tours. The Friends annual meeting will be on Sunday, March 10th at the former Truman
Capote house. City Council member Lisa Middleton attended the last Friends meeting and encouraged
them to focus on what they envision for a new library. She also said that the library should reflect the history
and architecture of Palm Springs.
Board of Library Trustees Minutes: February 28, 2019 2
9. REPORT FROM LIBRARY FOUNDATION LIAISION: Trustee McBride gave the report.
10. LEGISLATIVE ACTION
10. A. Library and Trust Fund Budgets
Director Kays reported; the City is preparing a two-year budget. The Budget subcommittee and
then Director Kays met with the City to go over the proposed Library Operating Budget. Trustee
Weremiuk asked about enhancement of services based on things that were brought up in the
strategic plan process: tween space, part-time literacy coordinator, and Sunday hours. Director
Kays will discuss these items with David Ready at their next budget meeting. The Board discussed
the Library Board of Trustees 2019-2020 spending request which includes: an awareness
campaign, capital campaign (including visioning and costing), small meeting room construction,
downtown banners, and more.
MOTION: (Kelly/Weremiuk, 3-0) To approve the budget pending proposals from staff,
budget, and building committees.
10. B. Welwood Patio update
Trustee Weremiuk reported; the subcommittee met with HSPB and staff from the City. The City has
agreed to pay for the extra costs of the project. The request for the new designs will go to City
Council in the next month. Once the design is completed, it will be brought back to the Library
Board. The Boards funds will be the last funds in so they will go to the last requests for invoices.
10. C. Strategic Plan Update
President McBride reported; the draft strategic plan will be given to the Library Foundation and the
Friends of the Palm Springs Library Board so they have time to review and discuss the plan.
10. C. 1. Special meeting to discuss the draft strategic plan
A special meeting will be held on Wednesday, March13th at 10am. The Library Board will
review the draft strategic plan. The strategic plan committee will be invited as well as the
presidents from the Library Foundation and Friends of the Palm Springs Library. The Library
Strategies consultant will call into the meeting.
10. D. Measure J discussion of funds set aside for Library
Measure J will return to the Library Board in April to get direction on what the Board would like to
do with the earmarked funds. $125,295 is set aside for Library Planning and $497,789 is set aside
for Library Infrastructure Phase 1. Director Kays brought up a couple of ideas on how that money
could be spent including renovating the JC Frey Building or study rooms. Presi dent McBride formed
a Measure J Ad hoc committee and appointed Trustee Weremiuk as chair and himself as a
member.
10. E. Discussion of future meetings and formats
President McBride suggested that as committee work increases the Board only meets every other
month. Discussion tabled at this time.
10. F. Discussion of agenda formats
The committees will let President McBride know when they have a report so it can be added to the
agenda.
Board of Library Trustees Minutes: February 28, 2019 3
10. G. Appointment of Friends Liaison, Foundation Liaison, and Committees
Standing committees:
Advocacy (2): David Kelly, Kathy Weremiuk
Budget (2): Ed McBride, David Kelly
Buildings (2): Harry Courtright, Kathy Weremiuk
Policies/Bylaws (2): Ed McBride, (vacant)
Ad hoc committees:
Foundation Liaison (1-2): Ed McBride, Harry Courtright
Friends Liaison (1): David Kelly
Literacy (2): (vacant)
Strategic Plan (2): Ed McBride, (vacant)
Welwood, including patio (2): Ed McBride, Kathy Weremiuk
11. COMMITTEE REPORTS
11. A. Report from Advocacy Committee
No report.
11. B. Report from Budget Committee
No report.
11. C. Report from Buildings Committee
No report.
11. D. Report from Policies/Bylaws Committee
No report.
11. E. Report from Literacy ad hoc Committee
No report.
11. F. Report from Strategic Planning ad hoc Committee
No report.
11. G. Report from Welwood ad hoc Committee
No report.
12. REPORT FROM STAFF REPRESENTATIVE
13. TRUSTEE COMMENTS & REQUESTS
Treasurer Kelly said he might have some conflicts with upcoming meeting dates and asked if the May
meeting could be moved to May 30th, library staff will select a location for the meeting and let the Board
know at the March meeting.
14. ADJOURNMENT
The February meeting adjourned at 4:54 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services