HomeMy WebLinkAbout2023-06-29 City Council Meeting Minutes
Thursday, June 29, 2023
Minutes of the Regular Meeting of the City Council
of the City of Palm Springs
Pursuant to Assembly Bill 361 this meeting was conducted in part by teleconference.
CALL TO ORDER:
A Regular Meeting of the Palm Springs City Council was called to order by Mayor Garner on
Thursday, June 29, 2023, at 5:32 p.m.
PLEDGE OF ALLEGIANCE:
Hailey Ambrose, elementary school student, led the Pledge of Allegiance.
ROLL CALL:
Present: Councilmembers Christy Holstege, Ron deHarte, Lisa Middleton; Mayor Pro Tem
Jeffrey Bernstein; and Mayor Grace Elena Garner.
Absent: None.
City Staff Scott Stiles, City Manager; Teresa Gallavan, Assistant City Manager; Jeremy
Present: Hammond, Deputy City Manager; Flinn Fagg, Deputy City Manager; Jeff Ballinger,
City Attorney; Andrew Mills, Chief of Police; and Brenda Pree, City Clerk, were
present at Roll Call. Other staff members presented reports or responded to questions
as indicated in the minutes.
PRESENTATIONS, PROCLAMATIONS, AND OTHER NOTICES:
• SOUTHERN CALIFORNIA EDISON
Melissa Boyd, Southern California Edison’s Government Relations Manager, provided a
presentation on grid reliability and outages.
ACCEPTANCE OF THE AGENDA:
MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN, CARRIED
5-0, to accept the agenda with removal of Consent Calendar Item Nos. 1G, 1M, 1S, and 1EE for
separate discussion, and reordering Item Nos. 3A, 3B, and 3C to be considered prior to Public
Hearings; and recusal from Mayor Pro Tem Bernstein on Item No. 1DD.
REPORT OF CLOSED SESSION:
City Council Minutes June 29, 2023
City of Palm Springs Page 2
The Regular Closed Session of the City Council of June 29, 2023, was called to order by Mayor
Garner at 4:00 p.m.
The meeting convened into Closed Session to discuss the following items as listed on the Regular
Closed Session Meeting Agenda, with no reportable action:
CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION,
Pursuant to Government Code Section 54956.9(d)(2):
Under existing facts and circumstances, there are two (2) matters.
CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION, Pursuant to
Government Code Section 54956.9(d)(4):
Under existing facts and circumstances, there are two (2) matters.
PUBLIC TESTIMONY:
Bill Mitchell, Brad Anderson, Nona Watson, Kevin Blessing, Bruce Juenger, Michael Hothorn,
William Marta, Patrick Gunn, Lars Holm, and Ginny Foat provided oral testimony.
1. CONSENT CALENDAR:
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0 (WITH RECUSAL FROM MAYOR PRO TEM BERNSTEIN
ON ITEM NO. 1DD), to approve the consent calendar with 1G, 1M, 1S, and 1EE pulled for
further discussion.
A. FINDINGS TO CONDUCT CITY COUNCIL AND BOARD, COMMISSION,
AND COMMITTEE MEETINGS VIRTUALLY UNDER ASSEMBLY BILL 361
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, by motion, find that: 1) The City Council has reconsidered
the circumstances of the state of emergency. Even though the State and local declared
states of emergency have ended, community spread of COVID-19 continues to exist, and
measures to reduce the spread, including physical distancing measures, continue to be
necessary for the public, health, safety, and welfare; and 2) State and local officials
continue to recommend social distancing measures, which can impact the ability of the
City and the public to meet safely in person; and 3) The City Council, and its subordinate
bodies (Boards, Commissions, and Committees), shall be authorized to conduct public
meetings in accordance with Government Code section 54953(e)(2) and other applicable
provisions of the Brown Act for remote only or hybrid teleconference meetings.
B. APPROVAL OF MINUTES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to approve the City Council Meeting Minutes of April 27,
May 8, May 11, May 25, and June 5, 2023.
