HomeMy WebLinkAboutA9256 - KronosCONTRACT ABSTRACT
Contract/Amendment
Name of Contract:
Company Name:
Company Contact:
Email:
Summary of Services:
Contract Price:
Contract Term:
Public Integrity/ Business
Disclosure Forms:
Contract Administration
Lead Department:
Contract Administrator/ Ext:
Contract Approvals
Council/City Manager Approval Date:
Agreement Number:
Amendment Number:
Contract Compliance
Exhibits:
Insurance:
Routed By:
Bonds:
Business License:
Sole Source Co-Op
CoOp Agmt #: Sole Source
Documents: CoOp Name:
CoOp Pricing:
By: Submitted on:
Contract Abstract Form Rev 8.16.23
Authorized Signers:
Name, Email
(Corporations require 2 signatures)
Telestaff Timekeeping Software and Additional Servives Contract
UKG Kronos Systems, LLC
David Weeks
david.weeks@ukg.com
Amendment #3: Adding 10 trial licenses
$85,438.24 (No Change)
3 Years: 7/24/2022 - 7/23/2025
N/A
Erica Bukowski: erica.bukowski@ukg.com
N/A
Information Technology
Larry Klingaman
N/A
A9256
#3
Yes
No
No
Department
-
Yes
2/13/2025 Rene Sanchez
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Page 1 of 5
Revised: 10.31.23
AMENDMENT NO. 3 TO THE TELESTAFF TIMEKEEPING
SOFTWARE AND ADDITIONAL SERVICES CONTRACT (A9256)
BETWEEN THE CITY PALM SPRINGS AND KRONOS
INCORPORATED
1. Parties and Date.
This Amendment No. 3 to the Telestaff Timekeeping Software and Additional Services
Contract is made and entered into as of this 18th day of February, 2025, by and between the City of
Palm Springs (“City”) and UKG Kronos Systems LLC, fka Kronos Incorporated, a Massachusetts
Limited Liability Company with its principal place of business at 900 Chelmsford Street, Lowell,
MA 01851 (“Contractor”). City and Contractor are sometimes individually referred to as “Party”
and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Contractor have entered into an agreement entitled
“Telestaff Timekeeping Software and Additional Services Contract” dated September 1st, 2022,
amended as set forth below (“Agreement”) for the purpose of retaining the services of Contractor to
provide Telestaff timekeeping software licenses for an amount of $41,036.79 and a term of
7/24/2022 to 7/23/2024.
2.2 Amendment #1. The City and Contractor amended the Agreement to add 15
additional licenses to Telestaff support services for an amount of $3,228.75. Additional costs
associated with this contract for IVR Cloud hosting and Support services totaled $15,338.55 were
not include in any amendments but were necessary support costs paid to Kronos bringing the total
contract amount to $56,375.34. The term remained unchanged.
2.3 Amendment #2. The City and Contractor amended the Agreement to add additional
compensation and extend the term of services. The Parties have heretofore entered into that
Amendment No. 2 dated September 16th, 2024 for a new not to exceed amount of $85,438.34 and a
term of 7/24/2022 to 7/23/2025.
2.3 Amendment. The City and Contractor desire to amend the Agreement to the extent
necessary to transition City’s use of the existing Telestaff Application in the Kronos Private Cloud
(KPC) to use of the Telestaff Applications in the Google Cloud Platform (GCP) (the “Migration”)
and terminate the City’s right to use the existing Telestaff Application in KPC effective sixty (60)
days after City’s go-live on the Telestaff Applications in GCP, but in no event beyond December 31,
2025. Associated with this Migration is another Order (Order Form 712772-1) to acquire ten (10)
trial Telestaff licenses. Order Form 712772-1 is not included in any amendment and is subject to its
own term and conditions as set forth therein, but it is necessary to support the Migration.
2.4 Amendment Authority. This Amendment No. 3 is authorized pursuant to the
Agreement.
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Page 2 of 5
Revised: 10.31.23
3. Terms.
3.1 Attachment C (Order Form Q-314126) of the Agreement is attached hereto and
incorporated by reference for the Migration and other purposes set forth in the Order Notes of Order
Form Q-314126. Compensation under this Agreement is unchanged at a not to exceed limit of
$85,438.34.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 3. From and after the date of this Amendment No. 3, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
amended by this Amendment No. 3.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 3.
3.4 Severability. If any portion of this Amendment No. 3 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5 Counterparts. This Amendment No. 3 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Page 3 of 5
Revised: 10.31.23
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND KRONOS INCORPORATED
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
CONTRACTOR:
By: _____________________________________
Signature
Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: N/A Item No. N/A
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
3/31/2025
4/2/2025
Page 4 of 5
Revised: 10.31.23
Exhibit “C”: Trial-License Order Form (712772-1)
(Exhibit attached on next page)
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
ORDER FORM
Quote#: 712772 - 1 Order Type: Trial US
Expires: 29-MAR-2025 Date: 22-JAN-2025
Sales Executive: House Account, Public Sector SMB Page: 1/2
Bill To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS
CA 92262
United States
Ship To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS
CA 92262
United States
Solution ID:6105620 Contact:JEFF VAN LIEROP
Email:JEFF.VANLIEROP@PALMSPRINGSCA.GOV
Ship To Phone:
Payment Terms: N30 FOB: Shipping Point
Currency: USD Ship Method:
Customer PO Number: Freight Term: Prepay & Add
Order Notes:
This order is subject to the terms and conditions of that certain Sales, Software License and Services Agreement between Kronos and Customer, a UKG
Company, dated 07/24/2025, as amended on 01/30/2023 (the "Agreement").
