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Home My WebLink About2023-24 Library Budget - Additional ItemsMEMORANDUM DATE: February 1, 2023 SUBJECT: 2023-24 LIBRARY BUDGET AND TRUST FUND BUDGET -ADDITIONAL ITEMS TO: Library Board of Trustees FROM: Jeannie Kays, Director of Library Services The 2023-24 Library Budget and Trust Fund Budget Ad Hoc Subcommittee, Treasurer Al Jones and Trustee Juanita Garner met with Library Director Jeannie Kays and make the following recommendations: Library Trust Funds: 1. Zero out Travel, Training and Dues account. 2. Zero out Materials and Supplies account. 3. Create a new account, Library Renovation, and transfer $1,000,000 into that account. 4. Allocate $10,000 for the Trust Fund Books account from the Kropitzer Trust Account. 5. Allocate an additional $10,000 for Library Books from the Future Library Projects account. 6. Set aside $81,987.25 for the Future Library Projects account to be saved for future projects. 7. Allocate $500,000 for Library Foundation support 8. Balance all total Trust Fund line items to match the Trust Fund Balance. Main Library Funds: 1. Request a new position: Administrative Secretary, $141,124 annually 2. Request new office setup (furniture, computer, chair) for new position and unfilled but funded Librarian -Archivist position $10,000 3. Dedicate $25,000 annually for Palm Springs Speaks speaker series, and hold funds in Materials and Supplies account for library. 4. Request $10 million for non -grant -funded renovations at the Main Library Welwood Murray Memorial Library 1. No budgetary changes at this time. MAIN LIBRARY Organization Object Account Description 2024 Draft 2023 Department 2022 Projected 2022 Original 2022 Revised 2022 Actuals 2021 Revised 2021 Actuals Department Budget Actuals Budget Budget Butlget Budget 1004000 40000 Salaries Full Time $1,222,320.00 $1,222,320.00 $1,093,091.85 $1,086,091.85 $1,300,241.85 $1,041,718,26 $934,642.33 $907,585.20 1004000 40002 Salaries Overtime $5,000.00 $1,768.00 $0.00 $0.00 $2,500.00 $39.09 $422AS $422.45 1004000 40008 Ex Salary Offset $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ($15,891.12) $0.00 1004000 40010 Leave Payoffs $16,272.00 $16,272.00 $0.00 $0.00 $20,574.98 $32,165.77 $0.00 $15,738.56 1004000 40020 Fringe Benefits $341,066.00 $341,066.00 $303,525.00 $303,525.00 $303,525.00 $191,628.17 $248,625.00 $196,684.78 10040DO 40D45 Medical Insurance Withdrawal $0.00 $0.00 $0.00 $0.00 $0.00 $6,075.00 $0.00 $2,325.00 1004000 40050 IRIS Health Benefit $18,300.00 $18,300.00 $13,800.00 $13,800.00 $13,800.00 $11,637.50 $11,700.00 $11,387.50 1004000 40055 PIERS Retirement Cost $460,815.00 $460,815.00 $390,993.06 $390,993.06 $390,993.06 $362,929.28 $335,067.24 $324,271.16 1004000 40060 PERS -POB $38,028.00 $38,028.00 $36,645.00 $36,645.00 $36,645.00 $36,645.00 $36,600.00 $36,600.00 1004000 40065 Workers Compensation $55,742.00 $55,742.00 $53,461.00 $53,461.00 $53,461.00 $53,461.00 $61,700.00 $61,70000 1004000 40095 Medicare Insurance $17,723.00 $17,723.00 $15,74833 $15,748.33 $15,748.33 $15,781.40 $13,495.91 $13,891.75 1004000 40100 Retiree Health Benefit $136,617.00 $136,617.00 $127,029.00 $127,029.00 $127,029.00 $127,029.00 5112,200.00 $112,200.00 1004000 40105 Contractual Services $37,000.00 $37,000.00 $115,710.18 $32,000.00 $115,710.18 $73,242.62 $77,400.00 $30,107.88 1004000 50005 Training Travel and Dues $14,000,00 $14,000.00 $3,675.00 $3,675.00 $3,675.00 $2,651.00 $3,300.00 $1,312.00 1004000 50030 Gas and Luhrlcat ions $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $3,436.12 $5,000.00 $3,644.51 1004000 50031 Communications $28,400.00 $28,400.00 $16,600.00 $16,600.00 $16,600.00 $6,625.48 $12,000.00 $4,748.44 3004000 50035 Materials and Supplies $434,225.00 $399,225.00 $264,675.00 $264,675.00 $265,403.00 $241,246.00 $225,442.01 $193,168.83 1004000 50055 Insurance $121,454.00 $121,454.D0 $122,956.00 $122,956.00 $122,956.00 $122,956.00 $73,200.00 $73,200.00 1004000 50105 Repairs and Maint General $95,900,00 $95,900.00 $88,200.00 $88,200.00 $88,200.00 $82,686.82 $104,150.00 $101,388.91 1004000 50120 Facilities Maintenance Service $183,378.00 $183,378.00 $140,007.00 $140,007.00 $140,007.00 $140,006.88 $116,600.00 $116,600.00 1004000 50126 Grants $0.00 $16,213.80 $0.00 $0.00 $16,213.80 $15,843.90 $13,751.70 $3,786.20 1004000 50135 Administrative Renefits $13,282.44 $13,282.44 $12,649.95 $12,649.95 $12,649.95 $12,649.96 $11,600.00 $11,600.00 1004000 50140 Printing $20,000.00 $18,000.00 $11,000.00 $11,000.00 $11,000.00 $1,947.59 $5,500.00 $191.20 1004000 50145 Advertising $10,475.00 $8,900.00 $8,900.00 $8,90000 $8,900.00 $6,064.50 $3,400.00 $1,428.00 1004000 50200 trends of the Library $0.00 $0.00 $0,00 $0.00 $26,847.42 $26,847.42 $0.00 $1,833.50 TOTALS $3,274,997.44 $3,249,404.24 $2,823,666.37 $2,732,956.19 $2,897,680.57 $2,615,313.76 $2,389,905.52 $2,225,815.87 WELWOOD MURRAY MEMORIAL LIBRARY Organization Object Account Description 2024 Draft 2023 Department 2022 Projected 2022 Original 2022 Revised 2022 Actuals 2021 Revised 2021 Actuals Department Budget Actuals Budget Budget Budget Budget 1004005 40105 Contractual Services $107,177.00 $107,177.00 $85,800.00 $85,800.00 $85,800.00 $96,511.40 $85,800.00 $63.62 100400S 50015 Electricity $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $22,694.37 $30,000.00 $19,869.22 1004005 50020 Water $2,500.00 52,500.00 $2,500.00 $2,500.00 $2,500.00 $914.68 52,50000 $1,032.32 100400S 50030 Gas and Lubrications $5,000.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $0.00 $5,000.00 $0.00 1004005 50031 Communications $16,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 $1,659.67 $0.00 $0.00 IG04005 50038 Welwood Operations $30,025.00 $30,025.00 $30,02S.00 $16,225.00 $30,025.00 $20,239.59 $0.00 $0.00 TOTALS $190,702.00 $190,702.00 $169,325.00 $155,525.00 1 $169,325.00 $142,019.71 $123,300.00 $20,965.16 LIBRARY GRAND TOTALS Organization Object Account Description 2024 Draft 2023 Department 2022 Projected 2022 Original 2022 Revised 2022 Actuals 2021 Revised 2021 Actuals Department Budget Actuals Budget Budget Budget Bud et 1004000 MAIN LIBRARY $3,274,997.44 $3,249,404.24 $2,923,666.37 $2,732,956.19 $2,897,680.57 $2,615,313.76 $2,389,905.52 $2,225,815.87 1004005 WELWOOD $190,702.00 $190,702.00 $169,32SD0 $155,525.00 $169,325.00 $142,019.71 $123,300.00 $20,965.16 GRANDTOTAL $3,465,699.44 $3,440,106.24 $2,992,991.37 $2,888,481.19 $3,067,00557 1 $2,757,333.47 1 $2,513,205.52 $2,246,781.03 LIBRARY BUDGET PROPOSAL 1EANNIE KAYS, LIBRARY DIRECTOR 1/26/2023 Page 1 LIBRARY TRUST FUND Organization Object Account Description 2024 Draft 2023 Department 2022 Projected 2022 Original 2022 Revised 2022 Actuals 2021 Revised 2021 Actuals Department Budget Actuals Budget Budget Budget Budget 1514010 50005 Training Travel and Dues $0.00 $3,750.00 $0.00 $0.00 $3,750.00 $0.00 $3,750.00 $0.00 3514010 50035 Materials and Supplies $0.00 $52.81 $0.00 $0.00 $52.81 $0.00 $52.81 $0.00 1514010 50200 Friends of the Library $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1514010 50201 Future Library Projects $81,987.25 $1,521,971.09 $0.00 $0.00 $1,521,970.59 $0.00 $1,536,895.59 $0.00 1514010 50202 Trust Fund Books $20,000.D0 $84,157.17 $0.00 $0.00 $64,157.17 $36,276.65 $53,282.22 $39,12SAS 1514010 50203 Kropiker Trust Donation $176,665.74 $186,665.74 $0.00 $0.00 $196,665.74 $0.00 $206,665.74 $0.00 1514010 50204 Welwood Patio $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $147,308.36 $134,546.22 1514010 50205 Library Foundation $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.D0 $0.00 $0,00 1514010 50206 Strategic Planning $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1514010 50207 PR Library Campaign $0.00 55,263.46 $0.00 $0.00 $5,263.46 $5,000.00 $8,263.46 $3,000.00 1514010 50208 Trust Fund Furniture $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TBD Library Renovation $1,000,000.00 TRUST FUND TOTALS $1,779,652.99 $1,802,860.27 $0.00 $0.00 $1,791,859.77 $41,276.65 $1,956,218.18 $176,671.27 LIBRARY BUDGET PROPOSAL 1EANNIE KAYS, LIBRARY DIRECTOR 1/26/2023 Page 2