City Council Minutes June 29, 2023
City of Palm Springs Page 3
C. STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE
PERIOD OF MAY 1 THROUGH MAY 31, 2023
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to receive and file the report of Staff Authorized
Agreements and Purchase Orders for the period of May 1 through May 31, 2023.
D. APPROVAL OF WARRANTS, CLAIMS AND DEMANDS
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to adopt Resolution No. 25121, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, APPROVING PAYMENT OF PAYROLL WARRANTS /
DISBURSEMENTS FOR THE PERIOD ENDING 04-29-23 AND 05-13-23
TOTALING $4,398,245.83 AND ACCOUNTS PAYABLE WARRANTS DATED 04-
27-23 AND 05-11-23 TOTALING $10,035,649.04, IN THE AGGREGATE AMOUNT
OF $14,433,894.87, DRAWN ON BANK OF AMERICA.
E. AUTHORIZE THE PURCHASE OF ONE (1) NEW AIRCRAFT RESCUE AND
FIREFIGHTING (ARFF) TRUCK AND EQUIPMENT IN AN AMOUNT NOT TO
EXCEED $1,240,370.76
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve the issuance of a purchase order to Oshkosh Corporation, for the purchase
of one new Aircraft Rescue and Firefighting (ARFF) truck and equipment in an
amount not to exceed $1,127,609.78, inclusive of sales tax;
2. Delegate authority to the City Manager or designee to approve and execute change
orders up to a total amount of $112,760.98 (10%);
3. After delivery of the new vehicle, declare existing vehicle being replaced as surplus
and seek approval from the FAA to authorize the Fleet Maintenance Manager to
sell at public auction in accordance with Chapter 7.07 of the Palm Springs
Municipal Code; and,
4. Authorize the City Manager or designee to execute all necessary documents.
F. AUTHORIZE CHANGE ORDER IN THE AMOUNT OF $147,017.62 FOR
MODIFICATIONS FOR TWO NEW FIRE DEPARTMENT WILDLAND UNITS
(FIRE ATTACK ENGINES)
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve the issuance of a purchase order to Boise Mobile Equipment for the
change order modifications of two Fire Department Wildland Units (Fire Attack
Engines) in an amount not to exceed $147,017.62.
2. Authorize the City Manager or designee to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 4
G. APPROVE AMENDMENT NO. 2 TO AGREEMENT (A9035) WITH JNS MEDIA
SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB FOR ON-
CALL COMMUNICATIONS, MARKETING, AND SOCIAL MEDIA SERVICES
This item was removed from the Consent Calendar for separate discussion and
considered under Excluded Consent Calendar.
H. APPROVE AMENDMENT NO. 1 TO CONTRACT SERVICES AGREEMENT
NO. 23I037 WITH ON DUTY HEALTH FOR FIREFIGHTER HEALTH AND
FITNESS ASSESSMENTS
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Amendment No. 1 to Contract Services Agreement 23I037 with On-Duty
Health for NFPA-1582 Firefighter health and fitness assessments for up to 95
members for the City of Palm Springs Fire Department, in an amount of
$138,415.00.
2. Authorize the City Manager or designee to execute all necessary documents.
I. APPROVE AMENDMENT NO. 1 TO AGREEMENT NO. A9157 WITH PALM
SPRINGS MOTORS, INC., FOR AUTOMOTIVE PARTS AND SUPPLIES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Amendment No. 1 to Agreement No. A9157 with Palm Springs Motors,
Inc., to provide automotive parts and supplies in an additional amount of $125,000
for a total revised contract amount not to exceed $200,000.
2. Authorize the City Manager or designee to execute all necessary documents.
J. RESOLUTION ACCEPTING THE FIRE DEPARTMENT REPORT ON
COMPLIANCE WITH STATE INSPECTION MANDATES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Adopt Resolution No. 25122, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACCEPTING
THE FIRE DEPARTMENT REPORT ON COMPLIANCE WITH STATE
INSPECTION MANDATES” pursuant to Sections 13146.2 and 13146.3 of the
California Health and Safety Code.