TRIAL
The Subcription Services listed on this Order Form are licensed on a temporary basis until 12/31/2025 ("Trial Period"). Customer's rights to use and access
the Subscripion Services will automatically expire and terminate at the end of the Trial Period.
Your Kronos solution includes:
SOFTWARE
Item License/Qty Total Price
UKG TELESTAFF ENTERPRISE V7.1+10
UKG TELESTAFF GLOBAL ACCESS V7.1+10
UKG TELESTAFF CONTACT MANAGER V7.1+10
UKG TELESTAFF SMS MANAGER V7.1+10
Total Price 0.00
SUPPORT SERVICES
Item Duration Total Price
UNLESS OTHERWISE NOTED ABOVE, SOFTWARE SUPPORT SERVICES HAVE BEEN
DECLINED.
0.00
Total Price 0.00
QUOTE SUMMARY
Description Total Price
Subtotal 0.00
Deposit 0.00
Tax 0.00
Grand Total 0.00
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Quote#: 712772 - 1 Page: 2/2
PALM SPRINGS FIRE
UKG Kronos Systems LLC
Signature: ________________________________
Signature: ________________________________
Name: ___________________________________
Name: ___________________________________
Title: ____________________________________
Title: ____________________________________
Effective Date: ____________________________
Effective Date: ____________________________
Invoice amount will reflect deposit received. All professional services are billed as delivered with a payment term of Net Upon Receipt. Unless otherwise
indicated above, this order is subject to the attached terms and conditions which the customer acknowledges have been read. THIS ORDER IS SUBJECT
TO APPLICABLE TAXES. THE TAX AMOUNT SHOWN ON THIS ORDER IS ONLY AN ESTIMATE. THE ACTUAL TAX AMOUNT TO BE PAID BY
CUSTOMER WILL BE SHOWN ON CUSTOMER'S INVOICE. The JBoss® Enterprise Middleware components embedded in the Software are subject to the
End User License Agreement found at http://www.redhat.com/licenses/jboss_eula.html.Shipping and handling charges will be reflected on the final invoice. If
you are tax exempt; please provide a copy of your "Tax Exempt Certificate" with your signed quote.
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Page 5 of 5
Revised: 10.31.23
Exhibit D: Migration Order Form (Q-314126)
(Exhibit attached on next page)
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Quote#: Q-314126
Page 1/3
ORDER FORM
Quote#: Q-314126 Order Type: Quote
Expires: 31 Mar, 2025 Date: 27 Mar, 2025
Sales Executive: David Weeks
Effective Date: Effective as of the date of last signature of this Order
Customer Legal Name:
PALM SPRINGS FIRE
Customer Legal Address:
300 NORTH EL CIELO RD, PALM SPRINGS, CA 92262 USA
Bill To: PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS, CA 92262 USA
Ship To: PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS, CA 92262 USA
Bill To Contact: Ship To Contact: Jeff Van lierop
Ship to Phone: (760) 567-1419
Ship to Mobile:
Contact: Jeff Van Lierop
Email: jeff.vanlierop@palmspringsca.gov
Currency: USD Shipping Terms: Shipping Point
Customer PO Number: Ship Method: FedEx Ground
Solution ID: 6105620 Freight Term: Prepay & Add
Initial Term: 36 months
Uplift Percent: 4 %
Renewal Term: 12 months
Payment Terms: Net 30 Days
Billing Start Date: July 24, 2025
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Quote#: Q-314126
Page 2/3
Subscription Services
Billing Frequency: Annual in Advance
Subscription Services Quantity PEPM Monthly Price
UKG TELESTAFF CLOUD 90 USD 9.00 USD 810.00
UKG TELESTAFF CLOUD 10 USD 9.00 USD 90.00
Total Price USD 900.00
One Time Setup Fee
Billing Frequency: Billed 100% upon signature of the order form
Item Total Price
One Time Setup Fees USD 0.00
Quote Summary
Item Total Price
Total Monthly SaaS and Equipment Rental Fees USD 900.00
Item Total Price
Total One Time Fees USD 0.00
Order Notes:
By ordering TeleStaff Cloud pursuant to this Order, Customer acknowledges that UKG will transition Customer’s use of the existing
TeleStaff Applications in the Kronos Private Cloud (KPC) to use of the TeleStaff Cloud Applications in the Google Cloud Platform
(GCP). Customer’s right to use the existing TeleStaff Applications in KPC will terminate sixty (60) days after go-live of the TeleStaff
Cloud Applications set forth on this Order in GCP, but in no event beyond December 31, 2025.
UKG TeleStaff Cloud Monthly Service shall be invoiced at the Billing Frequency indicated on this Order Form, commencing on the
Billing Start Date. As of the Billing Start Date, UKG will credit any pre-paid but unused TeleStaff Applications in the KPC and apply such
credits against any amounts owed to UKG by Customer until such credit is expended. Customer shall pay for the TeleStaff Applications
in the KPC fees until the TeleStaff Cloud Billing Start Date.
The fees for the Subscription Services are invoiced 60 days prior to the Billing Start Date.
This Order is entered into between Customer and UKG Kronos Systems LLC (formerly known as Kronos Incorporated), subject to the
terms and conditions of the Master Agreement Reference #18220 dated March 18th, 2019, between the Lead Agency (acting as
"Owner") and UKG Kronos Systems LLC (as the "Contractor"), as amended ("Contract #18220"). The TeleStaff Cloud Software
Application as listed on this Order as subject to the Sections A and K of Contract #18220).
