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HomeMy WebLinkAbout23C011 - Iron Mountain FIRST AMENDMENT TO THE Participating Agreement (“PA”) Dated December 21, 2023 (the “Agreement”) by and between IRON MOUNTAIN INFORMATION MANAGEMENT, LLC (“IRON MOUNTAIN”) and City of Palm Springs (“CUSTOMER”) (the “First Amendment”) This First Amendment is hereby entered into by and between the Customer and Iron Mountain as of September 1, 2024 (the “Effective Date”). In the event that any terms and conditions contained herein are in conflict with the terms and conditions set forth in the Agreement, the terms and conditions set forth in this Amendment shall be deemed to be the controlling terms and conditions. NOW, THEREFORE, the following terms and conditions are hereby amended: 1. In Section 1. Term, October 31, 2024 is deleted and replaced with October 31, 2025. 2. Section 2. Description of Services is deleted in its entirety and replaced with: Services to be provided by Iron Mountain are as described in the attached First Amendment Schedule A: Pricing Schedule (“Pricing Schedule”). 3. In Section 3. Pricing, $29,445.96 is deleted and replaced with $64,445.96. Except as expressly amended herein, all other terms and conditions of the Agreement shall remain in full force and effect. CUSTOMER: IRON MOUNTAIN INFORMATION MANAGEMENT, LLC Individual Signing : [print name] Individual Signing : [print name] Signature : Signature : Title: Title: Signing Date: Signing Date: Public Sector Contracts Administrator Kimberly Dahms 08/29/2024 Kimberly Dahms Digitally signed by Kimberly Dahms Date: 2024.08.29 16:59:25 -04'00' Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 City Manager Scott Stiles 9/5/2024 ironmountain.com │ 1.800.899.IRON (4766) Page 1 of 5 FIRST AMENDMENT SCHEDULE A: PRICING SCHEDULE ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► RECORDS MANAGEMENT SERVICES UNDER THE OMNIA AGREEMENT (IM CONTRACT #MA- SLED0001050) This Schedule A for Records Management services and the terms of the Contract #1325 between Port of Portland, Oregon (the "Lead Agency") and Iron Mountain Information Management, LLC (“Iron Mountain”) as executed by the parties on January 26, 2021 (the "Master Agreement"), and the Participating Agreement between City of Palm Springs and Iron Mountain effective as of December 21, 2022 (the “Participating Agreement”) including the Glossary of terms for records that can be found at https://www.ironmountain.com/support/how-it-works, will be incorporated into any Purchase Order between Iron Mountain and City of Palm Springs (the “Customer”). The Glossary includes definitions of the terms used in this Pricing Schedule and details regarding the Company’s services, standard processes, and billing practices. In addition, restrictions applicable to volume and/or applicable timeframes for some service transaction types are provided in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Pricing Schedule and/or Schedule A for Records Management services existing between Iron Mountain and the Customer for the customer accounts noted below. ► CONTRACT TERMS Any Purchase Order issued as a result of this Schedule A must include the following language: This Purchase Order is subject to the terms and conditions of Contract #1325 between Port of Portland, Oregon (the "Lead Agency") and Iron Mountain Information Management, LLC as executed by the parties on January 26, 2021 (the "Master Agreement") and the Participating Agreement between City of Palm Springs and Iron Mountain Information Management, LLC effective as of December 21, 2022 (the “Participating Agreement”). This Purchase Order shall be exclusively in accordance with the terms and conditions of the Master Agreement and Participating Agreement, even if it fails to reference the Master Agreement and Participating Agreement or contains inconsistent items. All additional or inconsistent