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Home My WebLink About1T OCRCITY COUNCIL STAFF REPORT DATE: January 27, 2022 CONSENT CALENDAR SUBJECT: STAFF AUTHORIZED AGREEMENTS AND PURCHASE ORDERS FOR THE PERIOD OF OCTOBER 1 THROUGH DECEMBER 31, 2021 FROM: Justin Clifton, City Manager BY: Office of the City Clerk Procurement Department RECOMMENDATION: Receive and file the report of Staff Authorized Agreements and Purchase Orders for the period of October 1 through December 31, 2021. AGREEMENTS NUMBER VENDOR DESCRIPTION DEPARTMENT A8963 ELITE OTTERS LEASE AGREEMENT FOR THE PALM SPRINGS SWIM CENTER AND ASSOCIATED OFFICE PARKS & RECREATION A8973 ADK CONSULTING AND EXECUTIVE SEARCH CONTRACT FOR RECRUITMENT SERVICES OF AN EXECUTIVE DIRECTOR FOR PALM SPRINGS INTERNATIONAL AIRPORT HUMAN RESOURCES A8983 CAPITAL REALITY ANALYSTS CONTRACT FOR APPRAISAL SERVICES FOR A 3.64 ACRE DEVELOPED INDUSTRIAL PROPERTY AT 3589 MCCARTHY ROAD COMMUNITY & ECONOMIC DEVELOPMENT A8986 139 FIRE LLC CONTRACT SERVICES OF AN FAA APPROVED MOBILE TRAINER TO FULFIL THE PART 139 FFA REQUIREMENTS FOR ANNUAL LIVE BURN FIRE DEPARTMENT Item 1T - 1 City Council Staff Report January 27, 2022 – Page 2 Staff Authorized Contracts & Purchase Orders PURCHASE ORDERS A8990 MARINA LANDSCAPE CONVERTING EXISTING LANDSCAPES AND TURFS TO DROUGHT TOLERANT SHRUBS PLACED IN CRUSHED ROCK AND MULCH SUSTAINABILITY A8992 BGF LLC CONTRACT FOR DIGITAL AD CAMPAIGN AND MARKETING SERVICES AVIATION A8993 IMPRENTA COMMUNICATI ONS GROUP, INC CONTRACT FOR SPANISH LANGUAGE DIGITAL MARKETING SERVICES COMMUNICATION S A8997 O’BAYLEY COMMUNICATI ON CONTRACT FOR MARKETING AND COMMUNICATION SERVICES COMMUNICATION S A9025 AVIDEX INDUSTRIES LLC DESIGN AND CONSTRUCTION CONTRACT FOR THE PAVILLION ACOUSTIC UPGRADES ENGINEERING NUMBER VENDOR DESCRIPTION AMOUNT DEPARTMENT 22000556 OBAYLEY COMMUNICAT IONS GRAPHIC DESIGNS, ADVERTISING AND PLANNING $15,000.00 CITY CLERK 22000533 TERRA NOVA PLANNING AND RESEARCH EXPEDITED CANNIBIS ZONING APPLICATION REVIEW $18,105.85 PLANNING Item 1T - 2 City Council Staff Report January 27, 2022 – Page 3 Staff Authorized Contracts & Purchase Orders 22000538 BLACK & WHITE EMERGENCY VEHICLES PD CAR OUTFITTING FOR NEW CSO VEHICLE NUMBER 20092 $16,096.47 FLEET OPERATIONS 22000534 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 201521 $16,799.72 FLEET OPERATIONS 22000537 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 201221 $16,799.72 FLEET OPERATIONS 22000541 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 200721 $16,799.72 FLEET OPERATIONS 22000543 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 202021 $16,799.72 FLEET OPERATIONS 22000544 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 201421 $16,799.72 FLEET OPERATIONS 22000545 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 202921 $16,799.72 FLEET OPERATIONS 22000546 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 203721 $16,799.72 FLEET OPERATIONS 22000547 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 204121 $16,799.72 FLEET OPERATIONS 22000548 BLACK & WHITE EMERGENCY VEHICLES NEW VEHICLE OUTFITTING K9 UNIT 204921 $20,063.71 FLEET OPERATIONS 22000539 BLACK & WHITE EMERGENCY PD PATROL CAR