2. Authorize the City Manager to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 5
K. APPROVAL OF COMMUNICATIONS FACILITY LICENSE AGREEMENT
WITH NEW CINGULAR WIRELESS PCS, LLC (AT&T) FOR A NON-
EXCLUSIVE LICENSE TO INSTALL, OPERATE AND MAINTAIN A
COMMUNICATIONS FACILITY AT CITY-OWNED PROPERTY LOCATED
AT 275 SOUTH INDIAN CANYON DRIVE
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve a Communications License Agreement by and between New Cingular
PCS Wireless, LLC, and the City of Palm Springs for non-exclusive use of ground
space at City-owned property at 275 South Indian Canyon Drive.
2. Authorize the City Manager or his designee to execute all the necessary documents.
L. APPROVE ANNUAL INSURANCE POLICY RENEWALS FOR THE CITY’S
INSURANCE PORTFOLIO FOR FISCAL YEAR 2023-24; AUTHORIZE A
TWO-YEAR EXTENSION OF TERM TO INSURANCE BROKERAGE
SERVICES AGREEMENT WITH KEENAN & ASSOCIATES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to authorize Keenan & Associates, as the City’s Broker of
Record, to Purchase Property, Earthquake/Flood (Difference in Condition (“DIC”)),
Excess Liability, Excess Workers’ Compensation, Airport Liability, Village-Fest
Liability, Multi-Media Liability, Crime/Fidelity and Cyber Liability Insurance Policies
from various carriers for Policy Year 2023/2024, effective July 1, 2023, and authorize a
two (2) year extension of the term of the agreement for brokerage services with Keenan
& Associates.
M. ACCEPT GRANT AWARD FROM CALIFORNIA PUBLIC UTILITIES
COMMISSION IN AN AMOUNT UP TO $233,500 AND APPROVE CONTRACT
SERVICES AGREEMENT NO. 23P125 WITH HR GREEN PACIFIC, INC. FOR
BROADBAND MASTER PLAN
This item was removed from the Consent Calendar for separate discussion and
considered under Excluded Consent Calendar.
N. APPROVE THREE-YEAR AGREEMENT WITH INSIGHT PUBLIC SECTOR,
INC., FOR MICROSOFT LICENSING AND MAINTENANCE.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve a three-year agreement with Insight Public Sector, Inc., for Microsoft
licenses and maintenance at an amount not to exceed $938,948 including a 10%
contingency.
2. Authorize the City Manager to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 6
O. AUTHORIZE A COOPERATIVE PURCHASE AGREEMENT WITH ECS
IMAGING, INC., FOR LASERFICHE LICENSING AND SUPPORT.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Authorize a purchase with ECS Imaging, Inc. for an amount of $29,263.80 annually
for a term of five-years for a total not to exceed amount of $160,946 which includes
a 10% contingency for additional licenses.
2. Authorize the City Manager to execute all necessary documents.
P. ADOPT THE CITY’S FISCAL YEAR 2023-24 INVESTMENT POLICY
GOVERNING THE INVESTMENT OF CITY FUNDS
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Adopt Resolution No. 25123, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN
INVESTMENT POLICY GOVERNING THE INVESTMENT OF CITY FUNDS
AND SUPERCEDING RESOLUTION NO. 25023.”
2. Delegate the City Council’s authority to invest and reinvest public funds and to sell
or exchange securities so purchased, to the City Treasurer for one year or until
earlier revoked by the City Council.
Q. MEMORANDA OF UNDERSTANDING WITH THE PALM SPRINGS
FIREFIGHTERS ASSOCIATION AND PALM SPRINGS FIRE MANAGEMENT
ASSOCIATION
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Adopt Resolution No. 25124, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS APPROVING A
MEMORANDUM OF UNDERSTANDING RELATIVE TO WAGES, HOURS,
AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT FOR
EMPLOYEES IN THE PALM SPRINGS FIRE FIREFIGHTERS ASSOCIATION
AND THE PALM SPRINGS FIRE MANAGEMENT ASSOCIATION FOR THE
PERIOD OF JULY 1, 2023, THROUGH JUNE 30, 2026, SUBJECT TO
ASSOCIATIONS EXECUTING THE MEMORANDA OF UNDERSTANDING
2. Authorize the City Manager to execute the Memoranda of Understanding (MOU)
and all documents necessary to effectuate the above action, including the allocation
and compensation plans, salary schedules, agreements and contracts, and any non-
substantial MOU language or reorganization.