terms and conditions in this Purchase Order, except with respect to price, quantity, and location-specific terms, are expressly rejected by the parties. NOTICE: THIS DOCUMENT INCLUDES IRON MOUNTAIN CONFIDENTIAL INFORMATION. The information contained herein is confidential and is intended for evaluation purposes only. CITY OF PALM SPRINGS District Name/Number: Multi-District │Customer ID(s): AL103 Effective Date: November 1, 2024 OMNIAR1 Tier 1: 0 - 10,000 CF Kimberly Dahms Digitally signed by Kimberly Dahms Date: 2024.08.29 16:56:13 -04'00' Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 ironmountain.com │ 1.800.899.IRON (4766) Page 2 of 5 IRON MOUNTAIN RECORDS MANAGEMENT ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► PRICING Service Offering - Standard Storage Price Unit Carton Storage $0.343 Cubic Foot Receiving and Entry-Carton $2.44 Cubic Foot Regular Retrieval-Carton $3.07 Cubic Foot Regular Refile-Carton $3.07 Cubic Foot Regular Retrieval-File From Carton $4.12 File Regular Refile - File $4.12 File Archival Destruction-Carton (plus regular retrieval charge) $3.73 Cubic Foot Archival Destruction-File from Carton (plus regular retrieval charge) $3.49 File Perm Withdrawal-Carton - CF, plus regular retrieval charge $4.63 Cubic Foot Perm Withdrawal-File (plus regular retrieval charge) $2.30 File Transport Handling Charge $2.79 Cubic Foot Next Day Delivery 1, 2 $29.06 Trip Next Day Delivery - Zone 2 1 $49.80 Trip Next Day Delivery - Zone 3 1 $56.71 Trip Next Day Delivery - Zone 4 1 $63.63 Trip Next Day Delivery - Zone 5 1 $74.08 Trip Next Day Delivery - Zone 6 1 Call for Quote Trip Next Day Delivery - Zone Metro 1 $37.13 Trip Next Day Delivery - Zone Metro NYC 1 $46.35 Trip Rush Delivery-Business Day1, 2 $144.80 Trip Rush Delivery-Weekends/Holidays/After Hrs1, 2 $290.85 Trip Regular Pickup1, 2 $29.06 Trip Regular Pickup - Zone 2 1 $49.80 Trip Regular Pickup - Zone 3 1 $56.71 Trip Regular Pickup - Zone 4 1 $63.63 Trip Regular Pickup - Zone 5 1 $74.08 Trip Regular Pickup - Zone 6 1 Call for Quote Trip Regular Pickup - Zone Metro 1 $37.13 Trip Regular Pickup - Zone Metro NYC 1 $46.35 Trip Rush Pickup1, 2 $144.80 Trip Rush Retrieval-File From Carton $11.03 File Retrieval Carton Rush $8.37 Cubic Foot Individual List/Indexing $0.85 Each Interfile $10.14 Each Photocopy $0.95 Page Fax Transmission $1.27 Page Re-Boxing Charge (plus new carton, regular retrieval charge and refile charge) $5.76 Each Miscellaneous Services-Hourly Labor $75.02 Hour Storage Monthly Minimum Charge $197.70 Month Minimum Service Charge $19.01 Order Admin Fee - Summary $51.79 Per account ID Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 ironmountain.com │ 1.800.899.IRON (4766) Page 3 of 5 Service Offering - Standard Storage Price Unit Admin Fee - Detailed $106.86 Per account ID #2000A Auto-fold Letter / Legal (1.2 CF) $4.36 Each #2000 Standard Carton Letter / Legal (1.2 CF) $5.67 Each #450 Letter Transfile Carton (2.4 CF) $4.15 Each #550 Letter Transfile Carton (3.6 CF) $7.19 Each #200 X-Ray Carton $8.47 Each Computer Change Fee $1.250 Each Service Descriptions: https://www.ironmountain.com/support/how-it-works Notes: 1) Fuel Surcharge - A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found on the website at cic.ironmountain.com/FuelSurcharge. 2) See Transportation Services section below. Service Offering - Open Shelf Storage & Services Price Unit RFID Label $0.76 Each Open Shelf - Interfile $6.78 Each Open Shelf Individual Listing $0.85 Each Open Shelf - Rush Retrieval- File $8.75 File Open Shelf Medical $0.70 Linear Foot Open Shelf Storage-X-Ray $1.07 Linear Foot Open Shelf - Receiving and Entry $4.46 Linear Foot Open Shelf Regular Retrieval- File $2.40 File Open Shelf Regular Refile $2.40 Linear Foot Open Shelf - Archival Destruction $2.30 Linear Foot Open Shelf - Permanent Withdrawal $2.30 Linear Foot Service Descriptions: https://www.ironmountain.com/support/how-it-works Service Offering - Image on Demand Price Unit Image on Demand - Retrieval, File $4.12 File Image on Demand - Refile, File $3.73 File Image on Demand - Minimum1 $27.08 Order Image on Demand - Image2 $0.25 Image Service Descriptions: https://www.ironmountain.com/support/how-it-works Notes: 1) IOD order minimum charge includes the first 50 page scans 2) IOD Per Image fee applies to any page scan past the 50 image IOD Minimum Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 ironmountain.com │ 1.800.899.IRON (4766) Page 4 of 5 TRANSPORTATION SERVICES ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► PICKUP & DELIVERY NEXT DAY DELIVERY Order by 3:00 PM for delivery next Business Day. HALF DAY DELIVERY Order by 10:00 AM for delivery same Business Day; or Order by 3:00 PM for delivery next Business Day by 12:00 PM. RUSH DELIVERY, BUSINESS DAY Delivery within 3 hours of placement of Order (for Orders received not later than 2:00 PM) on a Business Day. RUSH DELIVERY, WEEKENDS/HOLIDAYS/AFTER HOURS Delivery within 4 hours of placement of Order. REGULAR PICKUP Pickup orders placed before 4:00 PM on a Business Day will be picked up within the following two Business Days. RUSH PICKUP, BUSINESS DAY Pickup orders placed before 4:00 pm on a Business Day will be picked up on the following Business Day. Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at https://www.ironmountain.com/support/how-it-works. Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 ironmountain.com │ 1.800.899.IRON (4766) Page 5 of 5 RECORDS MANAGEMENT – STANDARD IMAGE ON DEMAND (IOD) ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► This pricing included in this schedule applies specifically to the conversion on (stored) business records. Due to the complexity inherent to document conversion, additional document types may be subject to additional and/or specific pricing. Document Conversion using Image on Demand (IOD): − The IOD scan rate includes up to 8-minutes of total labor for each file requested for IOD conversion, covering document preparation, scanning, quality control, standard indexing, scanning non-letter legal documents and reassembly. − Conversion work that exceeds 8-minutes per file will be charged an hourly rate in 15-minute increments (per order). − Flatbed Scanning may be required and will be invoiced at the current photocopy rate. − Standard Image on Demand Services are only available as a next day service, place order by 3:00 PM on a business day, for next Business Day. Rush or half day services are considered Custom Image on Demand Services that require a separate statement of work and subject to geographical availability. − For large volume requests (in excess of 2,000 images), one business day will be added for each 2,000 images. − Digital images and indexing data will be made available through a hyperlink delivered to the requestor via email. − Activation of IOD service is required before an order can be placed. − All pages contained in the file will be scanned. − Digital images will be scanned at 300 DPI, in black and white as a PDF multi-page image. − If the customer’s requirements differ from those described in this Schedule A or the description contained in “Image on Demand – Overview” within the glossary of the Customer Information Center (https://www.ironmountain.com/support/how-it-works), then those requirements are considered Custom Image on Demand Services and must be described in a separate, agreed upon statement of work. Damaged, illegible and/or odd sized documents will be scanned using a flatbed scanner, a fee will be charged for every image generated at Iron Mountain's current photocopy rate. Rates defined above do not include charges for retrieval, refile, disposition, or physical delivery of source documentation. Rates for these services are based on customer’s existing rates. All other