OUTFITTING FOR NEW VEHICLE 201021 $16,799.72 FACILITIES MAINTENANCE Item 1T - 3 City Council Staff Report January 27, 2022 – Page 4 Staff Authorized Contracts & Purchase Orders VEHICLES 22000559 TOPS N BARRICADES INC TRAFFIC CONTROL DEVCES AND SERVICES $40,000.00 STREETS MAINTENANCE 22000560 PALM SPRINGS WATER SYSTEMS INC. DBA RAYNE WATER CO SOFT WATER SERVICE FOR COGEN EQUIPMENT & HVAC $10,000.00 FACILITIES MAINTENANCE 22000584 PATTON DOOR AND GATE PARTS & APPARATUS ROOM DOOR REPAIR SRVICES $10,000.00 FACILITIES MAINTENANCE 22000583 PRUDENTIAL OVERALL SUPPLY UNIFORM RENTAL SERVICES $16,735.04 FACILITIES MAINTENANCE 22000586 PUMPMAN LLC SERVICE AND REPAIRS TO ANY PUMP SYSTEM / FULL INSP $10,000.00 FACILITIES MAINTENANCE 22000589 PALM SPRINGS MIRROR AND GLASS GLASS AND DOOR REPLACEMENTS $10,000.00 FACILITIES MAINTENANCE 22000602 PWLC II INC LANDSCAPE AND GROUND MAINTENANCE CITY FACILITIES $10,000.00 DOWNTOWN PARKS MAINTENANCE 22000616 RACEWAY FORD AUTOMOTIVE REPAIRS AND PARTS $30,000.00 FLEET OPERATIONS 22000615 TRAVELSCAP E LLC / EXPEDIA INC EXPEDIA WEBSITE ADVERTISING $25,000.00 AVIATION DEPARTMENT 22000624 JOHN BEAN TECHNOLOGI ES CORPORATIO N GPU POWER CABLES $13,183.56 AVIATION DEPARTMENT 22000629 ADK CONSULTING INC EXECUTIVE RECRUITMENT - EXEC DIR OF PS INTL AIRPORT $22,600.00 HUMAN RESOURCES 22000625 LIMBACH COMPANY LP AIR CONDITIONING, HEATING, VENTILATION $10,000.00 FACILITIES MAINTENANCE 16000860 MUNISERVICE S A5482 CONSULTING SERVICES $17,778.75 FINANCE DEPARTMENT 19000813 MUNISERVICE S A5768 CONTRACT SERVICE AGREEMENT FOR UUT $22,837.84 FINANCE DEPARTMENT Item 1T - 4 City Council Staff Report January 27, 2022 – Page 5 Staff Authorized Contracts & Purchase Orders 19001444 MUNISERVICE S A6205 BUSINESS LICENSE AUDITING AND TAX DISCOVERY $35,104.31 FINANCE DEPARTMENT 18000530 MUNISERVICE S A6017 CONTRACT SERVICE AGREEMENT FOR TOT $42,603.06 FINANCE DEPARTMENT 22000516 PRECISION ULTRASOUND WEIGHT LOSS MEDICAL EXAMS & SVCS $23,362.02 FIRE DEPARTMENT 22000511 TOPS N BARRICADES INC TRAFFIC CONTROL BARRIERS $10,000.00 FACILITIES MAINTENANCE 22000526 COMMUNITY WORKS DESIGN GROUP LLC ORGANICS ANALYSIS $19,025.00 SUSTAINABILITY 22000531 139 FIRE LLC ANNUAL LIVE BURN MOBILE TRAINER $24,995.00 FIRE DEPARTMENT 22000528 BLACK & WHITE EMERGENCY VEHICLES PD PATROL CAR OUTFITTING FOR NEW VEHICLE 200421 $16,799.72 FLEET OPERATIONS 22000524 BLACK & WHITE EMERGENCY VEHICLES NEW VEHICLE OUTFITTING K9 UNIT 203821 $20,063.71 FLEET OPERATIONS 22000525 BLACK & WHITE EMERGENCY VEHICLES NEW VEHICLE OUTFITTING K9 UNIT 242421 $20,063.71 FLEET OPERATIONS 22000644 KEENAN AND ASSOCIATES P&L CLAIM ADMIN FEE 2021/2022 $65,000.00 PROCUREMENT & CONTRACTING 22000642 ALPHA PETROLEUM TRANSPORT INC WASTE MATERIAL DISPOSAL SERVICES $45,000.00 FACILITIES MAINTENANCE 22000641 BGF LLC AIRPORT ADVERTISING, MARKETING $56,000.00 AVIATION DEPARTMENT 22000686 PALM SPRINGS MOTORS EQUIPMENT MAINTENANCE AND REPAIR SERVICES FOR AUTO $19,568.70 FLEET OPERATIONS 22000698 OLINN EXECUTIVE SECURITY SERVICE FIRE AND SECURITY ALARM MONITORING $12,643.20 FACILITIES MAINTENANCE Item 1T - 5 City Council Staff Report January 27, 2022 – Page 6 Staff Authorized Contracts & Purchase Orders 22000687 