HomeMy WebLinkAbout2019-01-24 LBOT Minutes AmendedBoard of Library Trustees Minutes: January 24, 2019 1
PALM SPRINGS PUBLIC LIBRARY
BOARD OF LIBRARY TRUSTEES
MINUTES
Palm Springs Public Library January 24, 2019
City Hall Large Conference Room
1. CALL TO ORDER
Director Kays called the meeting to order at 3:00 p.m.
2. ROLL CALL PRESENT
Harry Courtright Yes
Ashley Dunphy No
David Kelly Yes
Ed McBride Yes
Kathy Weremiuk Yes
STAFF PRESENT: Jeannie Kays, Director of Library Services.
CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library
Services and Public Relations Manager.
PUBLIC PRESENT: David Gray, Craig Borba, Michael Johnson.
3. POSTING OF AGENDA: Jeannie Kays reported that the agenda was posted on the Library’s website
and at City Hall on or before January 17, 2019.
4. APPROVAL OF MINUTES OF: The minutes of the October 25, 2018 meeting were accepted.
5. ADDED STARTERS: None
6. PUBLIC COMMENTS: None
7. TREASURER’S REPORT: No report.
8. REPORT FROM FOPSL LIAISON: Julie Warren gave the report. The Friends are participating in
Modernism week by offering two lectures and two house tours. The lectures will be at the Library, the first
one is Alan Hess on Saturday, February 16th and Professor Martin Schwartz on Friday, February 22nd. The
first tour “A Sunmor Alexander House ‘Goes Green’ - See How!” will be on Thursday, February 14th. The
second tour “Indian Canyons 1970s Mod Custom Home by Architect Hal Lacy” will be on Tuesday, February
19th. The Friends annual meeting will be on Sunday, March 10th at the former Truman Capote house. The
Friends will be participating in the OnePS picnic on Saturday, March 23rd.
9. REPORT FROM LIBRARY FOUNDATION LIAISION: Trustee Courtright gave the report.
10. ANNUAL MEETING
10. A. Report by Nominating Committee, Courtright and McBride
Trustee Courtright reported that the Nominating Committee nominates Ed McBride as President.
Harry Courtright as President Pro Tem, and David Kelly as Treasurer.
10. B. Election of President
Trustee Courtright reported that the Nominating Committee nominates Ed McBride as President.
Board of Library Trustees Minutes: January 24, 2019 2
MOTION: (no first/no second, 4-0) To elect Ed McBride as President of the Library Board of
Trustees.
10. C. Presidential appointment of President Pro Tem
President McBride took over the meeting and appointed Harry Courtright as President Pro Tem of
the Library Board of Trustees.
10. D. Election of Treasurer
David Kelly was elected as Treasurer of the Library Board of Trustees.
MOTION: (no first/no second, 4-0) To elect David Kelly as Treasurer of the Library Board of
Trustees.
10. E. Appointment to Friends Liaison, Foundation Liaison, and Committees
President McBride appointed the following:
Standing committees:
o Advocacy – David Kelly and Kathy Weremiuk
o Budget – David Kelly
o Buildings – Harry Courtright and Kathy Weremiuk
o Policies/Bylaws – Ed McBride
Ad hoc committees:
o Foundation Liaison – Ed McBride and Harry Courtright
o Friends Liaison – David Kelly
o Literacy – appoint at a later time
o Strategic Plan – Ed McBride
o Welwood, including patio – Ed McBride and Kathy Weremiuk
President McBride closed the annual meeting.
President McBride opened the regular meeting.
11. LEGISLATIVE ACTION
11. A. Guests: Measure J Commission discussion of Library’s Measure J Funds
Michael Johnson and David Gray from the Measure J Commission came to the Library Board to
discuss funds Measure J approved but the Library has not used. $125,295 is set aside for Library
Planning and $497,789 is set aside for Library Infrastructure Phase 1. Measure J wants direction
from the Library Board on how these funds will be used or if the Board would like to request a
change of how these funds will be used. According to the Measure J Commissioners, Measure J
is the City’s sole source of funding for capital projects. David Gray and Michael Johnson will return
to the Library Board in three months to get direction on what the Board would like to do with the
earmarked funds.
Amended to add: David Gray from the Measure J committee said that if for example the Board
needed 22 million for a new Library and the Board and Foundation got together and could raise
some of the money through the public or through grants and had a deficit of 12.5 million that is
when, through the City, the Board would come to Measure J. You would tell Measure J we need
12.5 million dollars and the project is going to take five years. Measure J would be able to budget
12.5 million dollars over five years but they would not be able to come up with that money in one
year.
