HomeMy WebLinkAbout1N OCRCITY COUNCIL STAFF REPORT
DATE: JANUARY 27, 2022 CONSENT CALENDAR
SUBJECT: APPROVAL OF A SECOND AMENDMENT TO CONTRACT SERVICES
AGREEMENT (A6973) WITH R & R JANITORIAL, AN INDIVIDUAL
COMPANY, FOR JANITORIAL SERVICES FOR VARIOUS CITY
FACILITIES
FROM: Justin Clifton, City Manager
BY: Department of Maintenance and Facilities
SUMMARY:
This item will amend the Contract Services Agreement (A6973) with R & R Janitorial by
expanding their services to include the newly constructed Downtown Park Restrooms,
new Police Department Substation, Plaza Theatre, Downtown trash removal, and to
cease janitorial services at the former Police Department Downtown Substation (located
at 105 S. Indian Canyon Drive) at an additional annual cost of $104,821.44, for a total
annual contract amount not to exceed $540,997.45.
RECOMMENDATION:
1.Approve a Second Amendment to Contract Services Agreement (A6973) with R &
R Janitorial for an annual increase of $104,821.44, and a total annual contract
amount not to exceed $540,997.45, to cease janitorial services at the former Police
Department Downtown Substation (located at 105 S. Indian Canyon Drive) and for
the addition of janitorial services provided at the new Downtown Park Restrooms,
new Police Department Substation, Plaza Theatre, and Downtown trash removal
(Attachment A); and
2.Authorize the City Manager to execute all necessary documents.
BUSINESS PRINCIPAL DISCLOSURE:
A search of records available through the Secretary of State of California shows a
Statement of Information filed on August 31, 2017 identifies Refugio Valtierra and Reyna
Valtierra as the sole owners. A business disclosure form is included as Attachment B.
Item 1N - 1
BACKGROUND:
On May 3, 2017, Council awarded a multi-year Contract Services Agreement in the
amount of $373,520.88 to the lowest responsive bidder, R & R Janitorial, an individual
company. The initial three-year contract for Janitorial Services has two one-year renewal
options that have been exercised. The table below identifies the original facilities included
in the Request for Proposals.
Various City Facilities
City Hall City Yard
Fleet Operations Police Headquarters
(Original) Downtown Police Substation Downtown Parking Structure
Main Library Fire Dept. Administration Headquarters
Pavilion Leisure Center
Swim Center Demuth Community Center
Desert Highland Unity Center Ruddy’s General Store
Welwood Murray Memorial Library Palm Springs Animal Shelter
Village Fest Restroom Trailer Palm Springs Train Station
Park Restrooms
Sunrise Park Demuth Concessions
Ruth Hardy Park Victoria Park
Demuth Park Restrooms Various other locations
On April 4, 2018, City Council approved Amendment No. 1, Attachment C, to expand
janitorial services to include the facility for the Department of Special Programs
Compliance as well as additional services for Fire Stations 1, 2, 3, 5, and the Fire Training
Center, for a total annual increase of $35,491.40, and a total annual contract amount not
to exceed $409,012.28.
On May 11, 2020, the City and Contractor extended Contract Services Agreement A6973
one additional year from July 1, 2020 through June 30, 2021. In accordance with Section
3.4 of A6973, the CPI adjustment effective July 1, 2020 was 0.7%, or $2,863.09, for a
total annual contract amount not to exceed $411,875.37.
City and Contractor entered the second of two, one-year year optional renewals effective
July 1, 2021 through June 30, 2022, subject to a CPI adjustment of 5.9%, or $24,300.65,
for a total annual contract amount not to exceed $436,176.01.
STAFF ANALYSIS:
Staff has identified the need to cease janitorial services at the former Police Department
Downtown Substation (located at 105 S. Indian Canyon Drive) and add janitorial services
at the Plaza Theatre, new Downtown Park Restrooms, new Police Department
Substation, and Downtown refuse removal, as identified below:
Item 1N - 2
Location Monthly Annually
Plaza Theatre (weekly cleaning) $400.00 $4,800.00
Plaza Theatre (monthly cleaning) $360.00 $4,320.00
Downtown Park Restrooms
(7 days a week, including holidays)
Cleaning and restocking supplies
$1,650.00 $19,800.00
Downtown Police Dept. Substation (M, W, & F)
Cleaning and restocking supplies
$1,750.00 $21,000.00
Downtown Trash Removal (W, F, ST, & SN)
Empty trash & recycling bins
(180) 3pm-5pm and 8pm-10pm
$5,000 $60,000.00
Police Department Downtown Station (105 S.
Indian Canyon Drive) remove
(424.88) (5,098.56)
Total $8,735.12 $104,821.44
R & R Janitorial quotes are included as Attachment D.
ENVIRONMENTAL ASSESSMENT:
Section 21084 of the California Public Resources Code requires Guidelines for
Implementation of the California Environmental Quality Act (“CEQA”). The Guidelines are
required to include a list of classes of projects which have been determined not to have
a significant effect on the environment and which are exempt from the provisions of
CEQA. In response to that mandate, the Secretary for Resources identified classes of
projects that do not have a significant effect on the environment and are declared
categorically exempt from the requirement for the preparation of environmental
documents. In accordance with Section 15301 “Existing Facilities,” Class 1 (h) projects
consist of the maintenance of existing landscaping and native growth; therefore, award
of the landscape and grounds maintenance services contract is considered categorically
exempt from CEQA.
FISCAL IMPACT:
Sufficient funds are available in Facilities Maintenance Account No. 5206570-40105 and
Parks Maintenance Account No. 1006540-40105.
REVIEWED BY:
Department Director: Staci A Schafer
Assistant City Manager: Teresa Gallavan
City Manager: Justin Clifton
ATTACHMENTS:
A.Amendment No. 2.
B.Business Disclosure.
C.Amendment No. 1.
D.Quotes.
Item 1N - 3
ATTACHMENTS
Item 1N - 4
AMENDMENT #2 TO CONTRACT SERVICES AGREEMENT NO. A6973
WITH R&R JANITORIAL SERVICES
FOR JANITORIAL SERVICES
This Amendment No. 2 to the Contract Services Agreement (A6973), (“Amendment
No. 2”), is made and entered into this _____ day of _____________, 2022, by and between
the City of Palm Springs, a California charter city and municipal corporation, hereinafter
designated as the City, and R&R Janitorial, a sole proprietor, hereinafter designated as the
Contractor.
RECITALS
A.City has determined that there is a need for Janitorial Services at various City
owned facilities (hereinafter “Janitorial Service”), and on May 03, 2017, the City Council
approved a Contract Services Agreement (A6973) with Contractor to provide Janitorial
Services.
B.Contractor is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided
in this Amendment.
C.On June 20, 2018, City and Contractor entered into Amendment No. 1 to provide
janitorial services of the City of Palm Springs Vacation Rentals Office, and additional janitorial
services for Fire Stations No. 1, 2, 3, 5, and Fire Training Center, for an annual amount not to
exceed $35,491.40.
D.City desires Contractor cease services to Police Downtown Station (located at 105
S. Indian Canyon Drive) and to provide the additional services to Plaza Theater, Downtown
Park Restrooms, Downtown PD Substation, and Downtown Trash Removal, as identified
below and in Exhibit A-1 “Scope of Services,” for total of $104,821.44 annually:
Location Monthly Annually
Plaza Theater (weekly) 400.00 4,800.00
Plaza Theater (monthly) 360.00 4,320.00
Downtown Park Restrooms (7 days a week, including holidays) 1,650.00 19,800.00
Downtown PD Substation (M, W, & F) 1,750.00 21,000.00
Downtown Trash Removal (W, F, ST, & SN) 5,000.00 60,000.00
Police Substation (105 S. Indian Canyon) remove (424.88) (5,098.56)
Total $8,735.12 $104,821.44
In consideration of these promises and mutual obligations, covenants, and conditions,
the Parties agree as follows:
Item 1N - 5
AGREEMENT
SECTION 1 – “2.1 Maximum Contract Amount” is hereby replaced in it’s entirely to read:
For the Services rendered under this Agreement, Contractor shall be compensated by
City in accordance with the Schedule of Compensation, which is attached as Exhibit D-1 and
incorporated in this Agreement by reference. Compensation shall not exceed the maximum
contract amount of Five Hundred Forty Thousand Nine Hundred Ninety-Seven Dollars
and Forty-Five Cent ($540,997.45) per year for the initial three (3) year term (“Maximum
Contract Amount”), except as may be provided under Section 1.8. At the City’s sole discretion,
the Maximum Contract Amount may be increased annually by an amount not to exceed Fifty
Thousand Dollars ($50,000.00) for those certain optional tasks identified on Schedule I -
Options Pricing Sheet, of Exhibit “D-1”. The method of compensation shall be as set forth in
Exhibit D-1.
Pursuant to Section 3.4 of this Agreement, should the City elect to exercise the option
to extend this Agreement for an additional one (1) year period, the contract prices identified
on the Base Schedule Pricing Sheet and Schedule I - Options Pricing Sheet may be adjusted
annually effective July 1, subject to the percentage change in the Unites States Bureau of
Labor Statistics Consumer Price Index (CPI) “All Urban Consumers for Los Angeles, Riverside
and Orange County, CA” for the most recent twelve months for which statistics are available.
The Maximum Contract Amount as referenced herein shall be adjusted by the corresponding
CPI adjustment for each year an optional extension to the Agreement is thereby exercised.
Compensation for necessary expenditures for reproduction costs, telephone expenses,
and transportation expenses must be approved in advance by the Contract Officer designated
under Section 4.2 and will only be approved if such expenses are also specified in the
Schedule of Compensation. The Maximum Contract Amount shall include the attendance of
Contractor at all Project meetings reasonably deemed necessary by the City. Contractor shall
not be entitled to any increase in the Maximum Contract Amount for attending these meetings.
Contractor accepts the risk that the services identified in the Scope of Services may be more
costly and/or time-consuming than Contractor anticipates that Contractor shall not be entitled
to additional compensation, and that the provisions of Section 1.8 shall not be applicable to
the services identified in the Scope of Services. The maximum amount of city’s payment
obligation under this section is the amount specified in this Agreement. If the City’s maximum
payment obligation is reached before the Contractor’s Services under this Agreement are
completed, Contractor shall complete the Work and City shall not be liable for payment
beyond the Maximum Contract Amount.
SECTION 2 – “Exhibit A-1 Scope of Services” is amended to include:
•Plaza Theater (Weekly cleaning):
o Make sure outside of theater is presentable
Item 1N - 6
o Remove trash (outside)
o Pressure-wash all needed areas
o Disinfect outside areas
o Check inside areas
•Plaza Theater (Monthly cleaning):
o Restrooms
o Vacuum
o Disinfect lobby counters
o Mog stage
o Clean windows
o Remove cobwebs
•Downtown Park Restrooms (7 days a week, including holidays, cleaning):
o Restocking including toilet paper, seat covers, and hand soaps
o Clean and disinfect restrooms
o Fill hand soap dispensers
o Clean floors
o Close restrooms at 10:00 PM
•Downtown Police Substation (3 days a week: Monday, Wednesday, and Friday):
o Restocking restroom including toilet paper, seat covers, hand soaps, and
hand towels.
o Clean and disinfect restrooms
o Vacuum
o Mop floors
3 Times a year
o Shampoo carpets
o Clean floors
o Clean inside and outside windows
•Downtown Trash Removal - 180 Bins (4 days a week: Wednesday, Friday,
Saturday, and Sunday):
o 3:00 PM – 5:00 PM
o 8:00 PM – 10:00 PM
o Empty trash and recycle bins when full or more than half full
o Pick up trash from around trash cans
SECTION 3 – “Exhibit D-1 Schedule of Compensation” is hereby replaced in its entirety by
Attachment No. 1, “Revised Exhibit D-1 Schedule of Compensation”.
Item 1N - 7
Except as specifically amended by this Amendment #2, all terms and provisions of
Agreement No. 6973 remain in full force and effect.
[SIGNATURES ON FOLLOWING PAGE]
Item 1N - 8
IN WITNESS WHEREOF, the Parties have executed this Amendment No.1 as of the
dates stated below.
“CITY”
City of Palm Springs
Date: _________________________ By: _____________________________
Justin Clifton, City Manager
APPROVED AS TO FORM: ATTEST:
By: ___________________________ By: _____________________________
Jeff Ballinger, City Attorney Anthony J Mejia, MMC, City Clerk
“CONTRACTOR”
R&R Janitorial Services.
Date: __________________________ By:
Refugio Valtierra, President
Date: __________________________ By:
Check one: __Individual __Partnership __Corporation
Corporations require two notarized signatures: One signature must be from Chairman of Board,
President, or any Vice President. The second signature must be from the Secretary, Assistant
Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.
Item 1N - 9
Attachment No. 1
Item 1N - 10
Item 1N - 11
Ex hibit "0.1••
Schedule of Compe nsation
Firm fixed pri ce per square foot, per month for providing Jan itorial Services, as specified, for the following
buikiings for initia l th ree (3) year Contract term ·
l ocation $Pe r S Q FT Un its M on thlv Annua l
City Ha ll $.0 85/sf 36,536 sf $3,3 11 .81 $39,74 1.71
City Ya rd $.17/sf 5,400 sf $978.97 $11 ,747.61
Fleet Operations $.4 5/sf 1,8 10 sf $868.5 9 $10,423.12
Police Department $.9 6/sf 42,425 sf $4,343.29 S52, 11 9 .44
Police Downtown Station $.22/sf 1,8 11 sf $424.8 8 $5,098.56
Main Library $.7 8/sf 32,500 sf $2,703.36 $32,440 .28
Fire Station #2 (admin off.) $0.13/sf 4 160 s f $576.72 $6,920 .5 9
Pavilion $.10/sf 18,736 sf $1,998.03 $23,976.38
Leisure Center $.15/sf 8501 s f $1 359.84 S16 3 18 .04
SWim Center $.9 8/sf 1,320 sf $1,379 .51 $16,554.14
Demuth Community Center $.12/sf 12,600 sf $1,6 12 .42 $19,349.00
Desert Highla nd Cen te r $.13/sf 10,2 15 sf $1,4 16 .1 4 $16,993.72
Train Station $4.50/sf 120 s f $575.8 6 $6,9 10 .36
Downtown Parking Structure $.12/sf 11 ,111 sf $1,421.87 $17,062.44
Rudy's Store $.13/sf 900 s f $124.77 $1,497.2 4
Welwood Murray Library $.20/sf 5058 s f $1,078 .78 $12,945.40
Animal Shelte r $.3 1/sf 4904 s f $1,621.20 $19,454.44
Vi llaae Fest Restroom Tra iler $.63/sf 160 s f $10 7.4 9 $1 289.9 3
Vi ctoria Parle Restrooms $16/dav 30 da"~ $5 11.8 8 S6 142.54
Sunrise Park Restrooms $16/day 30 days $511.8 8 $6,142.54
North West Side Restroom $14/day 30 days $447.8 9 $5,374.72
Ruth Hardy Pa rk Restrooms $18/day 30 days $575.8 6 $6,9 10 .36
Demuth Parle Restrooms $11 /day 30 days $35 1.9 2 $4,223.0 0
We st Side Ball Fie ld 7 &8 Re s trooms $18 .67/da y 30 days $597.30 $7,167.58
AYSO Restrooms $18 .67/da y 30 days $597.30 $7,167.58
Ea st Side Restrooms $15 .34/da y 30 days $490 .7 6 $5,889.16
Blue Block: Famitv Restroom $19/dav 30 da"~ $60 7.8 6 $7,294.2 6
Floater $2,436/yr 1 Month $2,597.78 S3 1, 173.38
IOta l ;Jt.l.lJ l :,tJ,:,tD :..:,:,,01 ..lLl ,::>L
Amendment tJo. 1
l ocation Frequen cy Un it Cost Mon thly Annu al
City Yard Va cation Re ntals Weekly (M-Th) $950/mo $1,0 13 .09 $12,157.11
City Yard Va cation Re ntals 3 timestyear $602 ea $160.50 $1,925 .94
Training Cen ter one time/year $1,204 ea $10 7.0 0 $1,283.9 6
Fire Station #1 2 timestyear $2979.25 e a $529 .5 2 $6,354.22
Fire Station #2 2 timestyear $2986.25 e a $530.7 6 $6,369.15
Fire Station #3 2 timestyear $2920 .5 ea $519 .0 8 $6,228.9 2
Fire Station #5 2 timestyear $1654.7 ea $294.10 $3,529 .19
Ame ndment Ho. 1 $3,154'°4 $37,848.49
Ame ndment Ho 2
l ocation Frequen cy Un it Cost Mon thly Annual
Downtown Park Restroom 7 days/week (in cluding holida ys) s 1,650 .00 s 1,650 .0 0 s 19,800 .00
Downtown Sub Station 3 t imes/week (M, W , & F) s 1,750.00 s 1,750 .0 0 s 2 1,000 .00
Downtown Trash/Recycling 4 t imes/week (W , F, S T, S N) s 5,000 .00 s 5,000 .0 0 s 60,000 .00
Plaza Theater 4 timestmon th s 400 .00 s 400 .0 0 s 4,800 .00
Plaza Theater Monthly s 360.00 s 360.0 0 s 4,320 .00
Police Downtown Station 1,8 11 sf (Re move ) $.22/sf s (424.8 8) s (5,098 .56)
Tota l Amend men t No . 2 Annu all y $8,735 .1 2 $104,821.44
REVI SED TOT AL CONTRACT S 540,997.4 5
PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
I 1. Name of Entity
2.Address of Entity (Principle Place of Business)·g249 I GAYZDsl\J A\/£\ft> 0 C vt- 2; 3.Local or California Address (if different than #2)
4.State where Entity is Registered with Secretary of State
(J�� ft(4) \ A
5.Type of Entity
D Corporation D Limited Liability Company \P Partnership D Trust D Other (please specify)
6.Officers, Directors, Members, Managers, Trustees, Other Fiduciaries (please specify)
Note: If any response is not a natural person, please identify all officers, directors,
members, managers and other fiduciaries for the member, manager, trust or other entity
� ...... -..,.___..._N ..... \'i ____ \l_Al; __ J ___ }-E\< __ fil ______ D Officer D Director D Member D Manager[name] Ll&1 General Partner D Limited Partner
□Other _____________
-���-6-lo __ �_l_�_T_\_�--ru�---□�□��□��□��lname) �eneral Partner D Limited Partner
□Other ____________ _
_________________ D Officer D Director O Member O Manager
(Revised 05/16/19)
[name] D General Partner O Limited Partner
□Other ___________ _
CITY OF PALM SPRINGS -PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 1 of 2
Item 1N - 12
No
7.Owners/Investors with a 5% beneficial interest in the Aoolicant Entitv or a related entitv
EXAMPLE
JANEDOE 50%, ABC COMPANY, Inc.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity]
A.
�� \JfiQ1e [name of ownerfrweitor] fi:t:Jo � :TI�\j[f\a\.. �Ur£ [percentage of b;;;;(ciat interest in entity
and name of entity]
B.
�f:J\O ��\a� DD:l� �f-�r\telf}L�l(
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity] C.
[name of owner/investor] [percentage of beneficial interest in entity
and name of entity) D.
[name of owner/investor] [percentage of beneficial Interest in entity
and name of entity] E.
[name of owner/Investor] [percentage of beneficial Interest in entity
and name of entity]
I DECLARE UNDER PENALTY OF PERJURY UNDER THE LAWS OF THE STATE OF
CALIFORNIA THAT THE FOREGOING IS TRUE AND CORRECT.
Date I \ � \ \\ ?r)oo
PENALTIES
Falsification of information or failure to report information required to be reportec:t
may subject you to administrative action by the City.
(Revised 05/16/19)
CITY OF PALM SPRINGS-PUBLIC INTEGRITY DISCLOSURE
APPLICANT DISCLOSURE FORM
Page 2 of 2
s--
Item 1N - 13
I
AMENDMENT #1 TO CONTRACT SERVICES AGREEMENT NO. A6973
WITH R&R JANITORIAL SERVICES
FOR JANITORIAL SERVICE S
This Amendment No. 1 to the Contract Services Agreel!Jj:nt {A6973),
("Amendment No. 1"), is made and entered into this d{)1½ day of cYLNJ,e....-
2018, by and between the City of Palm Springs, a California charter city and municipal
corporation, hereinafter designated as the City, and R&R Janitorial Services, a sole
proprietor, hereinafter designated as the Contractor.
RECITALS
A.City has determined that there is a need for Janitorial Services at various
City owned facilities (hereinafter "Janitorial Service11
), and on May 03, 2017, the City
Council approved a Contract Services Agreement (A6973) with Contractor to provide
Janitorial Services.
B.Contractor is qualified by virtue of its experience, training, education,
reputation, and expertise to provide these services and has agreed to provide such
services as provided in this Agreement.
C.City desires to retain Contractor to provide the additional services, as
identified below and in Exhibit A-1 "Scope of Services/' for total of $35,491.40 per year:
•Weekly (Mon -Thurs) cleaning of City of Palm Springs Vacation Rentals
Office
•Hard surface flooring, carpet, and window cleaning 3 times per year
(February, June, October) for City of Palm Springs Vacation Rentals Office
•Hard surface flooring, carpet, and window cleaning twice per year
(January, June) for Fire Stations #1, #2, #3, and #5
•Hard surface flooring, carpet, and window cleaning once per year (June)
for the Training Center
In consideration of these promises and mutual obligations, covenants, and
conditions, the Parties agree as follows:
AGREEMENT
SECTION 1. SERVICES OF CONTRACTOR -"Scope of Services", "Exhibit A-1"
Attachment is hereby replaced in its entirety, as attached hereto.
ORIGINAL BID AND/OR AGREEMENT Item 1N - 14
SECTION 2. COMPENSATION -2.1. "Maximum Contract Amount"; "Schedule of
Compensation": "Exhibit D-1" Attachment is hereby replaced in its entirely, as attached
hereto.
SECTION 2. COMPENSATION -"2.1 "Maximum Contract Amount" is hereby
replaced in its entirely to read:
For the Services rendered under this Agreement, Contractor shall be
compensated by City in accordance with the Schedule of Compensation, which is
attached as Exhibit D-1 and incorporated in this Agreement by reference.
Compensation shall not exceed the maximum contract amount of Four Hundred Nine
Thousand Twelve Dollars and Twenty Eight Cents ($409,012.28) per year for the initial
three (3) year term ("Maximum Contract Amount"), except as may be provided under
Section 1.8. At the City's sole discretion, the Maximum Contract Amount may be
increased annually by an amount not to exceed Fifty Thousand Dollars ($50,000.00)
for those certain optional tasks identified on Schedule I -Options Pricing Sheet, of
Exhibit "D-1 ''. The method of compensation shall be as set forth in Exhibit D-1.
Pursuant to Section 3.4 of this Agreement, should the City elect to exercise the
option to extend this Agreement for an additional one (1) year period, the contract
prices identified on the Base Schedule Pricing Sheet and Schedule I -Options Pricing
Sheet may be adjusted annually effective July 1, subject to the percentage change in
the Unites States Bureau of Labor Statistics Consumer Price Index (CPI) "All Urban
Consumers for Los Angeles, Riverside and Orange County, CA" for the most recent
twelve months for which statistics are available. The Maximum Contract Amount as
referenced herein shall be adjusted by the corresponding CPI adjustment for each year
an optional extension to the Agreement is thereby exercised.
Compensation for necessary expenditures for reproduction costs, telephone
expenses. and transportation expenses must be approved in advance by the Contract
Officer designated under Section 4.2 and will only be approved if such expenses are
also specified in the Schedule of Compensation. The Maximum Contract Amount shall
include the attendance of Contractor at all Project meetings reasonably deemed
necessary by the City. Contractor shall not be entitled to any increase in the Maximum
Contract Amount for attending these meetings. Contractor accepts the risk that the
services identified in the Scope of Services may be more costly and/or time-consuming
than Contractor anticipates, that Contractor shall not be entitled to additional
compensation, and that the provisions of Section 1.8 shall not be applicable to the
services identified in the Scope of Services. The maximum amount of city's payment
obligation under this section is the amount specified in this Agreement. If the City's
Item 1N - 15
maximum payment obligation is reached before the Contractor's Services under this
Agreement are completed, Contractor shall complete the Work and City shall not be
liable for payment beyond the Maximum Contract Amount.
SECTION 5. INSURANCE -5.3.5 in "Other Insurance Requirements" is hereby
replaced in its entirety to read:
Contractor has requested its insurer to modify its insurance endorsement
cancellation provisions to delete any exculpatory wording and wording stating, in effect,
that failure of the insurer to mail written notice of cancellation imposes no obligation on
insurer. Contractor's insurer has refused to modify such language or guarantee that
insured and the City, as additional insured, will be timely notified of any cancellation of
Contractor's insurance required under this Agreement; particularly with respect to
Business Automobile Insurance under 5.1.D. Therefore, Contractor now agrees that
should any insurance policies under this Agreement be cancelled before the expiration
date for any reason, Contractor shall immediately notify the City, as named additional
insured, of the policy cancellation. Failure of Contractor to immediately notify the City
of the cancellation of any required insurance by the issuing company shall be
considered a material breach and default of this Agreement and all services provided
by Contractor shall cease until such time as evidence of sufficient and comparable
replacement insurance naming the City as an additional insured is provided to the City
as a cure.
SECTION 9. CITY OFFICERS AND EMPLOYEES -9.2 "Conflict of Interests, is hereby
replaced in its entirety to read:
Contractor acknowledges that no officer or employee of the City has or shall have
any direct or indirect financial interest in this Agreement nor shall Contractor enter into
any agreement of any kind with any such officer or employee during the term of this
Agreement and for one year thereafter. Contractor warra·nts that Contractor has not
paid or given, and will not pay or give, any third party any money or other consideration
in exchange for obtaining this Agreement.
SECTION 9. CITY OFFICERS AND EMPLOYEES -9.3 "Covenant Against
Discrimination" is hereby replaced in its entirety to read:
In connection with its performance under this Agreement, Contractor shall not
discriminate against any employee or applicant for employment because of actual or
perceived race, religion, color, sex, age, marital status, ancestry, national origin ( i.e.,
place of origin,_ immigration status, cultural or linguistic characteristics, or ethnicity),
Item 1N - 16
sexual orientation, gender identity t gender expression, physical or mental disability, or
medical condition (each a "prohibited basis"). Contractor shall ensure that applicants
are employed, and that employees are treated during their employment, without regard
to any prohibited basis. As a condition precedent to City's lawful capacity to enter this
Agreement, and in executing this Agreement, Contractor certifies that its actions and
omissions hereunder shall not incorporate any discrimination arising from or related to
any prohibited basis in any Contractor activity, including but not limited to the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for
training, including apprenticeship; and further, that Contractor is in full compliance with
the provisions of Palm Springs Municipal· Code Section 7.09.040, including without
limitation the provision of benefits, relating to non-discrimination in City contracting.
Item 1N - 17
IN WITNESS WHEREOF, the Parties have executed this Amendment No.1 as of the dates stated below.
APPROVED AS TO FORM:
Date: __ \i ___ l.......,__{J........-lL& _____ _
Date: ____ lo ........ � ......... \,'--+-!\ l-�---
Check one: _Individual _Partnership _Corporation
"CITY"
City of Palm Springs
"CONTRACTOR"
R&R Janitorial Services.
By:��.:7�Refugio Valtierra, President
By:4%fft� Reyna Valtierra, Vice P�t
Corporations require two notarized signatures: One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.
Item 1N - 18
Date: --l{o\)o\ti \ -,-,.;..a;___
EXHIBIT "A-1"
Scope of Services
SCOPE OF WORK, SERVICES, OBJECTIVES, SPECIFICATIONS, AND LOCATIONS:
Generally, the scope of work consists of, but is not limited to, providing the regularly
scheduled janitorial services and appropriate supplies to effectively and safely maintain
a high level of cleanliness for specified City Facilities in accordance with the best
standards of practice. It shall be the successful Contractor's responsibility to furnish at
his/her own expense all tools, equipment, janitorial supplies, labor, fuel, materials,
supervision and serv_ices necessary for the satisfactory performance of the work as set forth
in these specifications.
A.LOCATIONS AND TOTAL AREA TO BE SERVICED
The total area to be serviced is estimated at 240,301 square feet with the
breakdown per facility, shown in the table below, as well as details of the type of
maintenance and frequency for the additional scope per Addendum #1:
Item 1N - 19
Scope of Services Table
Original Building/ Area/ Location
City Hall: 3200 East Tahquitz Canyon Way (80)
City Yard: 425 N.Civic Drive (40)
Fleet Bldg: 425 N. Civic Drive ( 16)
Police Dept.: 200 S. Civic Drive ( 130)
Police Jail: 200 S.Civic Drive (2)
Police Downtown Sub-Station: 105 S. Indian
Main Library: 300 S.Sunrise Way (20)
Fire Station #2: 300 N.EICielo (10) Admin only
Pavillion: 401 S. Pavillion Way (1)
Leisure Center: 401 S.Pavillion Way (13)
Swim Center: 401 S.Pavillion Way (5)
Demuth Community Center: 3601 E. Mesquite
Desert Highland Center: 480 Tramview Rd (3)
Train Station: 6001 Palm Springs Train Stn. Rd.
Downtown Parking Structure: 275 Indian Canyon
Rudy's Store: 211 S. Palm Canyon
Welvvood Murray Library: 100 S. Palm Canyon Dr.
Animal Shelter: 4575 East Mesquite Avenue
Village Fest Restroom Trailer: 425 N.Civic Drive
TOTALS:
Additional Building/ Area/ Location per Amendment #1
City Yard Vacation Rentals: 425 N. Civic Dr (8)
Training Center: 3000 E. Alejo Rd (4)
Fire Station #1: 77 N. Indian Canyon (10) Operations
Fire Station #2: 300 N. Cielo (10) Operations
Fire Station #3: 590 E. Raquest Club Rd (10) Operations
Fire Station #5: 5800 Bolero Rd (10) Operations
TOTALS:
!Combined Total Original+ Amended Areas:
Notes:
1)r = rubber, v = vinyl, w = wood, c = concrete, cis =
concrete/steel
2)The approximate number of persons based in each
facility is indicated in parentheses (next to each address).