COMMERCIAL MOBILE SYSTEMS MOBILE OFFICE TRAILER FOR ACCESS CENTER $12,880.00 FACILITIES MAINTENANCE 22000708 OBAYLEY COMMUNICAT IONS PUBLIC RELATIONS/ADVERTISIN G/DESIGN SERVICES $10,000.00 CITY MANAGER 22000705 PROCAST PRODUCTS INC REFURBISHED CONCRETE BARRIERS - K-RAILS $40,000.00 ENGINEERING - PUBLIC WORKS 22000718 DAVID EVANS AND ASSOCIATES CONTRACT $25,000.00 SUSTAINABILITY 22000723 PORTER BOILER SERVICE INC REPLACE THE DRY OVEN ON BURNER FOR COGEN CHILLER $10,410.30 FACILITIES MAINTENANCE 22000736 DRAGON BEDLINERS LLC BEDLINER FOR CITY TRUCKS $10,000.00 FLEET OPERATIONS 22000744 15000 INC CANNABIS ODOR CONTROL REVIEW FOR CANNABIS APPLICANT $40,000.00 SPECIAL PROGRAMS COMPLIANCE 22000738 L N CURTIS AND SONS HAND TOOLS, POWERED AND NON- POWERED, INCLUDING ACC $74,893.07 FIRE DEPARTMENT 22000752 RT ENGINEERING AND ASSOCIATES INC CP 16-19, CONSTRUCTION MANAGEMENT SERVICES $63,100.00 ENGINEERING - PUBLIC WORKS 22000758 ALPHA MEDIA LLC CONSULTING SERVICES $14,304.00 AVIATION DEPARTMENT 22000651 THE LAMAR COMPANIES LAMAR BILLBOARD ADVERTISING $23,700.00 AVIATION DEPARTMENT 22000670 INTELESYSON E ESTIMATED EXPENDITURES FOR INTELESYSONE $10,000.00 INFO TECHNOLOGY 22000666 SAN DIEGO CENTRE FOR ORGANIZATIO N EFFECTIVENE SS CONSULTING SERVICES $25,000.00 CITY CLERK 22000664 DATA TICKET INC CITATION PROCESSING $20,000.00 POLICE DEPARTMENT 22000674 OLINN EXECUTIVE SECURITY SERVICE CITYWIDE SECURITY REPAIRS, PARTS, & OTHER SERVICES $10,000.00 FACILITIES MAINTENANCE 22000683 RICHARD A RICHARD BECKER "TOT" $18,800.00 CITY MANAGER Item 1T - 6 City Council Staff Report January 27, 2022 – Page 7 Staff Authorized Contracts & Purchase Orders STAFF ANALYSIS: The City’s policies and procedures provide the City Manager and designated staff authority to enter into agreements and purchase orders which are $25,000 or less, and certain other amendments and change orders as previously approved by the City Council. Palm Springs Municipal Code §7.02.030(k) requires a monthly report be submitted to the City Council. The original contract documents are on file in the Office of the City Clerk and purchase orders are on file in the Procurement Division. REVIEWED BY: Department Director: Anthony J. Mejia City Manager: Justin Clifton BECKER SCULPTURE 22000794 DELL MARKETING LP REPLACEMENT PSP GENETEC WORKSTATIONS $13,203.70 INFO TECHNOLOGY 22000797 IMPRENTA COMMUNICAT IONS GROUP INC COMMUNICATIONS AND MEDIA RELATED SERVICES $75,000.00 CITY MANAGER 22000799 R & R JANITORIAL SERVICE JANITORIAL CLEANING SERVICES FOR CITY BUILDINGS $10,000.00 FACILITIES MAINTENANCE 22000798 ELECTRO- MECH SCOREBOAR D COMPANY ELECTRONIC SCORE BOARD $15,960.00 FACILITIES MAINTENANCE 22000821 IRON MOUNTAIN AL103 STORAGE OF CITY DOCUMENTS. FORMERLY 21-1354, $12,000.00 FINANCE DEPARTMENT 22000817 PACIFIC LIGHTING AND STANDARDS GREEN DECRETIVE POLES $18,168.28 FACILITIES MAINTENANCE 22000771 ALBERT A. WEBB ASSOCIATES CP 21-22, HAWK SYSTEM SB821 PROJECT $45,000.00 ENGINEERING - PUBLIC WORKS 22000770 NALCO COMPANY CHEM. & TEST EQUIPMENT FOR THE CO-GEN PLANTS & HVA $70,000.00 FACILITIES MAINTENANCE 22000775 ARCHITECTU RAL RESOURCES GROUP WELWOOD MURRAY MEMORIAL LIBRARY HANDRAIL $10,125.00 PLANNING Item 1T - 7