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HomeMy WebLinkAbout2023-06-21 AIRPORT COMMISSION MEETING AGENDAO� PALM SO T>at • N INTERNATIONAL AIRPORT P + , AIRPORT COMMISSION MEETING c4�IFORN`V. Agenda Item Executive Summary Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, June 21, 2023 - 5:30 P.M. The following agenda items were distributed on the next regular business day after the Airport Commission agenda packet was distributed to the Airport Commission, and at least 24 hours prior to the Airport Commission meeting. AGENDA ITEM 7.E: Projects and Airport Capital Improvement Program Update ATTACHMENT: Projects and Airport Capital Improvement Program Update AGENDA ITEM 8: Executive Director Report ATTACHMENT: Executive Director Report Tat + INTERNATIONAL AIRPpRT AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, June 21, 2023 - 5:30 P.M. Pursuant to Assembly Bill 361, this meeting may be conducted by teleconference. There will be in -person public access to the meeting location. To submit your public comment to the Airport Commission electronically. Material may be emailed to: Christina. brown angalmsprinQsca.Qov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. This is a hybrid in -person and virtual meeting. To virtually observe the meeting or to virtually provide public comments, please use the following Zoom link htt s: us02web.zoom.us ' 86019815290? wd=ZitOZDI eGZhNUNE TVkU29nTUdPdzO9 or call (669) 900-6833 and enter Meeting ID: 860 1981 5290 - Passcode: 583916 City of Palm Springs: Riverside County: Paul Slama City of Cathedral City: Tony Michaelis City of Palm Desert: Kevin Wiseman Aftab Dada - Chair David Feltman Kevin J. Corcoran Vice Chair Ken Hedrick City of Indian Wells: Paul Budilo City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Gerald Adams Scott G. Miller Patricia Breslin John Payne City of La Quinta: Kathleen Hughes City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise Todd Burke M. Guillermo Suero Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director 1. CALL TO ORDER — PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL CW_T1I*]:1ir_L`[y:991;& ;`l:1arl l 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of February 15, 2023, and Special Meeting of February 28, 2023 Airport Commission Meeting Agenda June 21, 2023 — Page 2 7. DISCUSSION AND ACTION ITEMS: 7.A Palm Springs Air Museum Ground Lease 7.13 Marketing Update 7.0 Financial Summary Update 7.13 Concessions Update 7.E Projects and Airport Capital Improvement Program Update 8. EXECUTIVE DIRECTOR REPORT 9. COMMISSIONERS REQUESTS AND REPORTS 10. REPORT OF COUNCIL ACTIONS: 10.A Past City Council Actions 10.13 Future City Council Actions 11. RECEIVE AND FILE: 11.A Airline Activity Report May 2023 11.13 Airline Activity Report Fiscal Year Comparison 12. COMMITTEES: 12.A Future Committee Meetings ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on July 19, 2023, at 5:30 P.M. AFFIDAVIT OF POSTING I, Harry,Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on June 15, 2023, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City's website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting; or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. QpLM s� k L �q� AIV cQt ►Fo RNA DATE: June 21, 2023 City of Palm Springs Department of Aviation 3400 E_ Tahquitt C;anpnn Way, Suite 1 • Palm SFruia , Catifomia 92262 Tel_ 760.318.3800 • Fax: 760.318.3815 • TDD 760.864.9527 • www.palmspringsca.gov TO: Chairman Dada and Airport Commission FROM; Christina Brown, Executive Program Administrator SUBJECT: February 15, 2023 Airport Commission Meeting Minutes At the May 17' Airport Commission meeting, Commissioner Scott Miller requested that the February 15`h Airport Commission meeting minutes be amended to show that he had attended the meeting, and the Commission voted to approve the meeting minutes with the amendment that Commission Miller had requested. After further research and with confirmation from Commissioner Miller, it was determined that Commissioner Miller did not attend the February 15`h meeting. Per City Attorney Geremy Holms, the Airport Commission must revote to approve the February 15, 2023 meeting minutes. ITEM 6 ,Daot • INTERNATIONAL AIRPORT AIRPORT COMMISSION ACTION SUMMARY MINUTES OF REGULAR ADJOURNED MEETING February 15, 2023 — 5:30 P.M. Chairman Dada called the Airport Commission Meeting to order at 5:30 P.M., and he invited Commissioner Payne to lead the Pledge of Allegiance. The meeting was held in -person and via videoconference. 2. POSTING OF THE AGENDA: Posted on February 9, 2023. 9 ff r•111 " �_. 14 Commissioners Present: Gerald Adams (Palm Springs) Tony Michaelis (Cathedral City) Patricia Breslin (Palm Springs) John Payne (Palm Springs) Paul Budilo (Indian Wells) Jan Pye (Desert Hot Springs) Kevin Corcoran (Palm Springs) — Vice Chair Jhan Schmitz (Indio) Aftab Dada (Palm Springs) — Chair Paul Slama (Riverside County) David Feltman (Palm Springs) * M. Guillermo Suero (Palm Springs) Ken Hedrick (Palm Springs) Kevin Wiseman (Palm Desert) Kathleen Hughes (La Quinta) Commissioners Absent: Todd Burke (Palm Springs), Gabriel Martin (Coachella), and Scott G. Miller (Palm Springs) `David Feltman (Palm Springs) joined the meeting at 5:32 p.m. Staff Present: Harry Barrett, Jr., Airport Executive Director Jeremy Keating, Assistant Airport Daniel Meier, Deputy Director of Aviation, Marketing and Air Service Victoria Carpenter, Airport Administration Manager Kristopher Mooney, Assistant Director of Finance Christina Brown, Executive Administrative Assistant Others Present: Ron deHarte, City Councilmember Page 1 of 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting February 15, 2023 _11 � • I-W-11-CiA ►• ACTION: Accept the Agenda as presented. Moved by Commissioner Hedrick, seconded by Commissioner Breslin and unanimously approved noting the absence of Commissioners Burke, Feltman, Martin, and Miller. ACTION: Approve the minutes of the Airport Commission meeting of November 22, 2022. Moved by Commissioner Breslin, seconded by Commissioner Hedrick and unanimously approved noting the absence of Commissioners Burke, Martin, and Miller. 7.A Cathedral City Appointed Commissioner Tony Michaelis Chairman Dada introduced Cathedral City appointed Commissioner Tony Michaelis, and Commissioner Michaelis provide a brief background. 8.A Working Groups Executive Administrative Assistant Brown explained that Municipal, Code 2.16.060 Powers -Duties provides a list of the 15 items that the International Airport Commission shall be advisory to the Palm Springs City Council and shall have the duty and power to advise the City Council on. To assist the Airport staff with funneling Commissioner requests, each of the 15 items had been assigned to one of the following recipients: a) Committee Chair; b) Airport Executive Director; and c) Chairman, Vice Chairman, and Airport Executive Director. The Airport Commissioners were directed to refer to the 15 items to determine which item their request falls under and which recipient(s) their request should be submitted to for further consideration. The assigned recipient(s) would verify that the request does fall within the scope of the Municipal Code, and if the request qualifies, the recipient(s) would determine if the request should be included in a future Airport Commission agenda or if the request should be reviewed first by an Airport Commission subcommittee. Ms. Brown said that in regard to a request for creating working groups, the requesting Commissioner would need to refer to the 15 items to determine which Committee Chair to refer the request to, the Committee Chair would determine who would be in Page 2 of 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting February 15, 2023 the working group, and how long the working group would be active for. She said that the working group would provide their reports to the Committee Chair, the Committee Chair would report to the Airport staff, and the Committee Chair and the Airport staff would determine how to proceed with the information that was provided by the working group. 8.B USO Update Airport Executive Director Barrett noted that at the January Airport Commission meeting, it had been suggested that the Airport staff reach out to the USO to see what assistance the USO needs from the Airport. Mr. Barrett said that the Airport staff had meet with the USO manager and regional manager, and he said that they had informed the Airport staff that they were making sure that the troops were aware of the resources that are available to them and that it is ultimately up to the troops to decide how they utilize the resources. The USO managers said that donations are helpful for the USO. Mr. Barrett said that he asked if they were interested in receiving assistance to expand their operations to allow them to operate 24/7, and he said that the USO managers said that they didn't believe that there was enough traffic to keep the USO open 24/7. Mr. Barrett said he assured the USO that the Airport staff was on standby to assist in any way needed. Commissioner Hedrick noted that there were several hotels that offer free lodging to the troops when the rooms are available, and he said that a majority of the troops prefer to stay overnight in the Airport because they are fearful of missing their early morning flights. 