Sq Ft Sq Ft for Wood,
Rubber, Vinyl,or Sq Ft Tile Carpet Concrete
33,658 2,878
2,300 3,100
3,150 2,700
26,630 8,275
7,520
1,620 191
31,564 936
3,715 445
4,490 10,126 [w] 4,120
1,602 2,648 [w] 4,251
1,320
12,600
2,289 6,782 [r] 1,144
120
11,023 [cis]
900 [w] 88
5,058 [c]
4,904
160 [v]
111,018 44,217 47,072
Total Sq Ft
1,200
3,750
5,364
18,109
5,807
3,764
37,994
240,301 I
Item 1N - 20
B.SUPPLIES TO BE PROVIDED BY CONTRACTOR
Contractor's base price shall include rest room supplies to be supplied in sufficient
quantities as to be continuously available in all rest rooms included in this
Contract. Quality shall not be less than that generally available in a first-class
American hotel and shall be subject to the approval of the City's Director of
Maintenance & Facilities. Supplies shall include the following:
Rest Room Supplies:
•Toilet Tissue, two ply-adequate to restock each dispenser twice a day
•Hand Towels-adequate to restock each dispenser twice a day
•Feminine sanitary supplies (napkins and tampons)
•(Vendor may recover ten cents per item via dispenser
charge)
•Commode seat covers--adequate to restock each dispenser twice a day
•Commode and urinal deodorant bars
•Hand soap, lotion--adequate to restock each dispenser twice a day
•Hand soap, foam-adequate to restock each dispenser twice a day
•Hand sanitizer, gel
•Air Fresheners
•Waterless Urinal Traps
Other Supplies:
•Plastic Trash Liners (for ALL waste receptacles)
•Cleaners-Green Certified Products as applicable
•Disinfectants & Antimicrobial cleansers
•Strippers & Waxes
•Trash Bags for sanitary napkin disposal bins
Green Products
The City of Palm Springs is concerned with providing and maintaining a clean and
safe environment for its employees, City Officials, and visitors. Therefore, the
Contractor shall be required to implement a cleaning program where all
chemicals and products will be classified as "Green". "Green Products" are
described as those that are safe for the environment and safe for the end user. It is
understood that not every cleaning function has an appropriate "green product,"
but the Contractor should routinely monitor the market for newer and safer
chemicals to reduce employee and visitor exposure. The Contractor shall take a
proactive role to achieve compliance in this area. In any event, the Contractor
will provide the Director of Maintenance & Facilities with a complete list of cleaning
products designating each product as green or non-green and the SOS sheets as
required. All products shall be subject to approval by the City for their compliance
Item 1N - 21
with this requirement. The City shall determine which certifications and or seal of
green certifications are acceptable.
C.STANDARDS AND FREQUENCY OF JANITORIAL SERVICES FOR SPECIFIC
LOCATIONS
The following standards shall be used by the Contract Administrator in evaluating
custodial service:
1.Dusting - A properly dusted surface is free of all dirt and dust, streaks, lint and
cobwebs. Dusting will be accomplished with properly treated cloths.
2.Plumbing Fixtures and Dispenser Cleaning -Plumbing fixtures and dispensers
are clean when free of all deposits and stains so that the item is left without dust,
streaks, film, odor or stains.
3.SweepingNacuuming - A property swept floor is free of all dirt, grit, lint, insects
and debris, except embedded dirt and grit.
4.Soot Cleaning - A surface adequately spot cleaned is free of all stains,
deposits, and is substantially free of cleaning marks.
5.Damp Mopping - A satisfactorily damp mopped floor is without dirt, dust
marks, film, streaks, debris or standing water.
6.Metal Cleaning -All cleaned metal surfaces are without deposits or tarnish and
with a uniformly bright appearance. The cleaner used is to be removed from
adjacent surfaces.
7.Glass Cleaning -Glass is clean when all glass surfaces are without streaks,
film deposits and stains, and have a uniformly bright appearance and adjacent
surfaces have been wiped clean.
8.Floor Finish Removal (Stripping) -Removal is accomplished when surfaces
have all finished removed down to the flooring materials including baseboards, are
free of dirt, stains, deposits, debris, cleaning solution and standing water, and the
floor has a uniform appearance when dry. Plain water rinse and pick-up must
follow finish removal operation immediately.
Item 1N - 22
9.Finished Floor (Application) - A Floor is satisfactorily finished when all old
wax/polish has been completely removed, including in comers and along
edges and sufficient coats of sealer and wax/polish have been properly applied
with enough drying time between each coat to assure no streak�ng, bubbling, or
yellowing.
10.Scrubbing -Scrubbing is satisfactorily performed when all surfaces are without
embedded dirt, cleaning solution, film, debris, stains and marks, or standing water
and the floor has a uniformly clean appearance. A plain water rinse must follow the
scrubbing process immediately.
11.Buffing of Finished Floor Surfaces -All finished floor areas will be spray
buffed sufficiently for maximum gloss, removal of surface dirt and have a uniform
appearance. Only non-skid and City approved spray-buff products shall be used.
12.Wall Washing -After cleaning, the surfaces of all walls, ceilings, exposed
pipes and equipment will have a uniformly clean appearance, free from dirt,
stains, streaks, lint, and cleaning marks. Painted surfaces must not be unduly
damaged. Hard finish wainscot or glazed ceramic tile surfaces must be bright, free
of film streaks and deposits.
13.Spot Cleaning Carpets - A carpet adequately spot cleaned is free of all stains,
deposits, gum, and spills. Care will be taken to use a product that will not harm the
carpet fibers.
14.Janitorial Personnel -There is to be a janitorial person available during
normal business hours Monday through Friday. Transportation is to be provided by
the vendor/ personnel.
15.Welwood Murray Library -There are approximately 200+ patrons per day that
visit the Welwood Murray Library, however there is no public restrooms made
available for these patrons.
16.Public Restrooms -Engineering and Planning receives approximately 900-
1000 patrons per month that will impact the public restrooms outside of the
Engineering and Planning Building. Approximately 400 patrons per day visit the
Police Department.
Item 1N - 23
17 . Swim Center -The Palm Springs Swim Center September thru May: Receives
75-150 patrons daily depending upon swim teams. June through August, Monday
through Friday approximately 400 plus patrons visit daily. Weekends have less
traffic as there are no summer camps using the pool.
18.Desert Highland Unity Center -There are approximately 100 users both
male and female, Monday thru Friday that utilize the facility. Saturday and
Sunday there are approximately 200-300 patrons at the facility.
19.Leisure Center -For all classes, staff and parents, approximately 150-200
patrons per day utilize this center.
20.Demuth Community Center -The Palm Springs Demuth Community Center
receives 75-150 patrons daily.
21.Village Fest Restroom Trailer -Every Thursday during the Village Fest
event, approximately 700+ patrons utilize the restroom trailer facility. Village
Fest ends at 10: 00 PM every Thursday evening.
LOCATIONS:
CITY HALL, CITY YARD, FLEET OPERATIONS BUILDING, MAIN LIBRARY,
PAVILION, LEISURE CENTER, SWIM CENTER, FIRE STATION #2
ADMINISTRATION, DEMUTH COMMUNITY CENTER, WELWOOD MURRAY
LIBRARY, RUDY'S STORE AND TRAIN STATION.
GENERAL, EXECUTIVE, AND LOBBY AREAS OF THE FOLLOWING
LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2
ADMINISTRATION TO BE CLEANED FOUR (4) DAYS PER WEEK-
MONDAY THROUGH THURSDAY
•MAIN LIBRARY, LEISURE CENTER, DEMUTH COMMUNITY CENTER,
AND THE TRAIN STATION TO BE CLEANED SIX (6) DAYS PER WEEK-
MONDAY THROUGH SATURDAY
•CITY HALL, SWIM CENTER, WELWOOD MURRAY LIBRARY, AND
PAVILION TO BE CLEANED SEVEN (7) DAYS PER WEEK, INCLUDING
HOLIDAYS
•RUDY'S STORE: SEASONAL, SEPTEMBER 1 THROUGH JUNE 1, ONE
DAY PER WEEK
Item 1N - 24
•VILLAGE FEST RESTROOM TRAILER TO BE CLEANED EVERY FRIDAY
MORNING AFTER VILLAGE FEST EVENT
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles;
return to original locations. Replace plastic liners, toilet paper and paper towels as
needed. Remove trash to main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand
containers; pick up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth counters, public telephones and glass
tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean
fingerprints, dust, soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and
partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.), include under and around
all furniture; spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar,
etc.
9.Clean and polish drinking fountains, metal housings and trim; remove
smudges and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure
high gloss shine.
Item 1N - 25
•TO BE CLEANED WEEKLY ON THURSDAY:
1.Dust thoroughly desks ( except when laden with paperwork), tables, bookcases,
lamps, and other office furniture.
2.Clean and mop all hard surface floors; insure high gloss shine.
3.Spot clean and damp wipe plastic, vinyl, and leather chairs and/or sofa backs,
seats and arms.
4.Dust doors and doorframes.
5.Clean entry door metal, receptacles and thresholds.
6.Spot clean and vacuum carpeting (prior to 8 a.m. or after 5 p.m. ).
7.Damp wipe tables, tabletops and chairs and chair legs.
KITCHEN/LOUNGE, LOCKER, AND WEIGHT ROOM AREAS OF THE
FOLLOWING LOCATIONS:
•CITY HALL, CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2
ADMINISTRATION TO BE CLEANED FOUR (4) DAYS PER WEEK-
MONDAY THROUGH THURSDAY
•MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6)
DAYS PER WEEK--MONDAY THROUGH SATURDAY
•SWIM CENTER AND PAVILION TO BE CLEANED SEVEN (7) DAYS PER
WEEK--INC LUDING HOLIDAYS
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles;
return to original locations. Replace plastic liners as needed. Remove trash to
main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand
containers; pick up debris in smoke areas/urns and damp wipe exposed areas.
Item 1N - 26
3.Clean and disinfect with damp cloth all counters, public telephones, sinks and
glass tops.
4_ Spot clean walls, woodwork, doors, and doorframes, and dust clean
fingerprints, dust, soil, gum, etc.
5 _ Spot clean interior glass/frames, sills, glass panels, side glass entry doors and
partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m_ ); include under and around
all furniture; spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges
and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl, wood, and tile floors must be buffed on an "as needed" basis to insure
high gloss shine.
•WEEKLY-TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY
AGREEABLE WITH THE CONTRACTOR AND THE CITY}:
1.Wipe clean sinks, drain boards, microwaves and counter tops.
2. Damp wipe tabletops and chairs.
3.Sweep and damp mop floors.
4.Vacuum carpeting.
5.Damp wipe and clean tops, sides and fronts of appliances (stove,
refrigerator, dishwasher, microwave oven).
6.Dust weight room equipment.
Item 1N - 27
RESTROOMS OF THE FOLLOWING LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2
ADMINIST RATION TO BE CLEANED FOUR (4) DAYS PER WEEK,
MONDAY THROUGH THURSDAY
·• MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS
PER WEEK, MONDAY THR OUGH SATURDAY
•CITY HALL, SWIM CENTER, PAVILION, AND ALL PARK RESTROOMS
TO BE CLEANED SEVEN (7) DAYS PER WEE K, INCLUDING
HOLIDAYS
1.Empty and wipe clean (inside and out) all waste containers and remove
trash to main waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and disinfect: Washbasins, counter tops, shower stalls toilet bowls
(including underside and tops of seats) and urinals.
5.Spot dean walls around washbasin, dispensers and other fixtures.
6.Clean floor with germi cidal solution.
7.Refill soap, sanitary napkin, towel, tissue, and toilet cover dispensers.
8.All vinyl and tile floors must be buffed on an "as needed" basis to ins ure high
gloss shine.
•WEEKLY -TO BE DONE ON TUESDAY (OR OTHER DAY MUTUALLY
AGREEABLE WITH CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2.High dust restroom walls.
3.Pour water down floor drains.
Item 1N - 28
4.Clean appropriately rest room chairs, sofas another furniture.
ALL LOCATIONS:
•TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE
MON TH:
1.Dust mop spot clean and vacuum entire floor area.
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clock, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust windowsills,
shelves, and other ledges.
6.Polish meeting room and public area tabletops.
7.Clean public access partition glass inside and outside.
•TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF
FEBRUARY, JUNE, AND OCTOBER AT ALL LOCATIONS:
1.Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved
product designated for type of flooring.
2.Scrub, mop and re-seal wood floors with pre-approved product designated for
type of flooring.
3.Dust with a wall paneling with a cloth.
4.Vacuum all fabric walls, furniture and drapes.
5.Clean and polish all metal furniture.
Item 1N - 29
6.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
7.Damp wipe exterior surface of light fixtures.
8.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
9.Clean all windows and glass, inside and outside.
10.Clean all vertical blinds.
FOR THE FOLLOWING LOCATIONS:
POLICE DEPARTMENT (includes Sub-Station, Jail, and the Coachella
Valley Narcotics Taskforce office area).
*Please note the Section D., Special Requirements, paragraph 2.3, for
contractor's employees working in Po lice locations.
GENERAL, EXECUTIVE, AND LOBBY AREAS
•TO BE CLEANED FIVE (5) DAYS PER WEEK-MONDAY THROUGH
FRIDAY:
Special Note: The Coachella Valley Narcotics Taskforce (CVNT) offices located in
the basement of the Police Department may ONLY be cleaned during NORMAL
business hours:
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles:
return to original locations. Replace plastic liners as needed. Remove trash to
main waste storage area. Empty all Recycled paper receptacles into large
collection bins provided at each location by the city.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand
containers; pick up debris in smoke areas/urns and damp wipe exposed areas.
Item 1N - 30
3.Clean with damp cloth, counters, public telephones, and glass tops.
4.Spot clean walls, woodwork and doors; door frames and dust clean
fingerprints, dust, soil, gum, etc.
5.Spot clean partition glass.
6. Vacuum carpeting (prior to 8 a.m. and after 6 p.m.).
7.Dust mop hard surfaces floors; spot mop where needed for drink spills, mud, etc.
8.Clean and polish drinking fountains and metal housings and trim removing
smudges, and other marks.
9.Clean main entry door glass inside and out; spot clean other entry door glass.
10. · All vinyl and tile floors must be buffed on an "as needed" basis to insure
high gloss shine.
RECORDS, COMMUNICATIONS, AND MAIN LOBBY AREAS:
•TO BE CLEANED SEVEN (7) DAYS PER WEEK {INCLUDING HOLIDAYS):
1.Empty and wipe clean (Inside and out) all wastepaper and trash receptacles;
return to original locations. Replace plastic liners as needed. Remove trash to
main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand
containers; pick up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass
tops.
4.Spot clean walls, woodwork and doors, doorframes and dust clean fingerprints,
dust, soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and
partition glass.
Item 1N - 31
6.Vacuum carpeting (prior to 8 a.m. or after 6 p. m.); include under and around
all furniture; spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud, remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges
and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
•TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks ( except when laden with paperwork), tables, bookcases,
lamps and other office furniture.
2.Damp mop all hard surface floors, including Police Department stairs and
stairwell.
3.Damp wipe plastic, vinyl and leather chairs and for sofa backs, seats and arms.
4.Dust door and door frames.
5.Clean entry door metal and thresholds.
6.Vacuum carpeting (prior to 8 a.m. and after 6 p.m.), except Communications area.
7 _ Clean reception area partition glass, inside and out.
8.Damp wipe elevator car walls and handrails.
9.Vacuum elevator car floor and tracks.
10.Damp wipe stairway handrail.
Item 1N - 32
•TO BE CLEANED WEEKLY ON WEDNESDAY OR THURSDAY:
1.Vacuum carpeting in Communications area between 1 a.m. and 5 a.m.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
•TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles:
return to original locations. Replace plastic liners as needed. Remove trash to
main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand
containers; pick up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass
tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean
fingerprints, dust, soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and
partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under. and around
all furniture, spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7 _ Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges
and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
Item 1N - 33
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high
gloss shine. In past history, approximately 2 buffing's between re-coats to maintain
a high gloss finish is necessary.
•TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY
AGREEABLE TO THE CONTRACTOR AND THE CITY):
1.Wipe clean sinks, drain board's microwaves, and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors, including weight room.
4.Vacuum carpeting, including Police Department locker room.
5.Damp-wipe and clean tops, sides and fronts of appliances (stove,
refrigerator, dishwasher, microwave oven).
6.Dust weight room equipment.
RESTROOMS
•TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1.Empty and wipe clean (inside and out) all waste containers and remove trash
to main waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and disinfect: wash basins, counter tops, toilet bowls (including
underside and tops of seats) and urinals.
5.Spot clean walls around washbasin, dispensers and other fixtures.
6.Clean floor with germicidal solution.
Item 1N - 34
7.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
•WEEKLY -TO BE DONE ON TUESDAYS {OR OTHER DAY MUTUALLY
AGREEABLE TO CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2.High dust restroom walls.
3.Pour water down floor drains.
4.Clean appropriately restroom chairs, sofas, and other furniture.
ALL AREAS
•TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Dust mop, spot clean and vacuum entire floor area.
2.High dust walls and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall
fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window
sills, shelves, and ledges.
6.Polish meeting room and public area tabletops.
7.Clean public access partition glass, inside and outside.
8.All vinyl and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
•TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF
FEBRUARY. JUNE AND OCTOBER:
Item 1N - 35
1.Strip, scrub and re-wax vinyl, tile, and terrazzo floors with pre-approved
product designated for type of flooring.
2.Dust wall paneling with a treated cloth.
3.Vacuum all fabric walls, furniture, and drapes.
4_ Clean and polish all metal furniture.
5.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
6.Damp wipe exterior surface of light fixtures.
7.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
8.Clean all windows and glass, inside and outside.
9.Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DESERT HIGHLAND UNITY CENTER,
GENERAL ADMINISTRATIVE.AND LOBBY AREAS
•TO BE CLEANED FIVE (5) DAYS PER WEEK AFTER 9PM OR A TIME
MUTUALLY AGREEABLE TO CONTRACTOR AND CITY:
1.Empty and wipe clean (inside and outside) all wastepaper and trash receptacles;
return to original locations. Replace plastic liners as needed_ Remove trash to
main waste storage area.
2.Empty and wipe clean ashtrays.
3.Clean sand urns and damp wipe exposed area.
4.Clean with damp cloth, counters, public telephone, and glass tops .
5.Spot clean walls, woodwork, and doors.
Item 1N - 36
6.Spot clean partition glass.
7.Vacuum carpeting .
8.Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc .
9.Clean and polish drinking fountains and metal housings.
10.Clean main entry door glass inside and outside; spot clean other entry door
glass.
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
•TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks ( except when laden with paperwork), tables, bookcases,
lamps and other office furniture.
2.Damp mop all hard surface floors.
3.Damp wipe plastic, vinyl and leather chairs, and/or sofa backs, seats, and arms.
4.Dust door and door frames.
5.Clean entry door metal and thresholds_
6. Vacuum carpeting .
KITCHEN
•TO BE CLEANED FIVE (5) DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all wastepaper and trash
receptacles; return to original locations_ Replace plastic liners as needed. Remove
trash to main waste storage area.
Item 1N - 37
2.Clean with damp cloth, counters, public telephones, and glass tops.
3.Spot clean walls, woodwork and doors.
4.Spot clean partition glass.
5.Dust mop hard surface floors; spot mop where needed for drink spills, mu d, etc.
6.All vinyl and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
•TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY
AGREEABLE TO CONTRACTOR AND CITY):
1.Wipe clean sinks, drain boards and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors.
4.Damp wipe and clean tops, sides and fronts of appliances ( stove,
refrigerator, dishwasher, microwave oven).
REST ROOMS
•TO BE CLEANED FIVE (5) DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all waste containers and remove
trash to main waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and dis-infect: washbasins, counter tops, toilet bowls (including
underside and tops of seats) and urinals.
5.Clean walls around was basin, dispensers, and other fixtures.
Item 1N - 38
6.Clean floor with germicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
•WEEKLY -TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY
AGREEABLE TO THE CONTRACTOR AND THE CITY):
1: Wash down tile walls and toilet partitions.
2.High dust rest room walls.
3.Pour water down floor drains.
4.Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
•TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Spot clean, dust mop and vacuum entire floor area.
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher, and other wall
fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust windowsills,
shelves, and other ledges.
6.Polish meeting room and public area tabletops.
7 _ Clean public access partition glass inside and outside.
Item 1N - 39
•TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF
FEBRUARY. JUNE AND. OCTOBER:
1.Dust wall paneling with a treated cloth.
2.Vacuum all fabric walls, furniture, drapes.
3.Clean and polish all metal furniture.
4.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
5.Damp wipe exterior surface of light fixtures.
6.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
7.Clean all windows and glass inside and outside.
8.Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DOWNTOWN PARKING STRUCTURE
•WEEKLY -TO BE DONE ON MONDAYS, WEDNESDAYS, AND FRIDAYS (3
DAYS PER WEEK OR OTHER DAY MUTUALLY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
1.Steam Clean/ Pressure Wash all stairwells in the downtown parking structure.
2.Clean the interior and exterior of all elevators in the downtown parking structure.
-4. Steam Clean/ Pressure Wash the downtown trash enclosure.
5.Steam Clean/ Pressure Wash the alleyway leading to the downtown trash
enclosure and adjacent to the downtown parking structure.
6.Steam Clean/ Pressure Wash the walkway from the parking structure that
leads to South Palm Canyon Drive.
Item 1N - 40
FOR THE FOLLOWING LOCATION: VACATION RENTAL OFFICE
•VACATION RENAL OFFICE TO BE CLEANED FOUR (4) DAYS PER WEEK
MONDAY THRU THURSDAY:
1.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.), include under and around all
furniture; spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
2.Empty and wipe clean (inside and out) all waster paper and trash receptacles;
return to original locations, and replace plastic bags.
3.Clean and disinfect with damp cloth counters.
4.Clean main entry door glass inside and out.
5.Dust thoroughly desks (except when laden with paperwork) tables, bookcases,
lamps and other office furniture.
6.Damp wipe chairs and chair legs.
•TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF
FEBRUARY, JUNE, AND OCTOBER:
1.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
2.Clean all windows and glass, inside and outside.
FOR THE FOLLOWING LOCATION: FIRE TRAINING CENTER
•FIRE TRAINING CENTER TO BE CLEANED ONE (1) TIME PER YEAR IN
JUNE:
1.rv,op hard surface floor tile, removing drink spills, mud, gum, tar, etc.
Item 1N - 41
2.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
3.Clean all windows and glass, inside and outside.
FOR THE FOLLOWING LOCATIONS: FIRE STATIONS #1, #2, #3, AND #5
ADMINISTRATIVE AREAS
•FIRE STATIONS #1, #2. #3, AND #5 ADMINISTRATIVE AREAS TO BE
CLEANED TWO (2) TIMES PER YEAR IN JANUARY AND JUNE.
1.Mop hard surface floor tile, removing drink spills, mud, gum, tar, etc.
2.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each
cleaning.
3.Clean all windows and glass, inside and outside.
Item 1N - 42
Exhibit "D-1"
Schedule of Compensation
Firm fixed price per square foot, per month for providing Janitorial Services , as specified , for the following
buildings for initial three (3) year Contract term:
Location Orig. vs Amend.
City Hall Original
City Yard Original
Fleet Operations Original
Police Department Original
Police Downtown Station Original
Main Library Original
Fire Station #2 (admin off .) Original
Pavilion Original
Leisure Center Original
Swim Center Original
Demuth Community Center Original
Desert Highland Center Original
Train Station Original
Downtown Parking Structure Original
Rudy's Store Original
Welwood Murray Library Original
Animal Shelter Original
Village Fest Restroom Trailer Original
Victoria Park Restrooms Original
Sunrise Park Restrooms Original
North West Side Restroom Original
Ruth Hardy Park Restrooms Original
Demuth Park Restrooms Original
West Side Ball Field 7 &8 Restrooms Original
A YSO Restrooms Original
East Side Restrooms Original
Blue Block: Family Restroom Original
Floater Original
Location Orig. vs Amend.
City Yard Vacation Rentals Amendment
City Yard Vacation Rentals Amendment
Training Center Amendment
Fire Station #1 Amendment
Fire Station #2 Amendment
Fire Station #3 Amendment
Fire Station #5 Amendment
$Per SQ FT SQFT
$.085/sf 36,536sf
$.17/sf 5,400sf
$.45/sf 1,810sf
$.96/sf 42,425sf
$.22/sf 1,811 sf
$.78/sf 32,500sf
$0.13/sf 4160sf
$.10/sf 18,736sf
$.15/sf 8501 sf
$.98/sf 1,320sf
$.12/sf 12,600sf
$.13/sf 10,215sf
$4.50/sf 120sf
$.12/sf 11,lllsf
$.13/sf 900sf
$.20/sf 5058sf
$.31/sf 4904sf
$.63/sf 160sf
$16/day 30days
$16/day 30days
$14/day 30days
$18/day 30days
$11/day 30days
$18.67/day 30days
$18.67/day 30days
$15.34/day 30days
$19/day 30days
$2,436/yr 1 year
Total Original
Total Annual Original
Frequency $/ Occurrence
Weekly (M-Th ) $950/mo
3 times /year $602ea
one ti me /year $1,204ea
2 times /year $2979.2Sea
2 times/year $2986.25ea
2 times /year $2920.Sea
2 times /year $1654.7ea
Total Amendment #1
REVISED TOTAL CONTRACT
Monthly$
$3,105.56
$918.00
$814.50
$4,072.80
$398.42
$2,535.00
$540.80
$1,873.60
$1,275.15
$1,293.60
$1,512.00
$1,327.95
$540.00
$1,333.32
$117.00
$1,011.60
$1,520.24
$100.80
$480.00
$480.00
$420.00
$540.00
$330.00
$560.10
$560.10
$460.20
$570.00
$2,436.00
$31,126.74
$373,520.88
Annual$
$11,400.00
$1,806.00
$1,204.00
$5,958.50
$5,972.50
$5,841.00
$3,309.40
$35,491.40
$409,012.28
Item 1N - 43
Worker available for unscheduled assignment: A Floater @
$1 4.00 p/hr X 8 hrs per day X 21.75 average work days per month= $.2,436.00
.ORIGINAL TOTAL BASE COST PROPOSAL PER MONTH ........ $31,126.74
ORIGINAL TOTAL BASE COST PER YEAR (PER MONTH X 12
MONTHS)................................................ . ..................... $37 3,520.88
TOTAL AMENDED SCOPE ... : .............................................. $35,491.40
REVISED TOTAL BASE COST WITH AMENDMENT #1 ............. $409,012.28
REVISED TOTAL ANNUAL AMOUNT:
$409,012.28
(PRICE IN FIGURES)
Four Hundred Nine Thousand Twelve Dollars and Twenty Eight Cents
(PRICE IN WORDS)
Item 1N - 44
SCHEDULE I -OPTIONS PRICING SHEET
OPTION A: Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if
needed each additional time during the year. These are options ONLY. Not to be
included in annual cost.
City Hall $750
City Yard $825
Fleet Operations Bldg $475
Police Department (including Downtown) $900
Main Library $350
Leisure Center Wood Floor=$575 $525
Pavilion Wood Floor=$975 $525
Desert Highland Center $600
Train Station $225
Demuth Community Center $650
Downtown Parking Structure/Elevators $425
Rudy's Store Wood Floor=$400 $-----
Village Fest Restroom Trailer $250
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted
extractor each additional time during the year. These are options ONLY. Not to
be included in annual cost.
City Hall $1,200
City Yard $425
Fleet Operations Bldg $150
Police Department (Including
Downtown} $1,100
Main Library $1,200
Leisure Center $425
Pavilion $425
Desert Hiohland Center $450
Train Station $NIA
Item 1N - 45
OPTION C: Cost to clean all windows and glass inside and outside, if needed,
each additional time during the year. These are options ONLY. Not to be included in
annual cost.
City Hall -Main Building $750
City Hall -Engineering $450
City Yard $400
Fleet Operations Building $275
Police Department ( including $600 Downtown Station)
Main Library $800
Leisure Center $550
Pavilion $550
Fi re Department $350 Administration Offices
Desert Highland Center $350
Rudy's Store $200
Welwood Murray Library $350
Animal Shelter $500
Demuth Community Center $400
This is to certify that, to the best of my knowledge and belief, the cost or pricing data
submitted in support of Proposal No. 02-17 for Janitorial Services for various City of
Palm Springs facilities (Schedule I and II of this RFP document) are current,
accurate, and complete.
Item 1N - 46
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR
OPTIONAL RENEWALS:
For the initial three (3) years of the Agreement term, the annual amount shall be
fixed. For optional years 4 and 5, Contractor may request a price adjustment not
to exceed the Bureau of Labor Statistic's Consumer Price Index (CPI) "A ll Urban
Consumers for Los Angeles, Riverside, and Orange County, CA" for the prior 12-
month period effective on the anniversary date. Optional renewal years 4 and 5,
and any associated CPI increase, are at the mutual consent of the City and the
Contractor.
Item 1N - 47
.•· . -. ,· .. �; ··•.,,. -?.·•·
CONTRACT SERVICES AGREEMENT
JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
THIS-;£0NTRACT SERVICES AGREEMENT ("Agreement") is entered into, and
effective on V\,l, \ , 2017, between the CITY OF PALM SPRINGS, a California charter
city and municipal corporation, ("Cityj and R & R Janitorial, an individual company
("Contractor"). City and Contractor are individually referred to as "Party" and are collectively
referred to as the "Parties".
RECITALS
A.City has detennined that there is a need for Janitorial services for various city
owned facilities ("Project").
