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CITY COUNCIL STAFF REPORT
DATE: January 27, 2022 CONSENT CALENDAR
SUBJECT: AUTHORIZATION OF A PURCHASE ORDER TO RS&H CALIFORNIA,
INC. TO COMPLETE AN AIRFIELD HOT SPOT STUDY IN AN AMOUNT
NOT TO EXCEED $179,802, CITY PROJECT NO. 21-30
FROM: Justin Clifton, City Manager
BY: Development Services Department
SUMMARY:
Approval of this item will authorize RS&H California, Inc. (“RS&H”) to proceed with
conducting an airfield hot spot study at the Palm Springs International Airport. This item
is 90.66% funded by a Federal Aviation Administration (FAA) Airport Improvement
Program (AIP) grant.
RECOMMENDATION:
1. Authorize a Purchase Order in an amount not to exceed $179,802 with the City’s “on-
call” professional aviation consulting services firm, RS&H, a California corporation,
pursuant to Agreement No. A7148 for design services for Airport Hot Spot Study, City
Project No. 21-30.
2. Authorize the City Manager or his designee to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
The Public Integrity Disclosure Form submitted by RS&H is included as Attachment A.
BACKGROUND:
On May 2, 2018, the City Council approved a 5-year on-call agreement with RS&H
California, Inc., (Agreement No. A7148) for professional aviation consulting services.
Pursuant to FAA regulations related to on-call service agreements, the on-call agreement
with RS&H California, Inc., assigned it responsibility for performing various as-needed
services within the Airport, including conducting a Hot Spot Study.
Item 1Q - 1
STAFF ANALYSIS: The Palm Springs International Airport is conducting a Hot Spot Study to address areas of concern on the airfield as determined by the FAA. The FAA designates a Hot Spot as a location with a history or risk of potential collision or runway incursion, or where extra attention is required of pilots and airfield drivers. The FAA has identified four Hot Spots at five locations on the Palm Springs International Airport airfield to be evaluated.
The objective of the project is to evaluate and review incident data, if any, related to
collisions or incursions and to consider recommendations for modifying airfield geometry,
improving signage and lighting, or other solutions to minimize or eliminate the potential
for future collisions or incursions.
On December 22, 2021, RS&H submitted a formal proposal to the City demonstrating
their understanding and approach for completion of a Hot Spot Study for a total not to
exceed amount of $179,802. A copy of the proposal is included as Attachment B.
Staff reviewed RS&H’s proposal and found the proposal to be qualified and complete.
Staff recommends authorization of a purchase order to RS&H completion of a Hot Spot
Study.
Item 1Q - 2' lAN.1ARY ~2(1 "'"'""""-RATE Cf' Ol,t,N:;E 01·w ATIS 124.H f:Al/ol ~IIING~ ~ • 11?.7 377.0l Gt-0~ llU <lNCDEL 12B.JS m I _._,__._~-~-'-~~t_. I'\.. ~-._.._-+-_,__ -.-~i!CN I I ll"!ll'N * HA~Al!S I'\. .. ••1• •: • G • 1111 ,NG_.i.1\5 -~~ r "' S!All::°.fi • 1' fBQ ---51J3 ~ ~ Gft-lEW • =:t / )t-U:I..~ 1lltMtW. I RWY 13R/3ll ~ 6J F/8/W/J ffVf'f l:Jl.-{JIR l'CN S F/B{W(T ~ Al EID' 398 1---'-:=±-:-=-::--"--:::--'--...J.._--'---+---'---'-----'-----'-----4----'-_::._33"',j,~N CAIJID,I: DE Alfl!T TO WNWA'r' CIIOSSNG QEARAl"-K:ES. J lfiEADll.l,,CK OF All RUNW,.._Y HOlllN:, INS11iUCTloN5 l5 l!EGLl!ID. 116"31"'/'/ llb"30W
ENVIRONMENTAL ASSESSMENT:
The requested City Council action is not a “Project” as defined by the California
Environmental Quality Act (CEQA). Pursuant to Section 15378(a), a “Project” means the
whole of an action, which has a potential for resulting in either a direct physical change in
the environment, or a reasonably foreseeable indirect physical change in the
environment. According to Section 15378(b), a “Project” does not include: (5)
Organizational or administrative activities of governments that will not result in direct or
indirect physical changes in the environment.