8.0 Marketing Update Deputy Director of Aviation, Marketing and Air Service Meier noted that the February 2023 marketing and air service update was provided in the agenda packet, and he provided a timeline for the Airport logo project. Commissioner Wiseman said that the Marketing Committee intended on voting on two logo options at their next meeting to recommend to the Airport Commission. 8.D Ad Hoc Design Review Committee Update Committee Chairman Corcoran acknowledged Councilmember deHarte, and he expressed his appreciation for Councilmember deHarte attending the Airport Commission meeting. He said that a second committee meeting had been held with Paradies Lagardere (Paradies) and that Paradies had reviewed the updated food and beverage menus, and the design of the bar that would be located in the Bono concourse. Committee Chairman Corcoran said that at the next committee meeting, Paradies and the committee members would be submitting their suggestions for naming the bar. Page 3 of 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting February 15, 2023 Committee Chairman Corcoran said that the committee would be holding a second meeting with The Marshall Retail Group (MRG) on February 22nd to receive updates from MRG on the requests that had been submitted at the first committee meeting with MRG. He said that everything was moving along nicely and that he believed that the community was going to be very happy with the changes. Commissioner Feltman said that he agreed that the meeting with Paradies went well, and he said that he was focused on making sure that there are healthy and diverse food offerings. Commissioner Feltman said that Paradies had done a really good job on improving their breakfast options, and he believed that if they continue making improvements to the rest of the menus, the Airport Commission would be proud of the food offerings at the Airport. 8.E Budget and Finance Committee Update Chairman Dada announced that Commissioner Feltman had stepped down from the Budget and Finance Committee and that he had appointed Commissioner Hedrick as the Chair of the Budget and Finance Committee. Committee Chairman Hedrick noted that Commissioner Feltman had chaired the February committee meeting. Commissioner Feltman said that the February committee meeting was the culmination of the committee's important work to evolve the financial reporting to reflect more year - over -year and quarter -over -quarter time periods which makes it much easier to understand the financial trends. He said that it was a team effort that involved Airport Administration Manager Carpenter, Assistant Director of Finance Mooney, and the committee members. Commissioner Feltman said that he appreciated all of the work that had been done and that there were a few more tweaks that needed to be implemented. 8.F Airport Mid -Year FY22/23 Budget Update Airport Administration Manager Carpenter provided a brief overview of the Airport's Mid -Year FY22/23 Budget. 8.G Airport Staffing Update Airport Executive Director Barrett provided an update on the Airport's current staffing, and the proposed staffing plan for the next two fiscal years. He explained that he was trying to balance the need to grow the organization while making sure that he doesn't overgrow the organization and that he was also trying to create synergy between the Aviation Department and the other City Departments to ensure that resources could be shared. for efficiency purposes. Commissioner Budilo asked if the Airport has enough space to accommodate the new positions that were being requested. Mr. Barrett said that some of the space has been identified, and he said that several of the positions would allow for flexible working Page 4 of 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting February 15, 2023 .. conditions for working remotely. Commissioner Budilo asked if the HR Department was overseeing the recruitment of the Airport and City staff. Mr. Barrett confirmed that the HR Department was overseeing the recruitment of the Airport and City staff, and he said that the HR Department was overseeing a significant number of recruitments . Commissioner Payne asked if Mr. Barrett felt that the City would be open to discussing the possibility of the Airport overseeing the recruitment of the Airport staff. Mr. Barrett said that he could see if the City was open to discussing the matter. Commissioner Wiseman inquired about the 10 Landside and Ground Transit Representatives listed for FY24-25. Mr. Barrett said that part of the staff would be overseeing traffic, ground transportation, and the parking lots which was currently being contracted out to ABM, and the other half of the staff would be overseeing the needs of the consolidated rental car facility. Commissioner Feltman voiced his support in regard to the Airport staff being more assertive with City for the purpose of requesting that the Airport have a dedicated HR specialist. Chairman Dada thanked City Councilmember deHarte for attending the Airport Commission meeting. City Councilmember deHarte said that he appreciated the opportunity to sit in the Airport Commission meeting, and he said that his intention was to continue to be a link between the City Council and the Airport Commission's work. Councilmember deHarte said that the work that the Airport staff has been doing at the Airport has been incredible and that he was looking forward to good opportunities and growth at the Airport. Chairman Dada said that he hoped that City Councilmember deHarte saw firsthand the staffing struggles of the Airport and that he would relay the information to the City Council. Commissioner Payne asked Mr. Barrett how he felt about outsourcing. Mr. Barrett said that there were certain activities that outsourcing could be beneficial for, and he said that in regard to customer service, it would be better to have those services be provided in-house. &H Projects and Airport Capital Improvement Program Update Airport Executive Director Barrett noted that the update had been provided in the agenda. Commissioner Feltman requested an update report on the Airport internet services. Commissioner Wiseman asked for a report on the Airport's earthquake and disaster preparedness. Chairman Dada asked Executive Administrative Assistant Brown to provide an update on the subcommittee changes. Ms. Brown reported that Page 5 of 6 Palm Springs Airport Commission Action Summary Minutes of Regular Adjourned Meeting February 15, 2023 13. Commissioner Feltman had resigned from the Budget and Finance Committee, and he was now serving on the Operations, Properties and Facilities Committee. Commissioner Hedrick was made the chair of the Budget and Finance Committee, and Commissioners Adams and Michaelis were assigned to the Budget and Finance Committee. Chairman Dada had resigned from the Noise Committee to allow Commissioner Michaelis to be assigned to the Noise Committee to meet the requirement of the Municipal Code for the Cathedral City appointee to serve on the Noise Committee. 11.A Past City Council Actions 11.13 Future City Council Actions 12.A Airline Activity Report January 2023 12.13 Airline Activity Report Fiscal Year Comparison 13.A Future Committee Meetings aff-'Wollimli� ACTION: Adjourn the meeting. Moved by Commissioner Hedrick, seconded by Commissioner Adams and unanimously approved noting the absence of Commissioners Burke, Martin, and Miller. The Airport Commission adjourned at 6:54 P.M. to a Special Meeting on February 28, 2023, at 1:00 P.M. Christina Brown Executive Administrative Assistant Page 6 of 6 ,Daot • INTERNATIONAL AIRPORT AIRPORT COMMISSION ACTION SUMMARY MINUTES OF SPECIAL ADJOURNED MEETING February 28, 2023 — 1:00 P.M. iW101 gM%Z•]V1]4 Chairman Dada called the Airport Commission Special Meeting to order at 1:00 P.M., and he invited Commissioner Payne to lead the Pledge of Allegiance. The meeting was held in -person and via videoconference. 