HomeMy WebLinkAbout1L OCRCITY COUNCIL STAFF REPORT
DATE: JANUARY 28, 2021 CONSENT CALENDAR
SUBJECT: PURCHASE OF EQUIPMENT TO UPGRADE LIBRARY'S AUTOMATED
MATERIALS HANDLING SYSTEM
FROM: David H. Ready, City Manager
BY: Library
SUMMARY
The City Council will consider the approval of hardware, software and installation with MK
Solutions to upgrade the Library's Automated Materials Handling system.
RECOMMENDATION:
1. Authorize issuance of a Purchase Order in the amount of $26,749.86 to MK
Solutions of York, PA for the purchase of seven computers, four receipt
printers, upgrades to the software, onsite service, and installation fees for the
Automated Materials Handling system. Due to the proprietary nature of the
automated materials handling system, the City Council may waive the
competitive requirements of the Procurement Ordinance and award a Sole
Source purchase to MK Solutions pursuant to the provisions of 7.04.020 of the
Municipal Code.
2. Authorize the City Manager to execute all necessary documents.
BACKGROUND:
In April 2012 City Council awarded a contract service agreement with MK Sorting
Systems, Inc., now MK Solutions, Inc. for the purchase, installation, and maintenance of
a new proprietary automated materials handling system which includes an automated
book return system, self-check stations, security gates, and all related hardware and
software. The system has been in successful operation since the fall of 2012. The
hardware and related software is eight years old, running on Windows XP operating
system, and due for an upgrade so that the system can migrate to Windows 10 operating _
system.
·-BTcM NO. \ l -----
City Council Staff Report
January 28, 2021 -Page 2
Library Automated Materials Handling System Upgrade
STAFF ANALYSIS:
MK Solutions, Inc. designed, developed, installed, programmed and has maintained the
automated materials handling system at the Library. Their equipment and software is
proprietary and they are the only company that can perform the required maintenance on
the system.
BUSINESS DISCLOSURE:
MK Solutions, Inc., headquartered in York, PA, is a corporation registered in Delaware.
Martin Weiss is the sole 100% owner of the company and their executed Public Integrity
Disclosure as well as their Conflict of Interest and Non-Discrimination certification forms
are attached.
ENVIRONMENTAL IMPACT:
The requested City Council action is not a "Project" as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a "Project" means the
whole of an action, which has a potential for resulting in either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the
environment. The requested action is exempt from CEQA pursuant to Section
15378(b)(5) Organizational or administrative activities of governments that will not result
in direct or indirect physical changes in the environment.
FISCAL IMPACT:
Cost savings measures have been enacted in other accounts within the Library's General
funds in order to redirect funds to use for this project. Sufficient funding is available for
the upgrade to the system in the Library's General Fund account 001-2710-42920.
Je~~~
Director of Library Services
Arron Brown, MBA, CGCIO
Deputy City Manager
Attachments:
David H. Ready, Es
City Manager
1. Cost Proposal from MK Solutions, Inc.
2. Public Integrity Disclosure Form -MK Solutions, Inc.
3. Conflict of Interest and Non-Discrimination Certification -MK Solutions, Inc.
2
rnnit mk Solutions, Inc.
75 Acco Drive, Suite A-3
York, PA 17402
SOLUTIONS (860) 760-0438
sales.us@mk-solutions.com
Name I Address
City of Palm Springs
Accounts Payable
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Item Description
Revised based on Jeannie's email (9/30/2020) & 1/13/2021
HARDWARE:
Upgrade mk Return and Sorting System to Windows 10 with
replacing required hardware & preparation for new mk
LibSoft software
Operating system changes and required new hardware are
not foreseeable and not included in the SLA
CONTROL-PART-IP ... """'PLC PC*ttC6905 Industrial PLC PC with EtherCAT Slave
Interface for entire return station and sorting system
PC-MINI-INDUSTRIA ... ***Application PC***
Industrial Mini PC
CPU: Intel QuadCore J1900 Celeron 2.4GHz
RAM: 4GB DDR 3 SoDimm
SSD: 240GB SSD
VGA: Yes
USB: 1 x USB 3.0 & 4.USB 2.0
COM: 3 x RS232
OS: Windows 10
Upgrade Self-Check model SC3 from (end of life/
unsupported) Windows XP to Windows 10 with preparation
for new mk LibSoft software
Page 1
Ship To
Palm Springs Public Library
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Valid Until
2/12/2021
Qty. Price Each
1 3,450.00
2 890.00
Proposal
Date Proposal#
1/14/2021 50568
Terms Rep
Due on receipt MW
U/M Amount
ea 3,450.00T
ea 1,780.00T
3
rnnit mk Solutions, Inc.
75 Acco Drive, Suite A-3
York, PA 17402
(860) 760-0438 SOLUTIONS
sales.us@mk-solutions.com
Name / Address
City of Palm Springs
Accounts Payable
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Item
PC-MINI-INDUSTRIA ... ***Application PC***
Industrial Mini PC
Description
CPU: Intel QuadCore J1900 Celeron 2.4GHz
RAM: 4GB DDR 3 SoDimm
SSD: 240 GB SSD
VGA: Yes
USB: 1 x USB 3.0 & 4.USB 2.0
COM: 3 x RS232
OS: Windows 10
PRINTER-SC3-KIT Receipt printer for SelfCheck SC3 model, includes bracket
SE-06-SERVICE-PR ... Service performed to configure all PCs with Windows 10 and
required software as well as settings
SHIPPING Packaging and Shipping
SE-OS-SERVICE-TE ... Onsite Service performed by mk Service Technician to
prepare/configure (1) PLC PC, (2) Return Station PCs, (4)
SelfCheck PCs
SHIPPING Packaging and Shipping
INSTALL-ONSITE On-Site Installation
Page 2
Ship To
Palm Springs Public Library
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Valid Until
2/12/2021
Qty. Price Each
4 890.00
4 550.00
10 195.00
1 490.00
15 195.00
980.00
1 3,400.00
Proposal
Date Proposal#
1/14/2021 50568
Terms Rep
Due on receipt MW
U/M Amount
ea 3,560.00T
ea 2,200.00T
1,950.00T
490.00T
2,925.00T
980.00T
ea 3,400.00T
4
rnlilt mk Solutions, Inc.
