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HomeMy WebLinkAbout2023-03-15 AIRPORT COMMISSION AGENDA 11. AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, March 15, 2023 - 5:30 P.M. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in-person public access to the meeting location. To submit your public comment to the Airport Commission electronically. Material may be emailed to: Christina.brown@palmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. This is a hybrid in-person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link https://us02web.zoom.us/j/86019815290?pwd=ZitOZDIyeGZhNUNEQTVkU29nTUdPdz09 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County: Paul Slama City of Cathedral City: Tony Michaelis City of Palm Desert: Kevin Wiseman Aftab Dada - Chair David Feltman Kevin J. Corcoran Vice Chair Ken Hedrick City of Indian Wells: Paul Budilo City of Coachella: Gabriel Martin City of Rancho Mirage: Vacant Gerald Adams Scott G. Miller Patricia Breslin John Payne City of La Quinta: Kathleen Hughes City of Desert Hot Springs: Jan Pye City of Indio: Jhan Schmitz Todd Burke M. Guillermo Suero Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL 4. ACCEPTANCE OF AGENDA 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of December 21, 2022 7. DISCUSSION AND ACTION ITEMS: 7.A Airport Wi-Fi Airport Commission Meeting Agenda March 15, 2023 – Page 2 _______________________________________________________________________________________ 7.B Proposed Airport Logo Discussion & Recommendation 7.C Marketing Update 7.D Ad Hoc Design Review Committee Update 7.E Financial Summary Update 7.F Projects and Airport Capital Improvement Program Update 8. EXECUTIVE DIRECTOR REPORT 9. COMMISSIONERS REQUESTS AND REPORTS 10. REPORT OF COUNCIL ACTIONS: 10.A Past City Council Actions 10.B Future City Council Actions 11. RECEIVE AND FILE: 11.A Airline Activity Report February 2023 11.B Airline Activity Report Fiscal Year Comparison 12. COMMITTEES: 12.A Future Committee Meetings ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on April 19, 2023, at 5:30 P.M. Airport Commission Meeting Agenda March 15, 2023 – Page 3 _______________________________________________________________________________________ AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on March 9, 2023, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. Page 1 of 13 AIRPORT COMMISSION ACTION SUMMARY MINUTES OF REGULAR ADJOURNED MEETING December, 21, 2022 – 5:30 P.M. _____________________________________________________________________ 1.CALL TO ORDER: Chairman Dada called the Airport Commission Meeting to order at 5:30 P.M. and the Pledge of Allegiance was recited. The meeting was held via videoconference. 2.POSTING OF THE AGENDA: Posted on December 15, 2022. 3.ROLL CALL: Commissioners Present: Gerald Adams (Palm Springs) Gabriel Martin (Coachella) Patricia Breslin (Palm Springs) Scott G. Miller (Palm Springs) Paul Budilo (Indian Wells) John Payne (Palm Springs) Todd Burke (Palm Springs) Jan Pye (Desert Hot Springs) Kevin Corcoran (Palm Springs) – Vice Chair Jhan Schmitz (Indio) Aftab Dada (Palm Springs) – Chair Paul Slama (Riverside County) David Feltman (Palm Springs) M. Guillermo Suero (Palm Springs) Ken Hedrick (Palm Springs) Kevin Wiseman (Palm Desert) Kathleen Hughes (La Quinta) Commissioners Absent: Thomas Weil (Rancho Mirage) Staff Present: Jeremy Keating, Assistant Airport Director Teresa Gallavan, Interim City Manager Victoria Carpenter, Airport Administration Manager Jay Virata, Community & Economic Development Director Christina Brown, Executive Administrative Assistant Others Present: Gary Armstrong, Public Arts Commissioner Fred Bell, Vice Chairman of Palm Springs Air Museum ITEM 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 2 of 13 4.ACCEPTANCE OF THE AGENDA: ACTION: Accept the Agenda as presented. Moved by Commissioner Miller, seconded by Commissioner Hedrick and unanimously approved noting the absence of Commissioner Weil. 5.PUBLIC COMMENTS: None 6.APPROVAL OF THE MINUTES: ACTION: Approve the minutes of the Airport Commission meetings of September 28, 2022 and October 6, 2022. Moved by Commissioner Burke, seconded by Commissioner Breslin and unanimously approved noting the absence of Commissioner Weil. 7.INTRODUCTIONS AND PRESENTATIONS: 7.A Riverside County Appointed Commissioner Chairman Dada introduced Riverside County appointed Commissioner Paul Slama. Commissioner Slama provide a brief background, and he said that he would be filling in as the appointed Riverside County Commissioner until June 2023. 7.B Assistant Airport Director Chairman Dada introduced Assistant Airport Director Jeremy Keating, and he noted that Airport Executive Director Barrett and Deputy Director of Aviation, Marketing and Air Service Meier were absent from the meeting. Assistant Airport Director Keating said that he has been working in the aviation industry for approximately 25 years and that he has worked in airport operations to airport management. 8.DISCUSSION AND ACTION ITEMS: 8.A Airport Art Tour Update Public Arts Commissioner Armstrong said that he would be providing a generic assessment of what he had seen during the Airport art tour that he and Adam Lerner with the Palm Springs Art Museum had received, and he said that he would go over the solutions that had been discussed during the tour. He said that the first thing that had been noticed was that the majority of the art really wasn’t cited as best as it could be within the location, and Public Arts Commissioner Armstrong said that he would venture to say that the majority of the artwork at the airport was not its original intent as opposed to an artist creating artwork that was specific to that location at the Airport. He said that a significant amount of the artwork did not seem to be placed in its best light. Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 3 of 13 Public Arts Commissioner Armstrong said that a discussion took place about relocating many of the artwork pieces and creating many more pieces as well. He said that there had also been a discussion about putting in a mural on the wall that is near the RJ concourse, and he said that they have had great experiences with the interactive murals located in Downtown Palm Springs. Public Arts Commissioner Armstrong said that he planned on discussing the concepts for the mural at the January Public Arts Commission meeting, and he said that they would also be considering engaging local artists for the possibility of changing the mural every year. Public Arts Commissioner Armstrong explained that the Banned Booty Runway art display that he had presented to the Commission at the October meeting as a 21-foot art display would actually be a 7-foot art display. Commissioner Hedrick inquired about the art benches. Public Arts Commissioner Armstrong said that the benches could possibly be introduced later in the spring, and he said that the challenge would be working on the logistics of having the artists create the benches in the post-security area of the Airport. Commissioner Feltman voiced his concern in regard to painting the benches, he said that he believed that the matter would require more deliberation and collaboration between the Public Arts Commission and the Airport, he noted that there would be approximately 20 to 40 benches that would be densely located together, he recommended that the Commission give the matter a significant amount of thought, and he said that he had deep concerns about the art benches. Commissioner Miller asked who would be financially backing the artwork. Public Arts Commissioner Armstrong said that the Public Arts Commission has a budget that could be used to fund some of the pieces and the maintenance of the artwork, he said that the larger pieces would probably require joint funding, and he noted that the Palm Springs Art Museum also has a separate budget for funding and loaning artwork. Vice Chairman Corcoran asked if there had been a discussion about adding artwork to the ticket counter area. Public Arts Commissioner Armstrong said that he was aware of previous conversation that was in regard to adding a mural at the ticket counter area, and he said that he believed that there should be a permanent mural placed in that area which would require a portion of the ticketing area to be closed off. Vice Chairman Corcoran asked Public Arts Commissioner Armstrong to keep the artwork for the ticket counter area on the Public Arts Commission’s list of priorities. Commissioner Feltman said that he wanted to put it on the record that with the exception of the benches, he was in support of the forward movement of the artwork at the Airport and that the artwork would make for a better Airport experience. Public Arts Commissioner Armstrong said that if the Public Arts Commission were to move forward with a handful of benches, the benches