2. POSTING OF THE AGENDA: Posted on February 23, 2023. CnmmissinnPrs Present - Gerald Adams (Palm Springs) Tony Michaelis (Cathedral City) Patricia Breslin (Palm Springs) Scott G. Miller (Palm Springs) Paul Budilo (Indian Wells) John Payne (Palm Springs) Todd Burke (Palm Springs) Jan Pye (Desert Hot Springs) Kevin Corcoran (Palm Springs) —Vice Chair Jhan Schmitz (Indio) Aftab Dada (Palm Springs) — Chair Paul Slama (Riverside County) David Feltman (Palm Springs) Kevin Wiseman (Palm Desert) Ken Hedrick (Palm Springs) Commissioners Absent: Kathleen Hughes (La Quints), Gabriel Martin (Coachella), and M. Guillermo Suero (Palm Springs) Staff Present: Harry Barrett, Jr., Airport Executive Director Jeremy Keating, Assistant Airport Daniel Meier, Deputy Director of Aviation, Marketing and Air Service Victoria Carpenter, Airport Administration Manager Christina Brown, Executive Administrative Assistant Others Present: Ryan Hayes, Mead & Hunt Matt Nisbet, Mead & Hunt Katie Franco, Aviatrix Communications Kim McNeil, Aviatrix Communications Neil McLean, Gensler Page 1 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 Uffae Lei emelat:I_=[_[VL�Z1!7-1I ACTION: Accept the Agenda as presented. Moved by Commissioner Burke, seconded by Commissioner Hedrick and unanimously approved noting the absence of Commissioners Hughes, Martin, and Suero. 5. PUBLIC COMMENTS: Mr. Salavador Amezquita said that he was representing Local Carpenters 951 which represents Riverside County, and he expressed their interest in the expansion of the Airport. Gary Wexler said that he was pleased to hear that the Airport was interested in preserving and restoring the Airport to the original Don Wexler design, and he said that the value of the Wexler terminal from 1966 increases with age. Mr. Wexler said that preserving the Don Wexler design would include the class one protected west fagade and the Airport's interior and landscaping that has set guidelines that are required by the current national registry designation. Mr. Wexler said that he believed that the historic Airport terminal was the most important City -owned asset, and he recommended to the Master Plan subcommittee and Mead & Hunt that the Master Plan sights be set high and that a world -class building and a world -class architecture firm would be the way to honor the integrity of the City's rich architectural history. He noted that the community is filled with expertise regarding buildings and landscape design of this kind, and he asked that anyone interested in receiving the contact information for the people that could help provide guidance for this process could contact Executive Administrative Assistant Brown to receive his personal contact information. Tom Doyle said that he couldn't find the words design, architecture or visual experience used as criteria in any planning goals or decision making in the Master Plan. He said that it was essential that these words are included as goals and objectives in the Master Plan. Mr. Doyle said that he expects high quality results not cookie cutter budget solutions, and he said that the Master Plan should state clearly that the restoration of the Wexler terminal is non-negotiable and that modern additions maintain a high level of architectural integrity. He noted that there is a large creative class of residents with illustrious careers and expertise in the fields of design and architecture, and Mr. Doyle said that including these residents in the process would assure that the Airport would continue to be the unique experience that visitors and residents expect with a world -class piece of architecture and design that represents the personality of Palm Springs. Jade Nelson, Palm Springs resident, voiced his concern in regard to the changes that had been made to the Airport's design and landscaping, specifically the terrazzo flooring that is covered by carpet. He said that the Airport no longer had a wonderful easy breezy feeling to it, and he suggested that this was a golden opportunity to bring Page 2 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 the Airport back to that wonderful feeling. Mr. Nelson noted that there have been other airport's that have done wonderful things with their terrazzo flooring which included having competitions with various artists to create patterns within the terrazzo, and he said that he believed that there was an opportunity to do the same thing as well or to restore the terrazzo to the original terrazzo look. Julian Sanchez with Enterprise Rent-A-Car property development said that they were excited about the new Master Plan and how it would impact the Airport. 6. DISCUSSION AND ACTION ITEMS: 6.A Master Plan Process Airport Executive Director Barrett explained that there were challenges with the terminal, parking, the airfield, and general aviation, and he said that the plan was to fix those challenges with the Master Plan. Mr. Hayes with Mead & Hunt said that a Master Plan has four components: 1) It is a decision -making tool to guide orderly development of future airport facilities that includes management and operating policies, layout of airport facilities, and it identifies space for future airport development; 2) It is an FAA tool for planning and programming purposes that includes an Airport Layout Plan (ALP) and an Airport Capital Improvement Plan (ACIP); 3) It provides input related to CEQA and NEPA; and 4) It provides input to the City/County Land Use Planning and Regional Transportation Planning. Mr. Hayes explained that a Master Plan is not a business or marketing plan, and it is not a noise study, he said that there would be a financial implementation analysis to determine how the Airport would align funding sources with the capital project needs, and he said that a Master Plan is a physical development plan for PSP that reserves space for potentially needed facilities. Mr. Hayes said that the Master Plan process was important for addressing passenger growth, passenger level of service, and industry changes and planning considerations. Mr. Hayes reviewed the forecasted scenarios for passenger growth, and the key planning considerations which included: a) Public and stakeholder outreach; b) Air service analysis/forecasts; c) Data collection/AGIS; d) Terminal space programming and alternatives; and e) Financial implementation analysis. Mr. Barrett explained that the role of the Master Plan working group would be to review and comment on working papers, and to serve as a sounding board for recommendations. He said that Chairman Dada, Vice Chairman Corcoran, Commissioners Hedrick and Miller, Airport staff, and City staff would be serving on the working group. Mr. Hayes presented the concept map'. ap from the 2015 Airport Master Plan, and he noted that the growth had been underestimated which led to the determination that no additional gates would be necessary. He said to help the Airport Commission start thinking conceptually, he would be reviewing concept plans from other Page 3 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 airports to help the Commission understand the level of detail that goes into the Master Plan process. He explained that design would not be a part of the Master Plan process because the purpose of the Master Plan process is to come up with a concept for the terminal. Mr. Hayes said that Mead & Hunt would take the planning to a concept level which would provide enough detail to determine the cost estimates that would be needed to determine how to finance the project, and they would define the project. He said that the design of the project would go through an architecture firm, and airfield projects would be designed by an engineering firm. Mr. Hayes reviewed the concept plans for Northwest Arkansas National Airport, Phoenix Mesa Gateway Airport, and Reno Tahoe Airport to provide an example of the level of detail that is included in the concept plans. Commissioner Feltman suggested that Mr. Hayes review the concept plan for Sarasota -Bradenton International Airport. Commissioner Payne inquired about seasonality. Mr. Hayes said that seasonality would be evaluated in the air service market study. Commissioner Miller asked what would be changed to make sure that the Airport doesn't have the same issues in terms of growth that is way out of the parameters of the previous Master Plan. Mr. Hayes said that they would be utilizing the passenger demand analysis to understand what is realistic, what is causing the additional service by the airlines, and what is the potential for that to continue. He said that they would use their forecast to develop planning activity levels to tie improvements to enplanements as opposed to tying them into years. Commissioner Feltman noted that reducing resources during the non -peak season can lessen the customer experience. Commissioner Payne asked if identifying properties for acquisition would be a part of the Master Plan process. Mr. Hayes said that identifying properties for acquisition would be considered in the Master Plan process. Commissioner Miller encouraged Mead & Hunt to address Heliports in the Master Plan. Mr. Hayes said that they would be considering electronic vertical takeoff aircraft in the Master Plan. Mr. Hayes reviewed the opportunities and constraints in the terminal area. Commissioner Feltman referred to the car rental facility (CONRAC), he noted that the CONRAC would be changing the fundamental customer arrival and departure experience at the Airport, and he urged Mead & Hunt to look at different scenarios before moving forward