City Council Minutes June 29, 2023
City of Palm Springs Page 7
R. APPROVE CONTRACT SERVICES AGREEMENT NO. 23B131 WITH WGJ
ENTERPRISES INC., DBA PCI FOR AIRCRAFT GATE PARKING
RESTRIPING
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Contract Services Agreement No. 23B131 with WGJ Enterprises Inc. dba
PCI to provide aircraft gate parking restriping in an amount not to exceed $599,900.
2. Appropriate $599,900 from Airport Capital Fund 416 to Airport Account
4167065.80000.
3. Authorize the City Manager or his designee to execute all necessary documents.
S. APPROVE AGREEMENT NO. 23B123 WITH WEST COAST ARBORISTS, INC.
FOR CITYWIDE TREE TRIMMING SERVICES
This item was removed from the Consent Calendar for separate discussion and
considered under Excluded Consent Calendar.
T. APPROVE AGREEMENT NO. 23B127 WITH VANCE CORPORATION FOR
ROAD REPAIRS – GENE AUTRY TRAIL WASH AND INDIAN CANYON
WASH
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Construction Contract Agreement No. 23B127 with Vance Corporation,
to provide road repairs at Gene Autry Trail Wash and Indian Canyon Wash for an
amount not to exceed $256,496.50.
2. Authorize the City Manager or designee to execute all necessary documents.
U. APPROVE A PURCHASE ORDER FOR BERG & ASSOCIATES IN THE
AMOUNT OF $198,973.24 FOR THE WASTEWATER TREATMENT PLANT
(WWTP) SLUDGE DRYING BEDS, CITY PROJECT 21-05.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Authorize the City Manager to approve a purchase order in an amount not to exceed
$198,973.24 with Berg & Associates, an ‘on-call’ firm, for construction
management and inspection services for the WWTP Sludge Drying Beds, City
Project 21-05.
2. Authorize the City Manager or their designee to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 8
V. ACCEPTANCE OF THE 2022 PAVEMENT REHABILITATION PROJECT,
CITY PROJECT 22-08.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Accept the 2022 Pavement Rehabilitation Project, City Project No. 22-08 as
completed in accordance with the contract documents; and
2. Authorize the City Engineer to execute and file a Notice of Completion for
recordation with the Riverside County Recorder.
W. ACCEPTANCE AND FILING OF THE 2023 PAVEMENT MANAGEMENT
PROGRAM REPORT
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to accept and file the 2023 Pavement Management
Program Report.
X. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, RESCINDING RESOLUTION NO. 23017 AND AUTHORIZING
THE INVESTMENT, DEPOSIT, AND WITHDRAWAL OF CITY OF PALM
SPRINGS MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND
AUTHORIZING A CHANGE IN SIGNATURES FOR THE DEPOSIT AND
WITHDRAWAL OF THOSE FUNDS
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to adopt Resolution No. 25125, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PALM SPRINGS,
CALIFORNIA, RESCINDING RESOLUTION NO. 23017 AND AUTHORIZING THE
INVESTMENT, DEPOSIT, AND WITHDRAWAL OF CITY OF PALM SPRINGS
MONIES IN THE LOCAL AGENCY INVESTMENT FUND AND AUTHORIZING A
CHANGE IN SIGNATURES FOR DEPOSIT AND WITHDRAWAL OF THOSE
FUNDS.”
