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Home My WebLink About2018-01-25 LBOT MinutesBoard of Library Trustees Minutes: January 25, 2018 1 PALM SPRINGS PUBLIC LIBRARY BOARD OF LIBRARY TRUSTEES MINUTES Palm Springs Public Library January 25, 2018 City Hall Large Conference Room 1. CALL TO ORDER President Willison called the meeting to order at 3:00 p.m. 2. ROLL CALL PRESENT Harry Courtright No Ashley Dunphy Yes Linda Futterer Yes Ed McBride Yes Ron Willison Yes STAFF PRESENT: Julie Warren, Library Services and Public Relations Manager. CITY STAFF PRESENT: Lisa Brock, Library Operations and Collection Manager PUBLIC PRESENT: Franco Laurie, Jacque Wachs, and Peter Rittenhouse. 3. POSTING OF AGENDA: Julie Warren reported that the agenda was posted on the Library’s website and at City Hall on or before January 18, 2018. 4. APPROVAL OF MINUTES OF: The minutes of the November 16, 2017 meeting, the November 16, 2017 special meeting, and the December 18, 2017 meeting were accepted. 5. ADDED STARTERS: None 6. PUBLIC COMMENTS: None 7. TREASURER’S REPORT: Treasurer Futterer gave the report. 8. REPORT FROM FOPSL LIAISON: Jacque Wachs gave the report. The Friends received a generous donation from Pollack Family Trust; they invested some of the money into a CD and gave the Library additional funds. Palm Springs Speaks will have Deepak Chopra on February 3rd and Lisa Scottoline on March 26th. More information and tickets are available at www.palmspringsspeaks.org. They are planning two Modernism Week events on February 22 nd; a self-guided tour of Dr. Hugh Stephens home and a lecture by Alan Hess on Desert as Muse. Their annual meeting will be at the Gloria Swanson estate on Sunday, March 25 at 2 pm. Tickets are at www.friendsofthepalmspringslibrary.org. 9. LEGISLATIVE ACTION 9. A. Welwood Patio Design Landscape Historian Franco Laurie from the Public Works and Engineering Department reported on the Welwood Patio Design project. Public Works has received a proposal from Landscape Historian, Steve Keylon, the proposal included two phases. Phase one is for $325 to do an assessment and recommendation report and phase two is for a yet to be determined amount for time and material for him to work with the landscape architect to implement his suggestions into the current design plans. The HSPB has requested this to make sure the design is historically accurate. Treasurer Futterer has researched the history of the patio and has pictures; Director Kays will scan the pictures and send them out to the Board. Franco Laurie suggested a joint meeting between the Welwood Patio Board of Library Trustees Minutes: January 25, 2018 2 subcommittee and the HSPB subcommittee if we go forward with the proposal to talk about the recommendations. MOTION: (Dunphy/McBride, 5-0) To approve $325 for phase one of the landscape historian proposal with the condition that a joint meeting between HSPB and the Welwood subcommittee takes place prior to accepting recommendations. 9. C. moved up at this time. 9. C. Main Library Art Sculpture Treasurer Futterer gave the report. The piece by Philip Culbertson was purchased with an $800 donation by Pat Summers for the opening of the Library. The base is made of wood and covered with marble tiles; over the years the wood has become damaged. Julie Warren has been working with the public arts coordinator to get the sculpture repaired. The public arts coordinator has arranged for a local art conservator to come and inspect the piece and give a quote to repair the damage. 9. D. President appoints standing committees, ad hoc committees, and liaisons President Willison appointed the following:  Advocacy Committee: President Willison and Trustee Dunphy  Budget Committee: Trustee Courtright and Treasurer Futterer  Buildings Committee: Treasurer Futterer and President Willison  Policies Committee: Treasurer Futterer and Trustee McBride  Foundation liaison: Trustee McBride  Friends liaison: Treasurer Futterer  Literacy ad hoc Subcommittee: President Willison and Trustee Dunphy  Strategic Planning ad hoc Subcommittee: Trustee McBride and Treasurer Futterer  Welwood ad hoc Committee: President Willison and Trustee Dunphy The Remodel ad hoc subcommittee and Trust Fund ad hoc subcommittee have been removed. 