with the design of the CONRAC. Mr. Hayes reviewed the four steps of the Master Plan process which included pre- planning, investigation, solutions, and implementation. He also reviewed the 30-month schedule which he said was aggressive because they were going to try to do most of the planning work in the first 12 months. Mr. Hayes said that realistically, it would be 12 to 18 months for the full Master Plan concept to be developed, he said that the CEQA analysis would have to take place at 18 months, and he said that the Airport staff has asked Mead & Hunt to initially focus on the terminal area. Mr. Hayes explained that the CEQA analysis would have to be completed before the City Council could approve the Master Plan. Page 4 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 6.13 Master Plan Outreach Ms. Franco with Aviatrix Communications reviewed the Master Plan outreach process. She said that there would be multiple public open houses which would allow the public to provide input on the terminal concepts, to review the draft report and refined terminal concept, and to review the CEQA analysis. She said the public would be able to submit their comments through an online comment form, through paper forms that would be distributed at the public meetings, and during the public comment period at the Airport Commission meetings. Ms. Franco said that the public would be able to interact directly with the project staff at the open house meetings, and she said that the project website would be going live on the following week and that the website would include access to two-way communication, working documents, meeting materials, project timeline, and event calendar. She said that the website would be ADA complaint and it would be available in multiple languages. Ms. Franco said that there would be a community blog that would keep the community informed about the project progress offering high-level takeaways as well as access to the working papers and draft documents. The media and the press would be used to amplify the work and to make sure that their audiences understand the progress that is being made, and the Airport's social media channels would be used to keep the Airport's Master Plan at the top of the mind of the community and to invite the community to the public meetings. Ms. Franco said that as questions are received from the public, the questions and answers would be added to the website's FAQ. Vice Chairman Corcoran asked Deputy Director of Aviation, Marketing and Air Service Meier if he would be working with Aviatrix Communications on the public outreach. Mr. Meier confirmed that he would be working with Aviatrix Communications on the public outreach. Commissioner Miller inquired about how the City Council would be updated through the 30-month process. Airport Executive Director Barrett said that he would be providing regular updates to the City Manager, and the City Manager would be providing the updates to the City Council. Commissioner Miller asked if staff would be looking into privately owned properties that could possibly be used for future facilities. Mr. Barrett said that all options would be on the table. Vice Chairman Corcoran said that although he believes that the Federal Inspection Station (FIS) is important for the Airport, he would like to confirm the feasibility of the FIS, and to understand the implications. Commissioner Burke voiced his support for more international and non-stop flights. Commissioner Adams said that he believed that parking is important for the Airport and that the customer experience needs to be a priority. Commissioner Breslin agreed that the customer experience is important for the Airport, and she said that it is also important to determine how the customer experience would be sustained after the project has been completed. Page 5 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 Commissioner Feltman said that he believed that inbound and outbound customer intercepts could be valuable for the Airport. Commissioner Hedrick said that he believed that it was important to make the Airport sustainable and to look into alternative energy sources, he said that passenger circulation is important for the Airport, and he suggested that the governance of the Airport also be considered. Commissioner Miller said that he was interested in seeing how the Airport could be made future proof in terms of making sure that the Airport has the right technologies and mix of things, and he said that he was looking for the Airport to have an intelligent plan that takes the Airport's limitations into consideration. Commissioner Wiseman said that he supported the FIS, and he said that he would like to see TSA moved to another location so that the Wexler design could be restored. Commissioner Payne said that he would like for the car rental experience to be more streamlined, and he said that he believed that it was important to focus on the landside challenges and customer experience. Commissioner Pye agreed that the customer experience is important for the Airport and for the cities that the passengers are visiting, and she voiced her support for the FIS. Commissioner Budilo noted that the City of Indian Wells is dependent on travel and that he agreed that the customer experience is important for the Airport, he suggested that the growth of the Coachella Valley needed to be considered in the Master Plan, and he said that he believed that it is important for the nine cities to continue being included in the governance of the Airport. Commissioner Schmitz said that he believed that improving the technology at the Airport is important. Commissioner Michaelis said that he concurred with the prior Commissioner comments. Commissioner Slama said that he also concurred with the prior Commissioner comments, and he said that it was important for the Airport to include the tribal nation in the process. Vice Chairman Corcoran said that it was important for the Airport to determine how the Wexler design could be incorporated into the expansion, he said that if the CONRAC has to be located offsite, it is important to make the customer experience as convenient as possible, and he said that keeping the CONRAC in a central location should be a priority. Vice Chairman Corcoran inquired about the FAA grant for $5.7 million that the Airport was awarded for the baggage claim expansion, and he asked if the project could be started now or did it have to wait for the Master Plan to be approved. He also said that it was important for the concession projects to be taken into consideration, and he asked if there was a possibility that the airport in Thermal could become a competing airport. Chairman Dada said that from a hospitality perspective, he believes that the FIS should be a priority for the Airport, and he said that internal and external shade structures should be a priority to improve the customer experience. Commissioner Feltman inquired about finding a way to bridge the wide divide between LAX and PSP. Page 6 of 7 Palm Springs Airport Commission Action Summary Minutes of Special Adjourned Meeting February 28, 2023 Uff!veliv, 161-1 Lei zn ag acl None. ACTION: Adjourn the meeting. Moved by Chairman Dada, seconded by Vice Chairman Corcoran and unanimously approved noting the absence of Commissioners Hughes, Martin, and Suero. The Airport Commission adjourned at 2:36 P.M. to a Regular Meeting on March 15, 2023, at 5:30 P.M. ems14 1 Christina Brown Executive Administrative Assistant Page 7 of 7 t AIRPORT COMMISSION STAFF REPORT DATE: June 21, 2023 SUBJECT: TO RECOMMEND THE AWARD OF A FIVE-YEAR GROUND LEASE TO THE PALM SPRINGS AIR MUSEUM FROM: Harry Barrett, Jr., Airport Executive Director SUMMARY: The Palm Springs International Airport (Airport) proposes to enter into a five-year ground lease with the Palm Springs Air Museum (Air Museum) for additional aircraft parking. RECOMMENDATION This action will recommend to the City Council the approval of the proposed Palm Springs Air Museum ground lease. BACKGROUND: In November of 1995, the Palm Springs Air Museum commenced with a land lease at the Airport for a term of forty years. The purpose of the lease was for the construction and operation of an aviation museum on a ten -acre parcel of land west of Gene Autry Drive and north of Ramon Road in Palm Springs, CA. The Air Museum serves as one of the main attractions for the entire Coachella Valley with a world -class aviation war history-themed venue. Attendees experience war history through an array of static aircraft, art, and a medley of World War II and Vietnam -era relics that memorialize these historic events. The Air Museum facility complex includes three large hangars with office space, an adjacent aircraft apron, and several public parking lots, including a temporary parking area under a short-term license agreement. The Air Museum constructed an additional 20,000 square foot temperature -controlled hangar