would have a design that would be unique to the area and unique to Palm Springs and the greater Palm Springs community. Commissioner Payne asked if the Airport has a budget for artwork. Airport Administration Manager Carpenter said that there wasn’t a budget available for artwork for this fiscal year, and she said that the Airport staff could request an artwork Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 4 of 13 budget for the following fiscal year. Commissioner Payne asked how the Airport artwork theme should be established and maintained. Public Arts Commissioner Armstrong said that he believed that the artwork at the Airport should be engaging and celebratory and that the artwork should remind the passengers of what they enjoyed about the area. Commissioner Payne inquired about the process for choosing the artwork. Public Arts Commissioner Armstrong said that the Public Arts Commission would present their recommendations to the Airport staff for approval. Commissioner Adams reminded the Commission that the Airport is a Class 1 historic status building that has a mid-century design, and he said that he hoped that the design would also be relevant in making artwork decisions. Public Arts Commissioner Armstrong said that the Public Arts Commission was aware of the Airport’s historic status, and he said that the artwork would be appropriate for Palm Springs. Commissioner Miller asked if there would be a possibility for adding display boxes that have different types of artworks. Public Arts Commissioner Armstrong said that the challenge was that the Airport doesn’t have a large footprint and that there weren’t many areas for those types of displays to be placed in the Airport, and he recommended projecting light displays onto the tensile structures. Commissioner Wiseman suggested placing artwork in areas where people are queuing because it could help make the wait time feel less substantial. Public Arts Commissioner Armstrong suggested that the artwork could be placed near construction zones as well, and he said that it would be important for the Public Arts Commission and the Airport Commission to work together. Executive Administrative Assistant Brown said that it would be important for the Public Arts Commission to share their ideas with the Airport staff so that there could be a discussion on how the artwork would fit in with the Airport’s Master Plan. 8.B Palm Springs Art Museum Artwork Loan Extension Community & Economic Development Director Virata explained that there were seven pieces of artwork that were on loan to the City of Palm Spring from the Palm Springs Art Museum and that are on display at the Airport, he said that the loan agreement has been an ongoing agreement since 2009, there would be opportunities to rotate the artwork out, and he said that the agreement was being presented to the Commission to confirm that the Airport wishes to continue to receive and display public artwork at the Airport. Mr. Virata said that the agreement would extend the display of the artwork at the Airport for an additional five years with an option to renew for an extended period of time as agreed to by the City, Airport, and Museum. Commissioner Payne noted that things were going to be moved around for Airport construction, and he asked who insures the artwork. Mr. Virata said that he believed that the City insurers the artwork. Commissioner Miller asked if the Airport staff was supportive of the agreement. Ms. Brown said that Airport Executive Director Harry Barrett had reviewed the staff report, and he was in support of the agreement. Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 5 of 13 8.C Palm Springs Air Museum Expansion Palm Springs Air Museum Vice Chairman Bell reported to the Commission that the F- 117 hangar project had been completed and that it came online in November, and he said that the exhibit was doing extraordinarily well because it’s such a rare artifact. He said that they were in the process of focusing on the rebuild of the front end of the museum which would include a new entrance, a 300-seat classroom theater, rebuilding the restrooms, and dealing with some of the challenges that have come from outgrowing the original design from 20 years ago. Mr. Bell said that he was anticipating that the plans would be submitted to Planning and Building and Safety in May 2023, and they were hoping to start construction in September 2023 and that the project would be completed in November 2024. Mr. Bell said that he was also working with the Airport staff on a proposal to expand the Palm Springs Air Museum (PSAM) by two and half acres to the south because they were having challenges with marshalling some of their big weighing aircraft, and it was difficult to turn and stage the aircraft. He said that the plans had been submitted to Building and Safety and that they were waiting on the FAA’s approval. Mr. Bell noted that PSAM had received a G1 aircraft from Disney and that there would be an exhibit and a documentary that would be displayed with the aircraft that ties in nicely to early Palm Springs and Walt Disney’s time at Smoke Tree Ranch, and he said he was expecting the exhibit to be open in 90 days. Mr. Bell said that PSAM was in the process of acquiring early Palm Springs aircraft and that PSAM has acquired Forest Bird’s Cub aircraft and Frank Sinatra’s Learjet. He said that PSAM would be holding the Women in Aviation Gala in February and that two local young women would be awarded scholarships at the Gala. Mr. Bell said that PSAM was seeing heavy visitation and that they were 21% ahead of last year’s numbers. Commissioner Payne asked Mr. Bell if there were any trends around PSAM’s growth that he could relate to the Commission. Mr. Bell said that PSAM would be conducting a visitor points intercept survey and that they were currently in the process of updating the survey and that the survey would be able to provide demographic information, and he said that anecdotally, they were seeing an increase in family and larger group visitation. 8.D Operations, Properties and Facilities Committee Update Committee Chairman Schmitz reported that the Committee had met on December 14th, and he said that the Committee had discussed the following four topics: 1) Concessions; 2) Parking; 3) Baggage Handling System (BHS); and 4) Airport Master Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 6 of 13 Plan. He said that in regard to the concessions update, the City Council had approved the two concessions agreements and that the first phase would begin in February, and an Ad Hoc Design Review Committee would be setup to concentrate on design review. Committee Chairman Schmitz said that in regard to parking, the overflow parking lot had been opened a week before Thanksgiving, the main parking lots were full, and the overflow parking lot was at approximately 80% capacity during the peak hours, and approximately 83 to 84% capacity overall for all of the parking lots. He said that there were two shuttles running for the overflow parking lot, the cycle times were approximately 10 minutes, and he said that the Committee had discussed the lack of signage in the overflow parking lot to inform people of the shuttle schedule and that there wasn’t a clear walkway from the overflow parking lot to the terminal. Committee Chairman Schmitz noted that the Airport staff had placed temporary stop signs on Kirk Douglas Way to help control the traffic coming in and out of the overflow, cell phone, and ride share parking lots. He said that the Airport staff was working with McFarland Johnson on long-term parking strategies and improvements to the parking system, and he said that an RFP would be going out for the parking lot design which would include an employee parking lot, moving the ride share and taxi area to parking lot A, roadway improvements, and advanced technology. In regard to the BHS, Committee Chairman Schmitz said that it had been reported to the Committee that through additional adjustments, the throughput on the existing BHS was increased by approximately 30% which has helped during the peak hours and that although manual labor had not been required, it would be available if necessary. He said that the Airport staff was working on an RFP for the design of a new inline departures BHS and that the capacity of the new system would be sized to accommodate a new 20-year forecast of the baggage requirements, and he said that it would be unlikely that any of the existing BHS would be able to be incorporated into the new BHS. Committee Chairman Schmitz said that the estimate for the new BHS was $20 million and that the Airport staff were discussing funding assistance with TSA and the FAA, and he said that Committee Member Payne had requested a closed session meeting to discuss the current legal issues with the existing BHS, and any legal action to be taken by