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Home My WebLink About2024-01-25 CC Meeting Minutes (Signed) Thursday, January 25, 2024 Minutes of the Regular Meeting of the City Council of the City of Palm Springs CALL TO ORDER: A Regular Meeting of the Palm Springs City Council was called to order by Mayor Bernstein on Thursday, January 25, 2024, at 5:36 p.m. PLEDGE OF ALLEGIANCE: Josue Jacob Arriaga, high school student, led the Pledge of Allegiance. ROLL CALL: Present: Councilmembers Grace Elena Garner, Christy Holstege, and Lisa Middleton; and Mayor Jeffrey Bernstein. Absent: Mayor Pro Tem Ron deHarte City Staff Present: Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Flinn Fagg, Deputy City Manager; Jeremy Hammond, Deputy City Manager; Ryan Guiboa, City Attorney; William Hutchinson, Police Lieutenant; and Brenda Pree, City Clerk, were present at Roll Call. Other staff members presented reports or responded to questions as indicated in the minutes. PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES: • Presentation by College of the Desert: Laura Hope and Scott Atkins provided a presentation. ACCEPTANCE OF THE AGENDA: MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to accept the agenda with removal of Consent Calendar Item No. 1A for separate discussion. REPORT OF CLOSED SESSION: The Closed Session of the City Council of January 25, 2024, was called to order by Mayor Bernstein at 3:31 p.m. City Council Minutes January 25, 2024 City of Palm Springs Page 2 CLOSED SESSION PUBLIC COMMENT: Pearl Devers, Kenneth Monteiro, Dan Kline, David Weiner, Deiter Crawford, Delia Ruiz-Taylor, Gloria Thompson, and Williams Lawrence provided oral testimony. The meeting convened into Closed Session to discuss the following items as listed on the Closed Session Meeting Agenda, with no reportable action: CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION, Pursuant to Government Code Section 54956.9(d)(2) Under existing facts and circumstances, there were three (3) matters. CONFERENCE WITH LEGAL COUNSEL—INITIATION OF LITIGATION, Pursuant to Government Code Section 54956.9(d)(4) Under existing facts and circumstances, there were two (2) matters. PUBLIC TESTIMONY: Dominic Moonheart and Brad Anderson provided oral testimony. 1. CONSENT CALENDAR: MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve the consent calendar with the removal of Item No. 1A for separate discussion. A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER PARK AUTHORITY This item was removed from the Consent Calendar for separate discussion and considered under Excluded Consent Calendar. B. ACCEPTANCE OF TWO RESIGNATIONS FROM THE PARKS AND RECREATION COMMISSION MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to accept the resignations of Scott Page and Christopher Spellman from the Parks and Recreation Commission effective immediately. C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF DECEMBER 1 THROUGH DECEMBER 31, 2023 MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of December 1 through December 31, 2023. City Council Minutes January 25, 2024 City of Palm Springs Page 3 D. APPROVAL OF AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT WITH MWH CONSTRUCTORS, INC. (A9141), A DELAWARE CORPORATION, IN THE AMOUNT OF $274,567 FOR THE WASTEWATER TREATMENT PLANT (WWTP) DIGESTER NO. 2 GAS FLARE AND FILTRATE PUMP STATION, CITY PROJECTS 20-25 AND 21-07 MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve Amendment No. 2 in the amount of $274,567 to PSA No. A9141, for a new not-to-exceed amount of $1,537,927.14 with MWH Constructors, Inc. for the WWTP Digester No. 2 and Filtrate Pump Station, City Projects No. 20-25 and 21-07 (Project); and authorize the City Manager to execute all necessary documents. E. APPROVE CONTRACT SERVICES AGREEMENT NO. 24P007 WITH IMPRENTA FOR ON-CALL SPANISH LANGUAGE DIGITAL MARKETING SERVICES MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve Contract Services Agreement No. 24P007 with Imprenta Communications Group, Inc. to provide on-call Spanish language digital marketing, website and social media support services in an amount not to exceed $250,000 for a three-year term with two one-year extension options at the City’s sole discretion, beginning January 29, 2024, through January 28, 2027; and authorize the City Manager or designee to execute all necessary documents. F. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE FEBRUARY 5, 2024 MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Adopt Resolution No. 25178, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF ASSISTANT DIRECTOR OF PARKS AND RECREATION FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H) EFFECTIVE FEBRUARY 5, 2024.” 2. Authorize the City Manager to execute any documents necessary to effectuate the above actions. City Council Minutes January 25, 2024 City of Palm Springs Page 4 G. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024. MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Adopt Resolution No. 25179, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPOINTING AN INTERIM RETIRED ANNUITANT TO THE VACANT POSITION OF SENIOR HUMAN RESOURCES SPECIALIST FOR THE CITY OF PALM SPRINGS UNDER GOVERNMENT CODE SECTION 21221(H), EFFECTIVE JANUARY 22, 2024.” 2. Authorize the City Manager to execute any documents necessary to effectuate the above actions. H. APPROVE CONSULTING SERVICE AGREEMENTS FOR INLINE BAGGAGE HANDLING SYSTEM CONSTRUCTION MANAGEMENT SERVICES FOR THE PALM SPRINGS INTERNATIONAL AIRPORT MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Approve Consulting Services Agreement No. 24Q002 (Attachment A) with Mead & Hunt, Inc. to provide construction management services for the inline baggage handling system and related building improvements for an amount not to exceed $3,000,000 for a term of approximately three years. 2. Appropriate and budget funds in the amount of $3,000,000 from the Airport Special Capital Project Fund Account 4167065.80000. 3. Authorize the City Manager or designee to execute all necessary documents and authorize the Executive Director of Aviation to execute all task orders that fall within the total-not-to-exceed amount of the agreement. I. AUTHORIZE THE PURCHASE OF FIVE (5) NEW VEHICLES MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Approve the issuance of a purchase order to Salinas Lincoln Mercury, Inc, dba My Jeep Chrysler Dodge Ram, for the purchase of one (1) new Jeep Cherokee 4XE plug- in vehicle in an amount not to exceed $74,549.53, inclusive of a 10% contingency; 2. Approve the issuance of a purchase order to Fiesta Ford, Inc., for the purchase of three (3) new Ford Mustang Mach E vehicles, and one (1) new Ford F-750 Water Truck in an amount not to exceed $330,180.60, inclusive of a 10% contingency; 3. Authorize the City Manager or designee to execute all necessary documents. City Council Minutes January 25, 2024 City of Palm Springs Page 5 J. AWARD SALES AND USE TAX AUDIT SERVICES AGREEMENT MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to approve Contract Services Agreement No. 23P380 with MuniServices, LLC, to provide Sales and Use Tax Audit Services for a five-year term in an amount not to exceed $290,055 beginning February 1, 2024, through January 31, 2029; and authorize the City Manager or designee to execute all necessary documents. K. ANNUAL ACCOUNTABILITY REPORT FOR COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SAFETY SERVICES) AND COMMUNITY FACILITIES DISTRICT 2007-1 (TRIBAL LANDS) MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to receive and file the Community Facilities District No. 2005 – 1 (Public Safety Services) and Community Facilities District No. 2007 – 1 (Tribal Land) Special Tax and Bond Accountability Report for Fiscal Year 2022-23. L. AUTHORIZE THE PURCHASE OF ONE (1) NEW VELOCITY 107’ AERIAL TRUCK AND THREE (3) VELOCITY TRIPLE COMBINATION PUMPER TRUCKS IN AN AMOUNT NOT TO EXCEED $6,202,592.49 Fire Chief Alvarado provided a brief report. MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Approve Cooperative Purchase Agreement 24C009 (Attachment A) with South Coast Fire Equipment to purchase one (1) new velocity 107’ aerial truck and three (3) new velocity triple combination pumpers in an amount not to exceed $5,638,720.45 for the initial five-year term beginning February 1, 2024, continuing through January 31, 2029, with a one-year extension option at the City's sole discretion. 