to accommodate the growing demand. In addition, the Air Museum expanded its facilities which includes a full restaurant open to the public, expanded aircraft apron, and public roadway. In order to accommodate additional aircraft parking, the Air Museum requested to enter into a ground lease for 2.5 acres for a term of five -years with an option to extend as determined in the ground lease. The Executive Director has reviewed the request, plans, photos and ITEM 7.A Airport Commission Staff Report June 21, 2023 -- Page 2 Palm Springs Air Museum 2.5 Acre Ground Lease identified the processes that must be undertaken by the PSAM prior to entering into the ground lease which includes: • Filing the appropriate FAA Notice of Construction Form 7460 and achieve this approval prior to construction in accordance with any directives. • Coordinating all requisite approval and building permitting processes required by the City of Palm Springs, County of Riverside, and any other governing agency. • Coordinating the construction activity and phasing with the airport in advance of any construction commencement. • Completing an aeronautical study with the Federal Aviation Administration • Providing one set of construction post project as-builts drawings to the airport. The ground lease is identified in Figure 1 below as "629 Parking": 0 N. GENE AUTRY TRAIL PALM SPRINGS AIR M�SE�M 6' WIND FENCE N r SPRINGS INTERNATIONAL AIRPORT PALM C Site Plan Scale: I " = 200' FIGURE 1 To determine the fair market value of the proposed 2.5 acres, an appraisal was completed by the Air Museum and the Airport. After the appraisals were received, the rental rate was negotiated at $3,800 per month. Airport staff requests that the Airport Commission recommends to City Council the approval of this ground lease with the Air Museum. Airport Commission Staff Report June 21, 2023 -- Page 3 Palm Springs Air Museum 2.5 Acre Ground Lease FISCAL IMPACT: The total ground lease revenue to the airport will total $228,000 over the next five -years. All revenue will be applied to account 415.38075. Harry Barrett, Jr., A.A.E. Executive Director Airport Commission � PS P Marketing Et Air SE i� 1 4TIONALAIRPORT � (� r Service Update New Seasonal Alaska Service to JFK ► December 14, 202 - April 22, 2024 April Total Passenger Count: 5.9% increase over 2022 ► 379,353 total passengers ► New April record May Total Passenger Count: 5.6 increase over 2022 ► 233,239 total passengers ► New May record B - Scheduled DepartingSeats on 06/05/23 Schedules - Subject to change 97,154 85,027.F82,060 95,402 87,929 79,601 8 1 L;:m,58319 95976 35750 Jute ■ 2023 E 11622 w 2021 ■ 2019 August 58300 95976 89038 2 58300 June - JulyE August September - 2023 vs. 2019 June July August September nd Update 'orking with various departments to prepare for launch Phase 1 Begins July b Phl includes website, social media, digital advertising, uniforms, replacement/removal of existing old logos, business cards etc., public introduction of the brand and website. Phases 2 Et 3 to follow Will include securing additional items for community engagement, events, airport vehicles, airport forms, etc. per Initiatives istomer Experience ► Currently researching ► Plan to review in July with the Marketing Committee dvertising Concessions ► Fuse takes over July 1 ► New fixture installations will begin July 1 ► Phased in over four months o. Fuse has been meeting with new and existing advertisers CITY OF PALM SPRINGS Financial Summary Ending May 31, 2023 Operating Revenue 7,465,000 8,002,852 107% 2,459,526 225% 1,156,351 592% Operating Expenditures 2,000,000 - 0% 29,496 0% 69,872 0% Net Balance 5,465,000 8,002,852 146% 2,430,030 229% 1,086,479 637% 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000.000 3,000,000 2.000,000 1,000.000 Fund 405 - Customer Facility Charges - Net Balance 1 ■ FY 22-23 ■ FY 22-23 ■ FY 21-22 ■ FY 20-21 Budget Actuat Actual Actual ITEM 7.0 Page 1 of 8 6/15/2023 CITY OF PALM SPRINGS Financial Summary Ending May 31, 2023 Operating Expenditures Net Balance 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500.000 6,867,000 5,337,002 78% 4,732,201 13% 1,156,351 362% 2,521,000 452,135 18% 484,420 -7% 520,920 -7% 4,346,000 4,884,867 112% 4,247,781 15% 635,431 669% Fund 410 - Passenger Facility Charges - Net Balance Fiscal Year • FY 22-23 ■ FY 22-23 ■ FY 21-22 2 FY 20.21 Budget Actual Actual Actual Page 2 of 8 6/15/2023 CITY OF PALM SPRINGS Financial Summary Ending May 31, 2C23 Scheduled Landing Fees 3,340,000 3,293,709 99°% 3,130,735 5% 1,900,599 731Y. Landing Fee Surcharge 1,783,060 2,002,388 112°% 1,908,970 5% 715,756 190%] Terminal Airline Space 2,094,000 1,994,705 959(._ 2,001,723 0% 1,824,630 W Terminal Usage Hold Room 1,C34,000 1,300,895 126% 1,268,039 3% 817,321 55% Total Airline Revenues 8,251,000 8,591,697 104% 8,309,467 3% 5,278,305 63% Non -Airline Revenue CARES Act CRRSAA-Airport CRRSAA Concessions ARPA-Airport _ T Airfield Concessions _ Property Rental - Non Aviation Land Rental Leased Parking Ariport Use Permits Terminal Non -Airline Rental Advertising On Airport Rental Car Commerical Airport Fee Taxi Access Fees Customs All Other Revenue Total Non -Airline Revenue Total Operating Revenues 5,989,698 5,989,698 100% 3,451,322 74% 1,100,000 0% - 4,800,000 280,390 6% 9,310,342 310,000 368,359 1191y. 405,988 9% 266,41H 38% 450,000 387,023 86% 417,458 -7% 382,322 19/. 1,223,000 1,295,939 106% 1,256,979 3% 1,222,099 6% 4,704,000 5,944,773 124% 4,938,387 18% 2,332,991 151% 75,000 82,749 110% 72,991 13% 39,617 109% 1,741,300 2,097,959 120% 1,538,977 36% 743,483 18291 400,000 423,074 106% 436,060 -2% 212,145 99 % 8,899,000 11,432,110 128% 9,952,544 15% 4,543,292 152% 853,000 1,079,b3C 127% 847,110 27% 623,751 73% 667,000 1,086,346 163% 981,685 11% 23,823 4460°% 349,000 403,187 116% 419,230 -4% 209,647 92% 1,257,400 2,132,470 170% 197,453 980% 1,222,340 74% 32,818,398 42,214,049 129% 21,458,852 97% 15,273,259 409/ 41,069,398 50,805,746 29,768,319 20,551,564 AIRPORT OPERATIONS & MAINTENANCE REVENUE CARES Act Taxi Access fees i ,. 14% 3% Commerical All 3% On Airport Rental Car 27% Terminal Non -Airline Rental 5% CRRSAA-Concessions 1% ARPA-Airport 22% Airfield Concessions 1% erty, Rental - Non Aviation 1% Leased Parking 14% Page 4 of 8 6/15/2023 CITY OF PALM SPRINGS Financial Summary Ending May 31, 2023 Airport Administration _ 6,296,049 4,517,293 72% 3,489,406 77% $ 2,965,056 58% Airport Information Technology 92,323 - 0% - Airport Law Enforcement 3,138,357 2,813,923 90% 2,322,572 831/ 2,391,354 1.8% Aviation Security - - - Airside Operations 1,054,902 386,859 37% 549,047 142% 457,646 -15% Airport Rescue - Fire 4,237,176 3,232,824 76% 2,922,370 90% 3,233,181 0% LandsideOperations 1,516,675 1,410,351 93°% 1,103,913 78% 921,436 53% Grounds Maintenance 662,081 499,705 75% 410,238 8211 242,975 106% Terminal BuddingOperahons 7,032,956 6,024,277 86% 5,111,116 85% 4,260,130 41% Passenger Boarding Bridges - 14,475 0% - Bagagge Handling System - 341,041 0% - Control Center Operations 4,285,199 3,183,390 74% 3,134,627 98% 2,920,331 9% U.S Customs 275,484 275,785 100% 365,986 133% 196,183 41% Planning & Projects - - PERS Cast Recovery - - - Budget Transfer Out 5,381,078 - 0% - - Total Operating Expenditures 33,880,957 22,792,236 67% 19,409,374 72% 17,489,291 11%- Operating Revenues in Excess of Operating Expenditures 7,188,441 28,013,510 10,358,945 3,062,273 AIRPORT OPERATIONS & MAINTENANCE EXPENDITURE Control Center Airport Passenger P O erations Administration Boarding 14% a S. (u'tom, 20% Bridges 1,.., 0% Airport Law Insuranr Services Enforcement 3 Bagagge 12% Handling Materu System Suppl 2% 6% Termiw Building, Operations 27 r- Landside Airport Rescue fOk, nd5 Operations Fire Maintenance 6i 14% 7 AIRPORT OPERATIONS & MAINTENANCE EXPENDITURES BY CATEGORY Airline Incentive Program Other City 3% utilitie 6% Airside C Aerations-_- 2% 12% ialaries & Benefits 55% Page 5 of 8 5/15/2023 CITY OF PALM SPRINGS Financial Summary Ending May 31, 2023 Grants - Remaining Balance $12,000,000 $11,067,877.0 $10,791,632.0 ■ ■ $10,34.4 510,000,000 $8,000,000 $6, 000, 000 $4,785,805.0 $4,000,000 $2,000,000 $1,121,560.0 $280,390.0 ■ So � Coronavirus Caronavirus American Response and Coronavirus Relief Response and American Rescue Plan Aid, Relief, Relief Rescue Plan Act of 2021 Bipartisan Supplemental and Economic Supplemental Act of 2021 (ARPA) - Infrastructure Appropriations * Security Act (CRRSA)- Appropriations {ARPA) - Airport Law (BIL) (CARES) (CRRSA)- Concession Operations Expires - Expires - Airport Concessions Expires - Expires - 2027 May 10, 2024 Operations Expires - May 31, 2025 August 10, Expires - May 31, 2025 2025 April 14, 2025 ■ Beginning Balance 11,067,877 4,785,805 280,390 1,121,560 10,791,632 10,366,004 ■ Use as of 5/31/23 11,067,877 - 280,390 1,121,560 9,310,342 - Remaining Balance - 4,785,805 - - 1,481,290 10,366,004 Page 8 of 8 6/15/2023 City of Palm Springs Department of Aviation 3400 E. Tahquitz Canyon