the City. In regard to the Airport Master Plan, Committee Chairman Schmitz said that negotiations were currently underway with the preferred consultant and that the results of the negotiations would be presented to the Commission in January, and he said that an Ad Hoc Master Plan Committee would also be setup to review the Master Plan as it is developed. He reported that a representative of the USO had stated in public Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 7 of 13 comments that the military personnel that were staying overnight in the Airport were concerned about their personal gear being taken by unhoused people. Executive Administrative Assistant Brown said that Airport Executive Director Barrett had asked her to notify the Commission that he had spoken with Interim City Manager Gallavan and the City Attorney about Commissioner Payne’s request for a closed session meeting to discuss potential BHS litigation and that he had been advised that the request would need to be presented to the City Council to see if the City Council would be in agreement to either having an in meeting or closed session meeting discussion with the Commission. Commissioner Payne asked if he should go offline with Mr. Barrett and Ms. Brown to discuss the request to City Council. Ms. Brown said that the request would be made by City and Airport staff. Ms. Gallavan said that she concurred with Ms. Brown, and she said that staff would be meeting with the City Council on January 12th. Vice Chairman Corcoran noted that the former Airport Executive Director did not allow the Commission to be a part of the decision-making process for the BHS, therefore the Commission was not aware of the criteria for the BHS or the decisions that were made for the BHS design, and he asked if the City has any documentation on the decision-making process. Ms. Gallavan said that the City Attorney’s office has been looking into the documentation with staff and the consultant. Vice Chairman Corcoran said that if the Commission were to be given permission to view the documents, he would like for the Operations, Properties and Facilities Committee to review the documents for the Commission. Commissioner Wiseman referred to the temporary stop signs on Kirk Douglas Way, and he said that he had received a comment from a citizen that had said that they felt that the stop signs come up quite quickly as you come around the curve and that they had suggested that a sign be added to warn drivers that a stop sign would be coming up. Commissioner Miller suggested that Chairman Dada or Vice Chairman Corcoran could work with Ms. Gallavan to inform the City Council that the Commission was not involved in anyway in the implementation of the existing BHS and that the Commission really does want to be involved to make sure that the same mistakes aren’t made again. 8.E Formation of Ad Hoc Design Review Committee Chairman Dada explained that the Ad Hoc Design Review Committee would be working with the Airport staff, Paradies Lagardère, and The Marshall Retail Group, and he said that he had appointed Vice Chairman Corcoran, and Commissioners Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 8 of 13 Burke, Feltman, Payne, and Wiseman to the Committee. ACTION: Formation of Ad Hoc Design Review Committee. Moved by Chairman Dada, seconded by Commissioner Miller and unanimously approved noting the absence of Commissioner Weil. 8.F Formation of Ad Hoc Master Plan Review Committee Chairman Dada explained that the Ad Hoc Master Plan Review Committee would be working with Airport and City staff, and the chosen consultant, and he said that he had appointed himself, Vice Chairman Corcoran, and Commissioners Hedrick and Miller to the Committee. ACTION: Formation of Ad Hoc Master Plan Review Committee. Moved by Commissioner Hughes, seconded by Commissioner Breslin and unanimously approved noting the absence of Commissioner Weil. 8.G 2023 Airport Commission Meetings Chairman Dada recommended that the Commission reduce the number of yearly meetings to five meetings a year, he noted that if needed, the Commission could call a special meeting at any time, and he said that the five meetings could be held in January, March, May, September, and November. Commissioner Burke said that he supported Chairman Dada’s recommendation. Commissioner Budilo said that he respectfully disagreed with Chairman Dada’s recommendation because there was too many former and current issues that needed to be dealt with to cut down the number of meetings. Commissioner Miller asked if there was an ordinance that addresses the number of required meetings. Chairman Dada said that to the best of his knowledge, the Commission decides on the number of meetings. Ms. Brown agreed with Chairman Dada, and she suggested that the discussion be added to the January agenda to allow the Commission time to consider Chairman Dada’s proposal. Chairman Dada asked the Commission to take into consideration the time and energy that it takes the staff to prepare the agendas for the Commission meetings that could be dedicated towards customer service and experience and other Airport matters. Commissioner Wiseman asked Ms. Brown if the Airport staff could provide the number of hours that are involved to prepare for the Commission meetings. Ms. Brown explained that she doesn’t keep track of the hours that are spent on preparing for meetings, and she said that as the Commission adds more committee meetings, as they have been over the last year, and now with two more Ad Hoc Committees, it was taking much more of Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 9 of 13 staff’s time to prepare for those meetings, and she said that it was taking a majority of her time at the moment. Vice Chairman Corcoran reminded the Commission that the Commission has subcommittee meetings and now there are the two Ad Hoc Committees, and he said that it wouldn’t be only five meetings because the subcommittee meetings are also extensive meetings and that he was in support of Chairman Dada’s recommendation. Commissioner Wiseman inquired about the process of adding additional meetings. Ms. Brown explained that the process would be to call a special meeting and that the Commissioners could email their suggested agenda item(s) for the special meeting to Chairman Dada and the Airport staff, and an evaluation would be made to determine if a special meeting should be called for the suggested agenda item(s). Chairman Dada said that he would not arbitrarily shut down any of the Commissioner’s requests and that he and the Airport staff would do a full analysis of the requests. Ms. Brown clarified that Vice Chairman Corcoran would also be included in the process. Commissioner Breslin said that she understood the reason for having fewer meetings because she was aware that staff was working all hours to get the information to the Commission, she asked if there was a way for staff to get information to the Commission during the months in between the meetings, and she said that she liked that the Committee meetings had been made open to anyone who cares to attend which covers the Commissioner’s ability to seek additional information. Ms. Brown said that in regard to the Airport staff providing information to the Commission outside of the Commission meetings, she would need to refer the question to the City Attorney because she was concerned about the possibility of violating the Brown Act. Commissioner Miller said that if the Commission were to give more authority to the subcommittees, then reducing the number of meetings could possibly work. He said that currently the subcommittees report to the Commission and if there were things that needed to be done, the Commission would need to act, and he said that the Commission would need to lay out the rules of when the Commission could call a special meeting and who could call a special meeting and that the rules should be included in the vote at the January Commission meeting. Commissioner Wiseman asked if calling a special meeting would cause more work for staff or would it be the same workload for staff. Ms. Brown said that it would be the same workload for staff. Commissioner Feltman said that he felt that the subcommittees had made a significant amount of progress this year, he said that he would be open to something along the lines of what was being discussed, he said that his concern would be in regard to the annual budget process because he felt that the Commission had been less informed Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 10 of 13 and had less opportunity to give meaningful feedback, and he said that he was concerned about not being able to have two consecutive meetings for the budget, even if there was a functioning Budget and Finance Committee. Commissioner Feltman asked Ms. Brown if she could email the Commission the proposed meeting