Notwithstanding any automatic renewal language in the Agreement, at the expiration of the Initial Term, and at the expiration of each
Renewal Term, each as indicated on the Order, the Services will renew for the duration indicated on the Order as the Renewal Term
upon Customer's written acknowledgement or payment of the applicable renewal invoice
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Quote#: Q-314126
Page 3/3
IN WITNESS WHEREOF, the parties have caused this Order to be executed by their authorized representatives and shall be effective
as of the date of the last signature below.
PALM SPRINGS FIRE UKG Kronos Systems LLC
Signature:/CS1/______________________________ Signature:/KS1/_____________________________
Name:/CN1/______________________________ Name:/KN1/_____________________________
Title:/CT1/______________________________ Title:/KT1/_____________________________
Date:/CD1/______________________________ Date:/KD1/______________________________
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your “Tax Exempt Certificate” to TaxExemption@ukg.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer’s
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions® and UKG Pro® solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukg.com/one-suite#WhatproductnamesarechangingunderUKGDimensions
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
UKG Statement of Work for Palm Springs Fire
This Statement of Work (SOW) outlines the scope of services to be provided by UKG for the Professional Service(s) in the corresponding
Order and is subject to the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing
underlying agreement between Parties. The scope of services described herein are time and materials and fixed price based and
subject to the same terms and conditions as the corresponding Order. Unless otherwise defined herein, words and expressions defined
in the Order shall have the same meaning in this Statement of Work. In the event of a conflict or discrepancy between the terms in
this SOW and the MSA, the MSA shall prevail.
1. Professional Services in Scope
The Customer has engaged UKG to provide the following Professional Services:
Service Description
Migration to Telestaff
Cloud (fixed fee)
UKG will:
x Conversion of UKG TeleStaff in the Kronos Private Cloud to UKG TeleStaff Cloud in the Google Cloud
Platform.
o Google Cloud Platform environments: (1) Production and (1) Development (Non-
Production).
x Professional Services Scope:
o Project management sufficient to organize UKG project resources.
o Project Kickoff Call.
o System Overview Call.
o Testing Support.
o Go Live Support.
2. Service Parameters
The following parameters provide an additional set of considerations as it applies to the Project and Professional Services
described in this document:
Item Parameters
Project Assumptions
x The target duration for this project is 8-10 working weeks.
x Solution Assumptions:
o Conversion to UKG TeleStaff Cloud does not include customizations (outside of the scope
listed above), configuration, new features, or functionality other than what is required by the
new version.
Scope Changes and
Pricing
• Any stated project duration is for guidance only and expected to be as set out in this SOW based
ƵƉŽŶh<'͛ƐĞdžƉĞƌŝĞŶĐĞǁŝƚŚh<'ĐƵƐƚŽŵĞƌƐĂŶĚථƐŽůƵƚŝŽŶƐ͘Scope changes are subject to review and
may impact the project duration and cost. If additional work beyond the initial scope of this SOW is
needed, a separate Service Request will be required.
• If the Customer requires services not specified in this SOW, those services will be scoped based upon
complexity and billed at the then current rate.
• UKG will not be responsible for troubleshooting Subscription Service(s), interfaces or hardware not
provided by UKG.
• UKG’s quoted pricing does not include the Excluded Items set out in this SOW.
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
Item Parameters
Customer Tasks and
Communication
x Both UKG and the Customer’s project team will complete assigned tasks by mutually agreed upon due
dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer’s
failure to provide adequate resources for the project or complete tasks promptly.
x UKG will communicate with the Customer’s project manager, the appointed point of contact for
Customer on this project. The Customer’s project manager will be responsible for all communications
and project management among all Customer parties (staff, vendors, consultants) and for the
escalation and resolution of any issues for the Customer.
x All project tasks are completed through UKG’s remote deployment model unless otherwise mutually
agreed to in advance or via an authorized service request or work order. Travel expenses are not
included and will be invoiced separately as incurred.
3. Service Requests
Requests for changes to this SOW, additional scope, or activities outside of this planned project scope must be submitted to the
UKG project manager in writing or in the form of an electronic service request.
The following excluded items are considered out of scope and will require a service request (“Excluded Items”):
x Material changes in the defined scope or effort
x Material changes in the number or type of work items to meet the defined scope of effort.
x Changes to the project remote delivery model
x Changes to the project duration
UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform
the requested work once the service request has been completed and signed by the Customer.
Docusign Envelope ID: 747A7EE3-BA55-49F5-A2D0-816240C8EC1D
CONTRACT ABSTRACT
Contract/Amendment
Name of Contract:
Company Name:
Company Contact:
Email:
Summary of Services:
Contract Price:
Contract Term:
Public Integrity/ Business
Disclosure Forms:
Contract Administration
Lead Department:
Contract Administrator/ Ext:
Contract Approvals
Council/City Manager Approval Date:
Agreement Number:
Amendment Number:
Contract Compliance
Exhibits:
Insurance:
Routed By:
Bonds:
Business License:
Sole Source Co-Op
CoOp Agmt #: Sole Source
Documents: CoOp Name:
CoOp Pricing:
By: Submitted on:
Contract Abstract Form Rev 8.16.23
Authorized Signers:
Name, Email
(Corporations require 2 signatures)
Telestaff Timekeeping Software and Additional Servives Contract
UKG Kronos Systems, LLC
Elizabeth Mathis
elizabeth.mathis@ukg.com
UKG Koronos Telestaff software, support, and IVR cloud hosting
renewal for PSFD.