Way, Suite 1 - Palm Springs California 92262 Tel: 760.318.3800 • Fax: 760.318.3815 • TDD 760.964.9527 • www_palmspringsca _gov DATE: June 21, 2023 TO: Chairman Dada and Airport Commissioners FROM: Larry Barrett, Jr.. Airport Executive Director SUBJECT: Projects and Airport Capital Improvement Program Update Capital Projects Airport Master Plan (Updated June 16, 2023) Background: This project is a 30-month comprehensive study to plan and develop capital program requirements thru the year 2045. The study is scoped to be sustainable, and incorporates future goals related to terminal complex, landside access and parking, and airside improvements for future generating aircraft. Status: Airport staff and Mead & Hunt (M&H) kicked off the master planning process on February 13th. A full Commission strategy session was conducted on February 28th resulting in additional inputs for M&H to consider as the planning process. The consultant has produced draft working papers for the Inventory of Existing Conditions and for the Aeronautical Forecast. The Master Plan Working Group met on Wednesday May 3fd to review the work and provide comments. Mead and Hunt has worked with Airport staff and the Office of Sustainability to develop focus areas for incorporation into the Master Plan. The next Working Group meeting is tentatively scheduled for late -July. Outbound Baggage Handling System Replacement: (Updated June 16, 2023) Background: This project is intended to modify or replace the current outbound baggage handling system with a new inline baggage handling system to improve capacity and process efficiency, implement additional technology for bag tracking, reduce or eliminate single points of failure, and improve ergonomics. Status: Contract Executed: City Council approved the selection of AECOM for inline outbound baggage handling system design services. Airport staff is working with TSA to execute the design ITEM 7.E Airport Commission Memorandum June 21, 2023 — Page 2 Projects and Airport Capital Improvement Program Update Other Transaction Authority (OTA) agreement for funding of the design. Airport staff continues to work with the FAA to identify funding for what is likely to be a building expansion to accommodate the system. Project kickoff will begin on June 20th. Baggage Claim Expansion and Renovation (Updated June 16, 2023): Background: This project was previously identified on the airport's Capital Improvement Program (CIP) list for start in FY 2025. Status: In the Fall of 2022, Airport staff applied for a nation-wide competitive grant under the Airports Terminal Program (ATP) under the 2021 Bipartisan Infrastructure Law. Airport staff was notified on February 27th that PSP had been awarded a $5.71VI grant to partially fund expansion of baggage claim. Airport staff has determined that a Construction Manager at Risk (CMAR) project delivery methodology is appropriate for this project and Request for Proposal #34-23 is currently being advertised with a project budget of $27M. Primary funding sources for this project include BIL ATP, BIL allocation, and Airport Improvement Program funds. This project was included in the airport's proposed budget and as such the airport will also be working with the airlines upon adoption of the 2024 budget on capitalizing any remaining costs. The airport's on - call consultant is being tasked with the renovation design for the baggage claim. Airport staff will be working with consultant to ensure that planning and design is in collaboration with master plan processes, and consistent with the existing Class I historic designation of the main terminal building. The airport anticipates that design alternatives be presented to the Commission for consideration in early 2024. Terminal Common Use (Updated June 16, 2023) Background: This project is to install Common Use Passenger Processing System (CUPPS) at each of the 18 boarding gates and at the non -signatory airline ticket counters. This includes renovations to the Bono Concourse which involve replacement of customer service podiums, lighting and signage upgrades and carpet replacement for both concourses. Status: Invitation For Bid #21-28 was issued on February 15th for construction of Bono concourse podiums and the renovation of the concourse. The City Council approved a contract with the most qualified firm (CaiTec) on May 11, 2023. The Regional Jet (111) concourse gates have been partially converted onto the Common Use platform and some airlines are live in the system. The Airport anticipates a Notice to Proceed to be issued and project kickoff for the Bono concourse renovation this week. Construction for this project is anticipated to begin in early August with an expected completion date by mid -November 2023. Airport Commission Memorandum June 21, 2023 — Page 3 Projects and Airport Capital Improvement Program Update Public Parking Electrification — Lot D (Updated June 16, 2023) Background: Airport staff applied for the Southern California Edison electric vehicle charging infrastructure rebate program in the winter of 2022. The program is designed to provide no -cost infrastructure to enable Level 2 electric vehicle charging with the caveat that sponsors self - procure level 2 chargers. Status: PSP was approved for expansion of electric infrastructure under the SCE rebate program. Request for Proposal #04-23 was issued on June 1st, 2023 for procurement of 40 level two chargers to serve 80 parking positions. The airport anticipates that infrastructure work to commence in the fall of 2023. Airport staff is developing costs recovery rate and fee plans for ev charging spaces and anticipates bringing proposals to the finance committee in the winter of 2023. Employee and Economy Parking Lots & Commercial Transit reconfiguration Background: This project aims to complete three objectives; 1) design and build a new employee parking lot west of the airport at El Cielo and Baristo; 2) convert the current overflow and employee lots to economy lots; and 3) make changes to commercial ground transportation staging areas. PSP's focus is on incorporating and improving technology thru these designs by introducing a new Parking and Revenue Control System, adding EV charging and upgrading fiber capabilityto accommodate security improvements. Staff has been working thru state and federal programs to procure EV charging capability. Status: Procurement Phase. The RFQ for design services is with the City Procurement Office awaiting an Independent Fee Estimate to confirm and negotiate pricing. At the completion of review and negotiation, the Airport will advance a recommendation for contract approval by City Council. The Airport has entered into an agreement with the Southern California Edison to supply no costs installation of infrastructure to support increased electrical loads for Electric Vehicle Charging in public parking lot D. The Aairport has budgeted secure 40 level 2 chargers for FY 2024 and has been notified by SCE that the timing of our application allows us to secure a rebate for the initial investment of procuring those chargers. Airport staff anticipate this project to commence over the summer. Taxiway Wand Al Rehabilitation Background: This is an Airport Improvement Program (AIP) funded project to design and rehabilitate the Airport's primary commercial taxiway under the Pavement Management Program. Status: In Design. The airport's on -call engineering firm overseeing airfield projects recently completed surveying and destructive testing of the pavement to determine the project approach for rehabilitation. Project is proceeding as planned with construction scheduled for CY 2024. Airport Commission Memorandum June 21, 2023 — Page 4 Projects and Airport Capital Improvement Program Update Restroom Renovations Background: City Council approved Airport staff to design and renovate all public restrooms airport wide in the FY 2023 budget. This would include demolition and replacement of all flooring and fixtures, upgrades to ventilation and lighting systems, and conversion of some restrooms to gender neutral facilities. Status: Delayed until March 2023. The Airport currently lacks staff to oversee the procurement and management of this project. Airport staff have had to reprioritize projects over the last six months as a result of unscheduled pavement repairs becoming more urgent. The new Assistant Airport Director is scheduled to begin the procurement process in the coming weeks and staff is hoping to secure the competitive BIL Airport Terminal Program grant for this project. Sterile Area Shade Structures Background: This project aims to add shade structures post security to encourage broader use of the Airport during summer months. This project is partially funded through a grant facilitated by Visit Greater Palm Springs. Status: In Design. City engineers assisted Airport staff in identifying space and are currently procuring structures for installation