Y. APPROVAL OF AMENDMENT NO. 1 TO CONTRACT SERVICES
AGREEMENT NO. A9128 WITH PUSH MEDIA, INC. DBA GLEESON
DIGITAL STRATEGIES, INC. FOR AIRPORT ADVERTISING AND
PROMOTIONAL SERVICES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Amendment No. 1 to Contract Services Agreement No. A9128 with Push
Media, Inc. dba Gleeson Digital Strategies in the amount of $1,092,850 for Airport
advertising and promotional services.
2. Authorize the City Manager or his designee to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 9
Z. APPROVAL OF AMENDMENT NO. 1 TO PROFESSIONAL SERVICES
AGREEMENT NO. A7147 FOR ON-CALL AVIATION CONSULTING
SERVICES AND TASK ORDER NO. 3 WITH M. ARTHUR GENSLER JR. &
ASSOCIATES, INC. FOR INBOUND BAGGAGE CLAIM EXPANSION DESIGN
AND CONSTRUCTION ADMINISTRATION SERVICES AT THE PALM
SPRINGS INTERNATIONAL AIRPORT
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Amendment No. 1 to Professional Services Agreement No. A7147 with
Gensler for a 3-year term.
2. Approve Task Order No. 3 with Gensler for inbound baggage claim expansion
design and construction administration services at the Palm Springs International
Airport, in an amount not to exceed $2,914,322.04.
3. Allow the City Manager or designee to execute all necessary documents.
AA. APPOINTMENTS AND REAPPOINTMENTS TO VARIOUS BOARDS AND
COMMISSIONS
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Appoint Robert Berriman, representing the City of Indian Wells, to the Palm
Springs International Airport Commission effective July 1, 2023, to a term expiring
June 30, 2025.
2. Appoint Margaret Park, representing the County of Riverside, to the Palm Springs
International Airport Commission effective July 1, 2023, to a term expiring June
30, 2026.
3. Appoint Patricia Pierce and David Parker as alternates to the Administrative
Appeals Board effective immediately with a term ending June 30, 2026.
4. Appoint Melissa Shelton, Tom Burns, and Carlos Silveira to the Public Arts
Commission effective immediately with a term ending June 30, 2026.
5. Appoint Roy Clark and Kathleen Cohn to the Sustainability Commission effective
immediately with a term ending June 30, 2026.
6. Re-appoint David Anderson to the Village Fest Board with a term ending June 30,
2026. Appoint Kelly Teo and Carlos Antonio Alvarez to the Village Fest Board
effective immediately, with a term ending June 30, 2026.
7. Accept the resignation of Scott Miller from the Historic Site Preservation Board
effective immediately.
City Council Minutes June 29, 2023
City of Palm Springs Page 10
BB. ANNUAL LEVY OF ASSESSMENTS FOR VARIOUS STREET LIGHTING AND
PARKWAY MAINTENANCE DISTRICTS CITYWIDE FOR FISCAL YEAR
2023-2024.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Adopt Resolution No. 25126, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ORDERING
THE PREPARATION OF AND GIVING PRELIMINARY APPROVAL OF THE
ENGINEER’S REPORT REGARDING STREET LIGHTING MAINTENANCE
DISTRICT NO. 3, AND PARKWAY MAINTENANCE DISTRICTS NO. 6A, 6C,
7, 8, 9, AND 10 (ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE
DISTRICT NO. 12, TO ESTABLISH ANNUAL ASSESSMENTS AND THE
LEVY AND COLLECTION RELATED THERETO FOR FISCAL YEAR
2023/2024;” and
2. Adopt Resolution No. 25127, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, DECLARING
ITS INTENTION TO CONDUCT A PUBLIC HEARING ON JULY 24, 2024,
REGARDING STREET LIGHTING MAINTENANCE DISTRICT NO. 3, AND
PARKWAY MAINTENANCE DISTRICTS NO. 6A, 6C, 7, 8, 9, AND 10
(ZONES 1 AND 2), AND LANDSCAPE MAINTENANCE DISTRICT NO. 12,
AND TO LEVY AND COLLECT ANNUAL ASSESSMENTS RELATED
THERETO FOR FISCAL YEAR 2023/2024.”