11. B. Approval of Library Annual Report
Board of Library Trustees Minutes: January 24, 2019 3
Director Kays presented a draft of the Library Annual Report to the Board.
MOTION: (HC/DK, 4-0) To approve the Library Annual Report.
11. C. Welwood Patio Update
There will be a City Council Subcommittee meeting on Monday, January 28 th at 3pm. The cost to
do the design plans is $40,000 and the estimate to complete the project is $200,000. The Library
Board has only approved $150,000 for the project so the subcommit tee will meet to discuss these
new cost estimates. Trustee Weremiuk asked what the Library plans to use the patio for. Director
Kays explained that the patio provides ADA access to the library but the current ramp is not
accessible and needs to be redone; the Trustees have said they do not want to pay for that because
they believe it is the city’s responsibility. The Library wants the patio to be a space that can be used
for programming, rentals, etc. Trustee Weremiuk expressed concerns over the lack of a r estroom
inside Welwood. Although not ideal, there is a restroom in the building adjacent to the Library and
as part of the City’s public restroom program, they can use the restroom at Just Chillin. David Gray
was invited back to the microphone to share some of the history of the Welwood remodel. This
meeting will focus on the funds needed to complete the project not on the design plans.
11. D. Strategic Plan Retreat Date and Invitees
The strategic plan retreat will be on Tuesday, January 29th at the Palm Springs Convention Center.
Director Kays and Julie Warren sent out some last minute invites and are still waiting to hear back
from some of them; 75 people have RSVP’d so far. The Library Strategies firm is doing the strategic
plan for the Library.
11. E. Request for Boards and Commissions dark in August
City Council has requested that all Boards and Commissions go dark in August.
MOTION: (Courtright/Weremiuk, 4-0) To go dark in August.
11. F. Set report date for Library Foundation annual report
The Foundation liaison will give the annual report at the April meeting.
12. COMMITTEE REPORTS
12. A. Report from Advocacy Committee
No report.
12. B. Report from Budget Committee
Director Kays will call the budget committee together when the budget is ready.
12. C. Report from Buildings Committee
No report.
12. D. Report from Policies/Bylaws Committee
No report.
12. E. Report from Literacy ad hoc Committee
No report.
12. F. Report from Strategic Planning ad hoc Committee
After the strategic plan retreat Library Strategies will come up with action items that will be brought
to the Library Board.
Board of Library Trustees Minutes: January 24, 2019 4
12. G. Report from Welwood ad hoc Committee
No report.
13. REPORT FROM STAFF REPRESENTATIVE
Youth Events: Be Our Guest Beauty and the Beast Tea Party-February 12 @ 6:00 p.m. Meet Belle!
Family Fun Fest-April 17, 10 a.m.-12 p.m. at Palm Springs Stadium next door to the library.
Drag Queen Story Hour featuring Bella da Ball, January 29 at 6:00 pm. Will be every other month.
NBC Nightly News wants to include us in a story. Next event is March 5 at 6:00 p.m.
Adult Events:
Author Melanie Benjamin, January 30 at 6:30 p.m. Her books include “The Aviator’s Wife,” “Swans of
Fifth Avenue,” and “The Girls in the Picture.”
Palm Springs Speaks: Emilio Estevez is coming to Palm Springs International Film Festival with his
film “The Public” Saturday, January 5, 2019. We are planning a reception at the library afterward.
Janet Mock: About 288 attended.
Jane Fonda: Currently sold out. February 16, 2019 at 7:30 p.m. VIP Reception is at 6:00 p.m.
Rick Steves: Sold 355 so far. March 3 at 3:30 p.m. VIP Reception at 2:00 p.m. Richards Center for
the Arts at Palm Springs High School.
Career Online High School: Have nine active students, seven openings.
Strategic Planning Retreat: January 29. 9 a.m. - 3:30 p.m.
Friends Annual Meeting: March 10.
14. TRUSTEE COMMENTS & REQUESTS
President McBride welcomed the new board members and thanked Ron Willison and Ashley Dunphy
for their service. Treasurer Kelly said he might have some conflicts with upcoming meeting dates and
asked if the April meeting could be moved to April 18. Library staff will select a location for the meeting
and let the Board know at the February meeting.
15. ADJOURNMENT
The January meeting adjourned at 4:45 p.m.
RESPECTFULLY SUBMITTED,
Jeannie Kays
Director of Library Services