services, not specifically listed herein or quoted on a separate Schedule A, will be charged at Iron Mountain’s then current rates. Please see our service listings on https://public.omniapartners.com/ Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1,000,000 11/01/2024 HDO G47360079 NYC-010952449-19 1,000,000 SCF C5073965A (WI) X 43575 SIR Attn: Norwalk.certrequest@marsh.com Fax: 212-948-0929 N X11/01/2023 17 11/01/2024 11/01/2023 ISA H10773970 EXCESS WORKERS COMPENSATION B 2,000,000 1,000,000 20702 Indemnity Insurance Company of North America 1,000,000 X A X 10/30/2023 500,000 11/01/2023 1,000,000 The City of Palm Springs, its officials, employees and agents are additional insured with respects to General Liability, but only to the extent of Iron Mountain’s liabilities agreed to under the written agreement or contract with certificate holder, and only as it relates to services and limits required by written agreement or contract. This insurance is primary and non-contributory over any existing insurance as it pertains to the X 11/01/2023 Palm Springs, CA 92262 City of Palm Springs general liability and limited to liability arising out of the operations of the named insured and where required by written contract. A ACE Fire Underwriters Ins. Co. CN102809999-IM-GAW-23-24 Each Accident/Emp for Disease 25,000 11/01/2024 2,000,000 AND EMPLOYERS LIABILITY C 1,000,000 22667 1,000,000 1,000,000 11/01/2024 WLR C50739570 (AOS) 501 MERRITT 7 MARSH USA, LLC. NORWALK, CT 06856 85 NEW HAMPSHIRE AVENUE IRON MOUNTAIN INCORPORATED PORTSMOUTH, NH 03801 WCU C50739697 (OH & WA) 11/01/2023 3200 E. Tahquitz Canyon Way A ... 11/01/2024 ACE American Insurance Company DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AEDocusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits: Insurance: : Bonds: Business License: Sole Source Co-Op CoOp Agmt #:Sole Source Documents: CoOp Name: CoOp Pricing: By:Submitted on: Contract Abstract Form Rev Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 CITY OF PALM SPRINGS 3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 (760) 322-8328 BUSINESS LICENSE CERTIFICATE Fees Paid:$293.00 ISSUANCE OF THIS LICENSE DOES NOT ENTITLE THE LICENSEE TO OPERATE OR MAINTAIN A BUSINESS IN VIOLATION OF ANY OTHER LAW OR ORDINANCE. THIS IS NOT AN ENDORSEMENT OF THE ACTIVITY NOR OF THE APPLICANT'S QUALIFICATIONS. Business Name:IRON MOUNTAIN INFORMATION MGMT DBA: Owner:IRON MOUNTAIN INFORMATION MGMT Mailing Address:C/O EY LCS PO BOX 25210 NASHVILLE, TN 37202 License Number:ICA-000964-2023 Expiration Date:04/30/2025 PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. Business Location:3455 N INDIAN CANYON DR N, PALM SPRINGS, CA 92262 Business Description:RECORD STORAGE TO BE POSTED IN A CONSPICUOUS PLACE Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND [***INSER T NAME***] IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. CONTRACTOR: By: ___________ _ By: ____________ _ Signature Signature (2nd signature required for Corporations) Date: __________ _ Date: ___________ _ CITY OF PALM SPRINGS: APPROVED BY CITY CO UNCIL: Date: 12/14/2023 Agreement No. 23C011 APPROVED AS TO FORM: ATTEST: By: By:-------------City Attorney City Clerk APPROVED: By:_____________ Date: _________ _ City Manager -over $50,000 Deputy/Assistant City Manager-up to $50,000 Director -up to $25,000 Manager-up to $5,000 Page 3 of3 Revised: 10.31.23 Docusign Envelope ID: E5A1D1FD-BE75-4123-8728-597206D37DE5 9/4/2024 9/5/2024 9/5/2024 CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits: Insurance: Routed By: Bonds: Business License: Sole Source Co-Op CoOp Agmt #: Sole Source Documents: CoOp Name: CoOp Pricing: By: Submitted on: Contract Abstract Form Rev 8.16.23 Authorized Signers: Name, Email (Corporations require 2 signatures) Records Management Services Iron Mountain Information Management, LLC Laura Rogers; Tina Lapent