41,036.79 + 29,063 = 85,438.34
3 Years: 7/24/2022 - 7/23/2025
Included
Elizabeth Mathis: elizabeth.mathis@ukg.com
Information Technology
Larry Klingaman
September 12, 2024
A9256
#2
Yes
No
No
Department
-
Yes
9/16/2024 Rene Sanchez
Docusign Envelope ID: 25C5EF58-BC28-490E-A612-2815EE427D2E
Page 1 of 8
Revised: 10.31.23
AMENDMENT NO. 2 TO THE TELESTAFF TIMEKEEPING
SOFTWARE AND ADDITIONAL SERVICES CONTRACT
BETWEEN THE CITY PALM SPRINGS AND KRONOS
INCORPORATED
1. Parties and Date.
This Amendment No. 2 to the Telestaff Timekeeping Software and Additional Services
Contract is made and entered into as of this 16th day of September 2024, by and between the City of
Palm Springs (“City”) and Kronos Incorporated, a Massachusetts Corporation with its principal
place of business at 900 Chelmsford Street, Lowell, MA 01851 (“Contractor”). City and Contractor
are sometimes individually referred to as “Party” and collectively as “Parties.”
2. Recitals.
2.1 Agreement. The City and Contractor have entered into an agreement entitled
“Telestaff Timekeeping Software and Additional Services” dated September 1st, 2022
(“Agreement”) for the purpose of retaining the services of Contractor to provide Telestaff
timekeeping software licenses and support for an amount of $41,036.79 and a term of 7/24/2022 to
7/23/2024.
2.2 Amendment 1. The City and Contractor amended the Agreement to add 15 additional
licenses to Telestaff support services for an amount of $3,228.75.. Additional costs associated with
this contract for IVR Cloud hosting and Support services totaled $15,338.55 were not include in any
amendments but were necessary support costs paid to Kronos bringing the total contract amount to
$56,375.34. The term remained unchanged.
2.3 Amendment. The City and Contractor desire to amend the Agreement to add
additional compensation and extend term. The Parties have heretofore entered into that Amendment
No. 2 dated September 16th, 2024.
2.4 Amendment Authority. This Amendment No. 2 is authorized pursuant to the
Contract.
3. Terms.
3.1 Attachment B of the Contract is hereby amended to add additional compensation in
the amount of $29,063 ($20,036.07 + $4,026.44 + $5,000) for a new not to exceed limit $85,438.34
and extend the term from 7/24/2022 to 7/23/2025 as set forth in the Order Form attached as Exhibit
B:
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. 2, all
other provisions of the Agreement remain in full force and effect and shall govern the actions of the
parties under this Amendment No. 2. From and after the date of this Amendment No. 2, whenever
the term “Agreement” or “Contract” appears in the Agreement, it shall mean the Agreement as
Docusign Envelope ID: 25C5EF58-BC28-490E-A612-2815EE427D2E
Page 2 of 8
Revised: 10.31.23
amended by this Amendment No. 2.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. 2.
3.4 Severability. If any portion of this Amendment No. 2 is declared invalid, illegal, or
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5 Counterparts. This Amendment No. 2 may be executed in duplicate originals, each of
which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: 25C5EF58-BC28-490E-A612-2815EE427D2E
Page 3 of 8
Revised: 10.31.23
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND KRONOS INCORPORATED
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated
below.
CONTRACTOR:
By: _____________________________________ By: _________________________________________
Signature Signature (2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: 9/12/2024 Item No. 1T
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _______________________________
City Attorney City Clerk
APPROVED:
By: _______________________________ Date:
City Manager – over $50,000
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
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9/24/2024 9/24/2024
9/25/2024
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Revised: 10.31.23
Exhibit B:
1-Year renewal Quotes
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Revised: 10.31.23
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Revised: 10.31.23
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Revised: 10.31.23
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IVR Hosting Estimate $5,000:
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CONTRACT ABSTRACT
Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Funding Source:
Contract Term:
Kronos Inc, UKG
Brian A. Coopman
Amendment to add Software Licenses for Fire
$3228.75
1001025-40105
7/24/2022 – 7/23/2024
Contract Administration
Lead Department:
Contract Administrator:
Information Technology
Larry Klingaman
Contract Approvals
Council/City Manager Approval Date:
Minute Order/Resolution Number:
Agreement Number:
A9256
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds:
Business License:
Yes
Contract prepared by:
Submitted on: 1/24/2023 By: Leigh Gileno
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Page 1 of 3
Revised: 2.9.22
AMENDMENT NO. _1_ TO THE KRONOS INCORPORATED
TELESTAFF TIMEKEEPING SOFTWARE AND ADDITIONAL
SERVICES
BETWEEN THE CITY PALM SPRINGS AND KRONOS
INCORPORATED
1.Parties and Date.
This Amendment No. _1_ to the TELESTAFF TIMEKEEPING SOFTWARE Contract is
made and entered into as of this 1st day of September 2022, by and between the City of Palm Springs
(“City”) and Kronos Incorporated, a Massachusetts corporation with its principal place of business at
900 Chelmsford Street Lowell, Massachusetts 01851 (“Contractor” or “Kronos Incorporated”). City
and Kronos Incorporated are sometimes individually referred to as “Party” and collectively as
“Parties.”
2.Recitals.
2.1 Contract. The City and Kronos Incorporated have entered into a Contract entitled
Telestaff Timekeeping Software and additional services dated September 1, 2022 (“Contract”), a copy
of which is attached hereto as Exhibit B for reference purposes, for the purpose of retaining the
services of Kronos Incorporated to provide Telestaff Timekeeping Software.