B.Contractor has submitted to City a proposal to provide Janitorial Services for
various City owned facilities for the City for the Project under the tenns of this Agreement.
C.Contractor is qualified by virtue of its experience, training, education, reputation,
and expertise to provide these services and has agreed to provide such services as provided in
this Agreement
D.City desires to retain Contractor to provide such contract services.
In consideration of these promises and mutual obligations, covenants, and conditions,
the Parties agree as follows:
1.SERVICES OF CONTRACTOR
AGREEMENT
1.1 Scope of Services. In compliance with all terms and conditions of this
Agreement, Contractor agrees to perform the contract services set forth in the Scope of
Services described in Exhibit "A" (the "Services" or 'Work") , which is attached and incorporated
by reference. As a material inducement to the City entering into this Agreement, Contractor
represents and warrants that Contractor is a provider of first class work and contract services
and that Contractor is experienced in performing the Work and Services contemplated and, in
light of such status and experience, Contractor covenants that it shall follow the highest contract
standards in performing the Work and Services required in this Agreement. For purposes of this
Agreement, the phrase "highest contract standards" shall mean those standards of practice
recognized as high quality among well-qualified and experienced contracts perfonning similar
work under similar circumstances.
1.2 Contract Documents. The Agreement between the Parties shall consist of the
following: (1) this Agreement; (2) the Scope of Services; (3) the City's Request for Proposals;
and, (4) the Contractor's signed, original proposal submitted to the City ("Contractor's
Proposal"), (collectively referred to as the "Contract Documents·). The City's Request for
Proposals and the Contractor's Proposal, which are both attached as Exhibits "Bn and "C",
respectively, are incorporated by reference and are made a part of this Agreement. The Scope
of Services shall include the Contractor's Proposal. All provisions of the Scope of Services, the
City's Request for Proposals and the Contractor's Proposal shall be binding on the Parties.
Should any conflict or inconsistency exist in the Contract Documents, the conflict or
Page I ofll7
ORIGINAL BID AND/ORAGAEEMENT • ·< l• .
. i....
Item 1N - 48
inconsistency shall be resolved by applying the provisions in the highest priority document,
which shall be detennined in the following order of priority: (1 � the provisions of the Scope of
Services (Exhibit .. A"); (2nd ) the provisions of the City's Request for Proposal (Exhibit "B"); (3rd )
the tenns of this Agreement; and, (4th) the provisions of the Contractor's Proposal (Exhibit "C").
1.3 Compliance with Law. Contractor warrants that all Services rendered shall be
performed in accordance with all applicable federal, state, and local laws, statutes, ordinances
lawful orders, rules, and regulations.
1.4 Licenses. Permits. Fees. and Assessments. Contractor represents and
warrants to City that it has obtained all licenses, permits, qualifications, and approvals of
whatever nature that are legally required to practice its profession and perform the Work and
Services required by this Agreement Contractor represents and warrants to City that
Contractor shall, at its sole cost and expense, keep in effect at all times during the tenn of this
Agreement. any license, permit, qualification, or approval that is legally required for Contractor
to perform the Work and Services under this Agreement. Contractor shall have the sole
obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest,
which may be imposed by law and arise from or are necessary for the Contractor's performance
of the Work and Services required by this Agreement. Contractor shall indemnify, defend, and
hold harmless City against any such fees, assessments, taxes penalties, or interest levied,
assessed, or imposed against City to the fullest extent permitted by law.
1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that
Contractor (a) has thoroughly investigated and considered the Scope of Services to be
performed, (b) has carefully considered how the Services should be perfonned, and (c) fully
understands the facilities, difficulties, and restrictions attending perfonnance of the Services
under this Agreement. If the Services involve work upon any site, Contractor warrants that
Contractor has or will investigate the site and is or will be fully acquainted with the conditions
there existing, prior to commencement of any Services. Should the Contractor discover any
latent or unknown conditions that will materially affect the perfonnance of the Services,
Contractor shall immediately inform the City of such fact and shall not proceed except at
Contractor's risk until written instructions are received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the
Agreement to furnish continuous protection to the Work and the equipment, materials, papers,
documents, plans, studies, and/or other components to prevent losses or damages. Contractor
shall be responsible for all such damages, to persons or property, until acceptance of the Work
by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Parties agree to use reasonable care and
diligence to perform their respective obligations under this Agreement. Parties agree to act in
good faith to execute all instruments, prepare all documents, and take all actions as may be
reasonably necessary to carry out the purposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the
performance of the Services, without invalidating this Agreement, to order extra work beyond
that specified in the Scope of Services or make changes by altering, adding to, or deducting
from such Work. No such extra work may be undertaken unless a written order is first given by
the City to the Contractor, incorporating any adjustment in (i) the Maximum Contract Amount, as
defined below, and/or (ii) the time to perform this Agreement Any adjustments must also be
approved in writing by the Contractor. Any increase in compensation of up to twenty-five
Pagel of117
Item 1N - 49
percent (25%) of the Maximum Contract Amount or $25,000, whichever is less, or in the time to
perform of up to thirty (30) days, may be approved by the City Manager, or his designee, as
may be needed to perform any extra work. Any greater increases, occurring either separately
or cumulatively, must be approved by the Palm Springs City Council. It is expressly understood
by Contractor that the provisions of this section shall not apply to the services specifically set
forth or reasonably contemplated within the Scope of Services.
1.9 Unauthorized Aliens. Contractor hereby represents and warrants that it will
comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A.
§§1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens
as defined therein. Should Contractor so employ such unauthorized aliens for the performance
of any work and/or services under this Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Contractor hereby agrees to
reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs,
judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise
out of or are related to such employment, together with any and all costs, including attorneys'
fees, incurred by City.
2.COMPENSATION
2.1 Maximum Contract Amount. For the Services rendered under this Agreement,
Contractor shall be compensated by City in accordance with the Schedule of Compensation,
which is attached as Exhibit "D" and incorporated in this Agreement by reference.
Compensation shall not exceed the maximum contract amount of Three Hundred Seventy
Three Thousand Five Hundred Twenty Dollars and Eighty Eight Cents Dollars, ($373,520.88)
per year for the initial three (3) year term ("Maximum Contract Amounr), except as may be
provided under Section 1.8. At the City's sole discretion, the Maximum Contract Amount may
be increased annually by an amount not to exceed Fifty Thousand Dollars ($50,000.00) for
those certain optional tasks identified on Schedule II -Options Pricing Sheet, of Exhibit "D". The
method of compensation shall be as set forth in Exhibit "O."
Pursuant to Section 3.4 of this Agreement, should the City elect to exercise the option to extend
this Agreement for an additional one (1) year period, the contract prices identified on the Base
Schedule Pricing Sheet and Schedule II -Options Pricing Sheet may be adjusted annually
effective July 1, subject to the percentage change in the United States Bureau of Labor
Statistics Consumer Price Index "All Urban Consumers for Los Angeles, Riverside and Orange
County, CA" (CPI) for the most recent twelve months for which statistics are available. The
Maximum Contract Amount as referenced herein shall be adjusted by the corresponding CPI
adjustment for each year an optional extension to the Agreement is thereby exercised.
Compensation for necessary expenditures for reproduction costs, telephone expenses, and
transportation expenses must be approved in advance by the Contract Officer designated under
Section 4.2 and will only be approved if such expenses are also specified in the Schedule of
Compensation. The Maximum Contract Amount shall include the attendance of Contractor at all
Project meetings reasonably deemed necessary by the City. Contractor shall not be entitled to
any increase in the Maximum Contract Amount for attending these meetings. Contractor
accepts the risk that the services identified in the Scope of Services may be more costly and/or
time-consuming than Contractor anticipates, that Contractor shall not be entitled to additional
compensation, and that the provisions of Section 1.8 shall not be applicable to the services
identified in the Scope of Services. The maximum amount of city's payment obligation under
this section is the amount specified in this Agreement. If the City's maximum payment
Page 3 ofl17
Item 1N - 50
obligation is reached before the Contractor's Services under this Agreement are completed,
Contractor shall complete the Work and City shall not be liable for payment beyond the
Maximum Contract Amount.
2.2. Method of Payment. Unless another method of payment is specified in the
Schedule of Compensation (Exhibit "D"), in any month in which Contractor wishes to receive
payment, Contractor shall submit to the City an invoice for services rendered prior to the date of
the invoice. The invoice shall be in a form approved by the City's Finance Director and must be
submitted no later than the tenth (10) working day of such month. Such requests shall be based
upon the amount and value of the services perfonned by Contractor and accompanied by such
reporting data induding an itemized breakdown of all costs incurred and tasks perfonned during
the period covered by the invoice, as may be required by the City. City shall use reasonable
efforts to make payments to Contractor within forty-five (45) days after receipt of the invoice or
as soon as is reasonably practical. There shall be a maximum of one payment per month.
2.3 Changes in Scope. In the event any change or changes in the Scope of
Services is requested by City, Parties shall execute a written amendment to this Agreement,
specifying all proposed amendments, including, but not limited to, any additional fees. An
amendment may be entered into:
A.To provide for revisions or modifications to documents, work product, or
work, when required by the enactment or revision of any subsequent law; or
B. To provide for additional services not included in this Agreement or not
customarily furnished in accordance with generally accepted practice in Contractor's profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being
appropriated by the City Council for each fiscal year covered by the Agreement. If such
appropriations are not made, this Agreement shall automatically terminate without penalty to the
City.
3.SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the services to be performed by Contractor is an essential condition
of this Agreement. Contractor shall prosecute regularly and diligently the Work of this
Agreement according to the agreed upon attached Schedule of Performance (Exhibit "E"),
incorporated by reference.
3.2 Schedule of Perfonnance. Contractor shall commence the Services under this
Agreement upon receipt of a written notice to proceed and shall perform all Seivices within the
time period(s) established in the Schedule of Performance. When requested by Contractor,
extensions to the time period(s) specified in the Schedule of Performance may be approved in
writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180)
days cumulatively; however, the City shall not be obligated to grant such an extension.
3.3 Force Maieure. The time period(s) specified in the Schedule of Performance for
performance of the Seivices rendered under this Agreement shall be extended because of any
delays due to unforeseeable causes beyond the control and without the fault or negligence of
the Contractor (financial inability excepted) if Contractor, within ten (10) days of the
commencement of such delay, notifies the Contract Officer in writing of the causes of the delay.
Page4of117
Item 1N - 51
Unforeseeable causes include, but are not limited to, acts of God or of the public enemy,
unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots,
strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City.
The City Manager shall ascertain the facts and the extent of delay, and extend the time for
performing the Services for the period of the enforced delay when and if in the judgment of the
City Manager such delay is justified. The City Manager's detennination shall be final and
conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to
recover damages against the City for any delay in the performance of this Agreement, however
caused, Contractor's sole remedy being extension of the Agreement under this section.
3.4 !!ml-Unless ear1ier tenninated under this Agreement, this Agreement shall
commence on July 1, 2017, and continue in full force and effect through June 30, 2020. Upon
mutual agreement of the City and Contractor, this Agreement may be extended for an additional
two (2), one (1) year terms, as follows:
(1)Option 1 (Year 4 of Agreement), if exercised, shall be effective July 1, 2020, through
June 30, 2021.
(2)Option 2 (Year 5 of Agreement), if exercised, shall be effective July 1, 2021, through
June 30, 2022.
3.5 Termination Prior to Expiration of Term. City may terminate this Agreement
for its convenience at any time, without cause, in whole or in part, upon giving Contractor thirty
(30)days written notice. Where termination is due to the fault of Contractor and constitutes an
immediate danger to health, safety, and general welfare, the period of notice shall be such
shorter time as may be determined by the City. Upon such notice, City shall pay Contractor for
Services performed through the date of termination. Upon receipt of such notice, Contractor
shall immediately cease all work under this Agreement, unless stated otherwise in the notice or
by written authorization of the Contract Officer. After such notice, Contractor shall have no
further claims against the City under this Agreement. Upon termination of the Agreement under
this section, Contractor shall submit to the City an invoice for work and services performed prior
to the date of termination. Contractor may terminate this Agreement, with or without cause,
upon sixty (60) days written notice to the City, except that where termination is due to material
default by the City, the period of notice may be such shorter time as the Contractor may
determine.
4.COORDINATION OF WORK
4.1 Representative of Contractor. The following principal of Contractor is
designated as being the principal and representative of Contractor authorized to act in its behalf
and make all decisions with respect to the Services to be performed under this Agreement:
Refugio Valtierra, Owner. It is expressly understood that the experience, knowledge, education,
capability, expertise, and reputation of the foregoing principal is a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during
the term of this Agreement for directing all activities of Contractor and devoting sufficient time to
personally supervise the services performed hereunder. The foregoing principal may not be
changed by Contractor without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be the City Manager or his/her
designee ("Contract Officer"). Contractor shall be responsible for keeping the Contract Officer
fully informed of the progress of the performance of the services. Contractor shall refer any Page5of117 Item 1N - 52
decisions that must be made by City to the Contract Officer. Unless otherwise specified, any
approval of City shall mean the approval of the Contract Officer.
4.3 Prohibition Against Subcontracting or Assignments. The experience,
knowledge, capability, expertise, and reputation of Contractor, its principals and employees,
were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall
not assign full or partial performance of this Agreement, nor any monies due, voluntarily or by
operation of law, without the prior written consent of City. Contractor shall not contract with any
other entity to perform the Services required under this Agreement without the prior written
consent of City. If Contractor is permitted to subcontract any part of this Agreement by City,
Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the
same manner as it is for persons directly employed. Nothing contained in this Agreement shall
create any contractual relationships between any subcontractor and City. All persons engaged
in the Work will be considered employees of Contractor. City will deal directly with and will
make all payments to Contractor. In addition, neither this Agreement nor any interest in this
Agreement may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily
or by operation of law, whether for the benefit of creditors or otherwise, without the prior written
consent of City. Transfers restricted in this Agreement shall include the transfer to any person
or group of persons acting in concert of more than twenty five percent {25%) of the present
ownership and/or control of Contractor, taking all transfers into account on a cumulative basis.
In the event of any such unapproved transfer, including any bankruptcy proceeding, this
Agreement shall be void. No approved transfer shall release Contractor or any surety of
Contractor from any liability under this Agreement without the express written consent of City.
4.4 Independent Contractor. The legal relationship between the Parties is that of
an independent contractor, and nothing shall be deemed to make Contractor a City employee.
A.During the performance of this Agreement, Contractor and its officers,
employees, and agents shall act in an independent capacity and shall not act or represent
themselves as City officers or employees. The personnel performing the Services under this
Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction
and control. Neither City nor any of its officers, empk>yees, or agents shall have control over
the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this
Agreement. Contractor, its officers, employees, or agents shall not maintain an office or any
other type of fixed business location at City's offices. City shall have no voice in the selection,
discharge, supervision, or control of Contractor's employees, servants, representatives, or
agents, or in fixing their number, compensation, or hours of service. Contractor shall pay all
wages, salaries, and other amounts due its employees in connection with this Agreement and
shall be responsible for all reports and obligations respecting them, including but not limited to
social security income tax withholding, unemployment compensation, workers' compensation,
and other similar matters. City shall not in any way or for any purpose be deemed to be a
partner of Contractor in its business or otherwise a joint venturer or a member of any joint
enterprise with Contractor.
B.Contractor shall not have any authority to bind City in any manner. This
includes the power to incur any debt, obligation, or liability against City.
C. No City benefits shall be available to Contractor, its officers, employees,
or agents in connection with any performance under this Agreement. Except for contract fees
paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other
compensation to Contractor for the performance of Services under this Agreement. City shall
Page6 ofl17
Item 1N - 53
not be liable for compensation or indemnification to Contractor, its officers, employees, or
agents, for injury or sickness arising out of performing Services. If for any reason any court or
governmental agency determines that the City has financial obligations, other than under
Section 2 and Subsection 1.8 in this Agreement, of any nature relating to salary, taxes, or
benefits of Contractor's officers, employees, servants, representatives, subcontractors, or
agents, Contractor shall indemnify City for all such financial obligations.
5.INSURANCE
5.1 Types of Insurance. Contractor shall procure and maintain, at its sole cost and
expense, the insurance described below. The insurance shall be for the duration of this
Agreement and includes any extensions, unless otherwise specified in this Agreement. The
insurance shall be procured in a form and content satisfactory to City. The insurance shall
apply against claims which may arise from the Contractor's performance of Work under this
Agreement, including Contractor's agents, representatives, or employees. In the event the City
Manager determines that the Work or Services to be performed under this Agreement creates
an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits
of the insurance policies may be changed accordingly upon receipt of written notice from the
City Manager or his designee. Contractor shall immediately substitute any insurer whose A.M.
Best rating drops below the levels specified in this Agreement. Except as otherwise authorized
below for contract liability (errors and omissions) insurance, all insurance provided under this
Agreement shall be on an occurrence basis. The minimum amount of insurance required shall
be as follows:
A.Errors and Omissions Insurance. Unless otherwise waived by the City's
Risk Manager, the Contractor shall obtain and maintain in full force and effect throughout the
term of this Agreement, standard industry form oontract liability (errors and omissions)
insurance ooverage in an amount of not less than one million dollars ($1,000,000.00) per
occurrence and two-million dollars ($2,000,000.00) annual aggregate, in accordance with the
provisions of this section.
(1)Contractor shall either: (a) certify in writing to the City that Contractor
is unaware of any contract liability claims made against Contractor and is unaware of any facts
which may lead to such a claim against Contractor; or (b) if Contractor does not provide the
certification under (a), Contractor shall procure from the contract liability insurer an endorsement
providing that the required limits of the policy shall apply separately to claims arising from errors
and omissions in the rendition of services under this Agreement.
(2)If the policy of insurance is written on a "claims made" basis, the
policy shall be continued in full force and effect at all times during the tem, of this Agreement,
and for a period of three (3) years from the date of the completion of the Services provided
hereunder. In the event of termination of the policy during this period, Contractor shall obtain
continuing insurance coverage for the prior acts or omissions of Contractor during the course of
performing Services under the terms of this Agreement. The coverage shall be evidenced by
either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail"
coverage with the present or new carrier or other insurance arrangements providing for
complete coverage, either of which shall be subject to the written approval by the City Manager.
(3) In the event the policy of insurance is written on an "occurrence"
basis, the policy shall be continued in full force and effect during the term of this Agreement, or
until completion of the Services provided for in this Agreement, whichever is later. In the event
Page7 of117
Item 1N - 54
of termination of the policy during this period, new coverage shall immediately be obtained to
ensure coverage during the entire course of performing the Services under the terms of this
Agreement.
B. Workers' Compensation Insurance. Contractor shall obtain and maintain,
in full force and effect throughout the tenn of this Agreement, workers' compensation insurance
in at least the minimum statutory amounts, and in compliance with all other statutory
requirements, as required by the State of California. Contractor agrees to waive and obtain
endorsements from its workers' compensation insurer waiving subrogation rights under its
workers' compensation insurance policy against the City and to require each of its
subcontractors, if any, to do likewise under their workers' compensation insurance policies. If
Contractor has no employees, Contractor shall complete the City's Request for Waiver of
Workers' Compensation Insurance Requirement form.
C.Commercial General Liability Insurance. Contractor shall obtain and
maintain, in full force and effect throughout the term of this Agreement, a policy of commercial
general liability insurance written on a per occurrence basis with a combined single limit of at
least one million dollars ($1,000,000.00) and two million dollars ($2,000,000.00) general
aggregate for bodily injury and property damage induding coverages for contractual liability,
personal injury, independent contractors, broad form property damage, products and completed
operations.
D.Business Automobile Insurance. Contractor shall obtain and maintain, in
full force and effect throughout the term of this Agreement, a policy of business automobile
liability insurance written on a per occurrence basis with a single limit liability in the amount of
one million dollars ($1,000,000.00) bodily injury and property damage. The policy shall include
coverage for owned, non-owned, leased, and hired cars.
E. Employer Liability Insurance. Contractor shall obtain and maintain, in full
force and effect throughout the term of this Agreement, a policy of employer liability insurance
written on a per occurrence basis with a policy limit of at least one million dollars
($1,000,000.00) for bodily injury or disease.
5.2 Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager or his/her designee prior to
commencing any work or services under this Agreement Contractor guarantees payment of all
deductibles and self-insured retentions. City reserves the right to reject deductibles or self
insured retentions in excess of $10,000, and the City Manager or his/her designee may require
evidence of pending claims and claims histoiy as well as evidence of Contractor's ability to pay
claims for all deductible amounts and self-insured retentions proposed in excess of $10,000.
5.3 Other Insurance Requirements. The following provisions shall apply to the
insurance policies required of Contractor under this Agreement:
5.3.1 For any claims related to this Agreement, Contractor's coverage shall be
primary insurance with respect to the City and its officers, council
members, officials, employees, agents, and volunteers. Any insurance or
self-insurance maintained by the City and its officers, council members,
officials, employees. agents, and volunteers shall be in excess of
Contractor's insurance and shall not contribute with it.
Page8ofll7
Item 1N - 55
5.3.2 Any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to
City and its officers, council members. officials, employees, agents, and
volunteers.
5.3.3 All insurance coverage and limits provided by Contractor and available or
applicable to this Agreement are intended to apply to each insured,
including additional insureds, against whom a claim is made or suit is
brought to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations
shall limit the application of such insurance coverage.
5.3.4 No required insurance coverages may include any limiting endorsement
which substantially impairs the coverages set forth in this Agreement
(e.g., elimination of contractual liability or reduction of discovery period),
unless the endorsement has first been submitted to the City Manager and
approved in writing.
5.3.5 Contractor agrees to require its insurer to modify insurance endorsements
to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will
"endeavor" (as opposed to being required) to comply with the
requirements of the endorsements. Certificates of insurance will not be
accepted in lieu of required endorsements, and submittal of certificates
without required endorsements may delay commencement of the Project.
It is Contractor's obtigation to ensure timely compliance with all insurance
submittal requirements as provided in this Agreement.
5.3.6 Contractor agrees to ensure that subcontractors, and any other parties
involved with the Project who are brought onto or involved in the Project
by Contractor, provide the same minimum insurance coverage required of
Contractor. Contractor agrees to monitor and review all such coverage
and assumes all responsibility for ensuring that such coverage is provided
in conformity with the requirements of this section. Contractor agrees that
upon request, all agreements with subcontractors and others engaged in
the Project will be submitted to the City for review.
5.3. 7 Contractor acknowledges and agrees that any actual or alleged failure on
the part of the City to inform Contractor of non-compliance with any
insurance requirement in no way imposes any additional obligations on
the City nor does it waive any rights in this or any other regard.
5.3.8 Contractor shall provide proof that policies of insurance required in this
Agreement, expiring during the term of this Agreement, have been
renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted
prior to expiration. Endorsements as required in this Agreement
applicable to the renewing or new coverage shall be provided to City no
later than ten (10) days prior to expiration of the lapsing coverage.
5.3.9 Requirements of specific insurance coverage features or limits contained
Page9 ofJ17
Item 1N - 56
in this section are not intended as limitations on coverage, limits, or other
requirements, or as a waiver of any coverage nonnally provided by any
given policy. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue, and is not
intended by any party or insured to be limiting or all--inclusive.
5.3.10 The requirements in this section supersede all other sections and
provisions of this Agreement to the extent that any other section or
provision conflicts with or impair the provisions of this section.
5.3.11 Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the Work pelfonned under this
Agreement and for any other claim or loss which may reduce the
insurance available to pay claims arising out of this Agreement. City
assumes no obligation or liability by such notice, but has the right (but not
the duty) to monitor the handling of any such claim or claims if they are
likely to involve City, or to reduce or dilute insurance available for
payment of potential claims.
5.3.12 Contractor agrees that the proV1s10ns of this section shall not be
construed as limiting in any way the extent to which the Contractor may
be held responsible for the payment of damages resulting from the
Contractor's activities or the activities of any person or person for which
the Contractor is othetwise responsible.
5.4 Sufficiency of Insurers. Insurance required in this Agreement shall be provided
by authorized insurers in good standing with the State of California. Coverage shall be provided
by insurers admitted in the State of California with an AM. Best's Key Rating of B++, Class VII,
or better, unless such requirements are waived in writing by the City Manager or his designee
due to unique circumstances.
5.5 Verification of Coverage. Contractor shall furnish City with both certificates of
insurance and endorsements, including additional insured endorsements, affecting all of the
coverages required by this Agreement The certificates and endorsements are to be signed by
a person authorized by that insurer to bind coverage on its behalf. All proof of insurance is to be
received and approved by the City before work commences. City reserves the right to require
Contractor's insurers to provide complete, certified copies of all required insurance policies at
any time. Additional insured endorsements are not required for Errors and Omissions and
Workers' Compensation policies.
Verification of Insurance coverage may be provided by: (1) an approved General and/or
Auto Liability Endorsement Form for the City of Palm Springs or (2) an acceptable Certificate of
Liability Insurance Coverage with an approved Additional Insured Endorsement with the
following endorsements stated on the certificate:
1.'The City of Palm Springs, its officials, employees, and agents are named as an
additional insured ... " (nas respects City of Palm Springs Contract No._" or "for any and all
work performed with the Cityn may be included in this statement).
Page 10 of 117
Item 1N - 57
2.•This insurance is primary and non-contributory over any insurance or self-
insurance the City may have ... " ("as respects City of Palm Springs Contract No._" or "for any
and all work performed with the en;,-may be included in this statement).
3."Should any of the above described policies be canceled before the expiration
date thereof, the issuing company will mail 30 days written notice to the Certificate Halder named." Language such as, �endeavor to" mait and "but failure to mail such notice shall impose
no obligation or liability of any kind upon the company, its agents or representative" is not
acceptable and must be crossed out.
4. Both the Workers' Compensation and Employers' Liability policies shall contain
the insurer's waiver of subrogation in favor of City, its elected officials, officers, employees,
agents, and volunteers.
In addition to the endorsements listed above, the City of Palm Springs shall be named the
certificate holder on the policies. All certificates of insurance and endorsements are to be
received and approved by the City before work commences. All certificates of insurance must
be authorized by a person with authority to bind coverage, whether that is the authorized
agent/broker or insurance underwriter. Failure to obtain the required documents prior to the
commencement of work shall not waive the Contractor's obligation to provide them.
6.INDEMNIFICATION
6.1 Indemnification and Reimbursement. To the fullest extent permitted by
law, Contractor shall defend (at Contractor's sole cost and expense), indemnify, protect, and
hold hannless City, its elected officials, officers, employees, agents, and volunteers (collectively
the "Indemnified Parties"), from and against any and alt liabilities, actions, suits, claims,
demands, losses, costs, judgments, arbitration awards, settlements, damages, demands,
orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"),
including but not limited to Claims arising from injuries to or death of persons (Contractor's
employees included), for damage to property, including property owned by City, from any
violation of any federal, state, or local law or ordinance, and from errors and omissions
committed by Contractor, its officers, employees, representatives, and agents, that arise out of
or relate to Contractor's performance under this Agreement. This indemnification clause
excludes Claims arising from the sole negligence or willful misconduct of the City, its elected
officials, officers, employees, agents, and volunteers. Under no circumstances shall the
insurance requirements and limits set forth in this Agreement be construed to limit Contractor's
indemnification obligation or other liability under this Agreement. Contractor's indemnification
obligation shall survive the expiration or ear1ier termination of this Agreement until all actions
against the Indemnified Parties for such matters indemnified are fully and finally barred by the
applicable statute of limitations or, if an action is timely filed, until such action is final. This
provision is intended for the benefit of third party Indemnified Parties not otherwise a party to
this Agreement.
6.2 Design Contract Services Indemnification and Reimbursement. If the
Agreement is detennined to be a "design contract services agreement" and Contractor is a
"design contract• under California Civil Code Section 2782.8, then:
A.To the fullest extent permitted by law, Contractor shall indemnify, defend
(at Contractor's sole cost and expense), protect and hold harmless City and its elected officials,
officers, employees, agents and volunteers and all other public agencies whose approval of the
Page II of 117
Item 1N - 58
project is required, (individually "Indemnified Party"; collectively "Indemnified Parties") against
any and all liabilities, claims, judgments. arbitration awards, settlements, costs, demands,
orders and penalties (collectively "Claims"), including but not limited to Claims arising from
injuries or death of persons {Contractor's employees included) and damage to property, which
Claims arise out of, pertain to, or are related to the negligence, recklessness or willful
misconduct of Contractor, its agents, employees, or subcontractors, or arise from Contractor's
negligent, reckless or willful perfonnance of or failure to perform any term, provision, covenant
or condition of this Agreement ("Indemnified Claims"), but Contractor's liability for Indemnified
Claims shall be reduced to the extent such Claims arise from the negligence, recklessness or
willful misconduct of the City and its elected officials, officers, employees, agents and
volunteers.
B. The Contractor shall require all non-design-contract sub-contractors, used
or sub-contracted by Contractor to perform the Services or Work required under this Agreement,
to execute an Indemnification Agreement adopting the indemnity provisions in sub-section 6.1 in
favor of the Indemnified Parties. In addition, Contractor shall require all non-design-contract
sub-contractors, used or sub-contracted by Contractor to perform the Services or Work required
under this Agreement, to obtain insurance that is consistent with the Insurance provisions as set
forth in this Agreement, as well as any other insurance that may be required by Contract Officer.
7.REPORTS AND RECORDS
7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed
accounts of all time, costs, expenses, and expenditures pertaining in any way to this
Agreement. Contractor shall keep such books and records as shall be necessary to properly
perform the Services required by this Agreement and to enable the Contract Officer to evaluate
the performance of such Services. The Contract Officer shall have full and free access to such
books and records at all reasonable times, including the right to inspect, copy, audit, and make
records and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer
such reports concerning the performance of the Services required by this Agreement, or as the
Contract Officer shall require. Contractor acknowledges that the City is greatly concerned about
the cost of the Work and Services to be perfonned under this Agreement. For this reason,
Contractor agrees that Contractor shall promptly notify the Contract Officer the estimated
increased or decreased cost if Contractor becomes aware of any facts, circumstances,
techniques, or events that may or will materially increase or decrease the cost of the
contemplated Work or Services. If Contractor is providing design services, Contractor shall
promptly notify the Contract Officer the estimated increased or decreased cost for the project
being designed if Contractor becomes aware of any facts, circumstances, techniques, or events
that may or will materially increase or decrease the cost of the design services.