laura.rogers@ironmountain.com; tina.lapent@ironmountain.com Records Management Services $29,445.96 through October 31, 2024 Yes kimberly.dahms@ironmountain.com Gregory Swennumson: gregory.swennumson@ironmountain.com Information Technology Larry Klingaman 12/14/2023 23C011 N/A Yes Yes Yes Procurement N/A No 1325 OMNIA 8/30/24 Kendall Bradley DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE IMGS SLED Participating Agreement_Omnia_v.03252022 Page 1 of 2 Participating Agreement to Contract #1325 between Port of Portland, Oregon (the "Lead Agency") and Iron Mountain Information Management, LLC (“Iron Mountain”) effective as of January 22, 2021 and all amendments and addenda thereto (the “Master Agreement”) By executing this Participating Agreement (hereinafter “PA”), City of Palm Springs (“Customer”) hereby agrees that Services ordered by Customer and provided by Iron Mountain will be subject to the terms and conditions of the Master Agreement. Except for the Term and Pricing of this PA, to the extent of any conflict between the Master Agreement and this PA, the terms of the Master Agreement shall control. 1. Term. Term of this PA shall be from the date of last signature below (the “Effective Date”) through October 31, 2024, unless otherwise extended or terminated in accordance with the terms of the Master Agreement or a bilateral amendment of this PA. 2. Description of Services. Services to be provided by Iron Mountain are as described in the attached Pricing Schedule (“Schedule A: Pricing Schedule”). 3. Pricing. Prices for Services shall be as set forth in the Pricing Schedule. The total amount payable to Iron Mountain under this contract shall be $29,445.96 (the “NTE”). By signing this PA, Customer agrees to comply with the payment terms as set forth in the Master Agreement. IN WITNESS WHEREOF, the parties have entered into this Participating Agreement by the signatures of their respective authorized officials, effective upon the last date of signature below. CUSTOMER: City of Palm Springs IRON MOUNTAIN INFORMATION MANAGEMENT, LLC Individual Signing: [print name] Individual Signing: [print name] Signature: Signature: Title: Title: Signing Date: Signing Date: Mili Durakovic Digitally signed by Mili Durakovic Date: 2023.11.13 14:22:55 -05'00' DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE Contracts Manager Mili Durakovic 12/20/2023 Scott Stiles City Manager 12/21/2023 IMGS SLED Participating Agreement_Omnia_v.03252022 Page 2 of 2 SCHEDULE A (“PRICING SCHEDULE”) DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE ironmountain.com │ 1.800.899.IRON (4766) Page 1 of 5 SCHEDULE A: PRICING SCHEDULE ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► RECORDS MANAGEMENT SERVICES UNDER THE OMNIA AGREEMENT (IM CONTRACT #MA- SLED0001050) This Schedule A for Records Management services and the terms of the Contract #1325 between Port of Portland, Oregon (the "Lead Agency") and Iron Mountain Information Management, LLC as executed by the parties on January 26, 2021 (the "Master Agreement"), including the Glossary of terms for records that can be found at https://www.ironmountain.com/support/how-it-works, will be incorporated into any Purchase Order between Iron Mountain and City of Palm Springs (the “Customer”). The Glossary includes definitions of the terms used in this Pricing Schedule and details regarding the Company’s services, standard processes, and billing practices. In addition, restrictions applicable to volume and/or applicable timeframes for some service transaction types are provided in the Glossary under each service type. This Records Management Pricing Schedule supersedes and terminates any prior Pricing Schedule and/or Schedule A for Records Management services existing between Iron Mountain and the Customer for the customer accounts noted below. ► CONTRACT TERMS Any Purchase Order issued as a result of this Schedule A must include the following