2. Delegate authority to the City Manager or designee to approve and execute change orders up to a total amount of $563,872.05 (10%); 3. After delivery of the new vehicles, declare existing vehicles being replaced as surplus and authorize the Fleet Maintenance Manager to sell at public auction in accordance with Chapter 7.07 of the Palm Springs Municipal Code; and, 4. Authorize the City Manager or designee to execute all necessary documents. City Council Minutes January 25, 2024 City of Palm Springs Page 6 M. ACCEPT AN AWARD FROM THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $21,970, APPROVE AN INTERLOCAL AGREEMENT WITH OTHER PARTICIPATING RIVERSIDE COUNTY CITIES AND THE COUNTY OF RIVERSIDE, AND AUTHORIZE ADMINISTRATION OF THE GRANT MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Approve the acceptance of a grant award from the United States Department of Justice in the amount of $21,970 for the 2023 Justice Assistance Grant (JAG) Program. 2. Approve Interlocal Agreement 24G008 with the County of Riverside and various cities within Riverside County, authorizing the County of Riverside to administer the grant on behalf of participating agencies. 3. Authorize the City Manager to execute all necessary documents. N. APPROVAL OF PROFESSIONAL SERVICES AGREEMENT TO HAZEN AND SAWYER IN THE AMOUNT OF $350,000 FOR PROFESSIONAL SERVICES FOR THE SEWER MASTER PLAN UPDATE, CITY PROJECT 23-13 MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR BERNSTEIN, CARRIED 4-0, to: 1. Award a Professional Services Agreement with Hazen and Sawyer in an amount not to exceed $350,000 for professional services for the Sewer Master Plan Update, City Project 23-13. 2. Appropriate funding in the amount of $350,000 from Wastewater Capital Improvements Fund balance. 3. Authorize the City Manager to execute all necessary documents. EXCLUDED CONSENT CALENDAR: A. RATIFY THE NOMINATION TO THE MOUNT SAN JACINTO WINTER PARK AUTHORITY At the behest of City Manager Stiles, Consent Calendar Item No. 1A was pulled, to return at a later date, to allow staff to do outreach. 2. PUBLIC HEARINGS: None. 3. BUSINESS & LEGISLATIVE: City Council Minutes January 25, 2024 City of Palm Springs Page 7 A. APPROVAL OF THE AIRPORT MASTER PLAN TERMINAL DESIGN FOR THE PALM SPRINGS INTERNATIONAL AIRPORT MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY COUNCILMEMBER HOLSTEGE, CARRIED 4-0, to review the Airport Master Plan terminal design alternatives 1A and 3 and approve the Airport Master Plan terminal design 1A for the Palm Springs International Airport, and direct staff to return with the following items: • Alternatives regarding the rental car facility; • Alternatives and description of the ground transportation and access to the terminal and facilities; and, • Alternatives regarding any land that may need to be acquired in order to be able to accommodate all facilities needed over the lifetime of the project. B. SECURITY CAMERAS, AUTOMATED LICENSE PLATE READERS PURCHASED AND CONTROLLED BY PRIVATE ENTITIES After discussion, the City Council reached a consensus to continue the item to a later date (when all members are present); and directed staff to provide additional detail regarding public and private property regulations, and that interaction with neighborhoods occurs. PUBLIC COMMENT: Abraham Ishaq, Zack Flores, Moe Elabdallah, Max McCartney, Jesse Neimeyer-Romero, Brad Anderson, Martin Hilden, Daryl Terrel provided oral testimony. CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA DEVELOPMENT: City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and agenda items. Mayor Bernstein and Councilmember Middleton provided comments. ADJOURNMENT: The City Council adjourned the meeting of Thursday, January 25, 2024, at 9:01 p.m. Respectfully submitted, _______________________________ Brenda Pree, MMC, CERA City Clerk APPROVED BY CITY COUNCIL: 2/29/2024