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Home My WebLink About2018-02-22 LBOT MinutesBoard of Library Trustees Minutes: February 22, 2018 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library February 22, 2018 City Hall Large Conference Room 1. CALL TO ORDER President Pro Tem Dunphy called the meeting to order at 3:00 p.m. 2. ROLL CALL PRESENT Harry Courtright No Ashley Dunphy Yes Linda Futterer Yes Ed McBride Yes Ron Willison No STAFF PRESENT: Jeannie Kays, Director of Library Services. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager; Julie Warren, Library Services and Public Relations Manager. PUBLIC PRESENT: None. 3. POSTING OF AGENDA: Jeannie Kays reported that the agenda was posted on the Library’s website and at City Hall on or before February 15, 2018. 4. APPROVAL OF MINUTES OF: The minutes of the January 25, 2018 meeting were accepted. 5. ADDED STARTERS: None 6. PUBLIC COMMENTS: None 7. TREASURER’S REPORT: Treasurer Futterer gave the report. 8. REPORT FROM FOPSL LIAISON: Director Kays gave the report. They have sold out their Modernism Week events: a self-guided tour of Dr. Hugh Stephens home and a lecture by Alan Hess on Desert as Muse. Their annual meeting will be at the Gloria Swanson estate on Sunday, March 25 at 2 p .m. It is free for Friends members and $20 to become a member and attend the meeting. On Saturday, March 24th they will be participating in the ONE-PS picnic. Palm Springs Speaks will host Lisa Scottoline on Monday, March 26th. More information and tickets are available at www.palmspringsspeaks.org. The Annual Book Sale will take place inside the library from 10 a.m. to 5 p.m. on February 23rd and 24th. 9. LEGISLATIVE ACTION 9. A. Request for Leave of Absence-Harry Courtright MOTION: (McBride/Futterer, 3-0) To approve a leave of absence for Harry Courtright. 9. B. Budget Proposals Director Kays reported; the City is preparing a two year budget. We are staying with our current operating budget and have the flexibility to move funds from account to account if needed. We have made a request for a part-time Librarian and it will be taken to City Council. We also requested repairs to the Frey Building and the Main Library. Treasurer Futterer reported that the Board of Library Trustees Minutes: February 22, 2018 2 Budget subcommittee met and discussed the budget for the upcoming fiscal year. A request was made that when sub-committees come to the Library Board to request funds discussion will take place but votes will not be made until the following meeting when it is on the agenda. MOTION: (Dunphy/McBride, 3-0) To approve the Library Budget and the sub-committee recommendations. 9. C. Strategic Plan RFP Review Director Kays met with the City’s procurement and contracting departments to receive feedback on the strategic plan. Trustee McBride put together the information for the Library Strategic Plan Request for Proposals. Director Kays brought up concerns about the telephone survey under methodology. Trustee McBride suggested we take out that part but don’t include exactly what methodology should be used but instead let the companies let us know what they have done and what has worked for them previously in this community. Julie Warren suggested several changes to the document and she will send them to Director Kays. After the revisions are made, Director Kays will meet with Procurement and they will finalize it and start the RFP process. Once it closes an evaluation panel made up of a library staff member, a member of the Library Board, and a Procurement staff member will meet to review the RFPs and recommend one for City Council to approve. MOTION: (Futterer/Dunphy, 3-0) To appoint Trustee McBride to the evaluation panel with Library and City staff. 9. D. Main Library Art Sculpture No update; we have not heard if the local vendor has evaluated the piece yet. 9. E. Library Board Bylaws No update; still being reviewed by the City Attorney. 9. F. Welwood Patio No update; we have not heard if the landscape historian has evaluated the plans yet. 10. LEGISLATIVE ACTION 10. A. Report from Advocacy Committee Trustee Futterer recommended that members of the Library Board attend City Council every time the Library is on the agenda. Director Kays created an infographic that shows a comparison of the Library from 2007 to 2017. Trustee McBride suggested we change the slogan to: Doing More with Less: Just imagine what we could do with more. 10. B. Report from Budget Committee Reported. 10. C. Report from Buildings Committee No Report 10. D. Report from Policies/Bylaws Committee Reported. Board of Library Trustees Minutes: February 22, 2018 3 10. E. Report from Literacy ad hoc Committee We received a grant from California State Library to provide matching funds to start a Career Online High School program. We will offer a total of 10 scholarships to local residents, 19 years and older who would like to get their High School Diploma. The program will launch mid-April. 10. F. Report from Main Library Remodel ad hoc Committee This ad hoc committee was removed. 10. G. Report from Strategic Planning ad hoc Committee Reported. 10. H. Report from Trust Fund ad hoc Committee This ad hoc committee was removed. 10. I. Report from Welwood ad hoc Committee No Report. 11. REPORT FROM STAFF REPRESENTATIVE  Dr. Martin Luther King, Jr. Student Art Exhibit: Now through February 28  Cesar Chavez Student Art Exhibit: March 21-April 12  In-N-Out Burger reading program: March 3-April 14. Kids ages 4-12 read up to 15 books and get 3 free burger certificates. 1 burger for every 5 books; 15 books maximum.  Sherlock Gnomes reading program: Coming soon, through mid-March. Read two books, enter to win a movie screening for 100 friends.  Youth Events: o Disney Reads Party, February 28, 6:00 p.m. o Family Fun Fest: March 28, 10 a.m. – 12 p.m. Will have many organizations with booths, information, games, and crafts. We will give away free books for every child and teen. The theme is “Reading Takes You Everywhere,” the same theme as Summer Reading Program 2018.  Teen Events: o Planning for PSPL Comic Con, May 19, 10 a.m. – 4 p.m.  Adult Events: o Architect Donald Wexler exhibit through end of February. o Author Victor Yates, February 28. He won 2016 Lambda Literary Award for LGBT Debut Fiction, A Love Like Blood.  New adult furniture: Ordering 100 inexpensive stacking banquet chairs to replace our mismatched study chairs. They will cost around $3,500, out of this year’s regular budget.  Deepak Chopra: Deepak Chopra event is Sold Out! Deepak Chopra books available. $26 with bookplate laid in. $20 without. Cash or check to Palm Springs Speaks.  Lisa Scottoline: Tickets available for this March 26 event. She is funny as well as suspenseful. She writes a variety of books that will appeal to most. I encourage you to read one of her books, Board of Library Trustees Minutes: February 22, 2018 4 particularly her humorous books. $30, $60, $95 for VIP. Camelot Theatres. www.palmspringsspeaks.org.  Outreach: The Library will be at Desert Regional Medical Center’s NICU reunion, March 3, 10 a.m. – 1 p.m. 12. REPORT FROM LIBRARY FOUNDATION LIAISION Trustee McBride gave the report. They are continuing to work with the Buzz Factory and are working on a new community outreach campaign. They are reaching out to community leaders to have them share how libraries have impacted their lives. The Foundation is interested in having a joint meeting between the Foundation, the Library Board, and the Friends; possibly in April. Lisa Middleton has attended a Friends meeting, has been invited to a Foundation meeting, and Director Kays will invite her to the next Library Board meeting. 13. TRUSTEE COMMENTS & REQUESTS Trustee McBride attended the American Library Association Midwinter conference and shared a card set that identified new trends in our communities. Serving with a Purpose one-day conference is Wednesday, May 2nd from 9 a.m. to 4 p.m. Trustee Futterer praised Librarian Scott Biegen for the Morning Coffee Book Club at Welwood Murray for its book selections and discussion; she also praised Yrene Navarro and Arun Mayani for the decorations at the main library. 14. ADJOURNMENT The January meeting adjourned at 4:51 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services