schedule. Chairman Dada clarified that he was proposing that the Commission would have a main meeting before the wrapping up of the June budget. Ms. Carpenter said that she would need to bring the budget to the Commission at the March meeting. Commissioner Hedrick noted that the Airport was becoming a larger entity in the City, and particularly over the next 20 years as the Airport doubles or triples in size, he said that as a part of the process of looking at the number of meetings, the Commission should look at and start discussing with the City Council how the Airport should be governed. Commissioner Payne said that he was opposed to reducing the number of Commission meetings because there were a number of things that needed to be fixed, Master Planning was in process, and there was also the huge concessions overhaul. He said that he believed that there were several challenges that the Commission would want to weigh in on. The Commission agreed to continue the discussion to the January meeting. Commissioner Wiseman asked if the City staff or City Council had provided any input on the Airport Commission reducing the number of meetings. Ms. Brown said that she believed that the ordinance stated that it was up to the Commission to determine the number of meetings. Commissioner Wiseman asked if the City Council had an opinion on the matter. Ms. Brown explained that if the City Council were to provide their input on the matter, it would be provided to the Commission in an ordinance or it would be provided in bylaws for the Commission which the City Council was currently working on changing. Commissioner Wiseman asked if the City staff had an opinion on the matter. Ms. Carpenter said that Airport Executive Director Barrett would need to address the question at the January meeting. Chairman Dada said that the matter had been discussed with the City Attorney, and the City Attorney said that it was up to the Commission to determine the number of meetings. Commissioner Payne said that there was a tendency to defer things which would be another reason why he opposed reducing the number of meetings. 8.H Marketing Update Deputy Director of Aviation, Marketing and Air Service Meier was not in attendance, and the marketing update had been provided to the Commission. Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 11 of 13 8.I Financial Summary Update Airport Administration Manager Carpenter noted that the financial summary for the period ending November 30, 2022, had been provided in the agenda packet. Commissioner Miller referred to Fund 405, and he said that the fund seemed to be behind in terms of meeting the FY22-23 budget. Ms. Carpenter explained that the Airport’s revenues were based on the season, the Airport was starting to move into the peak season, and the revenues would be increasing from January to April which would be in line with the budget for that period. Commissioner Miller said that he and Commissioner Feltman would like to see some type of a seasonality illustration to show how the reduced revenue is made up for in the peak season. Ms. Carpenter noted that the Finance Department had created the draft quarterly reports that the Budget and Finance Committee had requested which would be sent to the committee members to review before the next committee meeting. Commissioner Miller said that he was bringing up the revenue because the budget for this year was significantly larger than the previous two fiscal years, and it could look to the public like the Commission was way behind. Ms. Carpenter explained that this year’s budget had increased because the CARES Act, ARPA and CRSA grants had been exhausted for payroll reimbursements. Commissioner Feltman said that he had thought that there were CARES Act funds that could be used for capital projects. Commissioner Miller suggested that he and Commissioner Feltman could meet with Ms. Carpenter to discuss the matter further. Commissioner Payne asked if the CARES Act funds were used to keep staff employed. Ms. Carpenter said that the funds were used for payroll and benefits. 8.I Projects and Airport Capital Improvement Program Update Ms. Brown said that Airport Executive Director Barrett had provided a report to the Commission, and she said that staff would make note of any questions that the Commissioners have, and Mr. Barrett would address the Commissioner’s questions at a later time. Commissioner Payne inquired about the airline use and lease agreement negotiations. Ms. Carpenter said that the Airport staff were still in the negotiation process with the airlines. Commissioner Payne asked who provides the Airport’s Wi-Fi service, and when it would be stabilized. Ms. Brown said that staff could provide more information at the January meeting. Commissioner Payne inquired about the unhoused that were sleeping at the Airport, and the USO’s report of an issue with the military personnel’s gear being taken by the unhoused at the Airport. Ms. Carpenter said that there were unhoused people sleeping Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 12 of 13 inside of the Airport, she said that she had spoken with the USO representative that had reported there was an issue, the Airport’s Security Coordinator, and the Airport’s Police Department sergeant to get more information on the matter. Ms. Carpenter said that the Airport’s Security Coordinator and the Airport’s Police Department sergeant were not aware of the issue and that the USO representative had told her that the information that she had received was secondhand information. Ms. Carpenter explained that the USO closes each night at 10:00 p.m., and she said that the Airport staff coordinated with the USO to have the USO volunteers notify the Airport Control Center that is open 24 hours of when military personnel will be spending the night in the Airport, and the Airport would have increased patrols around the area, and the Airport staff would also be monitoring the security cameras. Commissioner Hedrick said that it would also be helpful for the Airport staff to coordinate with SOS Rides because SOS Rides drops off military personnel after the USO has closed on a frequent basis. Ms. Carpenter said that the Airport staff was working with the Police Department to revise the ordinance for unhoused loitering inside of the terminal and that the language in the ordinance would help the Police Department enforce the removal of the unhoused from the terminal. Commissioner Miller voiced his concern in regard to the unhoused getting into restricted areas, and he said that he believed that there were several FAA regulations that would prevent the unhoused from being in the Airport. Vice Chairman Corcoran also voiced his concern, and he noted that there had been a discussion with the former City Manager, and he said that that the Commission had been assured by the City and the Police Department that the unhoused would not be an issue for the Airport. Commissioner Budilo asked if the Airport staff could work with the local hotels to provide rooms to the military personnel. Commissioner Hedrick explained that there were several hotels that have agreed to provide free hotel rooms to military personnel when space is available, and he said that many of the military personnel choose to sleep in the Airport because they are afraid of missing their early morning flights. He said that the ideal situation would be for the USO to find volunteers that would be willing to keep the USO open throughout the night. Commissioner Budilo asked if the military personnel were aware that there were free hotel rooms available. Commissioner Hedrick confirmed that SOS Rides does notify the military personnel about the hotel rooms and that he makes the room arrangements for the military personnel. Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting December 21, 2022 ______________________________________________________________________ Page 13 of 13 9.COMMISSIONERS REQUESTS AND REPORTS Commissioner Miller asked Chairman Dada if he could make a request to the new City Council to revisit having a City Councilmember attend the Airport Commission meetings, or possibly holding a joint meeting with the City Council so that the Commission can understand where the direction of the new City Council is going. Chairman Dada said that he did not recall a City Councilmember ever attending an Airport Commission meeting. Vice Chairman Corcoran said that he believed that former Councilmember Kors was the Airport Commission’s liaison, he said that he supported Commissioner Miller’s request, and the topic was a part of the City Council’s onboarding process. Chairman Dada confirmed that he would have the discussion with the City Council. 