2.2 Amendment. The City and Kronos Incorporated desire to amend the Contract to add
15 additional licenses to the Telestaff Support Services as set forth in the Order Form attached as
Exhibit A and incorporated herein.
2.3 Amendment Authority.This Amendment No. _1_ is authorized pursuant to the
Contract.
3.Terms.
3.1 ATTACHEMENT B of the Contract is hereby amended to add 15 additional
licenses at the price of $3,228.75 as set forth in the Order Form attached as Exhibit A.
3.2 Continuing Effect of Agreement. Except as amended by this Amendment No. _1_,
all other provisions of the Contract remain in full force and effect and shall govern the actions of
the parties under this Amendment No. _1_. From and after the date of this Amendment No. _1_,
whenever the term “Agreement” or “Contract” appears in the Agreement, it shall mean the
Contract as amended by this Amendment No. _1_.
3.3 Adequate Consideration. The Parties hereto irrevocably stipulate and agree that they
have each received adequate and independent consideration for the performance of the obligations
they have undertaken pursuant to this Amendment No. _1_.
3.4 Severability. If any portion of this Amendment No. _1_ is declared invalid, illegal, or
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Page 2 of 3
Revised: 2.9.22
otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall
continue in full force and effect.
3.5 Counterparts. This Amendment No. _1_ may be executed in duplicate originals, each
of which is deemed to be an original, but when taken together shall constitute but one and the same
instrument.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Page 3 of 3
Revised: 2.9.22
SIGNATURE PAGE TO AGREEMENT BY AND BETWEEN THE CITY OF PALM SPRINGS
AND KRONOS INCORPORATED
IN WITNESS WHEREOF, the Parties have executed this Amendment No. 1 as of the dates
stated
below.
CONTRACTOR: KRONOS INCORPORATED
By: By:
Signature Signature
(2nd signature required for Corporations)
Date: Date:
CITY OF PALM SPRINGS:
APPROVED BY CITY COUNCIL:
Date: Item No.
APPROVED AS TO FORM:ATTEST:
By: By:
City Attorney City Clerk
APPROVED:
By:
City Manager – over $50,000
Date:
Deputy/Assistant City Manager – up to $50,000
Director – up to $25,000
Manager – up to $5,000
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
1/25/2023
1/30/2023
Exhibit A:
ORDER FORM
Quote#: Q-146870 Order Type: Quote
Expires: 07 Jan, 2023 Date: 08 Dec, 2022
Sales Executive: Sydney Schultz
Quote#: Q-146870
Page 1/3
Bill To Contact:Ship To Contact: Jeff Van lierop
Bill To: PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS, CA 92262 USA
Ship To: PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS, CA 92262 USA
Ship to Phone: (760) 567-1419
Ship to Mobile:
Solution ID: 6105620 Contact: Jeff Van lierop
Email: jeff.vanlierop@palmspringsca.gov
Payment Terms: Net 30 Days Shipping Terms: Shipping Point
Currency: USD Ship Method: FedEx Ground
Customer PO Number:Freight Term: Prepay & Add
Data Center Location: Not Applicable
Term: Co-Term
Renewal Term: 12 months
Billing Start: Upon Signature of Order Form
Order Notes:
This order is subject to the terms and conditions of that certain Sales, Software License and Services Agreement between Kronos and
Customer dated 07/24/2015.
Software
Item License/Quantity Total Price
UKG TELESTAFF ENTERPRISE V7.1+15 USD 2,025.00
UKG TELESTAFF GLOBAL ACCESS V7.1+15 USD 375.00
UKG TELESTAFF CONTACT MANAGER V7.1+15 USD 225.00
UKG TELESTAFF SMS MANAGER V7.1+15 USD 0.00
Total Price USD 2,625.00
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Quote#: Q-146870
Page 2/3
Software Support
Item Duration(Months)Total Price
Platinum Support Service 12 USD 656.25
Total Price USD 656.25
Cloud Hosting
Billing Frequency: Annual in Advance
Item License/Quantity Total Monthly Price
CLOUD HOSTING UKG TELESTAFF PER EMPLOYEE PER MONTH 15 USD 7.50
Total Price USD 7.50
Quote Summary
Description Total Price
Grand Total USD 3,288.75
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Quote#: Q-146870
Page 3/3
PALM SPRINGS FIRE Kronos Incorporated
Signature: Signature:
Name: Name:
Title: Title:
Effective Date: Effective Date:
Invoice amount will reflect deposit received. All professional services are billed as delivered with payment due, in
accordance with the Payment Term set out in this Order Form. Unless otherwise indicated above, this order is subject
to the relevant Kronos Terms and Conditions executed between the parties. THIS ORDER IS SUBJECT TO
APPLICABLE TAXES. THE ACTUAL TAX AMOUNT TO BE PAID BY CUSTOMER WILL BE SHOWN ON
CUSTOMER'S INVOICE. Shipping and handling charges will be reflected on the final invoice. If you are tax exempt;
please provide a copy of your "Tax Exempt Certificate" with your signed quote.
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
CONTRACT ABSTRACT
Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Funding Source:
Contract Term:
Kronos Inc, UKG
Brian A. Coopman
Telestaff timekeeping software for Fire Department
$37,665.54
1001025-40105
07/24/2022 -07/23/2024
Contract Administration
Lead Department:
Contract Administrator:
Information Technology
Larry Klingaman
Contract Approvals
Council Approval:
Resolution Number:
Agreement Number:
September 1, 2022
N/A
N/A
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds:
N/A
Attached
N/A
N/A
Contract Prepared By: Information Technology
Submitted on: 09/07/2022 By: Valerie Rodriguez
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
Exhibit B:
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
CITY COUNCIL STAFF REPORT
DATE: SEPTEMBER 1, 2022 CONSENT CALENDAR
SUBJECT: APPROVE A TWO-YEAR AGREEMENT WITH KRONOS
INCORPORATED, A UKG COMPANY, TO PROVIDE TIMEKEEPING
SOFTWARE AND SERVICES FOR THE PALM SPRINGS FIRE
DEPARTMENT
FROM: Justin Clifton, City Manager
BY: Information Technology Department
SUMMARY:
This action will approve a service agreement with Kronos Incorporated, a UKG company,
to provide Telestaff timekeeping software for the Fire Department.