language: This Purchase Order is subject to the terms and conditions of Contract #1325 between Port of Portland, Oregon (the "Lead Agency") and Iron Mountain Information Management, LLC as executed by the parties on January 26, 2021 (the "Master Agreement"). This Purchase Order shall be exclusively in accordance with the terms and conditions of the Master Agreement, even if it fails to reference the Master Agreement or contains inconsistent items. All additional or inconsistent terms and conditions in this Purchase Order, except with respect to price, quantity, and location-specific terms, are expressly rejected by the parties. NOTICE: THIS DOCUMENT INCLUDES IRON MOUNTAIN CONFIDENTIAL INFORMATION. The information contained herein shall not be duplicated, used or disclosed — in whole or in part — for any purpose other than to evaluate this submission. Contains Iron Mountain confidential and proprietary information © 2023. Iron Mountain Incorporated. All rights reserved. Iron Mountain and the design of the mountain are registered trademarks of Iron Mountain Incorporated in the U.S. and other countries. All other trademarks are the property of their respective owners. CITY OF PALM SPRINGS District Name/Number: Multi-District │Customer ID(s): AL103 Effective Date: November 1, 2023 OMNIAR1 Tier 1: 0 - 10,000 CF Mili Durakovic Digitally signed by Mili Durakovic Date: 2023.11.13 14:20:12 -05'00' DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE ironmountain.com │ 1.800.899.IRON (4766) Page 2 of 5 IRON MOUNTAIN RECORDS MANAGEMENT ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► PRICING Service Offering - Standard Storage Price Unit Carton Storage $0.327 Cubic Foot Receiving and Entry-Carton $2.32 Cubic Foot Regular Retrieval-Carton $2.92 Cubic Foot Regular Refile-Carton $2.92 Cubic Foot Regular Retrieval-File From Carton $3.92 File Regular Refile - File $3.92 File Archival Destruction-Carton (plus regular retrieval charge) $3.55 Cubic Foot Archival Destruction-File from Carton (plus regular retrieval charge) $3.32 File Perm Withdrawal-Carton - CF, plus regular retrieval charge $4.41 Cubic Foot Perm Withdrawal-File (plus regular retrieval charge) $2.19 File Transport Handling Charge $2.66 Cubic Foot Next Day Delivery 1, 2 $27.68 Trip Next Day Delivery - Zone 2 1 $47.43 Trip Next Day Delivery - Zone 3 1 $54.01 Trip Next Day Delivery - Zone 4 1 $60.60 Trip Next Day Delivery - Zone 5 1 $70.55 Trip Next Day Delivery - Zone 6 1 Call for Quote Trip Next Day Delivery - Zone Metro 1 $35.36 Trip Next Day Delivery - Zone Metro NYC 1 $44.14 Trip Half Day Delivery 1, 2 $69.52 Trip Rush Delivery-Business Day1, 2 $137.90 Trip Rush Delivery-Weekends/Holidays/After Hrs1, 2 $277.00 Trip Regular Pickup1, 2 $27.68 Trip Regular Pickup - Zone 2 1 $47.43 Trip Regular Pickup - Zone 3 1 $54.01 Trip Regular Pickup - Zone 4 1 $60.60 Trip Regular Pickup - Zone 5 1 $70.55 Trip Regular Pickup - Zone 6 1 Call for Quote Trip Regular Pickup - Zone Metro 1 $35.36 Trip Regular Pickup - Zone Metro NYC 1 $44.14 Trip Rush Pickup1, 2 $137.90 Trip Rush Retrieval-File From Carton $10.50 File Retrieval Carton Rush $7.97 Cubic Foot Individual List/Indexing $0.81 Each Interfile $9.66 Each Photocopy $0.90 Page Fax Transmission $1.21 Page Re-Boxing Charge (plus new carton, regular retrieval charge and refile charge) $5.49 Each Miscellaneous Services-Hourly Labor $71.45 Hour Storage Monthly Minimum Charge $188.29 Month Minimum Service Charge $18.10 Order Admin Fee - Summary $49.32 Per account ID Admin Fee - Detailed $101.77 Per account ID DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE ironmountain.com │ 1.800.899.IRON (4766) Page 3 of 5 Service Offering - Standard Storage Price Unit #2000A Auto-fold Letter / Legal (1.2 CF) $4.15 Each #2000 Standard Carton Letter / Legal (1.2 CF) $5.40 Each #450 Letter Transfile Carton (2.4 CF) $3.95 Each #550 Letter Transfile Carton (3.6 CF) $6.85 Each #200 X-Ray Carton $8.07 Each Service Descriptions: https://www.ironmountain.com/support/how-it-works Notes: 1) Fuel Surcharge - A Fuel Surcharge is applied monthly based upon changes in the price of diesel fuel as published by the US Department of Energy. This charge is calculated monthly and included as a percentage of transportation related service charges. The current monthly Fuel Surcharge information can be found on the website at https://www.ironmountain.com/support/how-it-works/resources/transportation/fuel-surcharge/us-fuel-surcharge. 