10. REPORT OF CITY COUNCIL ACTIONS: 10.A Past City Council Actions 10.B Future City Council Actions 11. RECEIVE AND FILE: 11.A Airline Activity Report November 2022 11.B Airline Activity Report Fiscal Year Comparison 11.C Airlines Schedules January 2023 12. COMMITTEES: 12.A Future Committee Meetings 13.ADJOURNMENT: ACTION: Adjourn the meeting. Moved by Vice Chairman Corcoran, seconded by Commissioner Hedrick and unanimously approved noting the absence of Commissioner Weil. The Airport commission adjourned at 7:21 P.M. to a Regular Meeting on January 18, 2023, at 5:30 P.M. Christina Brown Executive Administrative Assistant ITEM 7.B Airport Commission Meeting PSP Marketing & Air Service March 2023 ITEM 7.C Air Service Update February Total Passenger Count: 27.9% increase over 2022 373,850 total passengers COVID Omicron variant impacted January/February 2022 Flair: Toronto seasonal service ends March 25 2023 vs. 2022 % Change April 12% May 10% 2023 -Scheduled Departing Seats *Based on 03/13/23 Schedules -Subject to change 252,811 162,629 225,647 147,901154,933 117,588 0 50,000 100,000 150,000 200,000 250,000 300,000 April May 2023 2022 2021 2023 vs. 2022 2023 vs. 2019 June -12.4%32.4% July -14.6%39.8% August -16.2%37.9% 2023 – Summer Departing Seats *Based on 03/13/23 Schedules -Subject to change 85,084 81,515 80,400 97,154 95,402 95,976 64,267 58,319 58,300 0 20,000 40,000 60,000 80,000 100,000 120,000 June July August 2023 2022 2019 Summer 2023 June 2023 Departing Seats for Sale:85,084 2022 Enplanements:73,861 Enough seats for 15.2% enplanement growth July 2023 Departing Seats for Sale: 81,515 2022 Enplanements: 68,071 Enough seats for 19.7% enplanement growth August 2023 Departing Seats for Sale: 80,400 2022 Enplanements: 65,368 Enough seats for 23% enplanement growth Summer 2023 PSP has more scheduled summer flights and seats than 2019 2019 was PSP’s previous record year PSP isn’t alone Alaska reduced their entire network in June and July American cut 50,000 flights networkwide for the summer Most airlines have reduced summer flights nationwide compared to 2022 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 405 - Customer Facility Charges FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 20-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Revenue 7,465,000 4,091,052 55%1,200,780 241%593,077 590% Operating Expenditures 2,000,000 - 0%11,978 0%67,252 0% Net Balance 5,465,000 4,091,052 75%1,188,802 244%525,825 678% - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 1 5,465,000 4,091,052 1,188,802 525,825 Fund 405 -Customer Facility Charges -Net Balance FY 22-23 Budget FY 22-23 Actual FY 21-22 Actual FY 20-21 Actual 3/9/2023Page 1 of 8 ITEM 7.E CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 410 - Passenger Facility Charges FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 20-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Revenue 6,867,000 3,405,814 50%2,798,522 22%802,348 324% Operating Expenditures 2,521,000 446,445 18%484,420 -8%520,920 -7% Net Balance 4,346,000 2,959,369 68%2,314,102 28%281,428 952% - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 Fiscal Year 4,346,000 2,959,369 2,314,102 281,428 Fund 410 -Passenger Facility Charges -Net Balance FY 22-23 Budget FY 22-23 Actual FY 21-22 Actual FY 20-21 Actual 3/9/2023Page 2 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 415 - Airport Operations & Maintenance FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 20-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Revenue 41,069,398 33,208,943 81%18,782,779 77%13,478,754 146% Operating Expenditures 33,880,956 15,241,436 45%13,777,832 11%12,334,384 24% Net Balance 7,188,442 17,967,507 250%5,004,947 259%1,144,370 1470% 33,208,943 18,782,779 13,478,754 77% 39% 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 FY 22-23 FY 21-22 FY 20-21 YTD Actual Revenue 15,241,436 13,777,832 12,334,384 11% 12% - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 FY 22-23 FY 21-22 FY 20-21 YTD Actual Expenditures 3/9/2023Page 3 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 415 - Airport Operations & Maintenance FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 20-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Revenue Airline Revenue Scheduled Landing Fees 3,340,000 1,955,886 59%1,776,299 10%1,054,535 85% Landing Fee Surcharge 1,783,000 1,149,247 64%1,030,257 12%329,293 249% Terminal Airline Space 2,094,000 1,418,565 68%1,418,940 0%1,319,113 8% Terminal Usage Hold Room 1,034,000 784,699 76%720,031 9%498,361 57% Total Airline Revenues 8,251,000 5,308,397 64%4,945,528 79%3,201,301 54% Non-Airline Revenue CARES Act 5,989,698 5,989,698 100%- 100%3,451,322 74% CRRSAA-Airport 1,100,000 - 0%- 0%- 0% CRRSAA-Concessions 4,800,000 - 0%- 0%- 0% Airfield Concessions 310,000 118,745 38%140,999 45%130,065 0% ARPA-Airport - 6,020,652 0%- 0%- 0% Property Rental - Non Aviation 450,000 283,754 63%290,677 56%285,100 0% Land Rental 1,223,000 990,405 81%951,446 59%942,656 5% Leased Parking 4,704,000 4,098,391 87%3,232,248 97%1,320,260 210% Ariport Use Permits 75,000 58,638 78%57,664 48%34,664 69% Terminal Non-Airline Rental 1,741,300 1,377,492 79%837,893 84%442,726 211% Advertising 400,000 279,467 70%281,227 110%147,778 89% On Airport Rental Car 8,899,000 6,441,869 72%5,956,425 102%2,259,990 185% Commerical Airport Fee 853,000 633,244 74%423,816 58%328,650 93% Taxi Access Fees 667,000 639,901 96%508,707 81%13,220 4740% Customs 349,000 228,160 65%192,561 80%104,525 118% All Other Revenue 1,257,400 740,130 59%963,589 59%816,495 -9% Total Non-Airline Revenue 32,818,398 27,900,547 85%13,837,251 85%10,277,453 35% Total Operating Revenues 41,069,398 33,208,943 81%18,782,779 13,478,754 CARES Act 21% CRRSAA-Airport 0% CRRSAA-Concessions 0% Airfield Concessions 0% ARPA-Airport 22% Property Rental -Non Aviation 1%Land Rental 4% Leased Parking 15% Ariport Use Permits 0% Terminal Non-Airline Rental 5% Advertising 1%On Airport Rental Car 23% Commerical Airport Fee 2% Taxi Access Fees 2% Customs 1% All Other Revenue 3% AIRPORT OPERATIONS & MAINTENANCE REVENUE 3/9/2023Page 4 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 415 - Airport Operations & Maintenance FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 20-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Expenditures Airport Administration 6,296,049 2,994,891 48%2,379,282 44%2,008,517$ 49% Airport Information Technology 4,917 0%- 0%- 0% Airport Security 3,138,357 1,908,793 61%1,748,545 58%1,711,980 11% Airside Operations 1,054,902 249,968 24%410,444 39%313,569 -20% Airport Rescue - Fire 4,237,176 2,228,070 53%2,155,394 60%2,345,017 -5% Landside Operations 1,516,675 947,979 63%785,870 51%576,255 65% Grounds Maintenance 662,081 358,229 54%303,704 42%159,590 124% Terminal Building Operations 7,032,956 4,041,176 57%3,537,710 54%2,936,367 38% Passenger Boarding Bridges 6,765 0%- 0%- 0% Bagagge Handling System 174,882 0%- 0%- 0% Control Center Operations 4,285,199 2,131,632 50%2,274,021 55%2,153,760 -1% U.S. Customs 276,484 194,132 70%182,861 86%129,327 50% PERS Cost Recovery - - 0%- 0%- 0% Budget Transfer Out 5,381,078 - 0%- 0%- 0% Total Operating Expenditures 33,880,957 15,241,436 45%13,777,832 51%12,334,384 12% Operating Revenues in Excess of Operating Expenditures 7,188,441 17,967,507 5,004,947 1,144,370 Airport Administration 20% Airport Information Technology 0% Airport Security 13% Airside Operations 2% Airport Rescue -Fire 15% Landside Operations 6%Grounds Maintenance 2% Terminal Building Operations 26% Passenger Boarding Bridges 0% Bagagge Handling System 1% Control Center Operations 14% U.S. Customs 1% PERS Cost Recovery 0% AIRPORT OPERATIONS & MAINTENANCE EXPENDITURE 3/9/2023Page 5 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Fund 416 - Airport Capital Projects FY 22-23 Budget FY 22-23 Actual FY 22-23 % Of Budget FY 21-22 Actual FY 21-22 vs FY 21-23 % Change FY 20-21 Actual FY 20-21 vs FY 21-23 % Change Operating Revenue 12,038,000 2,438,899 20%10,888,363 203%10,725,442 2% Operating Expenditures 12,038,000 3,094,410 26%10,259,859 26%10,975,092 -7% Net Balance - (655,511) 628,504 (249,649) -352% (800,000) (600,000) (400,000) (200,000) - 200,000 400,000 600,000 800,000 628,504 (249,649) Fund 416 -Airport Capital Projects -Net Balance FY 22-23 Actual FY 21-22 Actual FY 20-21 Actual 3/9/2023Page 6 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 CASH SUMMARY FY 22-23 Acutal FY 21-22 Actual FY 20-21 Actual Fund 405 33,613,738 26,517,640 24,544,527$ Fund 410 2,495,842 1,897,477 1,938,211 Fund 415 Unrestricted Sub-Total 25,368,610 14,272,220 5,253,248 Fund 416 6,148,720 3,102,780 6,406,015 33,613,738 2,495,842 25,368,610 6,148,720 26,517,640 1,897,477 14,272,220 3,102,780 $24,544,527 1,938,211 5,253,248 6,406,015 - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 Fund 405 Fund 410 Fund 415 Unrestricted Sub- Total Fund 416 Cash by Fund FY 22-23 Acutal FY 21-22 Actual FY 20-21 Actual 3/9/2023Page 7 of 8 CITY OF PALM SPRINGS Financial Summary Ending February 28, 2023 Coronavirus Aid, Relief, and Economic Security Act (CARES) - Expires - May 10, 2024 Coronavirus Response and Relief Supplemental Appropriations (CRRSA)- Airport Operations Expires - April 14, 2025 Coronavirus Response and Relief Supplemental Appropriations (CRRSA)- Concessions Expires - May 31, 2025 American Rescue Plan Act of 2021 (ARPA) - Concession Expires - May 31, 2025 American Rescue Plan Act of 2021 (ARPA) - Airport Operations Expires - August 10, 2025 Bipartisan Infrastructure Law (BIL)* Expires - 2027 Beginning Balance 11,067,877 4,783,916 280,390 1,121,560 10,791,632 10,200,000 Use as of 2/28/23 11,067,877 ---6,020,652 - Remaining Balance -4,783,916 280,390 1,121,560 4,770,980 10,200,000 $11,067,877.0 $4,783,916.0 $280,390.0 $1,121,560.0 $10,791,632.0 $10,200,000.0 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 Grants -Remaining Balance 3/9/2023Page 8 of 8 DATE: March 15, 2023 TO: Chairman Dada and Airport Commissioners FROM: Harry Barrett, Jr., Airport Executive Director SUBJECT: Projects and Airport Capital Improvement Program Update __________________________________________________________________________ Capital Projects Baggage Claim Expansion and Renovation: (New) Background: This project was previously identified on the airport’s Capital Improvement Program (CIP) list for start in FY 2025. Status: In the Fall of 2022, airport staff applied for a nation-wide competitive grant under the Airports Terminal Program (ATP) under the 2021 Bipartisan Infrastructure Law. Airport staff was notified on February 27th that PSP had been awarded a $5.7M grant to partially fund expansion of baggage claim. Airport staff is assigning the initial design work to an airport on-call consultant. The baggage claim project was included in the RFQ scope and proposals for all three of the current on-call consultants. The airport anticipates having 20% design drawings completed by July 31st. Airport staff will be working with consultant to ensure that planning and design is in collaboration with master plan processes, and consistent with the existing Class I historic designation of the main terminal building. Airport Master Plan (Updated March 13, 2023) Background: This project is a 30-month comprehensive study to plan and develop capital program requirements thru the year 2045. The study is scoped to be sustainable, and incorporates future goals related to terminal complex, landside access and parking, and airside improvements for future generating aircraft. Status: Airport staff and Mead & Hunt (M&H) kicked off the master planning process on February 13th. A full Commission strategy session was conducted on February 28th resulting in additional inputs for M&H to consider as the planning process prog. Currently, the consultant is completing an inventory of airport conditions including geographical, facilities, lease agreements, land uses, ITEM 7.F Airport Commission Memorandum March 15, 2023 – Page 2 Projects and Airport Capital Improvement Program Update __________________________________________________________________________ etc. On February 8th, the consultant had an aerial survey of the airfield completed which will result in updated GIS data and new aerial maps. M&H’s subconsultant, Aviatrix, has developed a Master Plan website which is being linked to the airport’s current website and will provide near real-time updates of the airport’s master planning process. Mead and Hunt is expecting to provide the first draft working paper chapter to the ad hoc committee in early May. Outbound Baggage Handling System Replacement: (Updated March 8, 2023) Background: This project is intended to modify or replace the current outbound baggage handling system with a new inline baggage handling system to improve capacity and process efficiency, implement additional technology for bag tracking, reduce or eliminate single points of failure, and improve ergonomics. Status: Procurement Phase: TSA HQ contacted the airport to provide the OTA agreement and advised the airport that time is of the essence for selection of a design consultant to access TSA reimbursement funds. The 30-day open solicitation for Request for Qualifications (RFQ’s) is now closed. The evaluation team has reviewed proposals and has selected four firms to interview which will ultimately result in the selection of a design consultant award. Once selected, the airport will begin the negotiation process for scope and fee, with the aim of recommending to the City Council an award for design consultant services and a recommendation that the airport enter into an Other Transaction Authority (OTA) agreement with the Transportation Security Administration (TSA) to reimburse for the design of the system. Airport staff has been working with the FAA to secure funding for what is likely to be a building expansion to accommodate the system. Terminal Common Use (Updated Feb 8 2023) Background: This project is to install Common Use Passenger Processing Systems (CUPPS) at each of the 18 boarding gates and at the non-signatory airline ticket counters. This includes renovations to the Bono Concourse which involve replacement of customer service podiums, lighting and signage upgrades and carpet replacement for both concourses. Status: The Regional Jet concourse gates have been partially converted onto the Common Use platform and some airlines are live in the system. The airport will complete the remaining gates when there is sufficient IT staffing to ensure full shift coverage between the hours of 4a – midnight daily. Converting some gates has allowed the airport to ease the pressure of gating constraints as the season continues to ramp up. Bono concourse IT conversion and renovations continue to be delayed until May 2023 due to hardware supply chain issues and to avoid undue disruption to airline operations. Apron parking spots have been resurveyed and will be remarked in the spring 2023. Airport Commission Memorandum March 15, 2023 – Page 3 Projects and Airport Capital Improvement Program Update __________________________________________________________________________ Employee and Economy Parking Lots & Commercial Transit reconfiguration (Updated Feb 8, 2023) Background: This project aims to complete three objectives; 1) design and build a new employee parking lot west of the airport at El Cielo and Baristo; 2) convert the current overflow and employee lots to economy lots; and 3) make changes to commercial ground transportation staging areas. PSP’s focus is on incorporating and improving technology thru these designs by introducing a new Parking and Revenue Control System, adding EV charging and upgrading fiber capability to accommodate security improvements. Staff has been working thru state and federal programs to procure EV charging capability. Status: Procurement Phase. The RFQ submittal window for this project has now closed and the City Procurement office is reviewing costs proposal on the airport’s behalf. At the completion of review and negotiation, the airport will advance a recommendation for contract approval by City Council. Taxiway W and A1 Rehabilitation Background: This is an Airport Improvement Program (AIP) funded project to design and rehabilitate the airport’s primary commercial taxiway under the Pavement Management Program. Status: In Design. The airport’s on-call engineering firm overseeing airfield projects recently completed surveying and destructive testing of the pavement to determine the project approach for rehabilitation. Project is proceeding as planned with construction scheduled for CY 2024. Restroom Renovations Background: City Council approved airport staff to design and renovate all public restrooms airport wide in the FY 2023 budget. This would include demolition and replacement of all flooring and fixtures, upgrades to ventilation and lighting systems, and conversion of some restrooms to gender neutral facilities. Status: Delayed until March 2023. The airport currently lacks staff to oversee the procurement and management of this project. Airport staff have had to reprioritize projects over the last six months as a result of unscheduled pavement repairs becoming more urgent. The new Assistant Airport Director is scheduled to begin the procurement process in the coming weeks and staff is hoping to secure the competitive BIL Airport Terminal Program grant for this project. Sterile Area Shade Structures Background: This project aims to add shade structures post security to encourage broader use of the airport during summer months. This project is partially funded through a grant facilitated by Visit Greater Palm Springs. Airport Commission Memorandum March 15, 2023 – Page 4 Projects and Airport Capital Improvement Program Update __________________________________________________________________________ Status: In Design. City engineers assisted airport staff in identifying space and are currently procuring structures for installation