RECOMMENDATION:
1)Approve a two-year service agreement with Kronos Incorporated, a UKG
company, to provide Telestaff timekeeping software and services for Fire
Department personnel for an amount not to exceed $92,189 subject to
amendments and allowable inflation adjustments.
2)Authorize the City Manager to execute all documents.
BUSINESS PRINCIPAL DISCLOSURE:
A copy of the Public Integrity Disclosure Form for Kronos Incorporated is included as
Attachment A.
BACKGROUND:
The City began utilizing Telestaff timekeeping software through Kronos for all Fire
Department personnel in 2011. Kronos was eventually acquired by Ultimate Software
Services and has the new name of UKG. Telestaff, the software provided through UKG,
ensures minimum staffing levels are kept, provides the ability for staff to enter their time
and leave requests, and track approvals.
Item 1K - 1
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
STAFF ANALYSIS:
The City continues to utilize UKG Kronos timekeeping software for all Fire Department
personnel. Staff has invested considerable time and training to use the system for Fire
Department Personnel, and the usage of the software is currently a requirement within
the Fire Safety and Fire Management MOU.
This purchase requires City Council approval in accordance with Municipal Code Title 7
adopted by Ordinance in July of 2021, which predicates approval levels based upon the
cumulative value of contracts and continuous purchases of the same goods or services.
From inception to date, the City has spent approximately $175,000 maintaining Telestaff
service with UKG. Staff is recommending approval of a two-year service agreement with
UKG to provide Telestaff timekeeping software and services for an amount not to exceed
$92,189 (Attachment B), resulting in a cumulative total of approximately $267,189.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the
whole of an action, which has a potential for resulting in either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the
environment. The requested action is to approve contracts for the above-mentioned
services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does
not include: (5) Organizational or administrative activities of governments that will not
result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
The requested action aligns with the City Council Priority 4D, Good Governance.
FISCAL IMPACT:
Sufficient funds are budgeted and available in the current fiscal year in Information
Technology Department Account 1001025 40105 and will be budgeted in future fiscal
years.
REVIEWED BY:
Department Director: Larry Klingaman
Deputy City Manager: Jeremy Hammond
City Manager: Justin Clifton
ATTACHMENTS:
A.Business Disclosure Form
B.Two-Year Renewal Quote and Contract
Item 1K - 2
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
ATTACHMENT A
Item 1K - 3
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
900 Chelmsford Street
Lowell, MA 01851
Kronos Incorporated, dba in California as: Kronos Data Systems Incorporated
Massachusetts
*Please see attached list of the Officers and Directors of Kronos Incorporated
Item 1K - 4
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Kronos Acquisition Corporation 100% owned by Kronos Acquisition Corporation
to the best of my knowledge:
Brian A. Coopman
Director of Contracts & Procurement - Public Sector
8/12/2022
Item 1K - 5
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
The Officers and Directors of Kronos Incorporated:
Title Individual Name Address
PRESIDENT Chris Todd 900 Chelmsford Street, Lowell, MA 01851
TREASURER John Butler 900 Chelmsford Street, Lowell, MA 01851
SECRETARY Chris Todd 900 Chelmsford Street, Lowell, MA 01851
VICE PRESIDENT Elizabeth McCarron 900 Chelmsford Street, Lowell, MA 01851
DIRECTOR Mark Julien 900 Chelmsford Street, Lowell, MA 01851
DIRECTOR John Butler 900 Chelmsford Street, Lowell, MA 01851
Item 1K - 6
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
ATTACHMENT B
Item 1K - 7
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Support Services Quote
Page 1 of 3
Quote Type:Subscription
Customer:PALM SPRINGS FIRE
Solution ID:6105620
Payment Terms:Net 30 Days Contract #:1189121 S25-MAR-22
Currency:USD Date:12-AUG-2022
Customer PO Number:Prepared by:Karen Succi-siebrecht / US Hosting
Bill To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Ship To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Contact:STACI KOLBECK
Email:staci.kolbeck@palmspringsca.gov
CONTRACT SUMMARY
Contract Period: 24-JUL-2022 - 23-JUL-2024
Description Support Services Estimated Tax Subtotal
Software Support Services 37,665.54 0.00 37,665.54
Total 37,665.54 0.00 37,665.54
Annualized Contract Value: 19,175.26
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.
IMPORTANT NOTES
Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.