FISCAL IMPACT:
This project is 90.66% FAA AIP grant funded with the remaining 9.34% to be locally
funded through the Airport Capital Fund. Sufficient funds are budgeted and available.
REVIEWED BY:
Department Director: Flinn Fagg
City Manager: Justin Clifton
ATTACHMENTS:
A. Public Integrity Disclosure Form
B. RS&H Proposal
Item 1Q - 3
Attachment A
Item 1Q - 4
PUBLIC INTEGRITY DISCLOSURE APPLICANT DISCLOSURE FORM
1.Name of Entity
2.Address of Entity (Principle Place of Business)
3.Local or California Address (if different than #2)
4.State where Entity is Registered with Secretary of State
If other than California, is the Entity also registered in California? ☐ Yes ☐ No 5.Type of Entity
☐Corporation ☐Limited Liability Company ☐Partnership ☐Trust ☐Other (please
specify)
6.Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify) Note: If any
response is not a natural person, please identify all officers, directors, members, managers and
other fiduciaries for the member, manager, trust or other entity
☐Officer ☐ Director ☐ Member ☐ Manager
☐General Partner ☐ Limited Partner
☐Other
☐Officer ☐ Director ☐ Member ☐ Manager
☐General Partner ☐ Limited Partner
☐Other
☐Officer ☐ Director ☐ Member ☐ Manager
☐General Partner ☐ Limited Partner
☐Other
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 1 of 2
RS&H California, Inc.
369 Pine Street, Suite 610, San Francisco, CA 94104
5901 W. Century Boulevard, Suite 1030, Los Angeles, CA 90045
California
X
See Attachment "A"
Item 1Q - 5
7.Owners/Investors with a 5% beneficial interest in the Applicant Entity or a related entity
EXAMPLE:
Jane Doe
[name of owner/investor]
50%, ABC Company, Inc.
[percentage of beneficial interest in entity and
name of entity]
A.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
B.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
C.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
D.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
E.
[name of owner/investor] [percentage of beneficial interest in entity and
name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF CALIFORNIA
THAT THE FOREGOING IS TRUE AND CORRECT.
Signature of Disclosing Party, Printed Name, Title Date
PENALTIES
Falsification of information or failure to report information required to be reported
may subject you to administrative action by the City.
CITY OF PALM SPRINGS – PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 2 of 2
James W. Hullett, Jr.100% - RS&H California, Inc.
January 13, 2022
Item 1Q - 6
I I
ATTACHMENT “A”
RS&H CALIFORNIA, INC.
Public Entity Disclosure/Applicant Disclosure Form
Question 6 – Officers/Directors
Joseph P. Jackson Director, President
James W. Hullett, Jr. Director, Vice President
David J. Full Vice President, Corporate Secretary
Evan H. Pfahler Vice President, Treasurer
James R. Avitabile Vice President
Jesse J. Forst Vice President
Douglas D. Geiger Vice President
Christopher M. Greene Vice President
Fredrick L. Holderness Vice President
Druce S. Joslin Vice President
Keith M. Nix Vice President
Michael Spitzer Vice President
George N. Tsiouvaras Vice President
Craig A. Twibell Vice President
Andrew P. Wheeler Vice President
John J. Bottaro Assistant Corporate Secretary
E. Holt Graves Assistant Treasurer, Assistant Corporate Secretary
Item 1Q - 7
Attachment B
Item 1Q - 8
Hot Spot Study
Scope of Work
Version 2.0
January 11, 2021
Palm Springs International Airport
Palm Springs, California
RS&H Project No.: 226-4411-0XX
Prepared by RS&H California, Inc. at
the direction of the City of Palm
Springs, California
Item 1Q - 9
RS&ff
I PROJECT DESCRIPTION The City of Palm Springs is undertaking a Hot Spot Study to address FAA identified locations on the airfield at Palms Spring International Airport that are considered problematic by the FAA. The FAA typically designates a Hot Spot at a location on an airport with a history or potential risk of collision or runway incursion, and where heightened attention by pilots and airfield drivers is necessary. FAA has identified a total of four Hot Spots (HS) at five locations at Palm Springs International. HS 1 occurs at the south and north ends of Taxiway C, as shown in the airport
diagram below.