7.3 Ownership of Documents. All drawings, specifications, reports, records,
documents, memoranda, correspondence, computations, and other materials prepared by
Contractor, its employees, subcontractors, and agents in the performance of this Agreement
shall be the property of City and shall be promptly delivered to City upon request of the Contract
Officer or upon the termination of this Agreement. Contractor shall have no claim for further
employment or additional compensation as a result of the exercise by City of its full rights of
ownership of the documents and materials. Any use of such completed documents for other
projects and/or use of incomplete documents without specific written authorization by the
Contractor will be at the City's sole risk and without liability to Contractor, and the City shall
Page 12 ofl17
Item 1N - 59
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indemnify the Contractor for all resulting damages. Contractor may retain copies of such
documents for their own use. Contractor shall have an unrestricted right to use the concepts
embodied tin this Agreement. Contractor shall ensure that all its subcontractors shall provide
for assignment to City of any documents or materials prepared by them. In the event Contractor
fails to secure such assignment, Contractor shall indemnify City for all resulting damages.
7 A Release of Documents. All drawings, specifications, reports, records,
documents, and other materials prepared by Contractor in the perfonnance of services under
this Agreement shall not be released publicly without the prior written approval of the Contract
Officer. All infonnation gained by Contractor in the performance of this Agreement shall be
considered confidential and shall not be released by Contractor without City's prior written
authorization.
7 .5 Audit and Inspection of Records. Mer receipt of reasonable notice and during
the regular business hours of City, Contractor shall provide City, or other agents of City, such
access to Contractor's books, records, payroll documents, and facilities as City deems
necessary to examine, copy, audit, and inspect alt accounting books, records, work data,
documents, and activities directly related to Contractor's performance under this Agreement.
Contractor shall maintain such books, records, data, and documents in accordance with
generally accepted accounting principles and shall dearty identify and make such items readily
accessible to such parties during the term of this Agreement and for a period of three (3) years
from the date of final payment by City hereunder.
8.ENFORCEMENT OF AGREEMENT
8.1 C,lifomla Law and Venue. This Agreement shall be construed and interpreted
both as to validity and as to performance of the Parties in accordance with the laws of the State
of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation
to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such County, and Contractor covenants and agrees
to submit to the personal jurisdiction of such court in the event of such action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its
fair language and common meaning to achieve the objectives and purposes of the Parties. The
terms of this Agreement are contractual and the result of negotiation between the Parties.
Accordingly, any rule of construction of contracts (including, without limitation, Galifomia Civil
Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be
employed in the interpretation of this Agreement. The caption headings of the various sections
and paragraphs of this Agreement are for convenience and identification purposes only and
shall not be deemed to limit, expand, or define the contents of the respective sections or
paragraphs.
8.3 Default of Contractor. Contractor's failure to comply with any provision of this
Agreement shall constitute a default.
A.If the City Manager, or his designee, determines that Contractor is in
default in the performance of any of the tenns or conditions of this Agreement, he/she shall
notify Contractor in writing of such default. Contrador shall have ten (10) days, or such longer
period as City may designate, to cure the default by rendering satisfaciory performance. In the
event Contractor fails to cure its default within such period of time, City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without Page 13 of 117 Item 1N - 60
further notice and without prejudice of any remedy to which City may be entiUed at law, in
equity, or under this Agreement. Contractor shall be liable for all reasonable costs incurred by
City as a result of such default. Compliance with the provisions of this section shall not
constitute a waiver of any City right to take legal action in the event that the dispute is not cured,
provided that nothing shall limit City's right to terminate this Agreement without cause under
Section 3. 5.
B.If tennination is due to the failure of the Contractor to fulfill its obligations
under this Agreement, City may, after compliance with the provisions of Section 8.3A, take over
the work and prosecute the same to completion by contract or otherwise. The Contractor shall
be liable to the extent that the total cost for completion of the Seivices required hereunder
exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to
mitigate such damages). The City may withhold any payments to the Contractor for the purpose
of set-off or partial payment of the amounts owed the City as previously stated. The withholding
or failure to withhold payments to Contractor shall not limit Contractor's liability for completion of
the Seivices as provided in this Agreement.
8.4 Waiver. No waiver of any provision of this Agreement shall be effective unless in
writing and signed by a duly authorized representative of the Party against whom enforcement
of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant,
condition, or term contained in this Agreement, shall not be construed to be a waiver of any
subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and
complete compliance with any of the covenants, conditions, or terms contained in this
Agreement be construed as changing the terms of this Agreement in any manner or preventi ng
the Parties from enforcing the full provisions.
8.5 Rights and Remedies Cumulative. Except with respect to rights and remedies
expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are
cumulative and the exercise by either Party of one or more of such rights or remedies shall not
preclude the exercise by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other Party.
8.6 Legal Action. In addition to any other rights or remedies, either Party may take
legal action, in law or in equity, to cure, correct, remedy or recover damages for any default, to
compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to
obtain any other remedy consistent with the purposes of this Agreement.
8. 7 Attorney Fees. In the event any dispute between the Parties with respect to this
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be
entitled, in addition to such other relief as may be granted, to recover from the non-prevailing
Party all reasonable costs and expenses. These include but are not limited to reasonable
attorney fees, expert contractor fees, court costs and all fees, costs, and expenses incurred in
any appeal or in collection of any judgment entered in such proceeding. To the extent
authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non
judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall
be deemed to be the prevailing Party in such litigation or proceeding.
9.CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the
City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any
Page 14 ofl17
Item 1N - 61
default or breach by the City or for any amount which may become due to the Contractor or to
its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contractor acknowledges that no officer or employee of the
City has or shall have any direct or indirect financial interest in this Agreement nor shall
Contractor enter into any agreement of any kind with any such officer or employee during the
tenn of this Agreement and for one year thereafter. Contractor warrants that Contractor has
not paid or given, and will not pay or give, any third party any money or other consideration in
exchange for obtaining this Agreement.
9.3 Covenant Against Discrimination. In connection with its performance under this
Agreement, Contractor shall not discriminate against any employee or applicant for
employment because of race, religion, cofor, sex, age, marital status, ancestry, national origin,
sexual orientation, gender identity, gender expression, physical or mental disability, or medical
condition. Contractor shall ensure that applicants are employed, and that employees are
treated during their employment, without regard to their race, religion, color, sex, age, marital
status, ancestry, national origin, sexual orientation, gender identity, gender expression, physical
or mental disability, or medical condition. Such actions shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or tennination; rates of pay or other fonns of compensation; and selection for training,
including apprenticeship. Contractor shall otherwise fully comply with the provisions of Palm
Springs Municipal Code Section 7.09.040 relating to non�discrimination in city contracting.
10.MISCELLANEOUS PROVISIONS
10.1 Patent and Copyright Infringement. To the fullest extent pennissible under
law, and in lieu of any other warranty by City or Contractor against patent or copyright
infringement. statutory or otherwise:
A.It is agreed that Contractor shall defend at its expense any claim or suit
against City on account of any allegation that any item furnished under this Agreement, or the
normal use or sale arising out of the perfonnance of this Agreement, infringes upon any
presently existing U.S. letters patent or copyright and Contractor shall pay all costs and
damages finally awarded in any such suit or claim, provided that Contractor is promptly notified
in writing of the suit or claim and given authority, information and assistance at Contractor's
expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is
related to the negligence, recklessness or willful misconduct of Contractor. However,
Contractor will not indemnify City if the suit or claim results from: (1) City's alteration of a
deliverable, such that City's alteration of such deliverable created the infringement upon any
presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination
with other material not provided by Contractor when it is such use in combination which
infringes upon an existing U.S. letters patent or copyright
B.Contractor shall have sole control of the defense of any such claim or suit
and all negotiations for settlement in the event City fails to cooperate in the defense of any suit
or claim, provided, however, that such defense shall be at Contractor's expense. Contractor
shall not be obligated to indemnify City under any settlement that is made without Contractor's
consent, which shall not be unreasonably withheld. If the use or sale of such item is enjoined as
a result of the suit or claim, Contractor, at no expense to City, shall obtain for City the right to
use and sell the item, or shall substitute an equivalent item acceptable to City and extend this
patent and copyright indemnity thereto.
Page 15 of 117
Item 1N - 62
10.2 Notice. Any notice, demand, request, consent. approval, or communication that
either party desires, or is required to give to the other party or any other person shall be in
writing. All notices shall be personally delivered, sent by pre-paid First Class U.S. Mail,
registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by
facsimile with attached evidence of completed transmission. All notices shall be deemed
received upon the earlier of (i) the date of delivery to the address of the person to receive such
notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days
after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by
facsimile. Any notice, request, demand, direction, or other communication sent by facsimile
must be confirmed within forty-eight (48) hours by letter mailed or delivered. Other forms of
electronic transmission such as e-mails, text messages, and instant messages are not
acceptable manners of notice required hereunder. Notices or other communications shall be
addressed as follows:
To City:
To Contractor:
City of Palm Springs
Attention: City Manager & City Clerk
3200 E. Tahquitz Canyon Way
Palm springs, Celifornia 92262
Telephone: (760) 323-8204
Facsimile: (760) 323-8332
R & R Janitorial Service
82491 Garden Avenue
Indio, CA 92201
Attention: Reyna Valtierra
Telephone: 760-799-3210
Cell: 760-861-1003
Email: Rvaltierra16@gmail.com
10.3 Integrated Agreement This Agreement constitutes the entire agreement
between the Parties and supersedes all prior negotiations, arrangements, agreements,
representations, and understandings, if any, made by or among the Parties with respect to the
subject matter in this Agreement.
10.4 Amendment. No amendments or other modifications of this Agreement shall be
binding unless through written agreement by all Parties.
10.5 Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such a manner as to be effective and valid under applicable law. If any provision
of this Agreement shall be determined to be invalid by a final judgment or decree of a court of
competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition
or invalidity, without invalidating the reminder of that provision, or the remaining provisions of
this Agreement unless the invalid provision is so material that its invalidity deprives either Party
of the basic benefit of their bargain or renders this Agreement meaningless.
10.5 Successors in Interest. This Agreement shall be binding upon and inure to the
benefit of the Parties' successors and assignees.
10.6 Third Party Beneficiary. Except as may be expressly provided for in this
Agreement, nothing contained in this Agreement is intended to confer, nor shall this Agreement
be construed as conferring, any rights, including, without limitation, any rights as a third-party
Page 16 of 117
Item 1N - 63
beneficiary or otherwise, upon any entity or person not a party to this Agreement.
10. 7 Recitals. The above-referenced Recitals are hereby incorporated into the
Agreement as though fully set forth in this Agreement and each Party acknowfedges and agrees
that such Party is bound, for purposes of this Agreement, by the same.
10.8. Corporate Authority. Each of the undersigned represents and warrants that (i)
the Party for which he or she is executing this Agreement is duly authorized and existing, (ii) he
or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which
he or she is signing, (iii) by so executing this Agreement, the Party for which he or she is signing
is fonnally bound to the provisions of this Agreement, and (iv) the entering into this Agreement
does not violate any provision of any other Agreement to which the Party for which he or she is
signing is bound. Page 17 of117 Item 1N - 64
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the dates stated below.
Date:_c:s_-:;.../2_.,_%'---'-/-""------
••CITY''City of Palm Springs
��:;2�-<'� DaMd H. Rea� _,.-__.---City Manager N'l'IO/EDBYf CCIUNCL
� l.E. S t'1 • f\lP£t73
ATTEST
By. �it.adz: �ie Hart, Interim City Clerk
APPROVED BY CITY COUNCIL:
Date: ___ Agreement No. __
Corporations require two notarized signatures. One signature must be from Chairman of Board, President, or any Vice President. The second signature must be from the Secretary, Assistant Secretary, Treasurer, Assistant Treasurer, or Chief Financial Officer.
CONTRACTOR NAME:
R & R Janitorial
Check one: l Individual_ Partnership_ Corporation
Address: 82491 Garden Ave. Indio, CA 92201 (760) 799-3210
ey4':,�� Sigatureotarized)
Page 18 of 117
By __________ _ Signature (Notarized)
Item 1N - 65
•
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Page 19 of ll7
Item 1N - 66
MI •
·-
EXHIBIT"A"
SCOPE OF SERVICES
SCOPE OF WORK, SERVICES, OBJECTIVES, SPECIFICATIONS AND LOCATIONS:
Generally, the scope of work consists of, but is not limited to, providing the regularly scheduled janitorial services and appropriate supplies to effectively, and safely maintain a high level of deanliness for specified City Facilities in accordance with the best standards of practice. It shall be the successful Contractor's responsibility to furnish at his/her own expense all tools, equipment, Janitorial supplies, labor, fuel, materials, supervision and services necessary for the satisfactory performance of the work as set forth in these specifications.
A.LOCATION AND TOTAL AREA TO BE SERVICED
The total area to be serviced is estimated at 202,307 square feet with the following breakdown per facility:
Sq Ft/Wood Sq.Ft/ RubberMnyl or Sq. Ft of
Building/ Area/ Location Carpet Concrete/Steel Tile
City Hall: 3200 East Tahquitz Canyon Way (80) 33,658 2,878
City Yard: 425 N. Civic Drive (40) 2,300 3,100
Fleet Bldg.: 425 N. Civic Drive (16) 3,150 2,700
Police Dept.: 200 S. Civic Drive (130) 26,630 8,275
Police Jail: 200 S. Civic Drive (2) 7,520
Police Downtown Sub-Station: 105 S. Indian 1,620 191
Main Library: 300 S. Sunrise Way (20) 31,564 936
Fire Station #2: 300 N. El Cielo (10) Admin only 3,715 445
Pavillion: 401 S. Pavillion Way (1) 4,490 10,126 [w] 4,120
Leisure Center: 401 S. Pavillion Way (13) 1,602 2,648 [w] 4,251
Swim Center: 401 S. Pavillion Way (5) 1,320
Demuth Community Center 3601 E. Mesquite 12,600
Desert Highland Center: 480 Tramview Rd (3) 2,289 6,782 [r] 1,144
Train Station: 6001 Palm Springs Train Stn. Rd. 120
Downtown Parking Structure: 275 Indian Canyon 11,023 [els] 88
Rudy's Store 211 S. Palm Canyon 900 [w]
Welwood Murray Library 100 S. Palm Canyon Dr. 5058[c]
Animal Shelter: 4575 East Mesquite Avenue 4,904
Village Fest Restroom Trailer - 425 N. Civic Drive 160 [v]
TOTALS: 111,018 44,217 47,072
NOTE: The approximate number of persons based in each facility is indicated in parentheses. (Next to each street address).
Page 20 of 117
Item 1N - 67
B.SUPPLIES TO BE PROVIDED BY CONTRACTOR
Contractor's base price shall include rest room supplies to be supplied in sufficient quantities as to be
continuously available in all rest rooms included in this Contract. Quality shall not be less than that
generally available in a first class American hotel and shall be subject to the approval of the City's
Director of Maintenance & Facilities. Supplies shall include the following:
Rest Room Supplies:
•Toilet Tissue, two ply -adequate to restock each dispenser twice a day
•Hand Towels -adequate to restock each dispenser twice a day
•Feminine sanitary supplies (napkins and tampons)
(Vendor may recover ten cents per item via dispenser charge)
•Commode seat covers -adequate to restock each dispenser twice a day
•Commode and urinal deodorant bars
•Hand soap, lotion -adequate to restock each dispenser twice a day
•Hand soap, foam - adequate to restock each dispenser twice a day
•Hand sanitizer, gel
•Air Fresheners
•Waterless Urinal Traps
Other Supplies:
•Plastic Trash Liners (for ALL waste receptacles)
•Cleaners -Green Certified Products as applicable
•Disinfectants & Antimicrobial cleansers
•Strippers & Waxes
•Trash Bags for sanitary napkin disposal bins
Green Products
The City of Palm Springs is concerned with providing and maintaining a clean and safe environment for
its employees, City Officials, and visitors. Therefore, the Contractor shall be required to implement a
cleaning program where all chemicals and products will be classified as "Green". "Green Productsp are
described as those that are safe for the environment and safe for the end user. It is understood that not
every cleaning function has an appropriate "green product" but the Contractor should routinely monitor
the market for newer and safer chemicals to reduce employee and visitor exposure. The Contractor shall
take a pro-active role to achieve compliance in this area. In any event, the Contractor will provide the
Director of Maintenance & Facilities with a complete list of cleaning products designating each product as
green or non-green and the SOS sheets as required. All products shall be subject to approval by the City
for their compliance with this requirement. The City shall determine which certifications and or seal of
green certifications are acceptable.
C.STANDARDS AND FREQUENCY OF JANITORIAL SERVICES FOR SPECIFIC LOCATIONS
The following standards shall be used by the Contract Administrator in evaluating custodial service:
1.Dusting - A property dusted surface is free of all dirt and dust, streaks, lint and cobwebs. Dusting
will be accomplished with proper1y treated cloths.
2.Plumbing Fixtures and Dispenser Cleaning -Plumbing fixtures and dispensers are clean when
free of all deposits and stains so that the item is left without dust, streaks, film, odor or stains.
3.SweepingNacuuming - A properly swept floor is free of all dirt, grit, lint, insects and debris, except
embedded dirt and grit.
Page 21 ofll7
Item 1N - 68
4.Spot Cleaning - A surface adequately spot cleaned is free of all stains, deposits, and is
substantially free of cleaning marks.
5.Damp Mopping - A satisfactorily damp mopped floor is without dirt, dust, marks, film, streaks,
debris or standing water.
6.Metal Cleaning - All cleaned metal surfaces are without deposits or tarnish and with a uniformly
bright appearance. The cleaner used is to be removed from adjacent surfaces.
7.Glass Cleaning -Glass is clean when all glass surfaces are without streaks, film, deposits and
stains, and have a uniformly bright appearance and adjacent surfaces have been wiped clean.
8.Floor Finish Removal (Stripping) -Removal is accomplished when surfaces have all finished
removed down to the flooring materials including baseboards, are free of dirt, stains, deposits, debris,
cleaning solution and standing water, and the floor has a uniform appearance when dry. Plain water
rinse and pick-up must follow finish removal operation immediately.
9.Finished Floor (Application) - A floor is satisfactorily finished when all old wax/polish has been
completely removed, including in comers and along edges and sufficient coats of sealer and
wax/polish have been properly applied with enough drying time between each coat to assure no
streaking, bubbling, or yellowing.
10.Scrubbing -Scrubbing is satisfactorily performed when all surfaces are without embedded dirt,
cleaning solution, film, debris, stains and marks, or standing water and the floor has a uniformly clean
appearance. A plain water rinse must follow the saubbing process immediately.
11.Buffing of Finished Floor Surfaces -All finished floor areas will be spray buffed sufficiently for
maximum gloss, removal of surface dirt and have a uniform appearance. Only non-skid and City
approved spray-buff products shall be used.
12. Wall Washing - After cleaning, the surfaces of all walls, ceilings, exposed pipes and equipment
will have a uniformly clean appearance, free from dirt, stains, streaks, lint and cleaning marks.
Painted surfaces must not be unduly damaged. Hard finish wainscot or glazed ceramic tile surfaces
must be bright, free of film streaks and deposits.
13. Spot aeaninq Carpets-A carpet adequately spot cleaned is free of all stains, deposits, gum, and
spills. Care will be taken to use a product that will not harm the carpet fibers.
14.Janitorial Personnel -There is to be a janitorial person available during normal business hours
Monday through Friday. Transportation is to be provided by the vendor/ personnel.
15.Welwood Murray Library -There are approximately 200+ patrons per day that visit the Welwood
Murray Library however there is no public restrooms made available for these patrons.
16.Public Restrooms -Engineering and Planning receives approximately 900-1000 patrons per
month that will impact the public restrooms outside of the Engineering and Planning Building.
Approximately 400 patrons per day visit the Police Department.
17.Swim Center -The Palm Springs Swim Center September thru May: Receives 75-150 patrons
daily depending upon swim teams. June through August, Monday through Friday approximately 400
plus patrons visit daily. Weekends have less traffic as there are no summer camps using the pool.
Page 22 of 117
Item 1N - 69
18.Desert Highland Unity Center - There are approximately 100 users both male and female,
Monday thru Friday that utilize the facility. Saturday and Sunday there are approximately 200-300
patrons at the facility.
19.Leisure Center-For all classes, staff and parents, approximately 150-200 patrons per day utilize
this center.
20.Demuth Community Center -The Palm Springs Demuth Community Center receives 75-150
patrons daily.
21.Village Fest Restroom Trailer -Every Thursday during the Village Fest event, approximately
700+ patrons utilize the restroom trailer facility. Village Fest ends at 1 0:00PM every Thursday
evening.
LOCATIONS:
CITY HALL, CITY YARD, FLEET OPERATIONS BUILDING, MAIN LIBRARY, PAVILION, LEISURE
CENTER, SWIM CENTER, FIRE STATION #2 ADMINISTRATION, DEMUTH COMMUNITY CENTER,
WELWOOD MURRAY LIBRARY, RUDY'S STORE AND TRAIN STATION.
GENERAL, EXECUTIVE AND LOBBY AREAS OF THE FOLLOWING LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2 ADMINISTRATION TO BE
CLEANED FOUR (4) DAYS PER WEEK-MONDAY THROUGH THURSDAY
•MAIN LIBRARY, LEISURE CENTER, DEMUTH COMMUNITY CENTER AND THE TRAIN
STATION TO BE CLEANED SIX (6) DAYS PER WEEK-MONDAY THROUGH SATURDAY.
•CITY HALL, SWIM CENTER. WELWOOD MURRAY LIBRARY AND PAVILION TO BE
CLEANED SEVEN (7) DAYS PER WEEK-INCLUDING HOLIDAYS
•RUDY'S STORE: SEASONAL. SEPTEMBER 1 THROUGH JUNE 1, ONE DAY PER WEEK.
•VILLAGE FEST RESTROOM TRAILER TO BE CLEANED EVERY FRIDAY MORNING AFTER
VILLAGE FEST EVENT
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners, toilet paper and paper towels as needed. Remove trash to main
waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up debris
in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth counters, public telephones and glass tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil, gum,
etc.
5.Spot dean interior glass/frames, sills, glass panels, side glass entry doors and partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around all furniture; spot
clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and other marks.
10.Clean main entry door glass inside and out; spot dean other entry door glass.
Page 23 of 117
Item 1N - 70
11.All vinyl, wood and tile floors must be buffed on an "as needed• basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON THURSDAY:
1.Oust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps and other
office furniture.
2.Clean and mop all hard surface floors; insure high gloss shine.
3.Spot clean and damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4.Dust doors and door frames.
5.Clean entry door metal, receptacles and thresholds.
6.Spot clean and vacuum carpeting (prior to 8 a.m. or after 5 p.m.).
7.Damp wipe tables, table tops and chairs and chair legs.
KITCHEN/LOUNGE. LOCKER. WEIGHT ROOM AREAS OF THE FOLLOWING LOCATIONS:
•CITY HALL, CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2 ADMINISTRATION
TO BE CLEANED FOUR (4) DAYS PER WEEK-MONDAY THROUGH THURSDAY
•MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK -
MONDAY THROUGH SATURDAY
•SWIM CENTER AND PAVILION TO BE CLEANED SEVEN (7) DAYS PER WEEK -INCLUDING
HOLIDAYS.
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up debris
in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones, sinks and glass tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil, gum,
etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around aH furniture; spot
clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Oust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and other mari<.s.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
WEEKLY - TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE WITH THE
CONTRACTOR AND THE CITY):
Page 24 of 117
Item 1N - 71
1.Wipe clean sinks, drain boards, microwaves and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors.
4.Vacuum carpeting.
·-· ----------·--·---·--------·---------·---
5.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator, dishwasher,
microwave oven).
6.Dust weight room equipment.
RESTROOMS OF THE FOLLOWING LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLOG, FIRE STATION #2 ADMINISTRATION TO BE
CLEANED FOUR (4) DAYS PER WEEK -MONDAY THROUGH THURSDAY
• MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK -
MONDAY THROUGH SATURDAY
•CITY HALL, SWIM CENTER, PAVILION AND ALL PARK RESTROOMS TO BE CLEANED
SEVEN (7) DAYS PER WEEK -INCLUDING HOLIDAYS
1.Empty and wipe clean (inside and out) all waste containers and remove trash to main waste
receptacle.
2. Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and disinfect: Wash basins, counter tops, shower stalls toilet bowls (including underside
and tops of seats) and urinals.
5.Spot clean walls around wash basin, dispensers and other fixtures.
6.Clean floor with gennicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet cover dispensers.
8.All vinyl and tile floors must be buffed on an •as needed" basis to insure high gloss shine.
WEEKLY -TO BE DONE ON TUESDAY (OR OTHER DAY MUTUALLY AGREEABLE WITH
CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2.High dust restroom walls.
3.Pour water down floor drains.
4.Clean appropriately rest room chairs, sofas and other furniture.
ALL LOCATIONS:
•TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Dust mop spot dean and vacuum entire floor area.
Page 25 of 117
Item 1N - 72
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves, and other
ledges.
6.Polish meeting room and public area table tops.
7.Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY, JUNE AND
OCTOBER AT All LOCATIONS:
1.Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre•approved product designated for
type of flooring.
2.Scrub, mop and re-seal wood floors with pre•approved product designated for type of flooring.
3.Dust with a treated cloth wall paneling.
4.Vacuum all fabric 1) walls, 2) furniture and 3) drapes.
5.Clean and polish all metal furniture.
6.Dust or damp wipe push•J>'ate, kick•plates, and baseboards and moldings.
7.Damp wipe exterior surface of light fixtures.
8.Clean/shampoo carpeting. Use a vacuum truck•mounted extractor for each cleaning.
9.Clean all windows and glass, inside and outside.
10.Clean all vertical blinds.
FOR THE FOLLOWING LOCATIONS:
POLICE DEPARTMENT (Includes Sub-station, Jall, and the Coachella Valley Narcotics Taskforce
office area).
*Please note the Section D., Special Requirements, paragraph 2.3, for contractor's employees
working in Police locations.
GENERAL, EXECUTIVE AND LOBBY AREAS
•TO BE CLEANED FIVE (5) DAYS PER WEEK· MONDAY THROUGH FRIDAY: Special Note:
The Coachella Valley Narcotics Taskforce (CVNT) offices located in the basement of the Pofice
Department may ONLY be cleaned during NORMAL business hours:
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area. Empty
all Recycled paper receptacles into large collection bins provided at each location by the city.
Page 26 of 117
Item 1N - 73
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick up debris
in smoke areas/urns and damp wipe exposed areas.
3.Clean with damp cloth, counters, public telephones and glass tops.
4.Spot clean walls, woodwork. and doors; door frames and dust clean fingerprints, dust, soil, gum,
etc.
5.Spot clean partition glass.
6.Vacuum carpeting (prior to 8 a.m. and after 6 p.m.).
7.Dust mop hard surfaces floors; spot mop where needed for drink spills, mud, etc.
8.Clean and polish drinking fountains and metal housings and trim removing smudges, and other
marks.
9.Clean main entry door glass inside and out; spot clean other entry door glass.
10.All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
RECORDS, COMMUNICATIONS, AND MAIN LOBBY AREAS:
• TO BE CLEANED SEVEN (7) DAYS PER WEEK {INCLUDING HOLIDAYS):
1.Empty and wipe dean (Inside and out) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area.
2.Empty and wipe dean ashtrays; sift out cigarette butts and clean sand containers; pick up debris
in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4.Spot clean walls, woodwori< and doors, door frames and dust clean fingerprints, dust, soil, gum,
etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture; spot
clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud, remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an •as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks (except when laden with paperwork.), tables, bookcases, lamps and other
office furniture.
Page 27 of 117
Item 1N - 74
2.Damp mop all hard surface floors, including Police Department stairs and stairwell.
3.Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4.Dust door and door frames.
5.Clean entry door metal and thresholds.
6.Vacuum carpeting (prior to 8 a.m. and after 6 p.m.) except Communications area.
7.Clean reception area partition glass, inside and out.
8.Damp wipe elevator car walls and handrails.
9.Vacuum elevator car floor and tracks.
10.Damp wipe stairway handrail.
TO BE CLEANED WEEKLY ON WEDNESDAY OR THURSDAY:
1.Vacuum carpeting in Communications area between 1 a.m. and 5 a.m.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
•TO BE CLEANED SEVEN {7) DAYS PER WEEK {INCLUDING HOLIDAYS):
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and dean sand containers; pick up debris
in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4.Spot dean walls, woodwork and doors, door frames and dust clean fingerprints, dust, soil, gum,
etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition glass.
6.Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture, spot
clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine. In past
history, approximately 2 buffing's between re-coats to maintain a high gloss finish is necessary.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
Page 28 of 117
Item 1N - 75
1.Wipe clean sinks, drain board's microwaves, and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors, including weight room.
4.Vacuum carpeting, including Police Department locker room.
5.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator, dishwasher,
microwave oven).
6.Dust weight room equipment.
RESTROOMS
• TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out) all waste containers and remove trash to main waste
receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops of
seats) and urinals.
5.Spot clean walls around wash basin, dispensers and other fixtures.
6.Clean floor with germicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY - TO BE DONE ON TUESDAYS {OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR ANO THE CITY):
1.Wash down tile walls and toilet partitions.
2. High dust restroom walls.
3.Pour water down floor drains.
4.Clean appropriately restroom chairs, sofas and other furniture.
ALL AREAS
•TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Dust mop, spot clean and vacuum entire floor area.
2. High dust walls and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
Page29 ofll7
Item 1N - 76
5. Oust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves, and
ledges.