2) See Transportation Services section below. Service Offering - Open Shelf Storage & Services Price Unit RFID Label $0.72 Each Open Shelf - Interfile $6.46 Each Open Shelf Individual Listing $0.81 Each Open Shelf - Rush Retrieval- File $8.33 File Open Shelf Medical $0.67 Linear Foot Open Shelf Storage-X-Ray $1.02 Linear Foot Open Shelf - Receiving and Entry $4.25 Linear Foot Open Shelf Regular Retrieval- File $2.29 File Open Shelf Regular Refile $2.29 Linear Foot Open Shelf - Archival Destruction $2.19 Linear Foot Open Shelf - Permanent Withdrawal $2.19 Linear Foot Service Descriptions: https://www.ironmountain.com/support/how-it-works Service Offering - Image on Demand Price Unit Image on Demand - Retrieval, File $3.92 File Image on Demand - Refile, File $3.55 File Image on Demand - Minimum1 $25.79 Order Image on Demand - Image2 $0.24 Image Service Descriptions: https://www.ironmountain.com/support/how-it-works Notes: 1) IOD order minimum charge includes the first 50 page scans 2) IOD Per Image fee applies to any page scan past the 50 image IOD Minimum DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE ironmountain.com │ 1.800.899.IRON (4766) Page 4 of 5 TRANSPORTATION SERVICES ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► PICKUP & DELIVERY NEXT DAY DELIVERY Order by 3:00 PM for delivery next Business Day. HALF DAY DELIVERY Order by 10:00 AM for delivery same Business Day; or Order by 3:00 PM for delivery next Business Day by 12:00 PM. RUSH DELIVERY, BUSINESS DAY Delivery within 3 hours of placement of Order (for Orders received not later than 2:00 PM) on a Business Day. RUSH DELIVERY, WEEKENDS/HOLIDAYS/AFTER HOURS Delivery within 4 hours of placement of Order. REGULAR PICKUP Pickup orders placed before 4:00 PM on a Business Day will be picked up within the following two Business Days. RUSH PICKUP, BUSINESS DAY Pickup orders placed before 4:00 pm on a Business Day will be picked up on the following Business Day. Additional Services beyond those listed in this Pricing Schedule are available. For service descriptions, please go to Additional Services at https://www.ironmountain.com/support/how-it-works. DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE ironmountain.com │ 1.800.899.IRON (4766) Page 5 of 5 RECORDS MANAGEMENT – STANDARD IMAGE ON DEMAND (IOD) ►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►►► This pricing included in this schedule applies specifically to the conversion on (stored) business records. Due to the complexity inherent to document conversion, additional document types may be subject to additional and/or specific pricing. Document Conversion using Image on Demand (IOD): − The IOD scan rate includes up to 8-minutes of total labor for each file requested for IOD conversion, covering document preparation, scanning, quality control, standard indexing, scanning non-letter legal documents and reassembly. − Conversion work that exceeds 8-minutes per file will be charged an hourly rate in 15-minute increments (per order). − Flatbed Scanning may be required and will be invoiced at the current photocopy rate. − Standard Image on Demand Services are only available as a next day service, place order by 3:00 PM on a business day, for next Business Day. Rush or half day services are considered Custom Image on Demand Services that require a separate