75 Acco Drive, Suite A-3
York, PA 17402
(860) 760-0438 SOLUTIONS
sales.us@mk-solutions.com
Name / Address
City of Palm Springs
Accounts Payable
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Item Description
SOFTWARE:
mk LibSoft Software Subscriptions for SelfChecks and
Return/Sorting System, due to end of life version and
compatibility with Windows 10
SW-LIBSOFT ***4 SelfChecks, 2 Return Stations***
Annual Subscription for mk LibSoft Plus Software
Period: January to December
Annual price increase 2.5%
SET-UP-FEE-LIBSOFT One Time Set-Up Fee per LibSoft Software Subscription
(included in on-site installation fee)
TERMS:
Payment Terms 50/4 ... For mk Hardware
50 % advance payment due on receipt of invoice
45 % of order value with delivery
5 % of order value after installation
For Software Solutions / Subscription invoicing takes place
in advance for 1 year after installation
For Maintenance Contracts (SLA) invoicing takes place after
initial warranty and for 1 year in advance. To secure
proposed SLA pricing, receipt of order is required with
system purchase.
NOTE: Annual invoices are based on calendar year.
For all orders, please email purchase order or this completed & signed document to
sales.us@mk-solutions.com
Signature & Date
Page 3
Ship To
Palm Springs Public Library
300 S. Sunrise Way
Palm Springs, CA 92262
USA
Valid Until
2/12/2021
Qty. Price Each
6 625.00
6 0.00
Subtotal
Proposal
Date Proposal#
1/14/2021 50568
Terms Rep
Due on receipt MW
U/M Amount
ea 3,750.00T
ea 0.00T
USD 24,485.00
Sales Tax (9.25%) USD 2,264.86
Total USD 26,749.86
5
1. Name of Entity
mk Solutions, Inc.
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
2. Address of Entity (Principle Place of Business)
75 Acco Drive, Suite A-3, York, PA 17402
3. Local or California Address (if different than #2)
N/A
4. State where Entity is Registered with Secretary of State
Delaware
If other than California, is the Entity also registered in California? ITT Yes n No
5. Type of Entity
~ Corporation D Limited Liability Company D Partnership D Trust D Other (please specify)
6. Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify)
Note: If any response is not a natural person, please identify all officers, directors,
members, managers and other fiduciaries for the member, manager, trust or other entity
___ M_a_r_k_u_s_F_lo_ry ____________ D Officer I&] Director D Member D Manager
[name]
D General Partner D Limited Partner
•Other ___________ _
___________________ D Officer D Director D Member D Manager
[name]
D General Partner D Limited Partner
•Other ___________ _
___________________ D Officer D Director D Member D Manager
[name]
(Revised 09 13 18)
D General Partner D Limited Partner
•Other ___________ _
CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 1 of 2
6
7. Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE
JANE DOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
A.
Michael Weiss 100%, mk Solutions, Inc.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title Date
~f//1~ January 15, 2021
Rachel A.G. Davis, Business Development Manager
(Revised 09 13.18)
CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE FORM
APPLICANT DISCLOSURE FORM
Page 2 of 2
7
CITY OF PALM SPRINGS, CA
CONFLICT OF INTEREST AND NON-DISCRIMINATION
CERTIFICATION
Conflict of Interest. Contractor acknowledges that no officer or employee of the City has or
shall have any direct or indirect financial interest in this Agreement nor shall Contractor enter
into any agreement of any kind with any such officer or employee during the term of this
Agreement and for one year thereafter. Contractor warrants that Contractor has not paid or
given, and will not pay or give, any third party any money or other consideration in exchange for
obtaining this Agreement.
Covenant Against Discrimination. In connection with its performance under this Agreement,
Contractor shall not discriminate against any employee or applicant for employment because of
actual or perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e.,
place of origin, immigration status, cultural or linguistic characteristics, or ethnicity), sexual
orientation, gender identity, gender expression, physical or mental disability, or medical
condition ( each a "prohibited basis"). Contractor shall ensure that applicants are employed, and
that employees are treated during their employment, without regard to any prohibited basis. As a
condition precedent to City's lawful capacity to enter this Agreement, and in executing this
Agreement, Contractor certifies that its actions and omissions hereunder shall not incorporate
any discrimination arising from or related to any prohibited basis in any Contractor activity,
including but not limited to the following: employment, upgrading, demotion or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship; and further, that Contractor is
in full compliance with the provisions of Palm Springs Municipal Code Section 7.09.040,
including without limitation the provision of benefits, relating to non-discrimination in city
contracting.
NAME OF CONTRACTOR/VENDOR: ----'-m=k=S=o:;..;.lu=t=io:;..;.n=s ...... l""""'n=c. _________ _
NAME and TITLE of Authorized Representative:
(Print) RachelA.G. Davis. Business Development Manager
Signature and Date of Authorized Representative:
(Sign) ___ (_~'-'-_'f"=;.a..=....;;........;ar'-'-",:.tt,... ....... '!W=...;;.,;:;~· ______ (Date) January 15, 2021
8