CC. APPROVAL OF PLANS, SPECIFICATIONS AND ESTIMATE (PS&E) AND
AUTHORIZATION TO BID THE PLAZA THEATRE REHABILITATION
PROJECT, CITY PROJECT NO. 18-04.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to approve the plans, specifications and estimate; and
authorize Staff to advertise and solicit bids for the Plaza Theater Rehabilitation Project,
City Project No. 18-04.
DD. APPROVE AMENDED AND RESTATED AGREEMENT FOR THE
OPERATION OF THE PALM SPRINGS INTERNATIONAL FILM FESTIVAL
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 4-0 (MAYOR PRO TEM BERNSTEIN RECUSED DURING
THE APPROVAL OF THE CONSENT CALENDAR), to:
1. Approve the Amended and Restated Agreement for the Operation of the Palm
Springs Film Festival, extending the agreement to June 30, 2028; and,
2. Authorize the City Manager to execute the Agreement and take any and all actions
necessary to effectuate the Agreement.
City Council Minutes June 29, 2023
City of Palm Springs Page 11
EE. APPROVE CONTRACT SERVICES AGREEMENT NO. 23S140 WITH THE
PALM SPRINGS CHAMBER OF COMMERCE FOR ADMINISTRATION OF
THE PALM SPRINGS WALK OF STARS PROGRAM
This item was removed from the Consent Calendar for separate discussion and
considered under Excluded Consent Calendar.
FF. LETTER OF SUPPORT FOR ASSEMBLY CONSTITUTIONAL AMENDMENT
NO. 5 REPEALING SECTION 31 OF ARTICLE I OF THE CALIFORNIA
CONSTITUTION
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to authorize the issuance of a letter in support of Assembly
Constitutional Amendment No. 5 repealing Section 31 of Article I of the California
Constitution.
GG. APPROVE FUNDING FOR PUBLIC ART PROFESSIONAL SERVICES
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Public Art Funds in the amount of $25,000 for public art appraisal services.
2. Approve Public Art Funds in the amount of $25,000 for on-call cleaning and
maintenance services.
3. Approve Public Art Funds in the amount of $25,000 for on-call Public Art
installation engineering services.
4. Authorize the City Manager to execute all necessary documents to execute
agreements with the selected service providers.
EXCLUDED CONSENT CALENDAR:
G. APPROVE AMENDMENT NO. 2 TO AGREEMENT (A9035) WITH JNS MEDIA
SPECIALISTS, INC., DBA JNS NEXT CREATIVE & MEDIA HUB FOR ON-
CALL COMMUNICATIONS, MARKETING, AND SOCIAL MEDIA SERVICES
MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Amendment No. 2 to Agreement A9035 with JNS Media Specialists, Inc.,
dba JNS Next Creative & Media Hub to provide On-Call Communications,
Marketing, and Social Media Services in an additional amount of $40,000 for a total
revised contract amount not to exceed $100,000.
2. Authorize the City Manager or designee to execute all necessary documents.
City Council Minutes June 29, 2023
City of Palm Springs Page 12
M. ACCEPT GRANT AWARD FROM CALIFORNIA PUBLIC UTILITIES
COMMISSION IN AN AMOUNT UP TO $233,500 AND APPROVE CONTRACT
SERVICES AGREEMENT NO. 23P125 WITH HR GREEN PACIFIC, INC. FOR
BROADBAND MASTER PLAN
MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Accept a Local Agency Technical Assistance grant award from The California
Public Utilities Commission in an amount up to $233,500.
2. Approve Contract Services Agreement No. 23P125 with HR Green Pacific, Inc. to
provide a broadband master plan for a one-year term in an amount not to exceed
$162,220 beginning July 1, 2023, through June 30, 2024.