FIGURE 1:
PSP AIRPORT DIAGRAM AND HOT SPOTS (IMAGE COURTESY OF AIRNAV.COM, DEC. 2, 2021)
The goal of this Hot Spot Study is to evaluate the identified Hot Spots, review the incident data
related to incursions, and to provide recommendations for modifying airfield geometry, improving
signage and lighting, or procedural solutions to minimize potential for future incursions.
The Hot Spot Study will be performed by RS&H using FAA guidance including FAA advisory
circulars related to airport design and operational safety as well as experience planning and design
airport facilities and operating areas at other similar commercial and general aviation airports.
Item 1Q - 10JANUARY 2020 ANNUAL RATE OF CHANGE 0.1°w • HANGARS I~ X ELEV 449 --••x J II~• HANGARS ,;;;E ...------.. • / STATION • TWR F8O-583 GENERAL -----AVIATION ... PARKING / U.S. CUSTOMS ~ TERMINAL'\ RWY l3R/3ll PCN 64 F /B/W /T RWY l3L-31R PCN 5 F/B/W/T Al ATIS 124.65 PALM SPRINGS TOWER• 119.7 377.05 GNDCON 121.9 CLNC DEL 128.35 m f---~---+---+---~---+---+-_----J----+---+--~----+---+--~--~ 33°49'N CAUTION: BE ALERT TO RUNWAY CROSSING CLEARANCES. j READBACK OF ALL RUNWAY HOLDING INSTRUCTIONS IS REQUIRED. l l6°3l'W l l 6°30'W
II IDENTIFIED HOT SPOTS
The following Hot Spots have been identified by FAA at PSP. A brief description of each Hot Spot
is included for reference.
» HS 1 includes Taxiway C, which may be confused for a parallel runway for aircraft on final
approach to Runway 13R or Runway 31L. Pilot confusion is believed to result from
Taxiway C being a full length, parallel taxiway to the air carrier runway and having the
appearance of a parallel runway - pilots may confuse Taxiway C for the parallel general
aviation runway (13L-31R) located northeast of Taxiway C.
» HS 2 is located at the intersection of Taxiway C and Taxiway B. Pilots taxiing from the air
carrier runway to the Airport’s east general aviation and FBO area may fail to hold short
of Runway 31R at Taxiway B.
» HS 3 is located at Taxiway B near the end of Runway 31R. Pilots taxiing from the general
aviation and FBO ramps to Runway 31R may fail to hold short of Runway 31R due to
limited visibility of pavement markings.
» HS 4 is located at the intersection of Taxiway C and Taxiway J. Pilots taxing from the air
carrier runway to the Airport’s east general aviation and FBO area may fail to hold short
of Runway 13L at Taxiway J. HS 2 and HS 4 represent similar issues at each end of the
general aviation runway.
Item 1Q - 11
III PROJECT TASKS
TASK 1 ANALYSIS OF EXISTING DATA
Meetings and Preliminary Evaluation
Conduct a kick-off meeting with the Sponsor, FAA, and Airport Traffic Control Tower staff to
discuss the potential causes of runway incursions and establish the preliminary design goals and
methods to approach resolution of incursions through modified airport geometry, enhanced
markings, or controller instruction. In addition to geometric factors, RS&H shall also consider
extenuating circumstances that may have contributed to previous incursions.
Field Inspection
RS&H will conduct a visual inspection of the airfield to determine the existing conditions and to
observe the aircraft operations in the Hot Spot areas if operations permit. During the site
investigation, the geometric challenges associated with the location, with specific attention to the
geocodes identified by the FAA will be observed to determine potential geometry issues and
constraints.
o RS&H associates will visit the airport to observe, review and document operations at the
identified Hot Spots if operations permit. The site visit can be completed in one to two days.
During observations, ground control will be monitored, to note ATC guidance, read-back, and
actual on-field taxiing. Discussion with ATC will be necessary during the inspection to provide
an understanding of how ATC typically handles aircraft during peak periods. Issues that will
be recorded include photographs of the area, general aircraft operations in the area, and other
information deemed relevant during the site visit.
o RS&H associates will coordinate with Airport staff and operations and conform to a mutually
agreeable schedule that provides the best opportunity to observe relevant operations.