in three areas of the sterile area. Program Updates Feasibility Study for Federal Inspection Station (International Air Service) (Updated Mar 13, 2023) Background: This two-phased study (partially funded by Visit Greater Palm Springs) seeks to analyze how small and medium hub airports have successfully constructed an FIS and expanded international routes to their facilities, and subsequently develop a business plan for expansion of Customs and Boarder Protection Services for commercial flights at PSP. Status: Procurement Phase – Notification of Intent to Award sent. A Request for Qualifications (RFQ) was closed in February and the airport received two proposals, the consulting firms that proposed were Intervistas and Pangiam. The proposals were evaluated by a three-member panel comprised of airport staff and Visit Greater Palm Springs personnel. On March 1st, Intervistas was notified that their firm was the highest ranked in the evaluation process. The study is expected to cost $385,000, of which Visit Greater Palm Springs will be responsible for $70,000. Airport staff is continuing discussions with Customs and Boarder Protection regional leadership about PSP plans to expand international air service. DATE: March 15, 2023 TO: Chairman Dada and Airport Commissioners FROM: Harry Barrett, Jr., Airport Executive Director SUBJECT: Executive Director Report __________________________________________________________________________ Emerging Developments Unhoused Population (Updated March 12, 2023) Background: The airport has experienced an increased in unhoused persons populating the terminal without legitimate airport business. Status: First reading of the Airport Legitimate Business Ordinance occurred at the City Council meeting on January 26 and received unanimous approval from the City Council. Second reading of the ordinance will occur on February 21st. Airport staff and the Police Department began enforcement of the Legitimate Business ordinance at midnight on March 12th. There was an immediate and noticeable decline in unhoused individuals occupying the airport property upon enforcement. Airport staff and the Police Bureau continue to monitor activity and provide available alternate resources to individuals needing assistance. Airport Use and Lease Agreement (Updated March 12, 2023) Background: Since 2019, Airport staff has been negotiating with the Signatory Airlines on a new Airport Use and Lease Agreement due to the expiration of the current agreement. Status: Airport staff have reached a business deal with the Signatory Airlines. Executable documents were distributed to the airlines in January to route through their organizations for final signatures. The airline review process is expected to take between 60 – 75 days. Airport staff intends to provide a recommendation for City Council adoption in May 2023. United Airlines is the first carrier to sign and return the new agreement. American, Southwest, and Westjet have all indicated their intent to sign and return the agreement and are in the final stages of review within their organizations. The airport is still awaiting notification from other carriers including ITEM 8 Airport Commission Memorandum March 15, 2023 – Page 2 Executive Director Report __________________________________________________________________________ Alaska, Delta, Air Canada and Avelo. There has been no interest from PSP’s current Non-Signatory airlines (Allegiant, Flair, JetBlue, Sun Country) to sign a Signatory agreement to date. The new agreement achieves the following major changes: - Changes the rate methodology from residual to hybrid-compensatory with revenue sharing - Establishes cash reserves on operating revenues and rollover - Increases Majority-In-Interest (MII) threshold enabling more flexibility with capital projects - Establishes and defines the terms for second Preferential Use gates based on airline activity - Establishes cost recovery bag fees for operation of the Baggage Handling System - New requirements for environmental liability insurance coverage Exploration and Data Collection for Public Private Partnership (P3) - FIS / Conrac (New) Background: The airport is beginning to explore alternative P3 solutions and models for funding both the FIS and ConRac projects with the aim of accelerating capital development at PSP. Status: Airport staff is in the very early exploratory phase of modeling how P-3 development could be incorporated at Palm Springs. Airport staff is gathering information from successfully projects at Austin Bergstrom International Airport, JFK International Airport, Seattle Tacoma International Airport and Kansas City International Airport. In addition, Airport staff is reviewing with the FAA the regulations and considerations around P3 development. Staff has also had a number of informal discussions with private investors to ascertain any potential interest and gain feedback on how a partnership would be successful. As more information is collected and learned, the airport will be working with City leadership and with the Commission to make recommendations on options and alternatives to capital development. ITEM 10 .A / AC 0 3 -15-2 3 Page 1 | 4 ITEM 11.A - PAST CITY COUNCIL ACTIONS Airport Commission Meeting of March 15, 2023 City Council Meeting of February 9, 2023: 1. CONSENT CALENDAR: MOTION BY COUNCILMEMEBER MIDDLETON, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0. SUBJECT FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 RECOMMENDATION: Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings will be held by videoconference, in accordance with AB 361. Attachments Item 1A The Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings will be held by videoconference, in accordance with AB 361. SUBJECT APPROVE CONTRACT SERVICE AGREEMENT NO. A9183 WITH JOHNSON CONTROLS FIRE PROTECTION, LP TO TEST AND INSPECT THE FIRE ALARM SYSTEM AT PALM SPRINGS INTERNATIONAL AIRPORT RECOMMENDATION: 1. Approve Contract Service Agreement No. A9183 with Johnson Controls Fire Protection, LP to test and inspect the fire alarm system at the Palm Springs International Airport and provide repairs as needed, in an amount not to exceed $90,000, beginning January 1, 2023, through December 31, 2025. 2. Authorize the Interim City Manager or designee to execute all necessary documents. Attachments Item 1F ITEM 10 .A / AC 0 3 -15-2 3 Page 2 | 4 SUBJECT SECOND READING AND ADOPTION OF ORDINANCE NO. 2081, ENTITLED “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 16.04 OF THE PALM SPRINGS MUNICIPAL CODE ENTITLED “GENERAL RULES AND REGULATIONS” AND SECTION 11.08.080, RELATING TO TRESPASS ON RESIDENTIAL AND PUBLIC PROPERTY.” RECOMMENDATION: Waive the second reading of text in its entirety, read by title only, and adopt Ordinance No. 2081, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, AMENDING CHAPTER 16.04 OF THE PALM SPRINGS MUNICIPAL CODE ENTITLED “GENERAL RULES AND REGULATIONS” AND SECTION 11.08.080, RELATING TO TRESPASS ON RESIDENTIAL AND PUBLIC PROPERTY.” Attachments Item 1H City Council Meeting of February 21, 2023: 1. CONSENT CALENDAR: MOTION BY COUNCILMEMEBER HOLSTEGE, SECOND BY COUNCILMEMBER DEHARTE, CARRIED 5-0. SUBJECT FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 RECOMMENDATION: Find that the City Council has considered the circumstances of the state of emergency during a proclaimed state of emergency, and state or local officials have imposed or recommended measures to promote social distancing, and as a result, the Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings will be held by videoconference, in accordance with AB 361. Attachments Item 1A The Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings will be held by videoconference, in accordance with AB 361. ITEM 10 .A / AC 0 3 -15-2 3 Page 3 | 4 SUBJECT APPROVAL OF AMENDMENT NO. 4 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2022-23 RECOMMENDATION: 1. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING AMENDMENT NO. 4 TO THE ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL YEAR 2022-2023, ADOPTED BY RESOLUTION NO. 25033.” 2. Authorize the City Manager to execute all documents necessary to effectuate this action. Attachments Item 1K 3. BUSINESS & LEGISLATIVE: SUBJECT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, TERMINATING THE LOCAL COVID-19 EMERGENCY, EFFECTIVE FEBRUARY 28, 2023; DIRECTION REGARDING THIRD-PARTY FOOD DELIVERY FEES AND TELECONFERENCING RECOMMENDATION: 1. Adopt a resolution proclaiming the termination of the existence of a Local Emergency (Novel Coronavirus “COVID-19”) declared March 14, 2020, and rescinding Resolution No. 24738, which ratified the City Manager/Director of Emergency Services’ Declaration of the Existence of a Local Emergency for COVID-19. 