3. Authorize the City Manager or designee to execute all necessary documents.
S. APPROVE AGREEMENT NO. 23B123 WITH WEST COAST ARBORISTS, INC.
FOR CITYWIDE TREE TRIMMING SERVICES
MOTION BY COUNCILMEMBER HOLSTEGE, SECOND BY MAYOR GARNER,
CARRIED 5-0, to:
1. Approve Contract Services Agreement No. 23B123 with West Coast Arborists,
Inc., to provide citywide tree trimming services for an amount not to exceed
$4,298,540.00 beginning October 1, 2023, through September 30, 2026, with two
one-year extension options at the City’s sole discretion.
2. Authorize the City Manager or designee to execute all necessary documents.
EE. APPROVE CONTRACT SERVICES AGREEMENT NO. 23S140 WITH THE
PALM SPRINGS CHAMBER OF COMMERCE FOR ADMINISTRATION OF
THE PALM SPRINGS WALK OF STARS PROGRAM
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 5-0, to:
1. Approve Contract Services Agreement No. 23S140 with Palm Springs Chamber of
Commerce to provide Administration of the Palm Springs Walk of Stars Program
for an amount not to exceed $623,700 beginning July 1, 2023, through June 30,
2028, with two one-year extension options upon mutual agreement, as amended.
2. Authorize the City Manager or designee to execute all necessary documents.
2. PUBLIC HEARINGS:
A. RESOLUTION CONFIRMING THE REPORT OF THE PALM SPRINGS
SMALL HOTEL TOURISM BUSINESS IMPROVEMENT DISTRICT
ADVISORY BOARD, LEVYING THE FISCAL YEAR 2023-24 ASSESSMENT,
AND CONDUCT OF PROTEST PROCEEDINGS
MOTION BY MAYOR PRO TEM BERNSTEIN, SECOND BY MAYOR GARNER,
CARRIED 5-0, to:
1. Open the public hearing, receive public testimony, and written and oral protests to
confirm the Report of the Palm Springs Tourism Small Hotel Business
City Council Minutes June 29, 2023
City of Palm Springs Page 13
Improvement District Advisory Board and levying an assessment for Fiscal Year
2023-24.
2. Adopt Resolution No. 25128, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, CONFIRMING
THE REPORT OF THE PALM SPRINGS TOURISM SMALL HOTEL
BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD AND LEVYING
AN ASSESSMENT FOR FISCAL YEAR 2023-24 IN CONNECTION WITH
THE PALM SPRINGS TOURISM SMALL HOTEL BUSINESS
IMPROVEMENT DISTRICT.”
B. PUBLIC HEARING AND ADOPTION OF THE FISCAL YEAR 2023-24 AND
FISCAL YEAR 2024-25 COMPREHENSIVE BUDGETS, PALM SPRINGS
COMMUNITY REDEVELOPMENT SUCCESSOR AGENCY BUDGET,
UPDATED STATUS OF ADOPTED 5-YEAR CAPITAL IMPROVEMENT
PROGRAM, APPROPRIATIONS LIMIT, AND ALLOCATED POSITIONS AND
COMPENSATION PLAN.
MOTION BY COUNCILMEMBER DEHARTE, SECOND BY COUNCILMEMBER
MIDDLETON, CARRIED 5-0, to:
1. Open the public hearing and accept public testimony on the FY 2023–24 and FY
2024-25 Budgets.
2. Adopt Resolution No. 25129, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN
ALLOCATED POSITIONS AND COMPENSATION PLAN FOR FISCAL
YEAR 2023 – 2024 AND FISCAL YEAR 2024 - 2025; AND ADOPTING THE
PUBLICLY AVAILABLE PAY SCHEDULES;”
3. Adopt Resolution No. 25130, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, APPROVING
A BUDGET FOR FISCAL YEAR 2023 – 2024 AND FISCAL YEAR 2024 – 2025
AND SUCH OTHER MATTERS AS REQUIRED;”
4. Adoption Resolution No. 25131, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ACTING
SOLELY IN ITS CAPACITY AS THE SUCCESSOR AGENCY TO THE PALM
SPRINGS COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE
SUCCESSOR AGENCY BUDGET FOR FISCAL YEAR 2023 – 2024, AND
OTHER SUCH MATTERS AS REQUIRED;” and
5. Adoption Resolution No. 25132, entitled, "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING AN
APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023 – 2024 ENDING ON
JUNE 30, 2024."