PALM SPRINGS FIRE KRONOS INCORPORATED
Signature:_______________________________________________Signature:_______________________________________________
Name:___________________________________________________Name:__________________________________________________
Title:_____________________________________________________Title:____________________________________________________
Date:____________________________________________________Date:____________________________________________________
Sr Business Process Analyst
Elaine Tellier
8/30/2022
1-K9/1/2022
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
IT Director
9/19/2022
DocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Support Services Quote
Page 2 of 3
Quote Type:Subscription
Customer:PALM SPRINGS FIRE
Solution ID:6105620
Payment Terms:Net 30 Days Contract #:1189121 S25-MAR-22
Currency:USD Date:
Customer PO Number:Prepared by:Karen Succi-siebrecht / US Hosting
Bill To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Ship To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Contact:STACI KOLBECK
Email:staci.kolbeck@palmspringsca.gov
SOFTWARE SUPPORT SERVICES
Line Support Service
Level Covered Product License
Count Start Date End Date Duration (days)
1
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
2
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2022 23-JUL-2023 365
3
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2022 23-JUL-2023 365
4
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2022 23-JUL-2023 365
5
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
6
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
7
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2023 23-JUL-2024 366
8
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2023 23-JUL-2024 366
9
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2023 23-JUL-2024 366
10
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
Item 1K - 9
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
Support Services Quote
Page 3 of 3
Line Support Service
Level Covered Product License
Count Start Date End Date Duration (days)
11
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
12
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2022 23-JUL-2023 365
13
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2022 23-JUL-2023 365
14
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2022 23-JUL-2023 365
15
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
16
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
17
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2023 23-JUL-2024 366
18
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2023 23-JUL-2024 366
19
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2023 23-JUL-2024 366
20
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
Support
Services Estimated Tax Subtotal
Software Support Services 37,665.54 0.00 37,665.54
Item 1K - 10
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15ADocuSign Envelope ID: B3404E1B-C529-464E-B404-A96DB1466736
CONTRACT ABSTRACT
Contract
Company Name:
Company Contact:
Summary of Services:
Contract Price:
Funding Source:
Contract Term:
Kronos Inc, UKG
Brian A. Coopman
Telestaff timekeeping software for Fire Department
$37,665.54
1001025-40105
07/24/2022 -07/23/2024
Contract Administration
Lead Department:
Contract Administrator:
Information Technology
Larry Klingaman
Contract Approvals
Council Approval:
Resolution Number:
Agreement Number:
September 1, 2022
N/A
N/A
Contract Compliance
Exhibits:
Signatures:
Insurance:
Bonds:
N/A
Attached
N/A
N/A
Contract Prepared By: Information Technology
Submitted on: 09/07/2022 By: Valerie Rodriguez
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
CITY COUNCIL STAFF REPORT
DATE: SEPTEMBER 1, 2022 CONSENT CALENDAR
SUBJECT: APPROVE A TWO-YEAR AGREEMENT WITH KRONOS
INCORPORATED, A UKG COMPANY, TO PROVIDE TIMEKEEPING
SOFTWARE AND SERVICES FOR THE PALM SPRINGS FIRE
DEPARTMENT
FROM: Justin Clifton, City Manager
BY: Information Technology Department
SUMMARY:
This action will approve a service agreement with Kronos Incorporated, a UKG company,
to provide Telestaff timekeeping software for the Fire Department.
RECOMMENDATION:
1)Approve a two-year service agreement with Kronos Incorporated, a UKG
company, to provide Telestaff timekeeping software and services for Fire
Department personnel for an amount not to exceed $92,189 subject to
amendments and allowable inflation adjustments.
2)Authorize the City Manager to execute all documents.
BUSINESS PRINCIPAL DISCLOSURE:
A copy of the Public Integrity Disclosure Form for Kronos Incorporated is included as
Attachment A.
BACKGROUND:
The City began utilizing Telestaff timekeeping software through Kronos for all Fire
Department personnel in 2011. Kronos was eventually acquired by Ultimate Software
Services and has the new name of UKG. Telestaff, the software provided through UKG,
ensures minimum staffing levels are kept, provides the ability for staff to enter their time
and leave requests, and track approvals.
Item 1K - 1
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
STAFF ANALYSIS:
The City continues to utilize UKG Kronos timekeeping software for all Fire Department
personnel. Staff has invested considerable time and training to use the system for Fire
Department Personnel, and the usage of the software is currently a requirement within
the Fire Safety and Fire Management MOU.
This purchase requires City Council approval in accordance with Municipal Code Title 7
adopted by Ordinance in July of 2021, which predicates approval levels based upon the
cumulative value of contracts and continuous purchases of the same goods or services.
From inception to date, the City has spent approximately $175,000 maintaining Telestaff
service with UKG. Staff is recommending approval of a two-year service agreement with
UKG to provide Telestaff timekeeping software and services for an amount not to exceed
$92,189 (Attachment B), resulting in a cumulative total of approximately $267,189.
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the
whole of an action, which has a potential for resulting in either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the
environment. The requested action is to approve contracts for the above-mentioned
services, and is exempt from CEQA pursuant to Section 15378(b), in that a “Project” does
not include: (5) Organizational or administrative activities of governments that will not
result in direct or indirect physical changes in the environment.
ALIGNMENT WITH STRATEGIC PLANNING:
The requested action aligns with the City Council Priority 4D, Good Governance.
FISCAL IMPACT:
Sufficient funds are budgeted and available in the current fiscal year in Information
Technology Department Account 1001025 40105 and will be budgeted in future fiscal
years.
REVIEWED BY:
Department Director: Larry Klingaman
Deputy City Manager: Jeremy Hammond
City Manager: Justin Clifton
ATTACHMENTS:
A.Business Disclosure Form
B.Two-Year Renewal Quote and Contract
Item 1K - 2
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
ATTACHMENT A
Item 1K - 3
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
900 Chelmsford StreetLowell, MA 01851
Kronos Incorporated, dba in California as: Kronos Data Systems Incorporated
Massachusetts
*Please see attached list of the Officers and Directors of Kronos Incorporated
Item 1K - 4
1.
2.
3.
4.
5 .