9. B. Main Library Renovation Architectural Proposals Franco Laurie from the Public Works and Engineering Department reported on the Main Library Renovation Architectural Proposals. At this time the Library Board has decided to focus on a new building rather than renovating the current building. Franco said that if we go in that direction we would have to create a new scope which would include a new request for proposals. Trustee McBride brought up how much the strategic plan will help in this process. Director Kays pointed out that a new building will take time and in the meantime things will need to be fixed in the current building. We would need to go back to our preferred architect with the condensed scope to see if they are interested in providing a new quote. Discussion tabled until next board meeting. 9. E. Report from Advocacy Committee President Willison gave the report; they have been focusing on Palm Springs Speaks. 9. F. Report from Budget Committee Director Kays will set up a subcommittee meeting. 9. G. Report from Buildings Committee No Report Board of Library Trustees Minutes: January 25, 2018 3 9. H. Report from Policies/Bylaws Committee Treasurer Futterer gave the report; Director Kays has met with the City Attorney to review the code. Director Kays will set up a meeting to start revisions. 9. I. Report from Literacy ad hoc Committee Director Kays reported that they are working with Palm Springs High School to have students attend the Deepak Chopra event. The Friends of the Palm Springs Public Library have pled ged $10,000 to start a Career Online High School program at the library. We are applying for a grant through California State Library that would provide matching funds. 9. J. Report from Main Library Remodel ad hoc Committee This ad hoc committee was removed. 9. K. Report from Strategic Planning ad hoc Committee Director Kays gave the report, she is working with the Procurement Department. This will be put out as a Request for Proposals (RFP) and an evaluation panel will need to be formed. This will include two city staff and one board member; the board member will need to execute a conflict of interest statement. 9. L. Report from Trust Fund ad hoc Committee This ad hoc committee was removed. 9. M. Report from Welwood ad hoc Committee Director Kays will check on the annual cleaning and air purifiers. The ongoing issues with the patio are being communicated to facilities and they are working Grit to come up with solutions. 10. REPORT FROM STAFF REPRESENTATIVE  Star Wars Reads program: 5th annual. Wednesday, January 24, 2018 at 6 p.m. 300 attended.  Library Closed: February 19, 2018 for President’s Day.  Martin Luther King, Jr. Student Art Exhibit: Now through February 28, 2018.  PS Mod Com Exhibit: February 1, 2018 through Feb. 28.  Corliss Trust: Received notification that the Trust Fund is a beneficiary of J. Ray Corliss and Marilyn Corliss Trust.  Gift Letters: Copies of Thank You letters to donors were included in Board packets.  Jimmy Kimmel Live: Ran our library furniture “crisis” story. 12. REPORT FROM LIBRARY FOUNDATION LIAISION Peter Rittenhouse gave the report. The foundation has modified their bylaws to increase members from seven to eleven members. Ed McBride and David Sidley have joined the Foundation. The eminent domain issue is going to San Bernardino County on February 9th. The Foundation is working on growing their community awareness campaign and they are continuing to work with the Buzz Factory. They have Board of Library Trustees Minutes: January 25, 2018 4 created a fundraising subcommittee. They have moved their meeting to the 2 nd Tuesday of every month and have invited Director Kays to join as an ex officio member. The Foundation is committed to working with the Library Board and the Friends of the Palm Springs Public Library as we move towards a new library building. 13. TRUSTEE COMMENTS & REQUESTS None 14. ADJOURNMENT The January meeting adjourned at 4:36 p.m. RESPECTFULLY SUBMITTED, Jeannie Kays Director of Library Services