HomeMy WebLinkAboutA9408 - SATURDAY NIGHT SPEAKERS GROUP - AA Council Chamber RentalCONTRACT ABSTRACT
Contract prepared by: Brenda Pree
Submitted on: March 22, 2023 By: Brent Rasi
Note:
Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Funding Source:
Contract Term:
Saturday Night Speakers Group
Kaycie Lynn Elsass – ElsassKaycie@gmail.com
760-537-1258 or 937-507-5816
Lease Agreement for the Palm Springs City Council Chamber
$122 per Half Day Rental Fee
Revenue – Council Chamber Rental
Rental Per Diem
Contract Administration
Lead Department:
Contract Administrator:
City Clerk
Brenda Pree
Contract Approvals
Council/ Community Redevelopment
Agency Approval Date:
Agenda Item No./ Resolution No.:
Agreement No:
N/A
N/A
A9408
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds
N/A
N/A
Required before Start date – First Meeting anticipated June 3,
2023
N/A
DocuSign Envelope ID: 9EC29329-F612-41CE-A125-68436132F5CA
NON-EXCLUSIVE FACILITY USE AGREEMENT
(Council Chamber & Foyer)
This Non-Exclusive Facility Use Agreement ("Agreement") is made and entered into this
22 day of March, 2023, by and between the City of Palm Springs ("City") and the
Saturday Night Speakers Group ("User"), concerning the use of the Council
Chamber & Foyer located at 3200 East Tahquitz Canyon Way ("Facility").
The City and User do hereby mutually-agree as follows:
AGREEMENT
1.FACILITY USE.
1.1 Council Chamber & Foyer. City grants User the non-exclusive use of City
Chamber and Foyer, located at 3200 E. Tahquitz Canyon Way, Palm Springs, for the
purpose of conducting Alcoholics Anonymous meetings every Saturday from 7:30 p.m. to
9:00 p.m.
1.2 Fees and Charges for Facility Use. There is a $122 per half day rental fee
for use of the Facility for this event.
1.3 Cancellation. The City reserves its right to cancel use of the facility at any
time for special events and meetings as may be required.
2.ADDITIONAL REQUIREMENTS.
2.1 The User is responsible for obtaining, and its sole cost and expense, all
permits and licenses in accordance with all State and local laws, ordinances, and
standards during the time period described in Section 1 of this agreement.
2.2 The User acknowledges the non-exclusive use of this facility, during
business hours that City Hall is open to the public. City Hall is to conduct the business of
the City of Palm Springs. The Users non-exclusive use shall not interfere or hinder the
conduct of City operations.
2.3 The User is responsible to leave the facility in a clean and orderly manner,
with all furniture or equipment in its proper location and in a like manner. The User shall
make no attempt to tamper with thermostats or public address system. No food or drink
may be served, sold, or consumed, with the sole exception of serving and consuming
coffee and/or water. The User shall be financially responsible for any damage to the
facilities caused by participants during use.
2.5 The User has been issued a City Security Badge to gain access to the
facility. The User shall NOT transfer the security badge to any other person without written
authorization from the City. Failure to notify the City Clerk prior to the transfer of any
security badge will terminate all use privileges.
DocuSign Envelope ID: 9EC29329-F612-41CE-A125-68436132F5CA
Non-Exclusive Use Agreement-Saturday Night Speakers Group
Council Chamber -Page 2
3.INSURANCE.
3.1 Minimum Insurance. User shall procure and maintain, at its sole cost and
expense, in a form and content satisfactory to City, during the entire term of this
Agreement, including any extension thereof, the following policies of insurance:
3.2 Comprehensive General Liability Insurance. A policy of comprehensive
general liability insurance in an amount not less than Three Hundred Thousand Dollars
($300,000) per occurrence and in an amount not less than Six Hundred Thousand Dollars
($600,000) in aggregate. Insurance companies shall have an AM Best's Guide Rating
of A-, Class VII or better.
3.3 Proof of Insurance. Proof of the insurance required under Section 3 shall be
provided to City prior to the execution of this Agreement, and shall name the City, its
officers, agents and employees as additional insured.
4.INDEMNIFICATION AND DEFENSE.
4.1 Indemnification. User agrees to indemnify the City, its officers, agents and
employees against, and shall hold and save each of them harmless from, any and all
actions, suits, claims, damages to persons or property, including injury or death to any
person, losses, costs, penalties, obligations, errors, omissions or liabilities (herein
"Claims") that may be asserted or claimed by any persons, firm or entity arising out of or
related to this Agreement or User activities at the Facility, except to the extent that the
Claim arises from the sole negligence or willful misconduct of the City, its officers, agents
or employees.
4.2 Defense. User agrees to defend, with counsel acceptable to City, the City,
its officers, agents and employees against any Claims that may be asserted or claimed
by any persons, firm or entity arising out of or related to this Agreement or User activities
at the Facility, except to the extent that the Claim arises from the sole negligence or willful
misconduct of the City, its officers, agents or employees.
4.3 Costs Associated with Indemnification and Defense. User shall be
responsible for all costs incurred by the City that are associated with the indemnification
or defense of City by User, including any costs associated with the use of City resources,
including lost time by employees, expended in furtherance of the indemnification or
defense.
2
DocuSign Envelope ID: 9EC29329-F612-41CE-A125-68436132F5CA
Non-Exclusive Use Agreement-Saturday Night Speakers Group Council Chamber -Page 3 5.NOTICE.
5.1 For purposes of this Agreement, the addresses of the parties for all notices
are as follows:
City.
City of Palm Springs
Attention: City Clerk
3200 E. Tahquitz Canyon Way
Palm Springs, CA 92262
(760)323-8206
User.
Saturday Niaht Speakers Grouo
Attn· JOSHUA MCCRAY, Treasurer
1137 Mira Luna
Palm Springs, CA 92262
IN WITNESS THEREOF, these parties have executed this Non-Exclusive Use
Agreement on the day and year shown below.
CITY OF PALM SPRINGS
ATTEST:
Brenda Pree, MMC, City Clerk
APPROVED AS TO FORM:
Jeff Ballinger, City Attorney
USER: Saturday Night Speaker Group
OocuSlgned by:
By: � 'Pfc-(}--;J :nle!iaitlAIY<1;1s.Treasu re r (760)702-1844; joshua@mccrayhomeservices.com
3
Date: -----------
Date: 03/19/2023 -----------
Scott Stiles, City Manager
DocuSign Envelope ID: 9EC29329-F612-41CE-A125-68436132F5CA
3/24/2023