6.Polish meeting room and public area table tops.
7.Clean public access partition glass, inside and outside.
8.All vinyl and tile floors must be buffed on an "as needed• basis to insure high gloss shine.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY, JUNE AND
OCTOBER:
1.Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved product designated for
type of flooring.
2.Dust wall paneling with a treated cloth.
3.Vacuum all fabric 1) walls, 2) furniture, and 3) drapes.
4.Clean and polish all metal furniture.
5.Oust or damp wipe push-plate, kick-plates, and baseboards and moldings.
6.Damp wipe exterior surface of light fixtures.
7.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
8.Clean all windows and glass, inside and outside.
9.Clean all vertical b!inds.
FOR THE FOLLOWING LOCATION: DESERT HIGHLAND UNITY CENTER, GENERAL
ADMINISTRATIVE, AND LOBBY AREA
• TO BE CLEANED FIVE (5) DAYS PER WEEK AFTER 9PM OR A TIME MUTUAI-L Y
AGREEABLE TO CONTRACTOR AND CITY:
1.Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area.
2.Empty and wipe clean ashtrays.
3.Clean sand urns and damp wipe exposed area.
4.Clean with damp cloth, counters, public telephones and glass tops.
5.Spot clean walls, woodwork and doors.
6.Spot clean partition glass.
7. Vacuum carpeting
8.Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
9.Clean and polish drinking fountains and metal housings.
Page 30 of 117
Item 1N - 77
10.Clean main entry door glass inside and outside; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps and other
office furniture.
2.Damp mop all hard surface floors.
3.Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4.Oust door and door frames.
5.Clean entry door metal and thresholds.
6.Vacuum carpeting.
KITCHEN
•TO BE CLEANED FIVE (5} DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return to original
locations. Replace plastic liners as needed. Remove trash to main waste storage area.
2.Clean with damp cloth, counters, public telephones and glass tops.
3.Spot clean walls, woodwork and doors.
4.Spot clean partition glass.
5.Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
6.All vinyl and tile floors must be buffed on an •as needed• basis to insure high gloss shine.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND CITY}:
1.Wipe clean sinks, drain boards and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors.
4.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator, dishwasher,
microwave oven).
RESTROOMS
• TO BE CLEANED FIVE (5) DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all waste containers and remove trash to main waste
receptacle.
2.Empty sanitary napkin containers and replace liner.
Page 31 of 117
Item 1N - 78
3. Polish all metal, mirrors and dispensers.
4.Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and tops of
seats) and urinals.
5.Clean walls around wash basin, dispensers and other fixtures.
6.Clean floor with germicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY - TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUAUY AGREEABLE TO THE
CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2. High dust rest room walls.
3.Pour water down floor drains.
4.Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Spot clean, dust mop and vacuum entire floor area.
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves, and other
ledges.
6.Polish meeting room and public area table tops.
7.Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY. JUNE AND
OCTOBER:
1.Dust wall paneling with a treated cloth.
2.Vacuum all fabric 1) walls, 2) furniture, 3) drapes.
3.Clean and polish all metal furniture.
4.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
5.Damp wipe exterior surface of light fixtures.
6.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
Page 32 of 117
Item 1N - 79
7.Clean all windows and glass inside and outside.
8.Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DOWNTOWN PARKING STRUCTURE
•WEEKLY-TO BE DONE ON MONDAYS, WEDNESDAYS AND FRIDAYS {3 DAYS PER WEEK)
{OR OTHER DAY MUTUALLY AGREEABLE TO THE CONTRACTOR AND THE CITY):
1.Steam Clean/ Pressure Wash All Stairwells in the down town parking structure.
2.Clean the interior and exterior of all elevators in the downtown parking structure.
3.Steam Clean/ Pressure Wash the downtown trash enclosure.
4.Steam Clean/Pressure Wash the alleyway leading to the downtown trash enclosure and adjacent
to the downtown parki_ng structure.
5.Steam Clean/ Pressure Wash the walkway from the parking structure that leads to South Palm
Canyon Drive
Page 33 of 117
Item 1N - 80
EXHIBIT "B"
CITY'S REQUEST FOR PROPOSALS
CITY OF PALM SPRINGS, CA
NOTICE INVITING PROPOSALS FOR RFP #02-17
PROVIDING JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
NOTICE IS HEREBY GIVEN that the City of Palm Springs is requesting proposals from
qualified firms to provide the City with Janitorial Services for various City of Palm Springs
Facilities.
PROJECT LOCATION: Various City owned buildings located throughout the City of Palm
Springs.
SCOPE OF SERVICES: The scope of work will consist of providing the regularly scheduled
janitorial services and appropriate supplies to effectively, and safely, maintain a high level of
cleanliness for specified City Facilities in accordance with the best standards of practice. It shall
be the successful Contractor's responsibility to furnish at his/her own expense all tools,
equipment, janitorial supplies, labor, fuel, materials, supervision and services necessary for the
satisfactory performance of the work as set forth in these specifications.
PRE-PROPOSAL CONFERENCE/WALK THROUGH OF SITE: Prospective Proposers are
STRONGLY ADVISED to attend a NON-MANDATORY Pre-Proposal Conference. The Pre
Proposal Conference will be held on TUSEDAY, JANUARY 17, 2017. Participants will meet
promptly at 8:30am at the City Yard, 425 North Civic Drive, Palm Springs CA, 92262. Please
allow 3 hours of your time to visit necessary facilities to be serviced located throughout the City.
No variation in price or condition shall be permitted based on a claim of ignorance. Failure of a
Proposer to attend the pre-proposal conference shall constitute acceptance of all pre-existing
site conditions and shall constitute a waiver of any and all future claims relating to said
conditions.
OBTAINING RFP DOCUMENTS AND ADDENDA: The RFP document may be downloaded
via the internet at www.palmspringsca.gov (go to Departments, Procurement, Open Bids &
Proposals), or by calling the Office of Procurement and Contracting, (760) 322-8374. Upon
downloading the RFP via the internet, contact Leigh Gileno, Procurement Specialist 11, via email
at Leigh.Gileno@palmspringsca.gov to register as a firm interested in this specific project,
providing your company name, contact person, contact email address, office address, office
phone and office fax. Failure to register as above may result in not receiving addenda to the
RFP. Failing to acknowledge addenda may result in your proposal being non-responsive, or
may negatively impact the evaluation of your proposal. We strongly advise that you follow the
registration instructions above if you are interested in submitting a proposal. *Note -
registering for this specific project is a separate process and not the same as registering online
in our general vendor database.
EVALUATION OF PROPOSALS AND AWARD OF CONTRACT: This solicitation has been
developed in the Request for Proposals (RFP) format. Accordingly, finns should take note that
multiple factors as identified in the RFP will be considered by the Evaluation Committee to
determine which proposal best meets the requirements set forth in the RFP document. PRICE
ALONE WILL NOT BE THE SOLE DETERMINING CRITERIA. The City reserves the right to
negotiate the tenns and conditions of any resulting contract. Final contract award, if any, will be
made by the Palm Springs City Council. The selected firm will be required to comply with all
insurance and license requirements of the City.
Page 34 of117
Item 1N - 81
DEADLINE: All proposals must be received in the Procurement and Contracting Office, 3200
E. Tahquitz canyon Way, Palm Springs, CA, 92262 by 3:00 P.M., LOCAL TIME, TUESDAY,
FEBRUARY 7, 2017. The receiving time in the Procurement Office will be the governing time
for acceptability of Proposals. Telegraphic and telephonic Proposals will not be accepted.
Reference the RFP document for additional dates and deadlines. Late proposals will not be
accepted and shall be returned unopened.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their
proposal shall be valid for a period of 120 calendar days from the due date of proposals.
UAl)k 9iktu1
Procurement Specialist II
January 4, 2017 Page 35 of 117 Item 1N - 82
CITY OF PALM SPRINGS, CA
REQUEST FOR PROPOSALS (RFP) #02-17
PROVIDING JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
Requests for Proposals (RFP #02-17), for janitorial services for various city facilities and
building located throughout the City of Palm Springs, CA (hereinafter the ·RFP") will be received
at the Office of Procurement & Contracting, 3200 East Tahquitz Canyon Way, Palm Springs,
California, until 3:00 P.M. LOCAL TIME, TUESDAY, FEBRUARY 7, 2017. It is the
responsibility of the respondent to see that any proposal sent through the mail, or by any other
delivery method, shall have sufficient time to be received by this specified date and time. The
receiving time in the Procurement Office will be the governing time for acceptability of
proposals. Telegraphic, telephonic, faxed or emailed proposals will not be accepted. Late
proposals will be returned unopened. Failure to register as a Proposer to this RFP process per
the instructions in the Notice Inviting Requests for Proposals (under "Obtaining RFP
Documents") may result in not receiving Addenda or other important information pertaining to
this process. Failure to acknowledge Addenda may render a proposal as being non-responsive
or negatively impact the evaluation of a proposal. We strongly advise that interested firms
officially register per the instructions in the Notice.
1.PURPOSE AND SCHEDULE: The City of Palm Springs is requesting proposals from
qualified firms to provide the City with regularly scheduled janitorial services and appropriate
supplies to effectively, and safely maintain a high level of cleanliness for specified City Facilities
in accordance with the best standards of practice (hereinafter the "Project"). The selected firm
will be expected to provide the required services to maintain all City facilities in a clean, sanitary
and safe condition.
SCHEDULE:
Notice requesting Proposals posted and Issued ................................................. January 4, 2017
Pre-Proposal Conference ............................................... Tuesday, January 17, 2017, 8:30AM
Deadline for receipt of Questions ................................ Tuesday, January 31, 2017, 3:00 P.M.
Deadline for receipt of Proposals ................................ Tuesday, February 7, 2017, 3:00 P.M.
Short List/ Interviews/, *ff desired by City ......................................................... to be determined
Contract awarded by City Council ........... ...... ............ ... . . . ...... ... .. ................... .... to be determined *Dates above are subject to change.
"KEY" TO RFP ATTACHMENTS:
ATTACHMENT "A"-Signature Authorization Form, including Addenda acknowledgment.
*Must be completed and included with Work/Technical Proposal envelope.
ATTACHMENT "B" -Non Collusion Affidavit Form. *Must be completed and included
with Work/Technical Proposal envelope.
ATTACHMENT "C" -Cost Proposal Form. *Must be completed and included in a
separately sealed envelope -do NOT include this with your Work/Technical Proposal.
ATTACHMENT "O'' - Facilities Maps
ATTACHMENT "E" -Sample boilerplate Contract Services Agreement (for reference
only)
Page 36 of 117
Item 1N - 83
2.BACKGROUND: The Maintenance & Facilities Department oversees the ongoing
maintenance and janitorial services of various city owned facilities (excluding the Airport and
Convention Center), that is estimated at a cumulative 202,307 square feet. The previous 5 year
contract was based on a cumulative 192,345 square feet and awarded at $234,000 per year for
a 3 year tern, with two (2) one (1) year renewal options. Since the prior contract 9,962 square
feet have been added to this contract agreement.
3.SCOPE OF WORK, SERVICES, OBJECTIVES, SPECIFICATIONS AND LOCATIONS:
Generally, the scope of work consists of, but is not limited to, providing the regularly scheduled
janitorial services and appropriate supplies to effectively, and safely maintain a high level of
cleanliness for specified City Facilities In accordance with the best standards of practice. It shall
be the successful Contractor's responsibility to furnish at his/her own expense all tools,
equipment, janitorial supplies, labor, fuel, materials, supervision and services necessary for
the satisfactory performance of the work as set forth in these specifications.
A.LOCATION AND TOTAL AREA TO BE SERVICED
The total area to be serviced is esttmated at 202,307 square feet with the following
breakdown per facility:
Sq Ft/Wood
Sq. Ft/ RubberNlnyl or Sq. Ft of
Building/ Areal Location Carpet Concrete/Steel Tile
City Hall: 3200 East Tahquitz Canyon Way (80) 33,658 2,878
City Yard: 425 N. Civic Drive (40) 2,300 3,100
Fleet Bldg.: 425 N. Civic Drive (16) 3,150 2,700
Police Dept.: 200 S. Civic Drive (130) 26,630 8,275
Police Jail: 200 S. Civic Drive (2) 7,520
Police Downtown Sub-Station: 105 S. Indian 1,620 191
Main Library: 300 S. Sunrise Way (20) 31,564 936
Fire Station #2: 300 N. El Cielo (10) Admin only 3,715 445
Pavillion: 401 S. Pavillion Way (1) 4,490 10,126 [w] 4,120
Leisure Center: 401 S. Pavillion Way (13) 1,602 2,648 [w] 4,251
Swim Center : 401 S. Pavillion Way (5) 1,320
Demuth Community Center 3601 E. Mesquite 12,600
Desert Highland Center: 480 Tramview Rd (3) 2,289 6,782 [r] 1,144
Train Station: 6001 Palm Springs Train Stn. Rd. 120
Downtown Parking Structure: 275 Indian Canyon 11,023 [els] 88
Rudy's Store 211 S. Palm Canyon 900 [wJ
Welwood Murray Library 100 S. Palm Canyon Dr. 5058[c]
Animal Shelter: 4575 East Mesquite Avenue 4,904
Village Fest Restroom Trailer -425 N. Civic Drive 160 [v]
TOTALS: 111,018 44,217 47,072
NOTE: The approximate number of persons based in each facility is indicated in
parentheses. {Next to each street address).
Page 37 of 117
Item 1N - 84
B.SUPPLIES TO BE PROVIDED BY CONTRACTOR
Contractor's base price shall include rest room supplies to be supplied in sufficient quantities as to be continuously available in all rest rooms included in this Contract. Quality shall not
be less than that generally available in a first class American hotel and shall be subject to
the approval of the City's Director of Maintenance & Facilities. Supplies shall include the
following:
Rest Room Supplies:
•Toilet Tissue, two ply -adequate to restock each dispenser twice a day
•Hand Towels -adequate to restock each dispenser twice a clay
•Feminine sanitary supplies (napkins and tampons)
(Vendor may recover ten cents per item via dispenser charge)
•Commode seat covers -adequate to restock each dispenser twice a day
•Commode and urinal deodorant bars
•Hand soap, lotion -adequate to restock each dispenser twice a day
•Hand soap. foam -adequate to restock each dispenser twice a day
•Hand sanitizer, gel
•Air Fresheners
•Waterless Urinal Traps
Other Supplies:
•Plastic Trash Liners (for ALL waste receptacles)
•Cleaners -Green Certified Products as applicable
•Disinfectants & Antimicrobial cleansers
•Strippers & Waxes
•Trash Bags for sanitary napkin disposal bins
Green Products
The City of Palm Springs is concerned with providing and maintaining a clean and safe
environment for its employees. City Officials, and visitors. Therefore, the Contractor shall be
required to implement a cleaning program where all chemicals and products will be classified as
"Green". "Green ProductsD are described as those that are safe for the environment and safe for
the end user. It is understood that not every cleaning function has an appropriate "green
proctucf' but the Contractor should routinely monitor the market for newer and safer chemicals
to reduce employee and visitor exposure. The Contractor shall take a pro-active role to achieve
compliance in this area. In any event, the Contractor will provide the Director of Maintenance &
Facilities with a complete list of cleaning products designating each product as green or non•
green and the SOS sheets as required. All products shall be subject to approval by the City for
their compliance with this requirement. The City shall determine which certifications and or seal
of green certifications are acceptable.
C.STANDARDS AND FREQUENCY OF JANITORIAL SERVICES FOR SPECIFIC
LOCATIONS
The following standards shall be used by the Contract Administrator in evaluating custodial
service:
1.Dusting • A proper1y dusted surface is free of all dirt and dust, streaks, lint and cobwebs.
Dusting will be accomplished with property treated cloths.
Page 38 of 117
Item 1N - 85
2.Plumbing Fixtures and Dispenser Cleaning - Plumbing fixtures and dispensers are clean
when free of all deposits and stains so tha t the item is left without dust, streaks, film, odor or
stains.
3.SweepingNacuuming - A properly swept floor is free of all dirt, grit, lint, insects and
debris, except embedded dirt and grit.
4.Spot Cleaning - A surface adequately spot cleaned is free of all stains, deposits, and is
substantially free of cleaning marks.
5.Damp Mopping - A satisfactorily damp mopped floor is without dirt, dust, marks, film,
streaks, debris or standing water.
6.Metal Cleaning - All cleaned metal surfaces are without deposits or tarnish and with a
uniformly bright appearance. The cleaner used is to be removed from adjacent surfaces.
7.Glass Cleaning - Glass is clean when all glass surfaces are without streaks, film,
deposits and stains, and have a unifonnly bright appearance and adjacent surfaces have
been wiped dean.
8.Floor Finish Removal (Stripping} -Removal is accomplished when surfaces have all
finished removed down to the flooring materials including baseboards, are free of dirt,
stains, deposits, debris, cleaning solution and standing water, and the floor has a unifonn
appearance when dry. Plain water rinse and pick-up must follow finish removal operation
immediately.
9.Finished Floor (Application) - A floor is satisfactorily finished when all old wax/polish has
been completely removed, including in corners and along edges and sufficient coats of
sealer and wax/polish have been property applied with enough drying time between each
coat to assure no streaking, bubbling, or yellowing.
10.Scrubbing -Scrubbing is satisfactorily performed when all surfaces are without
embedded dirt, cleaning solution, film, debris, stains and marks, or standing water and the
floor has a uniformly clean appearance. A plain water rinse must follow the scrubbing
process immediately.
11.Buffing of Finished Floor Surfaces -All finished floor areas will be spray buffed
sufficiently for maximum gloss, removal of surface dirt and have a uniform appearance.
Only non-skid and City approved spray•buff products shall be used.
12.Wall Washing - After cleaning, the surfaces of all walls, ceilings, exposed pipes and
equipment will have a uniformly clean appearance, free from dirt, stains, streaks, lint and
cleaning marks. Painted surfaces must not be unduly damaged. Hard finish wainscot or
glazed ceramic tile surfaces must be bright, free of film streaks and deposits.
13. Spot Cleaning Carpets -A carpet adequately spot deaned is free of all stains, deposits,
gum, and spills. Care will be taken to use a product that will not harm the carpet fibers.
14.Janitorial Personnel• There is to be a janitorial person availabre during normal business
hours Monday through Friday. Transportation is to be provided by the vendor/ personnel.
15.Welwood Murray Library -There are approximately 200+ patrons per day that visit the
Welwood Murray Library however there is no public restrooms made available for these
patrons.Page 39 of 117 Item 1N - 86
16.Public Restrooms-Engineering and Planning receives approximately 900-1000 patrons
per month that will impact the public restrooms outside of the Engineering and Planning
Building. Approximately 400 patrons per day visit the Police Department.
17.Swim Center -The Palm Springs Swim Center September thru May: Receives 75-150
patrons daily depending upon swim teams. June through August, Monday through Friday
approximately 400 plus patrons visit daily. Weekends have less traffic as there are no
summer camps using the pool.
18.Desert Highland Unity Center - There are approximately 100 users both male and
female, Monday thru Friday that utilize the facility. Saturday and Sunday there are
approximately 200-300 patrons at the facility.
19.Leisure Center -For all classes, staff and parents, approximately 150-200 patrons per
day utilize this center.
20.Demuth Community Center -The Palm Springs Demuth Community Center receives 75-
150 patrons daily.
21.Village Fest Restroom Trailer -Every Thursday during the Village Fest event,
approximately 700+ patrons utilize the restroom trailer facility. Village Fest ends at 10:00PM
every Thursday evening.
LOCATIONS:
CITY HALL, CITY YARD, FLEET OPERATIONS BUILDING, MAIN LIBRARY, PAVILION,
LEISURE CENTER, SWIM CENTER, FIRE STATION #2 ADMINISTRATION, DEMUTH
COMMUNITY CENTER, WELWOOD MURRAY LIBRARY, RUDY'S STORE AND TRAIN
STATION.
GENERAL, EXECUTIVE AND LOBBY AREAS OF THE FOLLOWING LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2 ADMINISTRATION TO
BE CLEANED FOUR (4) DAYS PER WEEK- MONDAY THROUGH THURSDAY
•MAIN LIBRARY, LEISURE CENTER, DEMUTH COMMUNITY CENTER AND THE
TRAIN STATION TO BE CLEANED SIX (6) DAYS PER WEEK-MONDAY THROUGH
SATURDAY.
•CITY HALL, SWIM CENTER, WELWOOD MURRAY LIBRARY ANO PAVILION TO BE
CLEANED SEVEN (7) DAYS PER WEEK- INCLUDING HOLIDAYS
•RUDY'S STORE: SEASONAL. SEPTEMBER 1 THROUGH JUNE 1, ONE DAY PER
WEEK.
•VILLAGE FEST RESTROOM TRAILER TO BE CLEANED EVERY FRIDAY MORNING
AFTER VILLAGE FEST EVENT
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners, toilet paper and paper towels as needed.
Remove trash to main waste storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick
up debris in smoke areas/urns and damp wipe exµosed areas.
3.aean and disinfect with damp cloth counters, public telephones and glass tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust,
soil, gum, etc.
Page 40 of 117
Item 1N - 87
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7. Dust mop hard surface floors; including stairs and landings.
8.Mop hard sulface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and
other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
TO BE CLEANED WEEKLY ON THURSDAY:
1. Oust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps
and other office furniture.
2.Clean and mop all hard surface floors; insure high gloss shine.
3.Spot clean and damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats andanns.
4.Dust doors and door frames.
5.Clean entry door metal, reoeptacles and thresholds.
6.Spot clean and vacuum carpeting (prior to 8 a.m. or after 5 p.m.).
8.Damp wipe tables, table tops and chairs and chair legs.
KITCHEN/LOUNGE, LOCKER. WEIGHT ROOM AREAS OF THE FOLLOWING LOCATIONS:
• CITY HALL, CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2
ADMINISTRATION TO BE CLEANED FOUR (4) DAYS PER WEEK - MONDAY
THROUGH THURSDAY
•MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK -
MONDAY THROUGH SATURDAY
•SWIM CENTER AND PAVILION TO BE CLEANED SEVEN (7) DAYS PER WEEK -
INCLUDING HOLIDAYS.
1. Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste
storage area.
2. Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick
up debris in smoke areas/urns and damp wipe exposed areas.
Page 41 of 117
Item 1N - 88
3.Clean and disinfect with damp cloth all counters, public telephones, sinks and glass
tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust,
soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6.Vacuum carpeting (prior to 8 a.m. or after 5 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and
other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl, wood and tile floors must be buffed on an "as needed" basis to insure high
gloss shine.
WEEKLY· TO BE DONE ON TUESDAYS {OR OTHER DAY MUTUALLY AGREEABLE WITH
THE CONTRACTOR AND THE CITY):
1.Wipe clean sinks, drain boards, microwaves and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors.
4.Vacuum carpeting.
5.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator,
dishwasher, microwave oven).
6.Dust weight room equipment.
RESTROOMS OF THE FOLLOWING LOCATIONS:
•CITY YARD, FLEET OPERATIONS BLDG, FIRE STATION #2 ADMINISTRATION TO
BE CLEANED FOUR (4) DAYS PER WEEK - MONDAY THROUGH THURSDAY
•MAIN LIBRARY AND LEISURE CENTER TO BE CLEANED SIX (6) DAYS PER WEEK·
MONDAY THROUGH SATURDAY
• CITY HALL, SWIM CENTER, PAVILION AND ALL PARK RESTROOMS TO BE
CLEANED SEVEN (7) DAYS PER WEEK -INCLUDING HOLIDAYS
1.Empty and wipe clean (inside and out) all waste containers and remove trash to main
waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
Page 42 of 117
Item 1N - 89
4. Clean and disinfect: Wash basins, counter tops, shower stalls toilet bowls (including
underside and tops of seats) and urinals.
5. Spot clean walls around wash basin, dispensers and other fixtures.
6.Clean floor with gennicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet cover dispensers.
8.All vinyl and tile floors must be buffed on an "as needed• basis to insure high gloss
shine.
WEEKLY -TO BE DONE ON TUESDAY {OR OTHER DAY MUTUALLY AGREEABLE WITH
CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2.High dust restroom walls.
3.Pour water down floor drains.
4.Clean appropriately rest room chairs, sofas and other furniture.
ALL LOCATIONS:
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1. Dust mop spot clean and vacuum entire floor area.
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and other ledges.
6.Polish meeting room and public area table tops.
8.Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,
JUNE AND OCTOBER AT ALL LOCATIONS:
1. Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved product
designated for type of flooring.
2.Scrub, mop and re-seal wood floors with pre-approved product designated for type of
flooring.
3. Oust with a treated cloth wall paneling.
4.Vacuum all fabric 1) walls. 2) furniture and 3) drapes.
Page 43 of 117
Item 1N - 90
5.Clean and polish all metal furniture.
6.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
7.Damp wipe exterior surface of light fixtures.
8.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
9.Clean all windows and glass, inside and outside.
10.Clean all vertical blinds.
FOR THE FOLLOWING LOCATIONS:
POLICE DEPARTMENT (includes Sub-Station, Jail, and the Coachella Valley Narcotics
Taskforce office area).
*Please note the Section o_, Special Requirements, paragraph 2-3, for contractor's
employees working in Police locations.
GENERAL, EXECUTIVE AND LOBBY AREAS
•TO BE CLEANED FIVE (5) DAYS PER WEEK - MONDAY THROUGH FRIDAY: Special
Note: The Coachella Valley Narcotics Taskforce (CVNT) offices located in the basement
of the Police Department may ONLY be cleaned during NORMAL business hours:
1.Empty and wipe clean (inside and out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste
storage area. Empty all Recycled paper receptacles into large collection bins provided
at each location by the city.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick
up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean with damp cloth, counters, public telephones and glass tops.
4.Spot clean walls, woodwork and doors; door frames and dust clean fingerprints, dust,
soil, gum, etc.
5.Spot clean partition glass.
6.Vacuum carpeting (prior to 8 a.m. and after 6 p.m.).
7.Dust mop hard surfaces floors; spot mop where needed for drink spills, mud, etc.
8.Clean and polish drinking fountains and metal housings and trim removing smudges,
and other marks.
9.Clean main entry door glass inside and out; spot clean other entry door glass.
10.All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss
shine.
RECORDS, COMMUNICATIONS, AND MAIN LOBBY AREAS:
•TO BE CLEANED SEVEN {7) DAYS PER WEEK (INCLUDING HOLIDAYS):
Page 44 of 117
Item 1N - 91
1.Empty and wipe clean (inside end out) all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste
storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick
up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust,
soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
7.Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture;
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud, remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and
other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss
shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps
and other office furniture.
2.Damp mop all hard surface floors, including Police Department stairs and stairwell.
3.Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and anns.
4.Dust door and door frames.
5.Clean entry door metal and thresholds.
6.Vacuum carpeting (prior to 8 a.m. and after 6 p.m.) except Communications area.
7.Clean reception area partition glass, inside and out.
8.Damp wipe elevator car walls and handrails.
9.Vacuum elevator car floor and tracks.
1 o. Damp wipe stairway handrail.
Page 45 of 117
Item 1N - 92
TO BE CLEANED WEEKLY ON WEDNESDAY OR THURSDAY:
1.Vacuum carpeting in Communications area between 1 a.m. and 5 a.m.
KITCHEN/LOUNGE, LOCKER, WEIGHT ROOM AREAS
-··-·-··----···---
• TO BE CLEANED SEVEN (7) DAYS PER WEEK {INCLUDING HOLIDAYS):
1. Empty and wipe clean (inside and out} all wastepaper and trash receptacles; return to
original locations. Replace plastic liners as needed. Remove trash to main waste
storage area.
2.Empty and wipe clean ashtrays; sift out cigarette butts and clean sand containers; pick
up debris in smoke areas/urns and damp wipe exposed areas.
3.Clean and disinfect with damp cloth all counters, public telephones and glass tops.
4.Spot clean walls, woodwork and doors, door frames and dust clean fingerprints, dust,
soil, gum, etc.
5.Spot clean interior glass/frames, sills, glass panels, side glass entry doors and partition
glass.
6.Vacuum carpeting (prior to 8 a.m. or after 6 p.m.); include under and around all furniture,
spot clean baseboard and carpet for drink, spills, mud, gum, tar, etc.
7.Dust mop hard surface floors; including stairs and landings.
8.Mop hard surface floors where needed for drink spills, mud; remove gum, tar, etc.
9.Clean and polish drinking fountains, metal housings and trim; remove smudges and
other marks.
10.Clean main entry door glass inside and out; spot clean other entry door glass.
11. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss
shine. In past history, approximately 2 buffing's between re-roats to maintain a high
gloss finish is necessary.
TO BE CLEANED WEEKLY ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
THE CONTRACTOR AND THE CITY):
1.Wipe clean sinks, drain board's microwaves, and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors, including weight room.
4.Vacuum carpeting, including Police Department locker room.
5.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator,
dishwasher, microwave oven).
6.Dust weight room equipment.Page 46 of 117 Item 1N - 93
RESTROOMS
•TO BE CLEANED SEVEN (7) DAYS PER WEEK (INCLUDING HOLIDAYS):
1.Empty and wipe clean (inside and out} all waste containers and remove trash to main
waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish all metal, mirrors and dispensers.
4.Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and
tops of seats) and urinals.
5.Spot clean walls around wash basin, dispensers and other fixtures.
6.Clean floor with gennicidal solution.
7.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY -TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND THE CITY):
1.Wash down tile walls and toilet partitions.
2.High dust restroom walls.
3.Pour water down floor drains.
4.Clean appropriately restroom chairs, sofas and other furniture.
ALL AREAS
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Dust mop, spot clean and vacuum entire floor area.
2.High dust walls and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and ledges.
6.Polish meeting room and public area table tops.
7.Clean public access partition glass, inside and outside.
8.All vinyl and tile floors must be buffed on an °as needed. basis to insure high gloss
shine.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY.