6. Direct the City Manager and Acting Director of Finance and Treasurer to make the
appropriate modifications to the Budget and prepare the final budget documents for
FY 2023-24 and FY 2024-25, as amended.
City Council Minutes June 29, 2023
City of Palm Springs Page 14
3. BUSINESS & LEGISLATIVE:
A. APPROPRIATE FUNDS FOR THE HOMELESS NAVIGATION CENTER AND
EARLY ENTRY FACILITY IN THE AMOUNT OF $5,000,000 AT 3589
MCCARTHY ROAD AND APPROVAL OF AMENDMENT NO 3. TO
PROFESSIONAL SERVICES AGREEMENT NO. 9161 WITH JOHN
FRIEDMAN ALICE KIMM ARCHITECTS, A CALIFORNIA CORPORATION,
FOR ARCHITECTURAL DESIGN SERVICES OF THE PALM SPRINGS
NAVIGATION CENTER, CITY PROJECT NO. 22-05
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY
COUNCILMEMBER HOLSTEGE, CARRIED 5-0, to:
1. Approve $5,000,000 in the Fiscal Year 2024 General Fund Budget for additional
costs relative to the Navigation Center and to allow Early Entry beds at 3589
McCarthy Road to be available more quickly.
2. Approve Amendment No. 3 in the amount of $520,763 to Professional Services
Agreement No. 9161, for a new not-to-exceed amount of $1,440,355 with John
Friedman Alice Kim Architects for the Palm Springs Navigation Center, City
Project No. 22-05.
3. Approve an increase in the project contingency from $1,500,000 to $3,000,000 and
authorize the City Manager to approve project-related contracts, amendments, and
change orders up to $3 million (10% of the construction budget).
B. CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL
POLICY PROVIDING A CERTAIN PERCENTAGE OF TRANSIENT
OCCUPANCY TAX (TOT) BE SET ASIDE AND USED FOR FUTURE
AFFORDABLE HOUSING NEEDS
MOTION BY MAYOR GARNER, SECOND BY MAYOR PRO TEM BERNSTEIN,
CARRIED 4-1 (COUNCILMEMBER DEHARTE VOTING NO), to adopt Resolution
No. 25133, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PALM SPRINGS, CALIFORNIA, ESTABLISHING A CITY COUNCIL POLICY
REGARDING THE USE OF A CERTAIN PERCENTAGE OF TRANSIENT
OCCUPANCY TAX (TOT) FOR AFFORDABLE HOUSING PROGRAMS.”
C. CONSIDERATION OF THE ESTABLISHMENT OF A CITY COUNCIL
POLICY ESTABLISHING A MINIMUM FUND BALANCE IN THE CITY’S
GENERAL FUND
MOTION BY COUNCILMEMBER MIDDLETON, SECOND BY MAYOR PRO TEM
BERNSTEIN, CARRIED 3-2 (COUNCILMEMBERS DEHARTE AND HOLSTEGE
VOTING NO), to adopt Resolution No. 25134, entitled, “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF PALM SPRINGS, CALIFORNIA, ADOPTING A
GENERAL FUND RESERVE POLICY.”
PUBLIC COMMENT: None.
City Council Minutes June 29, 2023
City of Palm Springs Page 15
CITY COUNCIL AND CITY MANAGER COMMENTS, REPORTS, & AGENDA
DEVELOPMENT:
City Manager Stiles and the City Council discussed the tentative upcoming meeting schedule and
agenda items. Mayor Garner, Mayor Pro Tem Bernstein, and Councilmembers deHarte, Holstege,
and Middleton provided comments.
ADJOURNMENT:
The City Council adjourned the meeting of Thursday, June 29, 2023, at 10:15 p.m.
Respectfully submitted,
______________________________
Brenda Pree, MMC, CERA
City Clerk
APPROVED BY CITY COUNCIL: 9/14/2023 7-t 7o/