in three areas of the sterile area. Program Updates Feasibility Study for Federal Inspection Station (International Air Service) (Updated May 15, 2023) Background: This two -phased study (partially funded by Visit Greater Palm Springs) seeks to analyze how small and medium hub airports have successfully constructed an FIS and expanded international routes to their facilities, and subsequently develop a business plan for expansion of Customs and Boarder Protection Services for commercial flights at PSP. Status: In Process — On March 11% Intervistas was notified that their firm was the most qualified firm to undertake the FIS study. The City Council approved a contract with Intervistas in April and the study is currently underway. VGPS is directing the first phase of the study which is expected to be completed in August. This phase involves identifying and providing case studies and best practices from other airports relative to FIS development. Airport staff will pick up the second phase of the study and will use the case studies to determine next steps based on the outcomes of the initial phase of the study. The study is expected to cost $385,000, of which Visit Greater Palm Springs will be responsible for $70,000. Airport staff is continuing discussions with Customs and Boarder Protection regional leadership about PSP plans to expand international air service. ,�!pALM Sp� �l ►FO RN�� DATE: June 21, 2023 City of Palm Springs Department of Ax iation 3400 E_ Tahquitz Canvas► Way, Suite 1 • Palm Sprixip, Cali&rmia 92262 Tel: 760.318.3800 • Fax: 760.318.3815 • TDa 760.864.9527 • www.palmspringsca_gov TO: Chairman Dada and Airport Commissioners FROM: Harry Barrett, Jr.. Airport Executive Director SUBJECT: Executive Director Report Emerging Developments Turo Agreement (New) Background: Turo is a peer -to -peer carsharing company which uses app-based solutions to enable people to rent personal vehicles. Airport management has become aware of Turo activity on PSP in the public parking lots. Report: The company has been operating at the Airport without an agreement for a number of years. PSP has engaged with Turo and is seeking a revenue agreement with the company in exchange for an operating permit at PSP. A proposed agreement will be coming to the Commission for consideration over the summer. Approval of New Explosive Detection System (EDS) Machines (New) Background: PSP and the Signatory Airlines made a formal request for a sixth Explosive Detection Screening (EDS) machine to help mitigate the outbound bag screening capacity challenges PSP has experienced over the last two years. Report: HQ TSA approved this request and has provided PSP with a sixth EDS machine for outbound bag screening. The machine is installed and has been calibrated. The sixth EDS will help minimize outbound bag screening backups due to maintenance and has provided airport staff with another tool to manage outbound bag capacity issues. ITEM 8 Airport Commission Memorandum June 21, 2023 —Page 2 Executive Director Report Commissioner request for agenda item to update on Persons without Legitimate Business & Unhoused Population (Updated June 16, 2023) Background: Airport staff received a Commissioner request for ongoing updates surrounding the unhoused population at the Airport. The Airport has experienced an increase in persons without legitimate business within the terminal area, including unhoused persons living on the Airport campus and populating the terminal. Report: Airport staff and the Police Department began enforcement of the Legitimate Business ordinance at midnight on March 12th. There was an immediate and noticeable decline in persons without legitimate business and unhoused individuals occupying the Airport property upon enforcement. Airport staff and the Police Bureau continue to monitor activity and provide available alternate resources to individuals needing assistance. Airport staff have not experienced any noticeable post -implementation issues involving persons without legitimate business using the facility. Commissioner request for agenda item to update Airport Customer Experience Program and ACI Airport Service Quality Program (Updated June 16, 2023) Background: Airport staff received a Commissioner request for a presentation on Airport's Customer Experience program plans and improvements, including survey and feedback initiatives. Report: Deputy Director of Aviation, Marketing and Air Service Meier has requested additional time to prepare this presentation. Mr. Meier intends to provide an overview to the Marketing committee for discussion with an additional report out to the full commission after discussion in committee. Commissioner request for agenda item to update on P3 101 Presentation (Updated June 16, 2023) Background: At the request of Commissioner John Payne, the Commission voted for a presentation on Public Private Partnerships to the Budget and Finance Committee. Report: On May 24th, Budget and Finance Committee Chair Ken Hedrick notified Commissioner Payne that he had determined the P3 101 presentation to the Budget and Finance Committee should be postponed until new Commissioners were onboarded and until the Airport gets closer to addressing financial planning related to the Airport Master Plan. Airport staff has also been in discussions with legal counsel who have participated in previous P3 initiatives and is working on securing their expertise for such presentation. ITEM 10.A - PAST CITY COUNCIL ACTIONS Airport Commission Meeting of June 21, 2023 City Council Meeting of May 11, 2023: iKole] ►614.1t01144 hil197_13 MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0. SUBJECT FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 RECOMMENDATION; 1. The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and 2. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings. Attachments Item 1 A The Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings may be conducted by videoconference, in accordance with AB 361. SUBJECT AWARD OF A CONSTRUCTION CONTRACT TO CALTEC CORPORATION IN THE AMOUNT OF $1,805,000 FOR THE AIRPORT COMMON USE PODIUMS - BONO CONCOURSE, CITY PROJECT 21-28 :1*6181d1IJ,14ZlBlrI[a]LN 1. Approve the construction contract with CALTEC Corporation, a California corporation, in the amount of $1,805,000 for the Airport Common Use Podiums - Bono Concourse, City Project No. 21-28. 2. Authorize the City Manager or his designee to execute all necessary documents. 3. Appropriate $1,411,654 from Airport Special Capital Projects fund balance. ITEM 10.A / AC 06-21-23 Page 116 Attachments Item 1 E SUBJECT APPROVE SERVICE AGREEMENT NO. 23BO79 WITH WEST AVIATION SERVICES- SAN DIEGO DBA SIERRA AVIATION GROUP FOR BAGGAGE RELOCATION SERVICES RECOMMENDATION: 1. Approve Contract Services Agreement No. 23BO79 with West Aviation Services -San Diego DBA Sierra Aviation Group for baggage relocation and wayfinding services in an amount not to exceed $2,000,000 for the initial three-year term beginning June 1, 2023. through May 31, 2026. with two one-year extension options at the City's sole discretion. 2. Authorize the City Manager or his designee to execute all necessary documents. Attachments Item 10 City Council Meeting of May 25, 2023: 1. CONSENT CALENDAR: MOTION WAS NOT ANNOUNCED IN THE MEETING. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 RECOMMENDATION: 1. The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and 2. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings. Attachments Item 1 A ITEM 10.A / AC 06-21-23 2I6 The Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings may be conducted by videoconference, in accordance with AB 361. SUBJECT REAPPOINTMENTS TO VARIOUS BOARDS AND COMMISSIONS RECOMMENDATION: Re -appoint Gerald Adams, Todd Burke, and David Feltman to the Airport Commission effective immediately for a term ending June 30, 2025. Appoint Tracy Martin, Daniel Caldwell, and J. Craig Fong to the Airport Commission effective July 1, 2023, for a term ending June 30, 2026, Attachments Item 1 C SUBJECT ADOPTION OF A RESOLUTION TO AMEND THE CONSUMER PRICE INDEX TO BE USED FOR ANNUAL INCREASES OF THE CITY'S COMPREHENSIVE FEE SCHEDULE, AND ADOPTION OF A RESOLUTION MODIFYING CERTAIN USER FEES, DEVELOPER FEES, AND CHARGES BY IMPLEMENTING A CONSUMER PRICE INDEX INCREASE AND ADOPTING THE COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024 RECOMMENDATION: 1. Open the public hearing and receive public testimony. 2. Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, SETTING A PUBLIC HEARING TO CONSIDER AMENDING THE CONSUMER PRICE INDEX TO BE USED FOR ANNUAL_ INCREASES OF THE CITY'S COMPREHENSIVE FEE SCHEDULE." 3. Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, MODIFYING CERTAIN USER FEES, DEVELOPER FEES, AND CHARGES BY IMPLEMENTING A CONSUMER PRICE INDEX INCREASE AND ADOPTING THE COMPREHENSIVE FEE SCHEDULE FOR FISCAL YEAR 2023-2024." Attachments Item 2D Amended Staff Report ITEM 10.A / AC 06-21-23 Page 316 City Council Meeting of June 5 2023: 1. CONSENT CALENDAR: MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED 5-0. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION, AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361 RECOMMENDATION: 1. The City Council has reconsidered the circumstances of the state of emergency. Even though the State and local declared states of emergency have ended, community spread of COVID-19 continues to exist, and measures to reduce the spread, including physical distancing measures, continue to be necessary for the public, health, safety and welfare; and 2. State and local officials continue to recommend social distancing measures, which can impact the ability of the City and the public to meet safely in person; and 3. The City Council, and its subordinate bodies (Boards, Commissions, and Committees), shall be authorized to conduct public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act for remote only or hybrid teleconference meetings. Attachments Item 1 A The Palm Springs City Council and all of Palm Springs Board, Commission, and Committee meetings may be conducted by videoconference, in accordance with AB 3bl . SUBJECT ACCEPTANCE OF THREE FEDERALLY FUNDED GRANTS FOR THE AIRPORT MASTER PLANIGIS STUDY, THE INBOUND BAGGAGE CLAIM SYSTEM AND THE OUTBOUND BAGGAGE HANDLING SYSTEM EXPANSION -DESIGN, FOR FUNDING OF THE PALM SPRINGS INTERNATIONAL AIRPORT PROJECTS RECOMMENDATION: 1. Approve acceptance of Federal Aviation Administration AIP Grant No. 3-06-0181- 067-2023 for Airport Master PianIGIS Study in the amount of $2,108,584. 2. Approve acceptance of Federal Aviation Administration BIL-ATP Grant for Inbound Baggage Claim System in the amount of $5,700,000. 3. Approve acceptance of Transportation Security Administration OTA Grant for Outbound Baggage Handling System Expansion -Design in the amount of $1,388,995. 4. Authorize the City Manager or designee to execute all necessary grant documents. ITENI 10 A / AC 06-Zi-1_; 4 16 3. BUSINESS & LEGISLATIVE: SUBJECT UPDATE TO GENERAL FUND, CAPITAL, AND AIRPORT DRAFT BUDGET FOR FISCAL YEARS 2023-24 AND 2024-25 RECOMMENDATION: Provide direction to staff on any changes to the draft fiscal year 2023-24 and draft fiscal year 2024-25 budgets. Attachments Item 3A ITEM 10.A / AC 06-21-23 Page 616 ITEM 10.13 - FUTURE CITY COUNCIL ACTIONS Airport Commission Meeting of June 21, 2023 June 29, 2023 • Gensler —Amendment No. 1 to agreement for on -call aviation consulting services & Task Order No. 3 for inbound baggage claim expansion design and construction administration services. • WGJ Enterprises Inc. dba PCI — Contract services agreement for aircraft gate parking restriping. • Push Media dba Gleeson Digital Strategies, Inc. — Amendment to agreement for Airport advertising and promotional services. • Appointments to Airport Commission ITEM 10.6 / AC 06-21-23 Page 1 I 1 Palm Springs International Airport MONTHLY PASSENGER ACTIVITY REPORT - 2023 Enplaned Deplaned Total Passengers 2023 2022 % Change 2023 2022 % Change 2023 2022 % Change January 169,746 118,204 43.6% 171,910 119,184 44.2% 341,656 237,388 43.9% February 184,973 142,206 30.1% 188,877 150,130 25.8% 373,850 292,336 27.9% March 223,314 202,993 10.0% 226,832 200,890 12.9% 450,146 403,883 11.5% April 200,753 185,946 8.0% 178,600 172,169 3.7% 379,353 358,115 5.9% May 129,695 123,736 4.8% 116,491 109,503 6.4% 246,186 233,239 5.6% June 73,861 -100.0% 68,663 -100.0% - 142,524 -100.0% July 68,071 -100.0% 65,593 -100.0% - 133,664 -100.0% August 65,368 -100.0% 64,584 -100.0% - 129,952 -100.0% September 79,599 -100.0% 83,235 -100.0% - 162,834 -100.0% October 120,659 -100.0% 126,798 -100.0% - 247,457 -100.0% November 160,129 -100.0% 159,108 -100.0% - 319,237 -100.0% December 159,846 -100.0% 161,369 -100.0% - 321,215 -100.0% Year to Date 908,481 1 1,500,618 17.5%1 882,710 1,481,226 1 17.4%1 1,791,191 1 2,981,8441 17.5% ITEM 11.A Page 1 of 4 Palm Springs International Airport ACTIVITY BY AIRLINE MAY 2023 AIRLINES Enplaned 2023 2022 % Change Deplaned 2023 2022 % Change Total 2023 1 2022 % Change (E & D) Market Share Air Canada 0.0% - - 0.0% 0.0% 0.0% Alaska 25,260 31,467 -19.7% 20,932 26,878 -22.1% 46,192 58,345 -20.8% 18.8% American 20,464 16,490 24.1% 19,319 15,329 26.0% 39,783 31,819 25.0% 16.2% Avelo 988 - 100.0% 906 - 100.0% 1,894 100.0% 0.8% Delta Air 3,559 1,108 221.2% 2,804 692 305.2% 6,363 1,800 253.5% 2.6% Mesa (AA) - - 0.0% - - 0.0% - 0.0% 0.0% SkyWest (Delta Connection) 4,794 6,148 -22.0% 4,511 5,500 -18.0% 9,305 11,648 -20.1% 3.8% SkyWest (United Express) 9,668 8,439 14.6% 7,914 7,113 11.3% 17,582 15,552 13.1% 7.1% SkyWest (AA) 2,042 3,013 -32.2% 1,789 2,956 -39.5% 3,831 5,969 -35.8% 1.6% Southwest Air 34,529 24,710 39.7% 34,324 23,036 49.0% 68,853 47,746 44.2% 28.0% United 14,351 16,906 -15.1% 12,599 14,966 -15.8% 26,950 31,872 -15.4% 10.9% WestJet 10,750 8,209 31.0% 8,797 6,619 32.9% 19,547 14,828 31.8% 7.9% Allegiant Air 883 1,499 -41.1% 618 1,231 -49.8% 1,501 2,730 -45.0% 0.6% ExpressJet - 311 -100.0% - 258 -100.0% - 569 -100.0% 0.0% Flair - - 0.0% - - 0.0% - - 0.0% 0.0% JetBlue 476 2,463 -80.7% 321 2,257 -85.8% 797 4,720 -83.1% 0.3% MN Airlines (Sun Country) 1,931 2,577 -25.1% 1.657 2,267 -26.9% 3,588 4,844 -25.9% 1.5% Swoop Air - 396 -100.0% - 401 -100.0% - 797 100.0% 0.0% Charters - 0.0% - - 0.0% - - 0.0% 0.0% TOTAL 129,695 123,736 4.8% 116,491 109,503 6.4% 246,186 233,239 5.6%1 100.0% Page 3 of 4 Palm Springs International Airport AIRCRAFT OPERATIONS 2023 2023 2023 2022 vs. Prior 2023 ITINERANT AC AT GA MI AC & AT TOTAL TOTAL CHANGE GA/CIVIL % Jan 3,547 1,119 1,433 145 4,666 6,244 6,152 1.5% 23.0% Feb 3,468 1,204 1,638 72 4,672 6,382 6,019 6.0% 25.7% Mar 3,913 1,466 2,076 141 5,379 7,596 7,192 5.6% 27.3% Apr 3,498 1,384 2,038 81 4,882 7,001 6,804 2.9% 29.1% May 2,363 869 1,549 110 3,232 4,891 4,692 4.2% 31.7% Jun - - 3,005 #DIVIO! Jul - - 2,806 #DIV101. Aug- - 2,853 #DIV/O! Sep - - 3,246 #DIVIO! Oct - - 4,134 #DIVIO! Nov - - 5,984 #DIVIO! Dec - - 5,869 #DIVIO! TOTAL 16,789 6,042 1 549 22,831 32,114 58,756 4.1 % 27.2% 2023 2023 2022 Yr. 2023 LOCAL CIVIL MI TOTAL TOTAL TOTAL_ CHANGE GA/CIVIL % Jan 233 10 243 6,487 6,594 -1.6% 25.7% Feb 232 5 237 6,619 6,263 5.7% 28.3% Mar 603 6 609 8,205 7,431 10.4% 32.7% Apr 286 4 290 1 7,291 7,023 3.8% 31.9% May 398 - 398 5,289 5,114 3.4% 36.8% Jun - - 3,097 #DIV/O! Jul - - 2,906 #DIV/O! Au - - 3,133 #DIV/O! Sep - - 3,434 #DIVIO! Oct - - 4,259 #DIVIO! Nov - - 6,174 #DIVIO! Dec - - 6,215 #DIVIO! TOTAL 1152 25 1,777 33,891 61,643 4.5% 30.9% httr)s://asr)m.faa.gov/asr)mhelp/index/bPSNET Reports Definitions of Variables.html Page 4 of 4 Palm Springs International Airport PASSENGER ACTIVITY REPORT - FISCAL YEAR COMPARISON ENPLANED PASSENGERS I QEPLANED PASSENGERS TOTAL PASSENGERS FY'22=23 x FY'21=22 x c262% FY'20 21 -.ar FY'19220 FY'22223 xcx..w. FY'21=22 x c FY'20•'21 x �•-66% FY'19.20 FY'21=22 x c FY'20221 x FY'19-'20 July fib 071 3% 65869 17 231 �i5V. 48 864 65.593 3% 63594 284% 18 545 47 970 3% 129463 293% 33776 •65% 97 834 August fi5 36B 11 %, 993 X4% 49829 EFY'22223Kcx.wc 10% 117 952 223% 38 482 -63% 97941 September 79599 21% 65682 1B4% 23087 Sfi% 52283 83,235 17% 70964 186% 24828 -54% 53928 19% 136666 185% 47,915 -55% 108211 October 120659 11% 108923 162% 41,597 51% 84,627 126.798 B% 117068 148% 47,180 -49% 92,736 , 9% 226.991 155% 98777 S0% 1773fi3 November 160,129 18% 135677 157% 52874 -W/a 117.794 159,108 17% 136267 147% 55,169 -53% 117862 319237 17% 271944 152% 108043 -54% 235656 December 159 84fi 9 17% 136 997 230% 41,517 -66% 121,198 181 369 tfi% 139,630 'P 234% 41 745 -67% 126,546 321.215 16% 276 527 232% B3 262 -66% 247,744 January 169 74fi 44% 116 204 198% 39614 •71% 13fi 157 171,910 44% 119,184 242% 39.468 -72% 139,942 341,656 44% 237 388 2QOWa 79 OB2 -71% 276 099 February 184 473 30% 142,206 147% 57,530 63% 156,909 188,877 26% 150,130 138% 63 127 �2% 163.997 373 850 '� 2B % 292 336 142 % 120 657 E2% 320 906 March 223 314 10% 202.993 B9% 107,577 5 % 113 166 226 832 13%Mf08% 106 900 25% 85.684 450,146 1 ] % 403BB3 88% 214 477 8% 198650 April 200753 B% 185946 67% 111376 1817% 5 B11 178600 = 4% 104.401 in 2344% 4,271 374353 6% 358115 66% 215777 2040% 10082 May 129695 + 5% 123736 33% 92 820 763% 10,751 116 491 6N. 81 715 872% B 403 246,186 'P^ 6% 233 239 34% 174 535 811 % 191June -100% 73,661 10% 66 885 351 % 14 627 -100% 82 987 352% 13 921 - -100 % ] 42 524 1 Q% 129 B72 '; 352% 287 1,S62,163 10% 1,418,787 112%67Q48 -26% 911,499 1,543,397 10% ifi 1be -2 % 90 089 3,105,550 ti 10% 2,826,028 112% 1,332,65S -2 % Isis e ITEM 113 ITEM 12.A - FUTURE COMMITTEE MEETINGS Airport Commission Meeting of June 21, 2023 Date Time Committee June 27, 2023 TBD Operations, Properties and Facilities July 19, 2023 4:00 P.M. Noise Committee October 18, 2023 4:00 P.M. Noise Committee TBD TBD Budget and Finance Committee TBD TBD Ad Hoc Design Review Committee TBD TBD Marketing and Business Development Committee ITEM 12.A / AC 06-21-23 Page 1 1 1