Data Collection and Summary
RS&H will collect, review, compile, and summarize available data related to the project. RS&H will
review files and records to determine relevant information for the Airport to provide, such as the
airport master plan, the FAA approved aviation demand forecast, the airport layout plan, aerial
photogrammetry, survey data, and current considered RIM solutions. This will include a detailed
review of the FAA documented runway incursion (RI) data for each location, including the category
and severity
Item 1Q - 12
Task1.1
Task 1.2
Task 1.3
Task 1 RS&H Team Deliverables:
» Kick-off meeting agenda
» Kick-off meeting summary notes
» Field Visit Summary
» Data Collection Summary
» Preliminary Findings Report
Meetings:
» Hot Spot Study Meeting No. 1 - Kick-off
TASK 2 DEVELOP POTENTIAL SOLUTIONS
Establish Stakeholder Group
RS&H will coordinate with Airport staff to assemble a stakeholder group. This group should
include representation from Airport staff, FAA, ATC, and a representative from the pilot
community (e.g. a general aviation pilot, airline pilot, or FBO operations representative). Other
may be included as directed by airport staff. The stakeholder group should be limited to five to
eight people. The purpose of the stakeholder group is to provide input and insight on local, and
technical considerations as they pertain to the potential solutions.
Preliminary Solutions
RS&H staff will develop up to three alternatives to mitigate each Hot Spot location. The potential
solutions may include physical changes to airfield geometry and/or operational changes and
instructions to improve ATC-pilot communication. These alternatives could include additional
training, new communication equipment, or procedural changes. RS&H will prepare rough order
of magnitude cost estimates for improvements for use in evaluating the alternatives. RS&H staff
will also review historical information and industry information to include mitigation measures
that have been attempted at other airports to consider what may have been effective or
ineffective.
Stakeholder Group Meeting
RS&H will present the preliminary alternatives to the Sponsor, FAA and key stakeholders during
an on-site stakeholder group meeting. RS&H will manage and organize the meeting to be held
at PSP Airport with stakeholders. Stakeholder may participate by digital meeting if unavailable to
attend at PSP. RS&H will document the results of the stakeholder meeting and use the information
Item 1Q - 13
Task 2.1
Task 2.2
Task 2.3
obtained to evaluate and improve the alternatives to achieve agreement on the preferred solution
for Hot Spot mitigation. RS&H will be responsible for coordinating the stakeholder group
meetings, distributing invitations, meeting format and agenda.
Tasks 2.2 and 2.3 will be repeated, if needed, up to three times to refine solutions and reach
consensus on workable solutions to minimize the potential for incursions at the identified PSP Hot
Spots.
TASK 3 FINAL PLAN
PSP Hot Spot Study Final Report
RS&H will prepare a report that details the findings of the PSP Hot Spot Study. The report will
include data and illustrations presented in four sections:
1) Executive Summary – Including a summary of the current conditions and recommended
plan from the Hot Spot Study.
2) Introduction – Including airport setting and historical data that resulted in the
identification of hot spots.
3) Study Process – Including information reviewed, alternatives considered, alternatives
evaluation, and stakeholder engagement process used to determine the recommended
action.
4) Recommended program – Including detailed information about what actions the Airport
must undertake to implement the recommendations. Details would include
implementation of operations changes, such as air traffic control instructions, design and
construction of improvements to airfield infrastructure, signage, lighting, or other
improvements. The report will include rough order of magnitude costs that can be
anticipated as well as a recommended implementation schedule to be incorporated into
the Airport Capital Improvement Program.
RS&H Team Deliverable:
» Draft and Final PSP Hot Spot Study Report
TASK 4 PROJECT MANAGEMENT AND QUALITY ASSURANCE
RS&H will perform the following tasks to ensure services are executed in accordance with the
degree of professional care commensurate with industry standards.
Project Management
RS&H will manage the project in a professional manner, will assign qualified individuals or
subconsultants to the project, and will complete efforts within the published schedule. Ongoing
Item 1Q - 14
Task 3.1
Task 4.1
tasks will include preparation and coordination of periodic meetings including the development
of summary meeting minutes, task element setup and oversight, and overall daily administration
to conduct the project.
Quality Control (QC) Reviews
RS&H will conduct in-house quality control reviews of all draft deliverables, Hot Spot Study
summary reports, technical memoranda, and drawings prior to submittal to PSP and other
stakeholders.
