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HomeMy WebLinkAbout23S081 - The American Association of Airport Executives (AAAE)CONTRACT ABSTRACT Contract/Amendment Name of Contract: Company Name: Company Contact: Email: Summary of Services: Contract Price: Contract Term: Public Integrity/ Business Disclosure Forms: Contract Administration Lead Department: Contract Administrator/ Ext: Contract Approvals Council/City Manager Approval Date: Agreement Number: Amendment Number: Contract Compliance Exhibits:Signatures: Insurance:Bonds: Business License: Sole Source Co-Op CoOp Agmt #:Sole Source Documents:CoOp Name: CoOp Pricing: By:Submitted on: Contract Abstract Form Rev  $XWKRUL]HG6LJQHUV 1DPH(PDLO &&RUSRUDWLRQVUHTXLUHVLJQDWXUHV Contract Services Amendment The American Association of Airport Executives (AAAE) Pat Raker pat.raker@aaae.org Provide mandated background vetting services of airport employees and computer-based training $3,500 June 15, 2024 - June 30, 2026 N/A Pat Raker, pat.raker@aaae.org Trina Hadden, trina.hadden@aaae.org Aviation Scott Daugherty/ 3822 N/A 23S081 1 Yes Yes Yes Yes N/A No N/A N/A N/A N/A 6/26/2024 Tanya Perez DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 Page 1 of 4 Revised: 10.31.23 AMENDMENT NO. 1 TO THE SERVICES AGREEMENT NO. 23S080 BETWEEN THE CITY PALM SPRINGS AND THE AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES (AAAE) 1. Parties and Date. This Amendment No. 1 to the Services Agreement is made and entered into as of July 1, 2024, by and between the City of Palm Springs (“City”) and the American Association of Airport Executives (AAAE), a California Corporation with its principal place of business at 601 Madison Street, Alexandria, VA 22314 (Contractor). City and Contractor are sometimes individually referred to as “Party” and collectively as “Parties.” 2. Recitals. 2.1 Agreement. The City and Contractor have entered into an agreement entitled “Services Agreement No. 23S080” dated July 1, 2023 (“Agreement”) for the purpose of providing Designated Aviation Channeling (DAC) services via AAAE’s Transportation Security Clearinghouse and support of Computer Based Training (CBT) solutions to operate effectively and efficiently, in accordance with federal regulations (Services) at the Palm Springs International Airport for an amount of $126,675 and a term of July 1, 2023 to June 30, 2026. 2.2 Amendment No 1. The City and Contractor desire to amend the Agreement to increase compensation to integrate the AAAE IET employee training system with the AirBadge, LLC (AirBadge) badging system to enable direct transfer communication from AAAE to AirBadge. 2.3 Amendment Authority. This Amendment No. 1 is authorized pursuant to Section 3.3 of the Agreement. 3. Terms. 3.1 Fees and Payment. Section 2.1 of the Agreement is hereby amended to increase the contract in the amount of $3,500 for services described in Exhibit “A1” attached hereto and incorporated herein by reference. The total amount of Compensation shall not exceed $130,175. 3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all other provisions of the Agreement remain in full force and effect and shall govern the actions of the parties under this Amendment No. 1. From and after the date of this Amendment No. 1, whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as amended by this Amendment No. 1. 3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.       DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 Page 2 of 4 Revised: 10.31.23 3.4 Severability. If any portion of this Amendment No. 1 is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 3.5 Counterparts. This Amendment No. 1 may be executed in duplicate originals, each of which is deemed to be an original, but when taken together shall constitute but one and the same instrument. [SIGNATURES ON FOLLOWING PAGE]       DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 Page 3 of 4 Revised: 10.31.23 SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS AND THE AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES (AAAE) IN WITNESS WHEREOF, the Parties have executed this Amendment as of the dates stated below. CONTRACTOR: By: _____________________________________ By: _________________________________________ Signature Signature (2nd signature required for Corporations) Date: Date: CITY OF