JUNE AND OCTOBER:
Page 47 of 117
Item 1N - 94
1.Strip, scrub and re-wax vinyl, tile and terrazzo floors with pre-approved product
designated for type of flooring.
2.Dust wall paneling with a treated cloth.
3.Vacuum all fabric 1) walls, 2) fumiture, and 3) drapes.
4.Clean and polish all metal furniture.
5.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
6. Damp wipe exterior surface of light fixtures.
7.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
8.Clean all windows and glass, inside and outside.
9.Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DESERT HIGHLAND UNITY CENTER, GENERAL
ADMINISTRATIVE, AND LOBBY AREA
•TO BE CLEANED FIVE (5) DAYS PER WEEK. AFTER 9PM OR A TIME MUTUALLY
AGREEABLE TO CONTRACTOR AND CITY:
1.Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return
to original locations. Replace plastic liners as needed. Remove trash to main waste
storage area.
2.Empty and wipe clean ashtrays.
3.Clean sand urns and damp wipe exposed area.
4. Clean with damp doth, counters, public telephones and glass tops.
5. Spot clean walls, woodwork and doors.
6.Spot clean partition glass.
7.Vacuum carpeting
8.Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
9.Clean and polish drinking fountains and metal housings.
10.Clean main entry door glass inside and outside; spot clean other entry door glass.
11.All vinyl and tile floors must be buffed on an •as needed" basis to insure high gloss
shine.
TO BE CLEANED WEEKLY ON FRIDAY:
1.Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps
and other office furniture.
Page 48 of 117
Item 1N - 95
2.Damp mop all hard surface floors.
3.Damp wipe plastic, vinyl and leather chairs and/or sofa backs, seats and arms.
4.Dust door and door frames.
5.Clean entry door metal and thresholds.
6.Vacuum carpeting.
KITCHEN
•TO BE CLEANED FIVE (5) DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all wastepaper and trash receptacles; return
to original locations. Replace plastic liners as needed. Remove trash to main waste
storage area.
2.Clean with damp cloth, counters, public telephones and glass tops.
3.Spot clean walls, woodwork and doors.
4.Spot clean partition glass.
5.Dust mop hard surface floors; spot mop where needed for drink spills, mud, etc.
6. All vinyl and tile floors must be buffed on an "as needed" basis to insure high gloss
shine.
TO BE CLEANED WEEKLY ON TUESDAYS {OR OTHER DAY MUTUALLY AGREEABLE TO
CONTRACTOR AND CITY):
1.Wipe clean sinks, drain boards and counter tops.
2.Damp wipe table tops and chairs.
3.Sweep and damp mop floors.
4.Damp wipe and clean tops, sides and fronts of appliances (stove, refrigerator,
dishwasher, microwave oven).
RESTROOMS
•TO BE CLEANED FIVE (5) DAYS PER WEEK:
1.Empty and wipe clean (inside and outside) all waste containers and remove trash to
main waste receptacle.
2.Empty sanitary napkin containers and replace liner.
3.Polish alt metal, mirrors and dispensers.
4.Clean and disinfect: wash basins, counter tops, toilet bowls (including underside and
tops of seats) and urinals.
5.Clean walls around wash basin, dispensers and other fixtures.Page 49 of 117 Item 1N - 96
6.Clean floor with gennicidal solution.
8.Refill soap, sanitary napkin, towel, tissue and toilet seat cover dispensers.
WEEKLY -TO BE DONE ON TUESDAYS (OR OTHER DAY MUTUALLY AGREEABLE TO
THE CONTRACTOR AND THE CITY):
1. Wash down tile walls and toilet partitions.
2.High dust rest room walls.
3.Pour water down floor drains.
5.Clean appropriately rest room chairs, sofas and other furniture.
ALL AREAS
• TO BE CLEANED MONTHLY DURING THE FIRST WEEK OF THE MONTH:
1.Spot clean, dust mop and vacuum entire floor area.
2.High dust wall and ceilings.
3.Vacuum air grills.
4.Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures.
5.Dust sides and tops of all lockers, file and storage cabinets; dust window sills, shelves,
and other ledges.
6.Polish meeting room and pubtic area table tops.
8.Clean public access partition glass inside and outside.
TO BE CLEANED THREE (3) TIMES PER YEAR DURING THE MONTHS OF FEBRUARY,
JUNE AND OCTOBER:
1.Dust wall paneling with a treated cloth.
2.Vacuum all fabric 1) walls, 2) furniture, 3) drapes.
3.Clean and polish all metal furniture.
4.Dust or damp wipe push-plate, kick-plates, and baseboards and moldings.
5.Damp wipe exterior surface of light fixtures.
6.Clean/shampoo carpeting. Use a vacuum truck-mounted extractor for each cleaning.
7.Clean all windows and glass inside and outside.
8.Clean all vertical blinds.
FOR THE FOLLOWING LOCATION: DOWNTOWN PARKING STRUCTURE
Page 50 of 117
Item 1N - 97
•WEEKLY - TO BE DONE ON MONDAYS, WEDNESDAYS AND FRIDAYS (3 DAYS
PER WEEK) (OR OTHER DAY MUTUALLY AGREEABLE TO THE CONTRACTOR
AND THE CITY):
6.Steam Clean/ Pressure Wash All Stairwells in the down town parking structure.
7.Clean the interior and exterior of all elevators in the downtown parking structure.
8.Steam Clean/ Pressure Wash the downtown trash enclosure.
9.Steam Clean/Pressure Wash the alleyway leading to the downtown trash enclosure and
adjacent to the downtown parking structure.
10.Steam Clean/ Pressure Wash the walkway from the parking structure that leads to South
Palm Canyon Drive
D.SPECIAL REQUIREMENTS
1.EMPLOYEE BACKGROUND CHECKS
All contractor employees will be subjected to a background check prior to the
commencement of work under this contract conducted by the Palm Springs
Police Department. The City will require a list of all employees assigned to this
contract along with their social security numbers. Any employee assigned to this
contract that is shown to have a felony conviction, or whom the City finds to be
unacceptable, will not be allowed to work under this contract. We strongly
recommend that contractors are confident that the employees they assign to this
contract will pass the required back ground check.
2.EMPLOYEES OF CONTRACTOR:
2.1 Any and all employees of Contractor not satisfactory to the City of Palm
Springs will be replaced upoo request as soon as possible by another
who will be satisfactory. The question as to whether any employee
proves satisfactory to the City of Palm Springs is one which is to be
determined solely by the City of Palm Springs with or without cause, and
without regard to the basis upon which such decision shall be made.
2.2 The Contractor shall be required to provide on-site supervisory personnel
of a high caliber including bilingual communication ability if any contract
crew member does not have a working knowledge of English. The
supervisory personnel shall conduct regular inspections to detennine that
work is being performed in accordance with contract cleaning standards
and established work schedules. Said personnel must have the authority
to respond immediately to situations upon request by the Contract
Administrator.
2.3 The Contractor shall meet special personnel standards for the Public
Safety (Police) facilities. All contract employees assigned to these areas
must pass a police background investigation prior to entering said
facilities. At no time shall the Contractor schedule personnel in the police
facilities that have not passed the background check. This provision shall
apply even during times of short staffing due to holidays, illness,
vacations, no shows, etc.
Page SI of 117
Item 1N - 98
2.4 It shall be th e responsibility of the Contractor to see that all his/her
supeivisory and crew personnel abide by the City of Palm Springs
building security regulations and safety standards. The Contractor shall
conduct his work operations in such a way as to safeguard the City's
personnel, equipment, and property.
2.5 All personnel assigned by the Contractor to perform work for the City of
Palm Springs shall not have an arrest record other than minor traffic
violations, must be physically capable of performing all duties assigned,
and must present a physical appearance acceptable to the City. The final
decision as to the acceptability of any individual perfonning work under
any contract awarded as a result of this specification shall rest with the
City of Palm Springs.
2.6 The Contractor shall provide supervisory personnel of a high caliber. The
assigned supervisor shall contact the Contract Administrator or his
designee to discuss and clarify any operational problems and to receive
instructions. In addition, the assigned supervisor shall physically contact
each assigned individual at not less than one (1) time per shift.
2. 7 Contractor shall submit a supervisory chain of command document
identifying personnel names and telephone numbers, providing updates
as necessary. Said document must be submitted to the Contract
Administrator on or prior to the first day of work.
2.8 Contractor shall submit detailed description of all hiring, training, testing
and disciplinary policies and procedures used by his/her finn.
2.9 It shall be the responsibility of the Contractor to provide consistent,
reliable transportation for equipment and staff to service identified
facilities. All costs related to the maintenance and operation of said
transportation vehicle(s) shall be the responsibility of the Contractor.
2.10 One worker shall be made available for unscheduled assignments 7:30
A.M. to 4:30 P.M., Monday through Friday. Such work shall be in addition
to that outlined in the specifications. This individual must be supplied with
a pager unit (or cell phone) and a vehicle for transportation provided by
the Contractor. The phone number for the pager (or cell phone) must be
provided to the Contract Administrator.
2.11 The Contractor shall provide sufficient personnel to perform all work in
accordance with the specification set forth herein. Contractor's
employees, whether assigned to any one facility or as part of a crew
serving any number of facilities, shall include at least one individual who
speaks the English language proficiently.
2.12 The Contract Administrator may at any time give Contractor written notice
to the effect that the conduct or action of a designated employee of the
Contractor is, in the reasonable betief of the Contract Administrator,
detrimental to the interest of the public patronizing the premises.
Contractor shall meet with the Contract Administrator to consider the
appropriate course of action with respect to such matter and Contractor
shall take reasonable measures under the circumstances to assure the
Page 52 of 117
Item 1N - 99
3.
4.
5.
Contract Administrator that the conduct and activities of Contractor's
employees will not be detrimental to the interest of the public patronizing
the premises.
2.13 Contract Administrator may require the Contractor to establish an
identification system for personnel assigned to the facility which clearly
indicates to the public the name of the Contractor responsible for the
janitorial services. The identification system shall be furnished at the
Contractor's expense and may include appropriate attire and/or name
badges as specified by the City.
2.14 The Contractor shall require each of his/her employees to adhere to basic
public works standards of working attire. These are basically: Unifonns,
proper shoes and other gear required by State Safety Regulations, and
proper wearing of the clothing. Shirts shall be worn at all times and shall
be buttoned.
INSPECTION BY CITY: The work, materials, and supplies to be provided by the
Contractor shall be subject to inspection by the City, and/or to tests designated
by the City. If the results of such inspection or tests indicate that part of the work,
materials, or supplies are deficient in any respect, the City in its sole discretion
may reject all or any part of the work, materials or supplies provided by the
Contractor.
REJECTION OF WORK: The City has the sole right to make all final
determinations as to whether the work has been satisfactorily completed. In the
event that the results of the janitorial service are considered unsatisfactory to the
City, the Contractor shall be required to immediately re-clean the unsatisfactory
area at no cost to the City. Said service shall be performed in addition to, and
without interruption to the regular cleaning schedule. The City shall in all cases
determine the quantity, quality, and acceptability of the work, materials, and
supplies for which payment is to be made under the contract. The City shall
decide the questions which arise relative to the fulfillment of the contract or the
obligations of the Contractor there under.
IMMEDIATE ACTION DURING BUSINESS HOURS, COUNCIL CONTACT:
5.1 During the nonnal days and hours of operation, whenever immediate
action is required to prevent impending injury, death or property damage
to the facilities being maintained, City may, after reasonable attempt to
notify the Contractor, cause such action to be taken by the City work force
and shall charge the cost thereof as determined by the Contract
Administrator against the Contractor, or may deduct such cost from an
amount due Contractor from the City.
5.2 Contractor and Contractor's personnel shall immediately notify the
Contract Administrator upon contact with members of the City Council.
6.SAFETY:
6.1 Contractor shall perform all work specified in any resultant contract in
such a manner as to meet alt accepted standards for safe practices
during the maintenance operation and to safely maintain stored
Page SJ of 117
Item 1N - 100
equipment, machines, and materials or other hazards consequential or
related to the work; and agrees to accept the sole responsibility for
complying with all local, County, State or other legal requirements,
including but not limited to, full compliance with the tenns of the
applicable O.S.H.A and CAL O.S.H.A. Safety Orders at all times so as to
protect all persons, including Contractor's employees, agents of the City,
vendors, members of the public or others from foreseeable injury, or
damage to their property. Contractor shall inspect all potential hazards at
said facilities and keep a log indicating date inspected and action taken.
6.2 It shall be the Contractor's responsibility to inspect and identify any
condition(s) that renders any portion of the premises unsafe, as well as
any unsafe practice occurring thereon. The Contract Administrator shall
be notified immediately of any unsafe condition that required major
correction. During nonnal hours Contractor shall obtain emergency
medical care for any member of the public who is in need thereof,
because of illness or injury occurring on the premises. Contractor shall
cooperate fully with the City in the investigation any accidental injury or
death occurring on the premises, including a oomplete written report
thereof to the Contract Administrator 'Nithin five calendar days following
the occurrence.
6.3 The Contractor shall comply with the OSHA Standard 29 CFR 1910.1200
Hazardous Communications as it pertains to the training, safety and
equipment needed for all employees engaged in custodial service. The
Contractor shall be responsible for compliance on date of Contract
acceptance and shall provide proof to the City.
6.4 The Contractor shall furnish to the City copies of Material Safety Data
Sheets (MSDS) for all products used prior to beginning service to any
facility. The Material Safety Data Sheets must be organized and include
an index. The Material Safety Data Sheets must be in compliance to the
OSHA Guidelines, Title 29 of the Code of Federal Regulation, Part
1910.1200, Paragraph G.
6.5 The Contractor shall comply with the OSHA Guidelines, Title 29 of the
Code of Federal Regulation, Part 1910.1200, Paragraph F, concerning
the labeling of all chemical containers. The Contractor shall use "caution
signs" as required by OSHA Guidelines. The Contrador shall furnish
these signs at no additional cost to the City. Caution signs shall be on
site on Contract start date.
6.6 The Contractor shall comply with the OSHA Standard 29 CFR 1910.1030
Blood borne Pathogens as it pertains to the training, safety, and
equipment needed for all employees engaged in custodial service. The
Contractor shall be responsible for compliance on date of Contract
acceptance and shall provide proof to the City. The custodian is
responsible for cleaning bodily fluid spills of a two foot square area, or
less. Immediately notify the Contract Administrator for any bodily fluid
spills larger than two feet square.
7.MAINTENANCE SCHEDULES: The Contractor shall submit revised schedules
when actual performance differs substantially from planned performance. Said
revisions shall be submitted to the Contract Administrator for his review, and if
Page 54 ofll7
Item 1N - 101
appropriate, his approval, within five working days prior to scheduled time for the
work.
8.NON-INTERFERENCE: Contractor shall not interfere with the public use of the
premises and shall conduct its operations as to offer the least possible
obstruction and inconvenience to the public or disruption to the peace and quiet
of the area within which the services are performed.
9.BUILDING SECURITY: The Contractor shall be responsible for the safekeeping
of all areas in which janitorial services are perfonned at times other than the
City's regular business hours. This responsibility shall include but not be limited
to: (1) barring all unauthorized persons, and (2) locking and securing all doors
and windows and turning off lights in these areas when the Contractor leaves the
premises, except those lights and equipment designated to be continuously
turned on. (3) City Hall shall be unlocked at 7:00 a.m., Monday through
Thursday, and shall be locked Monday through Thursday at 6:00 p.m. The
Contractor shall follow written instructions for building security and any other
security requirements.
10.LOCKS AND KEYS REQUIREMENTS
10.1 The Contractor will be issued keys or Control Access Cards to all areas in
which janitorial services are to be perfonned. The Contractor shall
maintain control over issued keys and cards:
a.Contractor shall be responsible for the series of keys and access
cards assigned to them and will in tum assign these keys and
access cards to their personnel for use in maintaining this facility.
b.Contractor will be held responsible for the proper use and safe
keeping of all keys and access cards issued by the City to the
Contractor.
c.Contractor shall report all lost or stolen keys and/or access cards
to the Contract Administrator within twenty-four hours of discover
of the loss. Contractor shall reimburse the City for the cost as
determined by the Contract Administrator of rekeying the facility or
duplicating additional keys.
d.Upon termination, cancellation or expiration of the Contract, all
keys received by the Contractor shall be returned to the Contract
Administrator.
e.Califomia law stipulates that it is unlawful for a person to
duplicate any keys without the permission of the owner. The
penalty for violation of law is either six months imprisonment or a
five hundred dollar fine, or both.
11.HOURS OF WORK: All janitorial services shall be performed during hours to be
agreed upon by the Contract Administrator and on the days identified in the
Detailed Specifications, including City recognized holidays for those areas
operating seven days per week. Such performance shall not disrupt any City
functions or business during the times set forth above. In any event, all required
janitorial services shall be completed before the next scheduled work day.
Page 55 of 117
Item 1N - 102
12.DISPLACED JANITOR OPPORTUNITY ACT: Contractors shall comply with
Chapter 4.5 (commencing with Section 1060) to Part 3 of Division 2 of the
California Labor Code, relating to employment, the Displaced Janitor Opportunity
Act. The Displaced Janitor Opportunity Act. enacted by S820, is effective for
contracts awarded on or after January 1, 2002, and requires the City to identify
the following requirements of the statute in its initial bid package. The statutory
obligations apply only to contractors with 25 or more employees.
The requirements include notice to a new contractor that they must retain for
sixty (60) days any employees employed at the same site for at least the
preceding four (4) months by the previous contractor, absent reasonable and
substantiated cause, not to hire based on the employee=s performance or
conduct. The City, when awarding a replacement contract, will provide in a
timely manner, the name and address of the new contractor to the previous
contractor.
The new contractor is not required to pay the same wage or offer the same
benefits, but the new contractor must make a written offer of employment to each
non-management, non-supervisory service employee in a language in which the
employee is literate. The offer shall state the time (of no less than 10 days)
within which the employee must accept the offer. The new contractor may not
discharge any holdover employees during the first 60 days of their new
employment, except for cause. At the end of 60 days, the new contractor must
provide a written performance evaluation to each retained employee, and must
offer the employee continued employment if the performance was satisfactory.
Empk>yment thereafter may be at will.
E.SCHEDULE OF COMPENSATION
F.
1.Payments will be made by City to the Contractor upon receipt of proper1y
executed invoices and in accordance with the provisions of this Contract.
2.For all services which the Contractor is obligated to perform under the terms of
this Agreement, the City shall pay to the Contractor a monthly price per facility as
set in the Contract.
3.Payments shall be made upon submittal of a detailed monthly statement to the
Facilities Maintenance Manager of the City of Palm Springs. Said statement
shall be submitted within two weeks following the end of the billing period defined
as a calendar month.
4.Prior to City payment of the monthly statement the Facilities Maintenance
Manager shall review and approve payment based on the satisfactorycompletion of service. Payment shall be issued within thirty (30) days of receipt
of the monthly statement after services have been rendered. Payments shall
not be made in advance of services performed.
5.Monthly price shall be the same for each month of the year regardless of the
number of work days in the month.
DEDUCTIONS. ADJUSTMENTS AND DAMAGES The City shall have the right to
assess damages for breach of the Contractor's obligations. The exercise of its rights
shall not preclude the City's right to terminate or revoke the agreement. Deductions and
adjustments (as a credit to the Contractor's invoice) are a valid right of the City. Typical Page S6 of 117 Item 1N - 103
scenarios in which deductions may be taken and the method of their application include,
but are not limited to:
1.If the Contractor fails to perform the work required to achieve the quality specifications,
the following schedule of deductions will apply:
•0-3 deficiencies in a building in a month
•4-6 deficiencies in a building in a month
building cost
•7-9 deficiencies in a building In a month
building cost
•1 O and above deficiencies in a building in a month
no deductions
10% of monthly
20% of monthly
40% of monthly building cost
2.For costs expended by the City to achieve the specifications, the deduction will be 100%
of the additional cost to City:
3.For damages caused by the Contractor, its employees, or others under its supervision to
City facilities, fixtures, furnishings, equipment, grounds, or personal injury to City
employees, visitors, or licensees, the deduction will be 100% of said damages.
In addition to the above, the City shall have the right to dedud monies as a credit from
any monthly payments, otherwise due to the Contractor, as may be deemed necessary
to protect the City against failure by the Contractor to perform Contractor's obligations,
without revoking or terminating the contract.
The City is not restricted to any certain type of inspection to determine if specifications
have been achieved. The City may adopt or change inspection method(s), quality
assurance procedures, and increase or decrease the degree of inspection based upon
contract modifications, lessons learned, technological changes, inspection
documentation and changes to Contractor's quality control system.
4.PROPOSAL REQUIREMENTS:
The firm's proposal should describe the methodology to be used to accomplish each of the
project tasks. The proposal should also describe the work which shall be necessary in order to
satisfactorily complete the task requirements.
Please note: this RFP cannot identify each specific, individual task required to successfully and
completely implement this project. The City of Palm Springs relies on the professionalism and
competence of the selected firm to be knowledgeable of the general areas identified in the
scope of work and to include in its proposal all required tasks and subtasks, personnel
commitments, man-hours, direct and indirect costs, etc. The City of Palm Springs will not
approve addenda to the selected fim,'s agreement which do not involve a substantial change
from the general scope of work identified in this RFP.
5.SELECTION PROCESS: This solicitation has been developed in the Request for
Proposals (RFP) format. Accordingly, proposers should take note that multiple factors as
identified in the RFP will be considered by the Evaluation Committee to determine which
proposal best meets the requirements set forth in the RFP document. PRICE ALONE WILL
NOT BE THE SOLE DETERMINING CRITERIA. The City shall review the proposals submitted
in reply to this RFP, and a limited number of finns may be invited to make a fonnal presentation
at a future date if desired by the City. The fomiat. selection criteria and date of the presentation
will be established at the time of short listing, if conducted.
Page 57 of 117
Item 1N - 104
6.PROPOSAL EVALUATION CRITERIA: An Evaluation Committee, using the following
evaluation criteria for this RFP, will evaluate all responsive proposals to this RFP. Finns are
requested to submit their proposals so that they correspond to and are identified with the
following specific evaluation criteria (100 total points possible):
A.Firm / Staff / Team (including any subcontractors) Qualifications and experience in
providing similar services as defined in the RFP, including References (15 POINTS)
B. Proposal Organization, conformance with the RFP instructions, and demonstrated
Understanding of the overall project and requested Scope of Work (10 POINTS)
C.Work Proposal to reflect understanding of the project and include any training the
contractor provides their employees. Staffing plan showing the number of employees firm
will use to perform the work including the ratio of supervision to employees. (25 POINTS)
D.Detailed Project Schedule, including all tasks and sub-tasks to successfully stay on
schedule as outlined in the Standards and Frequency of janitorial services for each
location. Communication and quality control methods. (15 POINTS)
E. Local Preference (5 POINTS)
Finns that qualify as a Local Business, or employ local sub-consultants, and submit a valid
business license as more fully set forth in Section F.1 below, pursuant to the City of Palm
Springs Local Preference Ordinance 1756). The full local preference, five (5) points, may
be awarded to those that qualify as a Local Business. Two (2) points may be awarded to
a non-local business that employs or retains local residents and/or finns for this project.
Non-local firms that do not employ or retain any local residents and/or fmns for this project
shall earn zero (0) points for this criteria.
F.Cost Proposal (30 POINTS)
PRIOR CITY WORK: If your firm has prior experience working with the City DO NOT assume
this prior work is knO't\111 to the evaluation committee. All finns are evaluated solely on the
infonnation contained in their proposal, information obtained from references, and presentations
if requested. All proposals must be prepared as if the evaluation committee has no knowledge
of the finn, their qualifications or past projects.
7. PROPOSAL CONTENTS: Firms are requested to format their proposals so that
responses correspond directly to, and are identified with, the specific evaluation criteria stated in
Section 6 above. The proposals must be in an 8 ½ X 11 format, minimum 10pt font size,
minimum 3/," margins, and may be no more than a total of Twenty-Five (25) sheets of
paper, which may be double-sided, including cover letters, organization charts, staff resumes,
appendices, and any exceptions to the language in the sample agreement, or to the insurance
requirements. NOTE: Dividers, Attachments ·A" & ·s", Addenda acknowledgments, and the
Cost Proposal ("in a separate sealed envelope) do NOT count toward the limit (everything else
does). Interested firms shall submit SIX (6) copi• Cone marked 110ri9inal" plus five (5)
copies) of both your Technical/Work Proposal and your Cost Proposal, and one (1) Thumb
Drive or CD of the entire proposal (including the Cost Proposal), by the deadline.
All proposals shall be sealed within one package and be clearly marked, "RFP #02-17,
REQUESTS FOR PROPOSALS FOR JANITORIAL SERVICES FOR VARIOUS CITY
FACILITIES. Within the sealed proposal package, the Cost Proposal shall be separately sealed
from the Technical/Work Proposal. Proposals not meeOng the above criteria may be found
to be non-responsive.
Page 58 of 117
Item 1N - 105
EACH PROPOSAL PACKAGE MUST INCLUDE TWO (2) SEPARATELY SEALED
ENVELOPES:
Envelope #1, clearly marked 'iTechnical/Work Proposal", shall include the following
items:
•Completed Signature authorization and Addenda Acknowledgment (see Attachment A)
•If applicable, your specific request for Local Preference (see Attachment A) and a copy of a
valid business license from a jurisdiction in the Coachella Valley.
•Completed, and notarized, Affidavit of Non�Collusion (see Attachment B)
In addition to the items alx>ve, at a minimum, finns must provide the infonnation identified
below. All such infonnation shall be presented in a fonnat that directly corresponds to the
numbering scheme identified here.
TECHNICAL/WORK PROPOSAL; The Technical/Work Proposal (Envelope #1) shall be
clearly marked and shall include the Sections A. B, C, D and E (*if Local Preference is
applicable) below:
SECTION A:
FIRM, STAFF, TEAM (including any subcontractors) QUALIFICATIONS AND
EXPERIENCE, INCLUDING REFERENCES
A.1 Follow the instructions and property complete and execute both Attachment "A" and
Attachment "B" that are provided in the RFP and include them here in your proposal. If
applicable, your specific request for Local Preference (reference Attachment A) and a copy of a
valid business license from a jurisdiction in the Coachella Valley is to also be included here.
A.2 Describe the firm's background and qualifications in the type of effort that this project will
require, specifically identifying experience with relevant projects successfully completed of
similar size and scope.
A.3 Indicate the name of any sub--contractor finns or contractors that will be utilized to make
up your team. Describe each sub-contractor's qualifications, background and specific expertise
that they bring to the Project
A.4 List the name and qualifications of the key staff/team members that will be assigned to
the Project Provide detailed qualifications of the Project Manager that will be assigned to the
Project.
A.5 Include a minimum of three (3) references of recent customers for who your finn has
provided similar janitorial services as contemplated herein. You must include the name of a
contact person. their title, and a current phone number, fax number, email address and
business address along with a brief description of the scope of work and cost for each
successfully completed referenced project.
SECTION B:
PROPOSAL ORGANIZATION, CONFORMANCE WITH RFP INSTRUCTIONS, AND
DEMONSTRATED UNDERSTANDING OF THE OVERALL PROJECT AND REQUESTED
SCOPE OF WORK
B. 1 Carefully review and verify that your proposal is well organized and follows All OF THE
INSTRUCTIONS on proper organization, fonnat, order, and confonnance with all requirements,
including any and all required signatures, attachments, acknowledgements, or other documents
Page 59 of 117
Item 1N - 106
--·--···-·---·-·-· --
that are required to be submitted. Failure to follow the instructions may result in your proposal
being non-responsive and rejected from consideration.
B.2 Without reciting the information regarding the Project verbatim as contained in this RFP,
convey your overall understanding of the Project and an understanding of the City's
expectations upon implementation of the Project.
B.3 Identify any "key" or "critical" issues that you believe may be encountered on the Project
based on the firm's prior experiences; and provide steps to be taken to ensure the issues
identified do not affect the successful delivery of the Project.
SECTION C: WORK PROPOSAL
C.1 Proposer should refine and/or expand the Scope of Work to reflect their understanding
of the project and include a detailed work proposal, inclusive of all necessary materials, detailed
proposed equipment list, and all labor (work plan/schedule) necessary to fully execute and
provide janitorial services as requested in the scope of work. Identify all tasks and sub-tasks
required to successfully implement all phases of the scope of work. Staffing plan showing the
number of employees firm will use to perform the work including the ratio of supervision to
employees. Provide detailed proposed "Green" products your firm will be using.
SECTION D: PROJECT SCHEDULE
D.1 Proposer shall provide a detailed Project Schedule, including all tasks and sub-tasks to
successfully stay on schedule as outlined in the Standards and Frequency of janitorial services
for each location. Discuss key issues that could impact the schedule and ways to minimize or
eliminate them.
D.2 Discuss lines of communication necessary to maintain the project schedule. Method by
which the City can communicate with Contractor's personnel with authority to direct resources in
order to resolve emergency/non-emergency service needs and complaints on a 24hr/day basis.
Dlscuss the key issues that could impact the schedule and ways to minimize or eliminate them.
D.3 Discuss your quality control methods to ensure consistent and accurate final results.
SECTIONE:
LOCAL PREFERENCE
E.1 Pursuant to the City of Palm Springs Local Preference Ordinance 1756. in awarding
contracts for services, including consultant services, preference to a Local Business shall be
given whenever practicable and to the extent consistent with the law and interests of the public.
The term "Local Business" is defined as a vendor, contractor, or consultant who has a valid
physical business address located within the Coachella Valley, at least six months prior to bid or
proposal opening date, from which the vendor, contractor, or consultant operates or performs
business on a day-to-day basis, and holds a valid business license by a jurisdiction located in
the Coachella Valley. "Coachella Valley" is defined as the area between the Salton Sea on the
south, the San Jacinto and Santa Rosa Mountains on the west, and the Little San Bernardino
Mountains on the east and north. For the purposes of this definition, "Coachella VaHey"
includes the cities of Beaumont and Banning and the unincorporated areas between Banning
and the City of Palm Springs. Post office boxes are not verifiable and shall not be used for the
purpose of establishing such physical address.