IV PRELIMINARY PROJECT SCHEDULE
The Hot Spot Study will be executed in accordance with the general schedule indicated below.
Specific dates for deliverables and meetings will be determined with PSP staff.
Date
NTP Jan. 31, 2022
Kickoff meeting Feb. 10, 2022
Site visit Feb. 7-18, 2022 (TBD based on availability of key
airport and FAA staff)
Preliminary Findings Report Mar. 18, 2022
Stakeholder Meeting No. 1 Apr. 13, 2022
Stakeholder Meeting No. 2 May 18, 2022
Stakeholder Meeting No. 3 Jun. 15, 2022
Final Report Aug. 24, 2022
V ASSUMPTIONS AND EXCLUSIONS
The following assumptions have been made for this Scope of Work:
» Adherence to the project schedule is contingent upon PSP staff providing written
comments to the planning team within two weeks of submittals.
» The project schedule may be impacted by FAA staff availability for meetings and review of
materials.
» The Scope of Work does not include an ALP update
» The Scope of Work does not include a full airfield geometry review
Item 1Q - 15
Task 4.2
VI PROFESSIONAL SERVICES FEE AND FEE TYPE
RS&H will provide the above referenced services for a Time and Materials – Not to Exceed Fee of
$179,802. See Attachment A for a breakdown of costs.
Item 1Q - 16
Labor Cost:
Staff:J. Jackson E. Pfahler M. Becker T. Merrill S. Derengoski B. Moncrieff L. Rowe P. Leung
Labor Category:Project Officer Sr. Planner Project Manager CAD Tech IV Planner II Planner 1 Admin Engineer IV
Reimbursable Hourly Rate:$446.81 $349.32 $215.99 $146.07 $112.58 $91.66 $84.66 $252.46
Task 1 Analysis of Existing Conditions
1.1 Meetings and Preliminary Evaluation 4 8 24 - 24 - - -
1.2 Field Inspection - 16 80 - 40 - - -
1.3 Data Collection and Summary - - 24 16 40 32 - -
Total Task 1 Analysis of Existing Conditions 4 24 128 16 104 32 - - 308 $54,796
Task 2 Develop Potential Solutions
2.1 Establish Stakeholder Group 1 4 8 4 - -
2.2 Preliminary Solutions 24 24 80 40 - 24
2.3 Stakeholder Group Meetings 4 32 80 24 80 - -
Total Task 2 Develop Potential Solutions 5 36 112 48 164 40 - 24 429 $74,200
Task 3 Prepare Mitigation Plan Report -
3.1 Prepare Hot Spot Study Mitigation Report - 12 32 16 40 - - -
Total Task 3 Prepare Mitigation Plan Report - 12 32 16 40 - - - 100 $17,944
Task 4 Project Management and Quality Assurance
4.1 Project Management 4 2 32 - 16 - 48
4.2 Quality Control 16 8 2 - - - -
Total Task 4 Project Management and Quality
Assurance 20 10 34 - 16 - 48 - 128 $25,638
Total Hours 29 82 306 80 324 72 48 24 965
Labor Cost $12,957 $28,644 $66,093 $11,686 $36,476 $6,600 $4,064 $6,059 $172,578
Other Direct Non-Labor Costs:
Reproduction:$0
Travel:Airfare Car Lodging Per Diem Pkg
Trips People # Days $500 $80 $200 $63 $25 Total
Site Visit 1 - Field Inspection 1 2 3 $1,000 $240 $800 $126 $150 $2,166
Site Visit 2 - Stakeholder meeting 1 1 2 2 $1,000 $160 $400 $126 $100 $1,686
Site Visit 3 - Stakeholder meeting 2 1 2 2 $1,000 $160 $400 $126 $100 $1,686
Site Visit 4 - Stakeholder meeting 3 1 2 2 $1,000 $160 $400 $126 $100 $1,686
Subtotal Travel:$7,224
Total Direct Non-Labor Costs $7,224
Total Time and Materials - Not to Exceed Fee $179,802
Total
City of Palm Springs
Palm Springs International Airport
Attachment A - Project Cost
Hot Spot Study
Time and Materials - Not to Exceed Fee
Item 1Q - 17
RS&H