PALM SPRINGS: APPROVED BY CITY COUNCIL: Date: N/A Item No. N/A APPROVED AS TO FORM: ATTEST: By: ___________________________ By: _______________________________ City Attorney City Clerk APPROVED: By: ______________________________ Date: City Manager – over $50,000 Deputy/Assistant City Manager – up to $50,000 Director – up to $25,000 Manager – up to $5,000        DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 7/1/2024 Page 4 of 4 Revised: 10.31.23 EXHIBIT “A1” Service: Integrate the AAAE IET employee training system with the AirBadge, LLC (AirBadge) badging system to enable direct transfer communication from AAAE to AirBadge at the Palm Springs International Airport. Scope: x AAAE IET-LS and AirBadge API Integration Compensation: x $3,500 Additional: x These additional services will remain in place for the term of the agreement.       DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 3/28/2024 19682 American Association of Airport Executives 601 Madison Street Suite 400 Alexandria, VA 22314 27120 29424 29459 20443 1 A 1,000,000 42UUNBA4D2J 4/1/2024 4/1/2025 1,000,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000B 42UENBD4765 4/1/2024 4/1/2025 10,000,000C 42RHUBC0N17 4/1/2024 4/1/2025 10,000,000 10,000 D 42WEAW3YP5 4/1/2024 4/1/2025 N E Prof./Cyber Liab.652512376 4/1/2024 Each Claim/Aggregate 5,000,000 D Third-Party Fidelity 13 KM 0331988-23 4/1/2024 4/1/2025 $10,000 Ded.1,000,000 When required by written contract, The City of Palm Springs, its officials, employees, and agents are listed as Additional Insured as respects General Liability, Automobile Liability and Professional Liability per the policy terms and conditions. When required by written contract, these General Liability, and Automobile Liability are primary and non-contributory per the policy terms and conditions. When required by written contract, a waiver of subrogation applies in favor of the Additional Insured as respects General Liability, Automobile Liability, Workers Compensation, and Professional/Cyber per form per the policy terms and conditions. Umbrella Liability follows form and sits over the General Liability, Automobile Liability and Employers Liability per the policy terms and conditions. Professional Liability/Cyber Liability has a retention limit of $100,000. 30 days written notice for cancellation except 10 days written notice for non- payment of premium to the Certificate Holder applies as respects General Liability, Automobile Liability, Workers Compensation, Umbrella Liability and SEE ATTACHED ACORD 101 The City of Palm Springs, its officials, employees and agents Attn: Suzanne M. Seymour 3400 E Tahquitz Canyon, Suite 1 Palm Springs, CA 92262 AMERASS-13 MSTABLER Hub International Mid Atlantic 1445 Research Blvd Suite 210 Rockville, MD 20850 Mary Stabler mary.stabler@hubinternational.com Hartford Fire Insurance Company Trumbull Insurance Company Hartford Casualty Insurance Company Twin City Fire Insurance Company Continental Casualty Company X 4/1/2025 X X XX X X X X DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. Hub International Mid Atlantic AMERASS-13 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance 1 SEE P 1 American Association of Airport Executives 601 Madison Street Suite 400 Alexandria, VA 22314 SEE PAGE 1 MSTABLER 1 Description of Operations/Locations/Vehicles: Professional/Cyber Liability per the policy terms and conditions. "5A" DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31 CITY OF PALM SPRINGS 3200 E TAHQUITZ CANYON WAY, PALM SPRINGS, CA 92262 (760) 322-8328 BUSINESS LICENSE CERTIFICATE Fees Paid:$161.00 ISSUANCE OF THIS LICENSE DOES NOT ENTITLE THE LICENSEE TO OPERATE OR MAINTAIN A BUSINESS IN VIOLATION OF ANY OTHER LAW OR ORDINANCE. THIS IS NOT AN ENDORSEMENT OF THE ACTIVITY NOR OF THE APPLICANT'S QUALIFICATIONS. Business Name:AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES INC DBA: Owner:AMERICAN ASSOCIATION OF AIRPORT EXECUTIVES INC Mailing Address:601 MADISON ST ALEXANDRIA, VA 22314 License Number:OC-005658-2024 Expiration Date:03/31/2025 PLEASE NOTE THAT IT IS YOUR RESPONSIBILITY TO RENEW AND UPDATE THIS LICENSE ANNUALLY. Business Location:601 MADISON ST, ALEXANDRIA, VA 22314 Business Description:TRADE ASSOCIATION TO BE POSTED IN A CONSPICUOUS PLACE DocuSign Envelope ID: 66E3F25C-3447-4793-B504-ECA04F9F3D31