Page 60 of 117
Item 1N - 107
The contractor will also, to the extent legally possible, solicit applications for employment and
proposals for subcontractors and sub-consultants for work associated with the proposed
contract from local residents and firms as opportunities occur and hire qualified local residents
and firms whenever feasible.
In order for a business to be eligible to claim the preference, the business MUST request the
preference in the Solicitation response (see Attachment A) and provide a copy of its current
business license (or of those it employs for this project) from a jurisdiction in the Coachella
Valley. A non-local business that requests the preference based on employing local residents
must provide proof of full-time primary residency from a jurisdiction in the Coachella Valley with
the proposal. The City reserves the right to determine eligibility.
E.2 List all team members with local expertise. Clear1y define their role in the overall project.
COST PROPOSAL: The Cost Proposal (Envelope #2) shall be clearly marked in a
separately sealed envelope and shall include Section F below:
SECTION F:
COST PROPOSAL rsee instructions and Attachment "C'?
F .1 The cost proposal (in a separate sealed envelope) shall be a fim, fixed price per square
foot per month for each location to provide janitorial services as specified herein for a 3 year
contract. PROPOSERS MUST USE THE COST PROPOSAL FORM, ATTACHMENT "C",
PROVIDED BY THE CITY IN THE RFP DOCUMENTS. Failure to use the Cost Proposal form
Attachment "C" provided by the City WILL be cause for rejection of a proposal. Do NOT
include Attachment HA" or Attachment "B" In the Cost Proposal, Envelope #2,
Attachments •A" and "B" are to be included in Envelope #1, "Technical/Work Proposal".
8.GENERAL AND SPECIAL CONDmONS:
DEADLINE FOR SUBMISSION OF PROPOSALS: Proposals will be received in the City of
Palm Springs, Office of Procurement and Contracting unti! 3:00 P.M., LOCAL TIME,
TUESDAY, February 7 1 2017. Proof of receipt before the deadline is a City of Palm Springs,
Office of Procurement and Contracting time/date stamp. It is the responsibility of the firms
replying to this RFP to see that any proposal sent through the mail, or via any other delivery
method, shall have sufficient time to be received by the Procurement Office prior to the proposal
due date and time. Late proposals will be returned to the firm unopened. Proposals shall be
clearly marked and Identified and must be submitted to:
City of Palm Springs
Procurement and Contracting Department
3200 E. Tahqultz Canyon Way
Palm Springs, CA 92262
Attn: Leigh Glleno, Procurement Specialist II
QUESTIONS: Firms, their representatives, agents or anyone else acting on their behalf are
specifically directed NOT to contact any city employee, commission member, committee
member, council member, or other agency employee or associate for any purpose related to
this RFP other than as directed below. Contact with anyone other than as directed below
WILL be cause for rejection of a proposal.
Any questions, technical or otherwise, pertaining to this RFP must be submitted IN WRITING
and directed ONLY to:
Page 61 ofll7
Item 1N - 108
Leigh Gileno
Procurement Specialist II
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
via FAX (760) 323-8238
or via EMAIL: Leigh.Gileno@palmspringsca.gov
Interpretations or clarifications considered necessary in response to such questions will be
resolved by the issuance of formal Addenda to the RFP. The deadline for all questions is
3:00 P.M .• Local Time, Tuesday, January 31, 2017. Questions received after this date and
time may not be answered. Only questions that have been resolved by formal written Addenda
via the Division of Procurement and Contracting will be binding. Oral and other interpretations
or clarifications will be without legal or contractual effect.
FORM OF AGREEMENT: The selected firm will be required to enter into a contractual
agreement, inclusive of insurance requirements, with the City of Palm Springs in accordance
with the standard Contract Services Agreement (see Attachment "E"). Please note that the
Exhibits are intentionally not complete in the attached sample standard document. These
exhibits will be negotiated with the selected firm, and will appear in the final Contract Services
Agreement executed between the parties.
We speclflcally draw your attention to the language in the sections of the sample contractual
agreement attached entitled "Conflict of Interest" and ucovenants Against Discrimination"
and recommend all finns carefully consider these contractual requirements prior to submitting a
proposal in response to this RFP. Finns that submit a proposal in response to this RFP shall
certify the following:
Non-Discrimination Certification:
a)Contractor certifies and represents that, during the performance of the
Agreement, the Contractor and any other parties with whom it may contract
shall adhere to the City's non-disaimination and equal benefits as provided
pursuant to Ordinance No. 1896 in the Palm Springs Municipal Code Section
7.09.040 to assure that applicants and employees are treated equally and are
not disaiminated against because of their actual or perceived race, color,
religion, ancestry, national origin, disability, medical condition, marital status,
domestic partner status, sex, gender, gender identity, gender expression, or
sexual orientation. Contractor further certifies that it wilt not maintain any
segregated facilities.
b)Contractor shall, in all so licitations or advertisements for applicants for
employment placed by or on behalf of this Agreement state that it is an "equal
opportunity employer" or that all qualified applicants will receive oonsideration
for employment without regard to their actual or perceived race, color,
religion, ancestry, national origin, disability, medical condition, marital status,
domestic partner status, sex, gender, gender identity, gender expression, or
sexual orientation.
c)Contractor shall certify that it has not, in the performance of this Agreement,
discriminated against applicants or employees because of their actual or
perceived race, color, religion, ancestry, national origin, disability, medical
condition. marital status, domestic partner status, sex, gender, gender
identity, gender expression, or sexual orientation.
Page 62 of 117
Item 1N - 109
d)If requested to do so by the Contract Officer, Contractor shall provide the City
with access to copies of all of its records pertaining or relating to its
employment practices, except to the extent such records or portions of such
records are confidential or privileged under state or federal law.
e)Contractor agrees to recruit Coachella Valley residents initially and to give
them preference, if all other factors are equal, for any new positions which
result from the perfonnance of this Agreement and which are perfonned
within the city. The Contract Officer may agree to modify requirement where it
is in conflict with federal or state laws or regulations.
f)Nothing contained in this Agreement shall be construed in any manner so as
to require or permit any act which is prohibited by law.
Failure or refusal to enter into an Agreement as herein provided or to conform to any of the
stipulated requirements in connection therewith shall be just cause for an annulment of the
award. If the highest ranked Proposer refuses or fails to execute the Agreement, or
negotiations are not successful, or the agreement is terminated, the City may, at its sole
discretion, enter negotiations with and award the Contract to the second highest ranked
Proposer, and so on.
The term of the agreement that is awarded as a result of this RFP shall be in effect for Three (3)
years with two one (1) year renewal options.
AWARD OF CONTRACT: It is the City's intent to award a contract to the finn that can provide
all of the scope of work, equipment and services identified in the RFP document. However, the
City reserves the right to award a contract, or to make no award, whichever is in the best
interest of the City. It is anticipated that award of the contract will occur at the next regularly
scheduled City Council meeting after the evaluation committee has made its final selection of
the finn to be recommended for award and a contract has been negotiated and agendized for
consideration. The decision of the City Council will be final.
RIGHT TO ACCEPT OR REJECT PROPOSALS: Th e City of Palm Springs reserves the right
to waive any informality or technical defect in a proposal and to accept or reject, in whole or in
part, any or all proposals and to cancel all or part of this RFP and seek new proposals, as best
serves the interests of the City. The City furthermore reserves the right to contract separately
with others certain tasks if deemed in the best interest of the City.
INSURANCE: Insurance provisions are contained in the Standard Contract Services sample
agreement included in the RFP. The successful Proposer will be required to comply with these
provisions. It is recommended that Proposers have their insurance provider review the
insurance provisions BEFORE they submit their proposal.
RESPONSIBILITY OF PROPOSER: All finns responding to this RFP shall be responsible. If it
is found that a firm is irresponsible (e.g., has not paid taxes, is not a legal entity, submitted an
RFP without an authorized signature, falsified any information in the proposal package, etc.),
the proposal shall be rejected.
PUBLIC RECORD: All documents submitted in response to this solicitation will become the
property of the City of Palm Springs and are subject to the California Code Section 6250 et seq.,
commonly known as the Public Records Act. Information contained in the documents, or any
other materials associated with the solicitation, pursuant to CA Government Code 6255 during
the negotiation process, may be made pubHc after the City's negotiations are completed, and
Page 63 of 117
Item 1N - 110
--··----·-----------·---------·----
staff has recommended to the City Council the award of a contract to a specific firm, but before
final action is taken by the City Council to award the contract.
Although the California Public Records Act ("CPRA") recognizes that certain confidential trade
secret information may be protected from disclosure, the City may not be in a position to
establish that the information submitted in a proposal is a trade secret. If a request is made for
information marked "Confidential," "Trade Secret," Proprietary," or any other similar designation,
the City will provide the party submitting such information with reasonable notice to allow the
party to seek protection from disclosure by a court of competent jurisdiction.
If a submitting party contends that a portion of the proposal is confidential even under the
CPRA, the party: 1) must clearly label each document and/or page deemed a confidential
document 2) the legal rationale supporting such contention including specific references to
applicable provisions of the Public Records laws of the State 3) must actively defend against
any request for disclosure of information which the party has determined should not be
released, and 4) must indemnify and hold harmless the City from any loss, claim or suit,
including attorneys' fees, brought by a person challenging the City's refusal to release the
documents. The City will not, under any circumstances. incur any expenses, or be responsible
for any damages or losses incurred by a party submitting a proposal or any other person or
entity, because of the release of such information. The City will not return the original or any
copies of the proposal or other information or documents submitted to the City as part of this
RFP process. NOTE THAT THE CITY MAY NOT RECOGNIZE PROPOSALS WHERE ALL
OF THE INFORMATION, VIA A BLANKET STATEMENT, IS SUBMITTED AS PROPRIETARY
INFORMATION OR A TRADE SECRET. SUCH PROPOSALS MAY BE FOUND NON
RESPONSIVE.
COST RELATED TO PROPOSAL PREPARATION: The City will NOT be responsible for any
costs incurred by any firm responding to this RFP in the preparation of their proposal or
participation in any presentation if requested, or any other aspects of the entire RFP process.
COMPLIANCE WITH LAW. Proposer warrants that all Services rendered shall be performed in
accordance with all applicable federal, state, and local laws, statutes, ordinances lawful orders,
rules, and regulations.
LICENSES. PERMITS. FEES. AND ASSESSMENTS. Proposer represents and warrants to
City that it will obtain all licenses, permits, qualifications, and approvals of whatever nature that
are legally required to practice its profession and perform the Work and Services requested in
this RFP. Proposer represents and warrants to City that Proposer shall, at its sole cost and
expense, keep in effect at all times during the term of the Agreement if so awarded, any license,
permit, qualification, or approval that is legally required for Proposer to perfoon the Work and
Services under the Agreement if so awarded. Proposer shall have the sole obligation to pay for
any fees, assessments, and taxes, plus applicable penalties and interest, which may be
imposed by law and arise from or are necessary for the Proposer's performance of the Work
and Services required under the Agreement if so awarded. Proposer shall indemnify, defend,
and hold harmless City against any such fees, assessments, taxes penalties, or interest levied,
assessed, or imposed against City to the fullest extent permitted by law.
BUSINESS LICENSE: The selected firm will be required to be licensed in accordance with the
City of Palm Springs Business License Ordinance, Municipal Code Chapter 3.40 through 3.96,
entitled "Business Tax".
INVESTIGATIONS: The City reserves the right to make such investigations as it deems
necessary to detennine the ability of the firms responding to this RFP to perform the Work and
the firm shall furnish to the City all such information and data for this purpose as the City may
Page 64 ofll 7
Item 1N - 111
request. The City reserves the right to reject any proposal if the evidence submitted by or
investigation of such firm fails to satisfy the City that such firm is properly qualified to carry out
the obligations of the Contract and to complete the Work contemplated therein.
NONCOLLUSION: The undersigned, by submission of this Proposal Form, hereby declares
that this Proposal is made without collusion with any other business making any other Proposal,
or which otherwise would make a Proposal. Proposer must execute an Affidavit of Non
Collusion provided as Attachment "B" in the RFP and indude it with their proposal.
PROPOSALS TO REMAIN OPEN: The Proposer shall guarantee that all contents of their
proposal shall be valid for a period of 120 calendar days from the due date of proposals.
SIGNED PROPOSAL AND EXCEPTIONS: Submission of a signed proposal will be interpreted
to mean that the firm responding to this RFP has hereby agreed to all the terms and conditions
set forth in all of the sheets which make up this Request for Proposals. and any attached
sample agreement. Exceptions to any of the language in either the RFP documents or
attached sample agreement, including the insurance requirements, must be induded in the
proposal and clear1y defined. Exceptions to the City's RFP document or standard boilerplate
language, insurance requirements, terms or conditions may be considered in the evaluation
process; however, the City makes no guarantee that any exceptions will be approved.
Page65 ofll7
Item 1N - 112
ATTACHMENT HA"
�HIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAUWORK PROPOSAL
(Envelope #1)*
REQUESTS FOR PROPOSALS (RFP) # 02-17
JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
SIGNATURE AUTHORIZATION
NAME OF COMPANY (PROPOSER):
BUSINESS ADDRESS: _________________________ _
TELEPHONE: _______ CELL PHONE'---________ FAX�-------CONTACT PERSON __________ _,EMAIL ADDRESS __________ _
A.I hereby certify that I have the authority to submit this Proposal to the City of Palm Springs for the
above listed individual or company. I certify that I have the authority to bind myself/this company in a
contract should I be successful in my proposal.
PRINTED NAME AND TITLE
SIGNATURE AND DATE
B.The following infonnation relates to the legal contractor listed above. whether an individual or a
company. Place check marks as appropriate:
1.If successful, the contract language should refer to me/my company as:
An individual;
===A partnership, Partners' names: ___________ _
__ A company;
__ A corporation If a corporation, organized in the state of: ___ _
Please check below IF your flnn qualifies as a local Business as defined In the RFP:
__ A local Business (Licensed within the jurisdiction of the Coachella Valley).
Copy of current business license is required to be attached to this document.
Please check below whichever applies:
__ Yes, our company certifies that it meets the Non-Discrimination and Equal Benefits requirements as
provided herein.
__ No, our company does not meet the Non-Discrimination and Equal Benefits requirements as
provided herein.
2. My tax identification number is: ___________
ADDENDA ACKNOWLEDGMENT;
Acknowledgment of Receipt of any Addenda issued by the City for this RFP is required by including the acknowledgment
with your proposal. Failure to acknowledge the Addenda issued may result in your proposal being deemed non
responsive.
In the space provided below, please acknowledge receipt of each Addendum:
Addendum(s) # ______ is/are hereby acknowledged. Page 66 of 117 Item 1N - 113
ATTACHMENT "B"
'll"fHIS FORM MUST BE COMPLETED AND SUBMITTED WITH YOUR TECHNICAUWORK
PROPOSAL (Envelope #1 )•
NON-COLLUSION AFFIDAVIT TO BE EXECUTED BY
PROPOSER AND SUBMITTED WITH PROPOSAL
STATE OF CALIFORNIA) ss
COUNTY OF RIVERSIDE)
The undersigned, being first duly sworn, deposes and says that he or she is
of the party making
the foregoing Proposal. That the Proposal is not made in the interests of, or on the behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that the
Proposal is genuine and not collusive or sham; that the Proposer has not directly or indirectly
induced or solicited any other Proposer to put in a false or sham Proposal, and has not directly or
indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a
sham Proposal, or that anyone shall refrain from Proposing; that the Proposer has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to
fix the Proposal price of the Proposer or any other Proposer, or to fix any overhead, profit, or cost
element of the Proposal price, or of that of any other Proposer, or to secure any advantage
against the public body awarding the contract of anyone interested in the proposed contract; that
all statements contained in the Proposal are true; and, further, that the Proposer has not, directly
or indirectly, submitted his or her Proposal price or any breakdown thereof, or the contents
thereof, or divulged information or data relative thereof, or paid, and will not pay, any fee to any
corporation. partnership, company, association, organization, Proposal depository, or any other
member or agent thereof to effectuate a collusive or sham Proposal.
B:
Title:
Subscribed and sworn to before me this day of
Page 67 of 117
• 2017.
Item 1N - 114
ATTACHMENT "C'"
.t'fHIS FORM MUST BE COMPLETED AND SUBMITTED IN A SEPERATEL Y SEALED
ENVELOPE#2 "Cost Proposal", NOTwith Envelope #1, Technical/Work Proposal,.)
REQUEST FOR PROPOSAL (RFP #02-17)
JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
COST PROPOSAL
Responding to Request for Proposal No. 02-17 Janitorial Services for various City buildings, I/WE
will accept as full payment the following lump sum payment for providing all labor, supervision,
services, materials equipment, and supplies to complete the Janitorial Services. The undersigned
Proposer proposes and agrees to provide all work and services necessary to deliver *describe
here* as defined in the Scope of Work herein.
SCHEDULE I - BASE SCHEDULE PRICING SHEET
Base Bid: Firm fixed price per square foot, per month for providing Janitorial Services, as
specified, for the following buildings for initial three (3) year Contract term:
LOCATION $ Per SQ FT
City Hall $ PerSq.Ft
City Yard $ Per Sq.Ft
Fleet Operations $ Per Sq.Ft
Police Department $ Per Sq.Ft
Police Downtown Station $ Per Sq.Ft
Main Library $ Per Sq.Ft
Fire Station #2 (administration office) $ Per Sq.Ft
Pavilion $ Per Sq.Ft
Leisure Center $ Per Sq.Ft
Swim Center $ Per Sq.Ft
Demuth Community Center $ Per Sq.Ft
Desert Highland Center $ Per Sq.Ft
Train Station $ Per Sq.Ft
Downtown Parking Structure $ Per Sq.Ft
Rudy's Store $ Per Sq.Ft
Welwood Murray Library $ Per Sq.Ft
Page68 ofl17
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
SQFT
36,536 Sq. Ft.
5,400 Sq. Ft.
1810 Sq. Ft.
42,425 Sq. Ft.
1,811 Sq. Ft.
32,500 Sq. Ft.
4160 Sq. Ft.
18,736 Sq. Ft.
8,501 Sq. Ft.
1,320 Sq. Ft.
12,600 Sq Ft.
10,215 Sq. Ft
120 Sq. Ft.
11, 111 Sq. Ft.
900 Sq. Ft.
5058 Sq. Ft.
MONTHLY$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Item 1N - 115
Village Fest Restroom Trailer 1$ Per Sq.Ft I X 1160 Sq. Ft.$
SUB TOT AL - ALL LOCATIONS, MONTHLY COST $
Worker available for unscheduled assignment: A Floater @
$ __ p/hr X 8 hrs per day X 21.75 average work days per month=$. ________ _
TOTAL BASE COST PROPOSAL PER MONTH ........................... $ ______ _
TOTAL BASE COST PER YEAR (PER MONTH X 12MONTI-IS) $ _______ _
TOTAL ANNUAL AMOUNT:
(PRICE IN FIGURES)
(PRICE IN WORDS)
SCHEDULE II -OPTIONS PRICING SHEET
OPTION A: Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if needed each additional time during the year. These are options ONLY. Not to be included in annual cost.
City Hall $ City Yard $ Fleet Operations Bldg $ Police Department (including Downtown) $ Main Library $ Leisure Center -Wood Floor$$ Pavilion "Wood Floor$$ Desert Highland Center $ Train Station $ Demuth Community Center $ Downtown Parking Structure/ Elevators $ Rudy's Store "Wood Floor $ $
Page 69 of 117
Item 1N - 116
: :
I Village Fest Restroom Trailer
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted extractor each
additional time during the year. These are options ONLY. Not to be included in
annual cost.
City Hall $
City Yard $
Fleet Operations Bldg $
Police Department (including
Downtown $
Main Library $
Leisure Center $
Pavilion $
Desert Highland Center $
Train Station $
OPTION C: Cost to clean all windows and glass inside and outside, if needed, each additional
time during the year. These are options ONLY. Not to be included in annual cost.
City Hall -Main Building $
City Hall -Engineering $
City Yard $
Fleet Operations Building $
Police Department {including Downtown Station) $
Main Library $
Leisure Center $
Pavilion $
Fire Department Administration Offices $
Desert Highland Center $
Rudy's Store $
Welwood Murray library $
Demuth Community Center $
This is to certify that, to the best of my knowledge and belief, the cost or pricing data submitted in
support of Proposal No.02-17 for Janitorial Services for various City of Palm Springs facilities
(Schedule I and II of this RFP document) are current, accurate, and complete.
Page 70 of 117
Item 1N - 117
$
PRICING FOR INITIAL 3 YEAR TERM AND CPt ADJUSTMENTS FOR OPTIONAL RENEWALS:
For the initial three (3} years of the Agreement term, the annual amount shall be fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior 12
month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.
NOTE: This page MUST be manually signed.
Certified by:
Firm Name
Signature of Authorized Person
Printed Name
Title
Date
Page 71 of 117
Item 1N - 118
ATTACHMENT "D"
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Page 72 of 117
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Item 1N - 119
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RFP #02-17 PROVIDING JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES ADDENDUM NO. 1
This Addendum is being issued for the following changes and infonnational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS ANO
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS ANO
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER ANYTHING
CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND INSTRUCTIONS
AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE CONTRACT
DOCUMENTS.
The City has received the following questions and Is hereby providing answers thereto:
Q 1. Can we please get the prior bid results by line item for each prior bidder. It was Bid No.
03-14 and was for janitorial services at the City of Palm Springs which opened 10-29-2016.
A 1. Pursuant to the Records Retention Policies and Procedures. and consistent with
State Law, we only retain the proposals and pricing for ALL vendors on a solicitation for 2 years. After 2 years, we are required to only retain the records of the SUCCESSFUL firm that was awarded the contract. As such, the City will not be
able to provide you the information you have requested for all of the unsuccessful firms as we are not required to keep It for more than 2 years.
Q 2. Who is responsible to pay for the background checks that are required for the awarded contractor?
A 2. As per the RFP document on page 18 Section D, Item #1, will be conducted by the Palm Springs Police Department. This will be at the City"s expense.
a 3. What is the total count of toilets, urinals, and sink basins for each park?
A 3.
Park Name
Victoria Park
Sunrise Park:
Block Restroom: North
West Side
Ruth Hardy Park
Demuth Parle:
Park Restrooms
1 stall
1 stall
1 stall
Page 73 of 117
Womens
Restrooms
2 stalls 1 sink
2 stalls 1 sink
Item 1N - 120
West Side Ball Field 7
&8 2 stalls 2 urinals 2 sinks 4 stalls 2 sinks
AYSO
East Side
2 urinals 1 sink
Blue Block: Family
Restroom
Total
Q 4. Will the city be providing any equipment necessary such as a scissor lift or scaffolding for
cleaning of vents in or windows above standard ceiling heights?
A 4. No, as stated in the RFP, the contractor is responsible for furnishing & necessary
equipment.
Q 5. How many times per week is the Multi-Purpose/Cultural Hall floor at the Pavilion?
A 5. As per RFP document on page 9, weekly to be done on Tuesdays (or other day
mutually agreeable with the contractor and the City): Item #3 Sweep and Damp Mop
Floors.
Q 6. When cleaning the parking structure, is hot or oold water required for pressure
washing?
A 6.We do not have a specific requirement on the water temperature other than
domestic water port at the parlcing structure is used, as this tasks is part of our
health and safety measures to prevent a public safety health issue.
Q 7. Will the city allow for any minimum wage increases due to the Califomia minimum wage
increase over the next several years?
A 7.No. As per the RFP document this contract will have a set price tor the Initial three
years of the contnlct and allows for a CPI inCINSe in the optional yea,s 4 and S at the request of the contractor not to exceed the Bureau of Labor Statistic's
Consumer Price Index for the LA/Riverside/Anaheim region for the prior 12 month
period effective on the anniversary date. The optional renewal years 4 & 5 and any
associated CPI increase is at the mutual consent of the City and the Contractor.
Q 8. Who is responsible for replacing/ refilling the hand sanitizer dispensers?
A B. Refer to page 5 Section B under Rest Room Supplies. Contractor's base price shall
include restroom supplies to be supplied in sufficient quantities as to be
continuously available in all the rest rooms included in this contract.
Q 9. Who is responsible for supplying the batteries for the automatic dispensers?
A 9. The City will supply the batteries for the automatic dispensers.
Page 74 of117
Item 1N - 121
Q 10. Who is responsible for wiping down the mats in the karate studio at the Demuth
Community Center?
A 10. This is done by the Karate Instructor. Not by the janitorial staff.
Q 11. Floater, 22hrs per month, Do we include gas/insurance/car wear on hourly rate?
A 11. Refer to page 4 of the RFP document, Item #3. It shall be the successful
Contractor's responsibility to furnish at his/her own expense all tools. equipment.
janitorial supplies, labor, fuel, materials, supervision and services necessary for the
satisfactory perfonnance of the wol1r as set forth in these specifications.
Q 12. Under the different price options, is floor waxing included in the first break-down?
A 12. No. As per the cost proposal page provided with this addendum. please refer to
only Option A for Floor Waxing Cost Proposal.
Q 13. Under Building Security, it notes locking City hall and unlocking is this our responsibility?
A 13. Not for the general public during normal business hours, as that is the City's
responsibility. However as per page 21, Item #9 Building Security, the Contractor
shall be responsible for the safekeeping (Including unlocking and locking} of all
areas in which janitorial services are performed at times other than the City's
regular business hours.
Q 14. Responsibilities of floater?
A 14. Refer to page 19, item 2.10 for Employee deemed as Floater.
Q 15. Prevailing wage? Rate?
A 15. This is not a prevailing wage contract
Q 16. Displacement Janitorial Act.? Will they transfer? Is that contract. under prevailing wage?
A 16. Refer to page 22-23 regarding the Displaced Janitor Opportunity Act Item# 12,
pursuant to the law the successful contractor is obligated to be in compliance with the
provisions of the Act As stated In answer# 15, this contract Is not prevailing wage.
a 17. Will questions be answered as they come in or wait till end of the month?
A 11. Questions will be answered in a timely fashion.
Q 18. Do we need to have all of our insurance certificates for the City in place when we submit
our proposal?
A 18. No. This Is only for the successful contractor to provide those documents when the
contract is executed.
Page 75 of ll 7
Item 1N - 122
Q 19. Who is the current contractor and what is the monthly and annual amount of the contract
and whether it includes all the services listed in the current RFP, and, if not, which services
are not included.
A 19. The cu"ent vendor is Progreen Building Incorporated. The contracted amount
based on the square feet for the current contract can be found on page 4, Item #2
Background of the RFP document. Square footage that is not included in this RFP
is also documented in this section for your consideration.
CORRECTION: The standards and frequency for janitorial services at the Animal Shelter are hereby added:
The Following standards shall be used by the Contract Administrator in evaluating
custodial service:
LOCATION:
PALM SPRINGS ANIMAL SHELTER
PUBLIC SIDE: LOBBY, CORRIDORS, COMMUNITY ROOM, RESTROOMS, CONFERENCE
ROOM, CARPETED OFFICES AND ANIMAL IN-TAKE STAFF AREA.
NON-PUBLIC SIDE: LUNCH ROOM, SHOWER & LOCKER ROOM AND EMPLOYEE
RESTROOMS, 3 SURGERY ROOMS AND ALL GREY PAINTED CONCRETE HALLWAYS. (DO
NOT ENTER PET AREAS).
PUBLIC AND NON-PUBLIC AREAS AS FOLLOWS:
•TO BE CLEANED 7 DAYS PER WEEK.
1.Dry and wet mop all non-carpeted gray flooring areas only which include bathrooms and
locker rooms and staff areas. RED flooring is excluded.
2.Vacuum carpeting in office spaces (approximately 400Sq Ft).
3.Empty and wipe clean trash receptacles and replace plastic liners as needed; remove
trash to main waste receptacle
4.Spot clean with damp cloth all counters and window sills in lobby/common areas and
public corridors
5.Spot clean walls, woodwork and doors as needed weekly
6.Clean and polish drinking fountains, metal housing and trim; remove smudges and other
marks
7.Spot clean main entry door glass inside and out; spot clean other entry door glass
8. Wipe clean counter tops, appliances, drain boards and sinks in community room (dishes
excluded)
9.Damp wipe table and chairs in community room as needed
10.Clean and disinfect restroom:
o Wash basins, counter tops, toilet bowls (including underside and tops of seats) and
urinals.
o Polish all metal, mirrors and dispensers
o Walls around wash basin, dispensers and other fixtures weekly
o Mop Floors with germicidal solution
o Refill soap, towels, tissue paper and toilet cover dispensers
o Empty and wipe clean all waste containers and remove trash to main waste receptacle
o Empty sanitary napkin containers and replace liner
o Wet mop floors
Page 76 ofl17
Item 1N - 123
•TO BE CLEANED EVERY FOUR MONTHS ( APRIL, AUGUST, AND DECEMBER)
1.Light scrub/wax Public Area: Restrooms and community room.
2.Light scrub/wax Non-Public Area: Restrooms, lunch rooms, animal intake room
3.Shampoo office carpet
4.Clean exterior glass windows.
5.Clean interior/exterior partition glass (excluding inside of any animal areas).
•TO BE CLEANED EVERY SIX MONTHS
1.Machine scrub and detail clean concrete hallways. This will include cleaning the
adjoining thresholds.
2.Detail clean the stainless steel wall moldings and door kick plates in public areas
3.Detail clean the stainless steel wall moldings and door kick plates along the non-public
gray concrete hallway areas.
CORRECTION:
Please replace the original Attachment C Page with the REVISED Attachment C
Included with Addendum #1. Failure to use this corrected pricing page will
disqualify a proposal as being non-responsive.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA Lt-Ujf&,9ae-n11
Procurement Specialist II
DATE: January 19, 2017
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature:
Date: ------
Acknowledgment of Receipt of Addendum 1 is required by signing and returning a copy of this
addendum with your response. Failure to acknowledge this Addendum may result in your RFP
being deemed non-responsive.