Name of Entity
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Address of Entity (Principle Place of Business)
Local or California Address (if different than #2)
State where Entity is Registered with Secretary of State
If other than California, is the Entity also registered in California? F Yes F No
Type of Entity
.;;y Corporation Himited Liability Company F Partnership F Trust F Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any
response is not a natural person, please identify all officers, directors, members, managers and other
fiduciaries for the member, manager, trust or other entity
F Officer F Director F Member Hv'lanager
[name]
F General Partner F Limited Partner
F Other
F Officer F Director F Member F Manager
[name]
F General Partner F Limited Partner
F Other
F Officer F Director F Member F Manager
[name]
F General Partner F Limited Partner
F Other
CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 1 of 2
(Revised 09 13 18)
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
Kronos Acquisition Corporation 100% owned by Kronos Acquisition Corporation
to the best of my knowledge:
Brian A. CoopmanDirector of Contracts & Procurement - Public Sector8/12/2022
Item 1K - 5
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entitvl
A.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name , Title Date
8~A-~~
(Revised 09 13 18)
CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 2 of 2
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
The Officers and Directors of Kronos Incorporated:
Title Individual Name Address
PRESIDENT Chris Todd 900 Chelmsford Street, Lowell, MA 01851
TREASURER John Butler 900 Chelmsford Street, Lowell, MA 01851
SECRETARY Chris Todd 900 Chelmsford Street, Lowell, MA 01851
VICE PRESIDENT Elizabeth McCarron 900 Chelmsford Street, Lowell, MA 01851
DIRECTOR Mark Julien 900 Chelmsford Street, Lowell, MA 01851
DIRECTOR John Butler 900 Chelmsford Street, Lowell, MA 01851
Item 1K - 6
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
ATTACHMENT B
Item 1K - 7
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
Support Services Quote
Page 1 of 3
Quote Type:Subscription
Customer:PALM SPRINGS FIRE
Solution ID:6105620
Payment Terms:Net 30 Days Contract #:1189121 S25-MAR-22
Currency:USD Date:12-AUG-2022
Customer PO Number:Prepared by:Karen Succi-siebrecht / US Hosting
Bill To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Ship To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Contact:STACI KOLBECK
Email:staci.kolbeck@palmspringsca.gov
CONTRACT SUMMARY
Contract Period: 24-JUL-2022 - 23-JUL-2024
Description Support Services Estimated Tax Subtotal
Software Support Services 37,665.54 0.00 37,665.54
Total 37,665.54 0.00 37,665.54
Annualized Contract Value: 19,175.26
The Annualized Contract Value is the value of the contract if all services are priced for 365 days. The Annualized Contract Value does not include
estimated tax. Please note that this quote may include services priced for prorated periods.
IMPORTANT NOTES
Support Services are subject to applicable taxes. The tax amount shown on this quote is only an estimate. The actual tax due will be reflected on the invoice.
PALM SPRINGS FIRE KRONOS INCORPORATED
Signature:_______________________________________________Signature:_______________________________________________
Name:___________________________________________________Name:__________________________________________________
Title:_____________________________________________________Title:____________________________________________________
Date:____________________________________________________Date:____________________________________________________
Sr Business Process Analyst
Elaine Tellier
8/30/2022
1-K9/1/2022
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
IT Director
9/19/2022
Support Services Quote
Page 2 of 3
Quote Type:Subscription
Customer:PALM SPRINGS FIRE
Solution ID:6105620
Payment Terms:Net 30 Days Contract #:1189121 S25-MAR-22
Currency:USD Date:
Customer PO Number:Prepared by:Karen Succi-siebrecht / US Hosting
Bill To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Ship To:PALM SPRINGS FIRE
300 NORTH EL CIELO RD
PALM SPRINGS CA 92262
UNITED STATES
Contact:STACI KOLBECK
Email:staci.kolbeck@palmspringsca.gov
SOFTWARE SUPPORT SERVICES
Line Support Service
Level Covered Product License
Count Start Date End Date Duration (days)
1
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
2
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2022 23-JUL-2023 365
3
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2022 23-JUL-2023 365
4
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2022 23-JUL-2023 365
5
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
6
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
7
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2023 23-JUL-2024 366
8
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2023 23-JUL-2024 366
9
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2023 23-JUL-2024 366
10
Cloud Hosting UKG
TELESTAFF Per
Employee Per
Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
Item 1K - 9
Ul<G
UKG Kronos Incorporated, A UKG Company 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A
Support Services Quote
Page 3 of 3
Line Support Service
Level Covered Product License
Count Start Date End Date Duration (days)
11
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
12
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2022 23-JUL-2023 365
13
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2022 23-JUL-2023 365
14
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2022 23-JUL-2023 365
15
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2022 23-JUL-2023 365
16
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF CONTACT MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
17
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF ENTERPRISE V7.1+75 24-JUL-2023 23-JUL-2024 366
18
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GATEWAY MANAGER V7.1+24-JUL-2023 23-JUL-2024 366
19
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF GLOBAL ACCESS V7.1+75 24-JUL-2023 23-JUL-2024 366
20
Cloud Hosting UKG
TeleStaff Base Fee
Per Month
UKG TELESTAFF SMS MANAGER V7.1+75 24-JUL-2023 23-JUL-2024 366
Support
Services Estimated Tax Subtotal
Software Support Services 37,665.54 0.00 37,665.54
Item 1K - 10
Ul<G
UKG Kronos Incorporated, A UKG Company 900 Chelmsford Street Lowell, MA 01851 +1800 225 1561
DocuSign Envelope ID: D323256D-8536-4786-B29E-A7EA71DFE15A