statement of work and subject to geographical availability. − For large volume requests (in excess of 2,000 images), one business day will be added for each 2,000 images. − Digital images and indexing data will be made available through a hyperlink delivered to the requestor via email. − Activation of IOD service is required before an order can be placed. − All pages contained in the file will be scanned. − Digital images will be scanned at 300 DPI, in black and white as a PDF multi-page image. − If the customer’s requirements differ from those described in this Schedule A or the description contained in “Image on Demand – Overview” within the glossary of the Customer Information Center (https://www.ironmountain.com/support/how-it-works), then those requirements are considered Custom Image on Demand Services and must be described in a separate, agreed upon statement of work. Damaged, illegible and/or odd sized documents will be scanned using a flatbed scanner, a fee will be charged for every image generated at Iron Mountain's current photocopy rate. Rates defined above do not include charges for retrieval, refile, disposition, or physical delivery of source documentation. Rates for these services are based on customer’s existing rates. All other services, not specifically listed herein or quoted on a separate Schedule A, will be charged at Iron Mountain’s then current rates. Please see our service listings on https://public.omniapartners.com/ DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE SIGNATURE PAGE TO PARTICIPATING AGREEMENT BETWEEN THE CITY OF PALM SPRINGS IRON MOUNTAIN INFORMATION MANAGEMENT, LLC IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below. CONTRACTOR: By: _______________________________________ By: _________________________________________ Signature Signature (2nd signature required for Corporations) Date: Date: CITY OF PALM SPRINGS: APPROVED BY CITY COUNCIL: Date: __________________ Item No. ___________ APPROVED AS TO FORM: ATTEST: By: ___________________________ By: _______________________________ City Attorney City Clerk APPROVED: By: _______________________________ Date: City Manager – over $50,000 Deputy/Assistant City Manager – up to $50,000 Director – up to $25,000 Manager – up to $5,000 DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE 12/20/2023 12/20/2023 12/21/2023 12/14/2023 1-T DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1,000,000 11/01/2024 HDO G47360079 NYC-010952449-19 1,000,000 SCF C5073965A (WI) X 43575 SIR Attn: Norwalk.certrequest@marsh.com Fax: 212-948-0929 N X11/01/2023 17 11/01/2024 11/01/2023 ISA H10773970 EXCESS WORKERS COMPENSATION B 2,000,000 1,000,000 20702 Indemnity Insurance Company of North America 1,000,000 X A X 10/30/2023 500,000 11/01/2023 1,000,000 The City of Palm Springs, its officials, employees and agents are additional insured with respects to General Liability, but only to the extent of Iron Mountain’s liabilities agreed to under the written agreement or contract with certificate holder, and only as it relates to services and limits required by written agreement or contract. This insurance is primary and non-contributory over any existing insurance as it pertains to the X 11/01/2023 Palm Springs, CA 92262 City of Palm Springs general liability and limited to liability arising out of the operations of the named insured and where required by written contract. A ACE Fire Underwriters Ins. Co. CN102809999-IM-GAW-23-24 Each Accident/Emp for Disease 25,000 11/01/2024 2,000,000 AND EMPLOYERS LIABILITY C 1,000,000 22667 1,000,000 1,000,000 11/01/2024 WLR C50739570 (AOS) 501 MERRITT 7 MARSH USA, LLC. NORWALK, CT 06856 85 NEW HAMPSHIRE AVENUE IRON MOUNTAIN INCORPORATED PORTSMOUTH, NH 03801 WCU C50739697 (OH & WA) 11/01/2023 3200 E. Tahquitz Canyon Way A ... 11/01/2024 ACE American Insurance Company DocuSign Envelope ID: 0EB37234-7D59-461E-B029-715E984D19AE