2. Provide direction to City staff and City Attorney with regard to: 3. Service delivery fee regulation; and 4. Teleconferencing by Councilmembers/Boardmembers/Commissioners MOTION BY MAYOR GARNER, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 5-0 to adopt a Resolution No. 25093 entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE EXISTENCE OF A LOCAL EMERGENCY (NOVEL CORONAVIRUS “COVID-19”) DECLARED MARCH 14, 2020; AND RESCINDING RESOLUTION NO. 24738.”, Continue with AB361. Come back with an Ordinance in 90 days from the City Attorney. City attorney’s office to keep them updated. ITEM 10 .A / AC 0 3 -15-2 3 Page 4 | 4 Attachments Item 3A SUBJECT GENERAL FUND, CAPITAL, AND AIRPORT MID-YEAR FISCAL YEAR 2022-23 BUDGET UPDATE RECOMMENDATION: Receive and file. Attachments Item 3D ITEM 10 .B / AC 0 3 -1 5 -2 3 Page 1 | 1 ITEM 10.B - FUTURE CITY COUNCIL ACTIONS Airport Commission Meeting of March 15, 2023 - March 9th: Appointment to Airport Commission - Denise Delgado (City of Coachella) & Rick Wise (City of Indio) - March 9th: TK Elevator – Service Agreement - March 23rd: Appointment to Airport Commission - Keith Young (Rancho Mirage) - March 23rd: Airport Logo Recommendation - March 23rd: InterVISTAS Consulting USA LLC – Service Agreement for FIS study - March 23rd: WGJ Enterprises dba PCI – Service Agreement for Airfield Rubber and Paint Removal and Paint Application - April 10th: Telos – Amendment to Service Agreement for Previous Background Vetting Services - April 10th: AAAE – Service Agreement for New Background Vetting Services - April 10th: AirBadge – Service Agreement for Airport Badging Services Palm Springs International Airport MONTHLY PASSENGER ACTIVITY REPORT - 2023 2023 2022 % Change 2023 2022 % Change 2023 2022 % Change January 169,746 118,204 43.6%171,910 119,184 44.2%341,656 237,388 43.9% February 184,973 142,206 30.1%188,877 150,130 25.8%373,850 292,336 27.9% March 202,993 -100.0%200,890 -100.0%- 403,883 -100.0% April 185,946 -100.0%172,169 -100.0%- 358,115 -100.0% May 123,736 -100.0%109,503 -100.0%- 233,239 -100.0% June 73,861 -100.0%68,663 -100.0%- 142,524 -100.0% July 68,071 -100.0%65,593 -100.0%- 133,664 -100.0% August 65,368 -100.0%64,584 -100.0%- 129,952 -100.0% September 79,599 -100.0%83,235 -100.0%- 162,834 -100.0% October 120,659 -100.0%126,798 -100.0%- 247,457 -100.0% November 160,129 -100.0%159,108 -100.0%- 319,237 -100.0% December 159,846 -100.0%161,369 -100.0%- 321,215 -100.0% Year to Date 354,719 1,500,618 36.2%360,787 1,481,226 34.0%715,506 2,981,844 35.1% Enplaned Deplaned Total Passengers Page 1 of 4 ITEM 11.A Palm Springs International Airport Best Month Comparison ENPLANEMENTS 2019 2020 2021 2022 2023 Vs Best Mo Jan 140,896 136,157 39,614 118,204 169,746 20.5% Feb 156,486 156,909 57,530 142,206 184,973 17.9% Mar 201,350 113,166 107,577 202,993 -100.0% Apr 160,452 5,811 111,376 185,946 -100.0% May 99,027 10,751 92,820 123,736 -100.0% Jun 55,385 14,827 66,885 73,861 -100.0% Jul 49,864 17,231 65,869 68,071 -100.0% Aug 48,112 18,389 58,793 65,368 -100.0% Sep 52,283 23,087 65,682 79,599 -100.0% Oct 84,627 41,597 108,923 120,659 -100.0% Nov 117,794 52,874 135,677 160,129 -100.0% Dec 121,198 41,517 136,897 159,846 -100.0% TOTAL 1,287,474 632,316 1,047,643 1,500,618 354,719 % Chg.10.58%-50.89%65.68%43.24% TOTAL PASSENGERS 2019 2020 2021 2022 2023 Vs Best Mo Jan 280,738 276,099 79,082 237,388 341,656 21.7% Feb 317,535 320,906 120,657 292,336 373,850 16.5% Mar 401,972 198,850 214,477 403,883 -100.0% Apr 304,855 10,082 215,777 358,115 -100.0% May 190,756 19,154 174,535 233,239 -100.0% Jun 105,350 28,748 129,872 142,524 -100.0% Jul 97,834 33,776 129,463 133,664 -100.0% Aug 97,941 36,482 117,952 129,952 -100.0% Sep 106,211 47,915 136,666 162,834 -100.0% Oct 177,363 88,777 225,991 247,457 -100.0% Nov 235,656 108,043 271,944 319,237 -100.0% Dec 247,744 83,262 276,527 321,215 -100.0% TOTAL 2,563,955 1,252,094 2,092,943 2,981,844 715,506 % Chg.10.18%-51.17%67.16%42.47% Page 2 of 4 Palm Springs International Airport ACTIVITY BY AIRLINE FEBRUARY 2023 (E & D) AIRLINES 2023 2022 % Change 2023 2022 % Change 2023 2022 % Change Market Share Air Canada 4,599 2,316 98.6%5,244 2,872 82.6%9,843 5,188 89.7%2.6% Alaska 32,759 31,696 3.4%33,737 33,449 0.9%66,496 65,145 2.1%17.8% American 30,906 19,116 61.7%29,911 18,344 63.1%60,817 37,460 62.4%16.3% Avelo 2,732 - 100.0%2,813 - 100.0%5,545 - 100.0%1.5% Delta Air 13,744 8,927 54.0%13,480 9,449 42.7%27,224 18,376 48.1%7.3% Mesa (AA)- 3,098 -100.0%- 3,539 -100.0%- 6,637 -100.0%0.0% SkyWest (Delta Connection)5,273 5,003 5.4%5,248 5,126 2.4%10,521 10,129 3.9%2.8% SkyWest (United Express)8,892 11,050 -19.5%8,168 11,424 -28.5%17,060 22,474 -24.1%4.6% SkyWest (AA)1,684 2,838 -40.7%1,655 2,813 -41.2%3,339 5,651 -40.9%0.9% Southwest Air 29,752 22,498 32.2%30,180 22,877 31.9%59,932 45,375 32.1%16.0% United 23,524 14,992 56.9%24,657 15,584 58.2%48,181 30,576 57.6%12.9% WestJet 19,387 7,884 145.9%21,163 10,365 104.2%40,550 18,249 122.2%10.8% Allegiant Air 2,673 4,796 -44.3%2,935 5,215 -43.7%5,608 10,011 -44.0%1.5% ExpressJet - 383 -100.0%- 410 -100.0%- 793 -100.0%0.0% Flair 2,578 670 284.8%2,471 796 210.4%5,049 1,466 244.4%1.4% JetBlue 2,046 2,778 -26.3%2,283 3,096 -26.3%4,329 5,874 -26.3%1.2% MN Airlines (Sun Country)4,424 3,784 16.9%4,932 4,330 13.9%9,356 8,114 15.3%2.5% Swoop Air - 377 -100.0%- 441 -100.0%- 818 -100.0%0.0% Charters - - 0.0%- - 0.0%- - 0.0%0.0% TOTAL 184,973 142,206 30.1%188,877 150,130 25.8%373,850 292,336 27.9%100.0% Enplaned Deplaned Total Page 3 of 4 Palm Springs International Airport AIRCRAFT OPERATIONS 2023 2023 2022 vs. Prior 2023 ITINERANT AC AT GA MI AC & AT TOTAL TOTAL CHANGE GA/CIVIL % Jan 3,547 1,119 1,433 145 4,666 6,244 6,152 1.5%23.0% Feb 3,468 1,204 1,638 72 4,672 6,382 6,019 6.0%25.7% Mar - - 7,192 #DIV/0! Apr - - 6,804 #DIV/0! May - - 4,692 #DIV/0! Jun - - 3,005 #DIV/0! Jul - - 2,806 #DIV/0! Aug - - 2,853 #DIV/0! Sep - - 3,246 #DIV/0! Oct - - 4,134 #DIV/0! Nov - - 5,984 #DIV/0! Dec - - 5,869 #DIV/0! TOTAL 7,015 2,323 3,071 217 9,338 12,626 58,756 3.7%24.3% 2023 2022 vs. Prior Yr.2023 LOCAL CIVIL MI TOTAL TOTAL TOTAL CHANGE GA/CIVIL % Jan 233 10 243 6,487 6,594 -1.6%25.7% Feb 232 5 237 6,619 6,263 5.7%28.3% Mar - - 7,431 #DIV/0! Apr - - 7,023 #DIV/0! May - - 5,114 #DIV/0! Jun - - 3,097 #DIV/0! Jul - - 2,906 #DIV/0! Aug - - 3,133 #DIV/0! Sep - - 3,434 #DIV/0! Oct - - 4,259 #DIV/0! Nov - - 6,174 #DIV/0! Dec - - 6,215 #DIV/0! TOTAL 465 15 480 13,106 61,643 1.9%27.0% https://aspm.faa.gov/aspmhelp/index/OPSNET_Reports__Definitions_of_Variables.html 2023 2023 Page 4 of 4 Palm Springs International Airport PASSENGER ACTIVITY REPORT - FISCAL YEAR COMPARISON FY '22-'23 % CHANGE FY '21-'22 % CHANGE FY '20-'21 % CHANGE FY '19-'20 FY '22-'23 % CHANGE FY '21-'22 % CHANGE FY '20-'21 % CHANGE FY '19-'20 FY '22-'23 % CHANGE FY '21-'22 % CHANGE FY '20-'21 % CHANGE FY '19-'20 July 68,071 3%65,869 282%17,231 -65%49,864 65,593 3%63,594 284%16,545 -66%47,970 133,664 3%129,463 283%33,776 -65%97,834 August 65,368 11%58,793 220%18,389 -62%48,112 64,584 9%59,159 227%18,093 -64%49,829 129,952 10%117,952 223%36,482 -63%97,941 September 79,599 21%65,682 184%23,087 -56%52,283 83,235 17%70,984 186%24,828 -54%53,928 162,834 19%136,666 185%47,915 -55%106,211 October 120,659 11%108,923 162%41,597 -51%84,627 126,798 8%117,068 148%47,180 -49%92,736 247,457 9%225,991 155%88,777 -50%177,363 November 160,129 18%135,677 157%52,874 -55%117,794 159,108 17%136,267 147%55,169 -53%117,862 319,237 17%271,944 152%108,043 -54%235,656 December 159,846 17%136,897 230%41,517 -66%121,198 161,369 16%139,630 234%41,745 -67%126,546 321,215 16%276,527 232%83,262 -66%247,744 January 169,746 44%118,204 198%39,614 -71%136,157 171,910 44%119,184 202%39,468 -72%139,942 341,656 44%237,388 200%79,082 -71%276,099 February 184,973 30%142,206 147%57,530 -63%156,909 188,877 26%150,130 138%63,127 -62%163,997 373,850 28%292,336 142%120,657 -62%320,906 March -100%202,993 89%107,577 -5%113,166 -100%200,890 88%106,900 25%85,684 - -100%403,883 88%214,477 8%198,850 April -100%185,946 67%111,376 ####5,811 -100%172,169 65%104,401 2344%4,271 - -100%358,115 66%215,777 #####10,082 May -100%123,736 33%92,820 ####10,751 -100%109,503 34%81,715 872%8,403 - -100%233,239 34%174,535 811%19,154 June -100%73,861 10%66,885 ####14,827 -100%68,663 9%62,987 352%13,921 - -100%142,524 10%129,872 352%28,748 YTD 1,008,391 -29%1,418,787 112%670,497 -26%911,499 1,021,474 -27%1,407,241 113%662,158 -27%905,089 2,029,865 -28%2,826,028 112%1,332,655 -27%1,816,588 ENPLANED PASSENGERS DEPLANED PASSENGERS TOTAL PASSENGERS ITEM 11.B ITEM 12 .A / AC 0 3 -1 5 -2 3 Page 1 | 1 ITEM 12.A - FUTURE COMMITTEE MEETINGS Airport Commission Meeting of March 15, 2023 Date Time Committee March/April 2023 TBD Budget and Finance Committee April 19, 2023 4:00 P.M. Noise Committee April 2023 TBD Operations, Properties and Facilities July 19, 2023 4:00 P.M. Noise Committee TBD TBD Ad Hoc Master Plan Review Committee TBD TBD Ad Hoc Design Review Committee TBD TBD Marketing and Business Development Committee