Page 77 of 117
Item 1N - 124
RFP #02-17 PROVIDING JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES ADDENDUM NO. 2
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS AND
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER
ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE
CONTRACT DOCUMENTS.
The City has received the following questions and is hereby providing answers thereto:
Q 1. With regards to General Building Section F on page 23 Deductions, I would like a
clarification as to how you determine deficiencies? Is it complaints of missed trash,
boxes not being taken out, vacuum not being done, etc. There are so many ways that
this can work badly for the contractors due to the unknown, such as the trash was taken
out but someone else put trash after it was emptied, or the area that was vacuumed
someone spilled a whole puncher after the fact etc. Please let me know how the City of
Palm Springs will define deficiencies.
A 1. The City of Palm Springs would define deficiencies as a lack of services
performed that would be most likely be identifiable based on no products for
restocking and/or an obvious lack of custodial cleaning services performed. It
would be determined based on the overall condition of the space relative to the
last date known that the space had been serviced. Similarly, if there are consistent
complaints from a specific location and/or consistent concerns with a specific
aspect of the se,v/ces being rendered, then the City of Palm Springs staff would
make contact with the vendor to review the issue and identify the solution.
Q 2. The animal shelter is currently cleaned 6 times per week. Are you increasing to 7x's per
week? City Hall is currently cleaned 4 times per week and minimum service on Sunday.
Are you increasing to 7 times per week?
A 2. Yes to both locations based on current contract amendments to increase
services.
Q 3. Do you have any idea what the previous contractor paid for the supplies?
A3. No
Page 78 of J17
Item 1N - 125
Q 4. In the RFP, it requires a copy of the business license from the jurisdiction in the
Coachella Valley. What if we do not have a valid Business license within that
jurisdiction since we have no business down in that area?
A 4. This is only applicable to those requesting a local preference. Those who have
a business location in the Coachella Valley that are requesting a local
preference are required to provide a copy of their business license to validate
their request.
Q 5. I would like to request the price sheets for the successful bidder, Progreen Building
Incorporated, on the current janitorial service contract.
A 5.See attached Addendum pages.
CORRECTION:
CORRECTION; Please replace the Attachment C REVISED Page from Addendum #1 with the
REVISED Attachment C included with this AdcJendum #2. Failure to use this
corrected pricing page will disqualify a proposal as being non-responsive.
BY ORDER OF THE CITY OF PALM SPRINGS,
CALIFORNIA
Lei1 ft, 9ite:nc,
Procurement Specialist II
DATE: January 31, 2017
ADDENDUM ACKNOWLEDGMENT:
DATE: January 31, 2017
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature:
Date: _____ _
Acknowledgment of Receipt of Addendum 2 is required by signing and returning a copy of this addendum
with your response. Failure to acknowledge this Addendum may result in your RFP being deemed non
responsive.
Page 79of117
Item 1N - 126
ATTACHMENT "C" (REVISED) PER ADDENDUM #2
*THIS FORM MUST BE COMPLETED AND SUBMITTED IN A SEPERATELY SEALED
ENVELOPE#2 "Cost Proposal", NOTwith Envelope #1, Technical/Work Proposal"')
REQUEST FOR PROPOSAL (RFP #02-17)
JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
COST PROPOSAL **REVISED"'* PER ADDENDUM #2
Responding to Request for Proposal No. 02-17 Janitorial Services for various City buildings,
IANE will accept as full payment the following lump sum payment for providing all labor,
supervision, services, materials equipment, and supplies to complete the Janitorial Services.
The undersigned Proposer proposes and agrees to provide all work and services necessary to
deliver *describe here* as defined in the Scope of Work herein.
SCHEDULE I -BASE SCHEDULE PRICING SHEET
Base Bid: Firm fixed price per square foot, per month for providing Janitorial Services, as
specified, for the following buildings for initial three (3) year Contract tenn:
LOCATION $ Per SQ FT SQFT MONTHLY$
City Hall $ Per Sq.Ft X 36,536 Sq. Ft.$
City Yard $ Per Sq.Ft X 5,400 Sq. Ft.$
Fleet Operations $ Per Sq.Ft X 1810 Sq. Ft.$
Police Deparbnent $ Per Sq.Ft X 42,425 Sq. Ft. $
Police Downtown Station $ Per Sq.Ft X 1,811 Sq. Ft.$
Main Library $ Per Sq.Ft X 32,500 Sq. Ft $
Fire Station #2 (administration office) $ Per Sq.Ft X 4160 Sq. Ft. $
Pavilion $ Per Sq.Ft X 18,736 Sq. Ft. $
Leisure Center $ Per Sq.Ft X 8,501 Sq. Ft. $
Swim Center $ Per Sq.Ft X 1,320 Sq. Ft $
Demuth Community Center $ Per Sq.Ft X 12,600 Sq Ft. $
Desert Highland Center $ Per Sq.Ft X 10,215 Sq. Ft $
Train Station $ Per Sq.Ft X 120 Sq. Ft. $
Downtown Parking Structure $ Per Sq.Ft X 11,111 Sq. Ft. $
Rudy's Store $ Per Sq.Ft X 900 Sq. Ft. $
Welwood Murray Library $ Per Sq.Ft X 5058 Sq. Ft. $
Page 80 of 117
Item 1N - 127
Animal Shelter $ Per Sq.Ft X 4904 Sq. Ft. $
Village Fest Restroom Trailer $ Per Sq.Ft X 160 Sq. Ft. $
Park Restrooms: $ X 30 Days $ Victoria Park
Sunrise Park (Buildina 1J $ X 30 Days $
North West Side (Buildina 2J $X 30 Days $
Ruth Hardv Park $ X 30 Days $
Demuth Park: (Buildina 1 J $ X 30 Days $
West Side Ball Field 7 & 8 (Building 2} $ X 30 Days $
AYSO (Building 3) $ X 30 Days $
East Side (Building 4} $X 30 Days $
Blue Block: Family Restroom (Building 5) $X 30 Days $
SUB TOTAL-ALL LOCATIONS, MONTHLY COST $
Worker available for unscheduled assignment: A Floater@
$ __ p/hr X 8 hrs per day X 21. 75 average work days per month = $ ________ _
TOTAL BASE COST PROPOSAL PER MONTH ........................... $ ______ _
TOTAL BASE COST PER YEAR (PER MONTH X 12MONTHS) $ _______ _
TOT AL ANNUAL AMOUNT:
(PRICE IN FIGURES)
(PRICE IN WORDS)
SCHEDULE II -OPTIONS PRICING SHEET
OPTION A: Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if needed
each additional time during the year. These are options ONLY. Not to be
included in annual cost.
Page 81 of 117
Item 1N - 128
City Hall $
City Yard $
Fleet Operations Bldg $
Police Department (including
Downtown} $
Main Library $
Leisure Center 'Wood Floor $ $
Pavilion "Wood Floor$ $
Desert Highland Center $
Train Station $
Demuth Community Center $
Downtown Parking Structure/ Elevators $
Rudy's store "Wood Floor$ $
Village Fest Restroom Trailer $
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted extractor each additional time during the year. These are options ONLY. Not to be included in
annual cost.
City Hall $
City Yard $
Fleet Operations Bldg $
Police Department (including
Downtown $
Main Library $
leisure Center $
Pavilion $
Desert Highland Center $
Train Station $
OPTION C: Cost to clean all windows and glass inside and outside, if needed, each additional time during the year. These are options ONLY. Not to be included in annual cost I City Hall - Main Building
Page 82 of 117
Item 1N - 129
$
--- --·------ -· ..------
City Hall -Engineering $
City Yard $
Fleet Operations Building $
Police Department (including Downtown Station) $
Main Library $
Leisure Center $
Pavilion $
Fire Department Administration Offices $
Desert Highland Center $
Rudy's Store $
Welwood Murray Library $
Animal Shelter $
Demuth Community Center $
This is to certify that, to the best of my knowledge and belief, the cost or pricing data submitted
in support of Proposal No.02-17 for Janitorial Services for various City of Palm Springs facilities
(Schedule I and II of this RFP document) are current, accurate, and complete.
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR OPTIONAL
RENEWALS:
For the initial three (3) years of the Agreement term, the annual amount shall be fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior
12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.
NOTE: This page MUST be manually signed.
Certified by:
Firm Name
Signature of Authorized Person
Printed Name
Title
Date
Page 83 of 117
Item 1N - 130
RFP #02-17
PROVIDING JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
ADDENDUM NO. 3
This Addendum is being issued for the following changes and informational items:
THE FOLLOWING REVISIONS AND/OR ADDITIONS TO THE SPECIFICATIONS AND
INSTRUCTIONS ARE TO BE INCLUDED IN THE ORIGINAL DRAWINGS AND
SPECIFICATIONS. THIS ADDENDUM SHALL TAKE PRECEDENCE OVER
ANYTHING CONTRARY ON THE PREVIOUSLY ISSUED SPECIFICATIONS AND
INSTRUCTIONS AND SHALL BE REFERRED TO HEREINAFTER AS PART OF THE
CONTRACT DOCUMENTS.
CORRECTION:
CORRECTION: Please replace the Attachment C REVISED Page from Addendum #2 with the REVISED Attachment C included with this Addendum #3. A revision was made to
reference a daily rate for Parle Restrooms to renect a monthly total. Failure to use this corrected pricing page will disqualify a proposal as being non-responsive.
BY ORDER OF THE CITY OF PALM SPRINGS, CALIFORNIA L,,U)4 9ikn,
Procurement Specialist II
DATE: February 1, 2017
ADDENDUM ACKNOWLEDGMENT:
Proposer Firm Name:
Authorized Signature:
Date: ____ _
Acknowledgment of Receipt of Addendum 3 is required by signing and returning a copy of this
addendum with your response. Failure to acknowledge this Addendum may result in your RFP
being deemed non-responsive.
Page 84 of 117
Item 1N - 131
ATTACHMENT "C" (REVISED) PER ADDENDUM #3
"THIS FORM MUST BE COMPLETED AND SUBMITTED IN A SEPERATELY SEALED
ENVELOPE#2 "Cost Proposal", NOTwith Envelope #1, TechnicalJWork Proposal*)
REQUEST FOR PROPOSAL (RFP #02-17)
JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
COST PROPOSAL -REVISED-PER ADDENDUM #3
Responding to Request for Proposal No. 02-17 Janitorial Services for various City buildings,
I/WE will accept as full payment the following lump sum payment for providing all labor,
supervision, services, materials equipment, and supplies to complete the Janitorial Services.
The undersigned Proposer proposes and agrees to provide all work and services necessary to
deliver *describe here* as defined in the Scope of Work herein.
SCHEDULE 1- BASE SCHEDULE PRICING SHEET
Base Bid: Firm fixed price per square foot, per month for providing Janitorial Services, as
specified, for the following buildings for initial three (3) year Contract term:
LOCATION
City Hall $
City Yard $
Fleet Operations $
Police Department $
Police Downtown Station $
Main Library $
Fire Station #2. (administration office) $
Pavilion $
Leisure Center $
Swim Center $
Demuth Community Center $
Desert Highland Center $
Train Station $
Downtown Parking Structure $
Rudy's Store $
Welwood Murray Library $
$PerSQFT
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Per Sq.Ft X
Page 85 of 117
SQFT
36,536 Sq. Ft.
5,400 Sq. Ft.
1810 Sq. Ft.
42,425 Sq. Ft.
1,811 Sq. Ft.
32,500 Sq. Ft.
4160 Sq. Ft.
18,736 Sq. Ft.
8,501 Sq. Ft.
1,320 Sq. Ft.
12,600 Sq Ft.
10,215 Sq. Ft
120 Sq. Ft.
11, 111 Sq. Ft.
900 Sq. Ft.
5058 Sq. Ft.
MONTHLY$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Item 1N - 132
Animal Shelter $ Per Sq.Ft X 4904 Sq. Ft. $
Village Fest Restroom Trailer $ Per Sq.Ft X 160 Sq. Ft. $
Park Restrooms: $ Daily Rate X 30 Days $ Victoria Park
Sunrise Park (Building 1 j $Daily Rate X 300ays $
North West Side (Building 2) $ Daily Rate X 30Days $
Ruth Hardv Park $ Daily Rate X 30 Days $
Demuth Park: (BuHdina 1) $ Daily Rate X 30 Days $
West Side Ball Field 7 & 8 (Buildino 2j $ Daily Rate X 30 Days $
AYSO (Building 3j $ Daily Rate X 30 Days $
East Side (Buildina 4J $Daily Rate X 30 Days $
Blue Block: Family Restroom (Building 5) $Daily Rate X 30 Days $ SUB TOTAL -ALL LOCATIONS, MONTHLY COST $ •• Parle Restrooms daily rates would be charged for those months with 31 days.**Worker available for unscheduled assignment: A Floater @
$ __ p/hr X 8 hrs per day X 21.75 average work days per month = $ _______ _
TOTAL BASE COST PROPOSAL PER MONTH ........................... $ ______ _
TOTAL BASE COST PER YEAR (PER MONTH X 12MON1l-lS) $ _______ _
TOTAL ANNUAL AMOUNT:
(PRICE IN FIGURES)
(PRICE IN WORDS)
SCHEDULE II - OPTIONS PRICING SHEET
OPTION A! Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if needed
each additional time during the year. These are options ONLY. Not to be
included in annual cost. Page 86 of 117 Item 1N - 133
City Hall $
City Yard $
Fleet Operations Bldg $
Police Department (including
Downtown) $
Main Library $
Leisure Center --Wood Floor$ $
Pavilion 'Wood Floor$ $
Desert Highland Center $
Train Station $
Demuth Community Center $
Downtown Parking Structure/ Elevators $
Rudy's Store 'Wood Floor$ $
Village Fest Restroom Trailer $
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted extractor each
additional time during the year. These are options ONLY. Not to be included in
annual cost.
City Hall $
City Yard $
Fleet Operations Bldg $
Police Department (including
Downtown $
Main Library $
Leisure Center $
Pavilion $
Desert Highland Center $
Train Station $
OPTION C: Cost to clean all windows and glass inside and outside, if needed, each
additional time during the year. These are options ONLY. ,t!e! to be included in
annual cost. I City Hall -Main Building
Page 87 of I 17
Item 1N - 134
$
City Hall -Engineering $
City Yard $
Fleet Operations Building $
Police Department (including Downtown Station) $
Main Library $
Leisure Center $
Pavilion $
Fire Department Administration Offices $
Desert Highland Center $
Rudy's Store $
Welwood Murray Library $
Animal Shelter $
Demuth Community Center $
This is to certify that, to the best of my knowledge and belief, the cost or pricing data submitted
in support of Proposal No_Q2-17 for Janitorial Services for various City of Palm Springs facilities
(Schedule I and II of this RFP document) are current, accurate, and complete.
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR OPTIONAL
RENEWALS:
For the initial three (3) years of the Agreement tenn, the annual amount shall be fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI} for the LNRiverside/Anaheim region for the prior
12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contract.or.
NOTE: This page MUST be manually signed.
Certified by:
Firm Name
Signature of Authorized Person
Printed Name
Title
Date
Page 88 of 117
Item 1N - 135
EXHIBIT "C"
CONTRACTOR'S PROPOSAL
CONTRACTOR'S PROPOSAL
Request for Proposal
for Janitorial Services
for Various City Buildings
Palm Springs
By
'R&'R Janitoria{ Service
82491 Garden Ave
Indio Ca 92201
(760)799-3210
(760)861-1003
January 12, 2017
Page 89 ofll7
Item 1N - 136
Table of Contents
Introduction Letter
Qualifications & Experience
Staff/ Team Members
References
Plan Control
Staffing Plan
Equipment List & Necessary Materials
Training Program
Project Schedule
Local Reference
Cost Proposal (Envelope #2)
Miscellaneous
Page 90 of 117
Item 1N - 137
January 12, 2017
Ms. Leigh Ann Gileno
Procurement Specialist II
City of Palm Springs
3200 East Tahquitz Canyon Way
Palm Springs, CA 92262
Dear Ms. Gileno,
R&R Janitorial Service would like to thank you for giving us the opportunity to submit our Janitorial
proposal for The City of Palm Springs.
R&R Janitorial Service is a company that is just starting its business. The owners of this company
Reyna(Isabel) and Refugio (Rey) Valtierra have over 25 years of experience in cleaning. Both have
worked in many different Country Clubs, with Private Home Owners, and Restaurants.
Reyna and Refugio Valtierra always make sure that they satisfy their customers making sure
everything is always nice and clean. R&R Janitorial Service is a company that will make sure that
The City of Palm Springs is always clean and satisfied with our custodial services.
Hopefully we get a chance to continue working for you and the rest of The City of Palm Springs.
Thank you very much,
Reyna & Refugio Valtierra
Page91 of117
Item 1N - 138
Qualifications and Experience
R&R Janitorial Service is a custodian company with many years of experience in cleaning. The
owners and its employees have worked most of their lives cleaning for many companies. Our
personnel will always be ready to complet.e tasks and all other requirements our clients will demand.
R&R Janitorial Service employees are very responsible and trustworthy The City of Palm Springs
will always be able to count on us for any janitorial services.
R&R Janitorial Services also includes window washing, carpet cleaning, waxing and floor stripping,
and our custodial services. We have our employees who will be available 24 hours a day fur any
situation.
As janitors, we will always make sure that all facilities are clean, stocked up with supplies, clean
floors, and clean windows. We will always be ready to help with whatever else there needs to be
done.
The City of Palm Springs will be very happy ifR&R Janitorial Service ends up with this proposal.
As a company, we will all work very hard and you will be very proud of having us as your custodian
company.
Page 92 of 117
Item 1N - 139
OLGA
BARRIENTOS
FROYLAND
RODRIGUEZ
NICASIO
ROBLES
JOSE LUIS
RODRIGUEZ
GLORIA
LOPEZ
ALMA
BRINGAS
LAURA
ADONES
JOSE
GARCIA
REYNA (ISABEL)
VALTIERRA
REFUGIO (REY)
VALTIERRA
-------· ---···-· ---
Staff I Team Members
··--��--·--··-
Janitor
18 years of experience
City Hall & Police Department
Janitor
8 years of experience
Animal Shelter & Demuth
Janitor
12 years of experience
Welwood Murray Library
Janitor
10 years of experience
Leisure & Pavilion Center
Janitor
8 years of experience
Main Library
Janitor
7 years of experience
Desert Highland Center
Janitor
10 years of experience
Engineering & Fire Department
Janitor
6 years of experience
Park Restrooms & Swim Center
Owner/ Janitor
Over 20 years of experience
City Yard & Fleet
Building
Owner/ Janitor
Over 25 years of experience
(floater)
Page 93 of 117
---·-----·-·····-··-· --·
Item 1N - 140
Jillians Restaurant Comcor Holding ProGreen Shah Management References for Reyna 74-155 El Paseo, Palm Desert, Ca 92260Jay and June Trubee(760)776-8242 Phonejilliansdining@aol.comOctober 2012-Present$13 an hour/ 5 Days a weekP.O. Box 57310, Lincoln, NE 68505 Paul C. Schorr (402)464-3456 Phone2001-Present$1,800 MonthlyReferences for Rey 10-834 Whittier Blvd, Whittier, Ca 90606Mike Sullivan(562)692-07042014-Preaent$1,000 a month73-345 Highway 111 Suite 100, Palm Desert Ca 92260Shure Shah(760)346-4747 Phone2001-2013$2,500 a monthHeather MacPherson (760)285-5325 }ieather.MacPherson@palm§llringaca.govPage 94 of 117
Item 1N - 141
Plan Control
R&R Janitorial Service understands the expectations that The City of Palm Springs has for the job to
get done. R&R is very capable of meeting with all the obligations that are in the contract. We are
also fully capable of using nothing but Green products.
The products that we will be using will continue to be purchased at Waxie and Georgia Pacific. R&R
Janitorial Service will be utilizing Palm Springs labor as well as the Coachella Valley.
R&R is a company with people that are always committed to do the job and accomplish the
expectations of our contractors. We have designed a work schedule so that we can assure and meet
all the requirements that The City of Palm Springs has in this contract.
We will conduct several inspections in every single building to make sure that all things are getting
cleaned and done just like it says in the proposal.
Page 95 of 117
Item 1N - 142
Staffing Plan
City Hall 4 days a week Olga Barrientos 7Hours
Monday-Thursday
City Yard 4days a week OPEN 4Hours
Monday-Thursday
Fleet Bldg. 4 days a week OPEN 3 Hours
Monday-Thursday
Police Department & 7 days a week Olga Barrientos 8Hours
Jail Facility Monday-Sunday
Subs Station 2 days a week R,ey Valtierra 2Hour
Tuesday & Thursday Floater
Main Library 6 days a week Gloria Lopez 5 Hours
Monday-SatUl'day
Fire Station# 2 4 days a week Laura Adones l.5Hour
Monday-Thursday
Pavilion 7 days a week Jose Luis 4Hours
Monday-Sunday Rodriguez
Leisure Center 6days a week Jose Luis 3Hours
Monday-Saturday Rodriguez
Swim Center 7 days a week Jose Garcia 4Hours
Monday-Sunday
Demuth Community 6days a week Froiland Rodriguez & 4Hours
Center Monday-Saturday Arcelia
Desert Highland 5days a week Alma Bringas 5 Hours
Center Monday-Friday
Train Station 6 days a week Rey Valtierra !Hour
Monday-Saturday fl.oater
Downtown Parking 5 days a week Rey Valtierra 4.5Hours
Structure Monday-Friday Floater
Rudy's Store 1 day a week R,ey Valtierra l.5Hour
Wednesday Floater
Welwood Murray 7 days a week Nicasio Robles 2Hours
Library Mondav-Sunday
Animal Shelter 7 days a week Froyland Rodriguez & 6Hours
Monday-Sunday Arcelia 3Each
Village Fest I day a week Rey Valtierra lHour
Restroom Trailer Fridays Floater
Engineering 4days a week Laura Adones 4 Hours
Monday-Thursday
Park Restrooms 7 days a week Jose Garcia
Monday-Sunday
Page%of117
Item 1N - 143
I;
Equipment List & Necessary Material Green Cleaning •Chemicals
o Urinal Deodorant
o Drain Cleaner
o Windex/ Glass Cleaner
o Bleach
o Comet
o Bowl Cleaner
o Degreaser
o Restroom Cleaner
•Cleaning Tools
o Duster
o DustPam
o PushBroom
o Brooms
o Toilet Bowl Brush
o Wiping Ragsffowels
o Gloves
o Squeegee
o Mops & Mop Handles
o Dust Mop Head
o Plunger
o Cleaning Cart
o Spray Bottles
o Scrubbing Sponge
o MopBucket
•Egujpment
o Floor Machines
o Vacuums
o Burnisher
o Carpet Extractor
0 Lift
o Different size of trash bags-.. Paper Products
o Coreless Bath Tissue
o Seat Covers
o Hand Paper Towels
o Bathroom Tissue (park restrooms)
-.j.. Hand Hygiene
o Hand sanitizer
o Hand Soap
Page 97 of 117
Item 1N - 144
Training Program
R&R Janitorial Service will be training its employees to comply with all OSHA SB198 requirements.
All janitorial staff will be taught the following:
•Proper cleaning techniques
•Properly labeling cleaning products
•Proper use of equipment
•Properly applying and handling cleaning products
•Work safety and work site emergency procedures
•Lifting correctly techniques
•Material safety data sheets
•CAL-OSHA SBI98 requirements
Pre-Employment Procedures
Once an employee fills out an application R&R Janitorial Services will do a complete screening :fur
pre-employment including:
• Drug Testing
•Employment Background Check
•Employment Eligibility 1-9 Verification
• DMVCheck
•Criminal Records Check•
After this whole process R&R will then interview and hire the right candidate who will be able to get
the job done and someone who will also be trustworthy, honest and hard worker.
Page 98 oft 17
Item 1N - 145
Proiect Schedules
R&R Janitorial Service will always make sure that all employees are always doing their job and that
all tasks are getting completed on time.
Tuesday's: (all locations) •Wash down tile walls and toilet partitions•High dust restroom walls•Pour water down floor drains
•Clean appropriately restroom chairs, sofas, and all other furniture
•Wipe clean sinks, drain board's microwaves and counter tops
•Damp wipe table tops and chairs•Sweep and damp mop floors, including weight room
•Damp wipe and clean tops, sides, and fronts, of all appliances (stove, refrigerator,
dishwasher, microwave over)
1st week of the month: (all locations) •Dust mop spot clean and vacuum entire floor area•High dust wall and ceilings
• Vacuum air grills
•Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures
•Dust side and tops of all lockers, file and storage cabinets; dust window sills, shelves and
other ledges•Polish meeting room and public area table tops•Clean public access partition glass inside and outside
3 times a year February. June and October: (all locations) •Strip, scrub, and re-wax vinyl, tile and terrazzo floors
•Scrub, mop, and re-seal wood floors
•Dust wall paneling
•Vacuum all fabric 1) walls, 2) furniture, and 3) drapes•Clean and polish all metal furniture•Dust or damp wipe push-plate, kick plates, and baseboards, and molding
•Damp wipe exterior surface of light fixtures
•Clean/ shampoo carpeting
•Clean all windows and glass inside and out
•Clean all vertical blinds
Every Friday: (all locations) •Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps and
other furniture•Damp mop all hard surface floors, including Police Department stairs and stairwell
•Damp wipe plastic, vinyl and leather chairs/ or sofa. backs, seats and arms•Dust door and door frames•Clean entry door metal and thresholds•Vacuum carpeting (before 8am and after 6pm) except Communications area•Clean reception area partition glass, inside and out•Damp wipe elevator car walls and handrails•Vacuum elevator car floor and tracks
•Damp wipe stairway handrail
Eyezy 4 months April, August, and December: (Animal Shelter) •Light scrub/wax Public Area restrooms and community room
•Light scrub/wax Non-Public Area restrooms, lunch rooms, animal intake room
•Shampoo office carpets
•Clean exterior glass windows
Page99 ofll7
Item 1N - 146
•Clean interior/exterior partition glass (excluding inside of animal areas)
Every 6 Months: (Animal Shelter)
•Machine scrub and detail clean concrete hallways. This will also include cleaning the
adjoining threshold
•Detail clean the stainless-steel wall moldings and door kick plates in public areas.
•Detail clean the stainless-steel wall moldings and door kick plates along the non-public gray
concrete hallway areas.
Page 100 of 117
Item 1N - 147
ATTACHMENT "A" "THIS FORM MUST BE COMPLETED ANO SUBMITTED Wml YOUR TECHNICAUWORK PROPOSAL (Envelope #1,. REQUESTS FOR PROPOSALS (RFPJ # 02-17 JANITORIAL SERVICES FOR VARIOUS CITY FACILITIES
SIGNATUREAUlltORIZATION NAME OF COMPANY (PROPOSER):12_�· . .
BUSINESS AODRESS:flgcj1 ema® ��=J �&I
TELEPHONE:jio ,�!f C� PHONEJ{dj B'ol l()03 FAX cONTACT PERSON \kll:hefAA eMAJL ADDRess IAieti:eue. 1b@ eiiea ca,\
A. I hefeby certify that I have the authority to submit this Proposal to lhe City of Palm Springs for lheaboVe listed individual or company. I certly that I have the authority to I!!!!!! myselfllhis company in a
contract should I be successful in my proposal
�io 'lattieeea �g_ P�RINT DNAME �LE
l'J � _Q.,,... _______:___ 'Qo-a �-'2DIJ-r ,-....,..,..,_ SIGNATURE AND DA.Jtc �
B.The following infoonation relates to the legal contractor listed above, whether an individual or a company. Place check marks as appropriate:
1. If successful, lhe conllllCt language should refs lo me/my tximP9'1Y as:
✓An individual; = A partraship, Partners· names:. __________ _
-� A company; __ A corporallon If a corporation, organized in Ille state of: ___ _
Pleaee Gheck below JF JCMlr firm quallflas • a LDl:ill Busina&& as daflnacl in Ille RFP:
/A Local Business (licensed wil:tin lhe ji.isdidion of the Coachela Valley). Copy of cumint business licanse i& raayfqd lo tJe attached 10 this document.
Pl•-d11t11.lc �ow whichever applles:
� Y-. our �any certifies lhat ii meets the Non-DiscrimlnatlGn and Equal Benefits requireme,,ts as
provided herein. __ No, our oompany does not meet the Non-Discrimination and Equal Bellelts requirements as
provided herein.
2. My ta,c Identification number Is: 8 l-'Z,Y201S�
ADDSIDA ACKNOWLEDGMENT: Admowledgment af Rl!Ceipl d any Addenda IS.sued by lhe City kr this RFP iS required by including the acknowledgment will'I your proposal. FailUre lo ;,cknt>MedQ& the Addenda issued may resull in vour prc,posal being dNmed nonresponsive.
In the space 11rovlded-pl-acknawledge ll!Clllpt af each Addendum: Addl!ndumla) fl. \, fe� lalant haNby acknowledged.
Page32of58
Page 101 of 117
Item 1N - 148
ATTACHMENT •e"
'TitlS FORM MUSY 8E COMPLETED ANO SUBMITTED WITH YOUR TECHNICAUWORK
PROPOSAL CEnvelope #1)*
NON-COLLUSION AFFIDAVIT TO BE E>CECUTEO BY
PROPOSER AND SUBMITTED WITH PROPOSAL
STATE Of CALIFORNIA) ss COUNTY OF RIVERSIDEI
The undersigned, being flrst duly sworn, deposes and says that he or she is
�io \JAl+ierz@ ot :R;t R, J&Jim?/AI ;£evice,. the r>artY makinge Joregoing Propose!. Ttaal the Proposal Is not made in the intem;IS of, or oo the
behalf d, imy undisclosed persan, pm1nership. cooipany, essocialioo, orysnizatlon, or
corporation; that the Proposal Is genuine and nol oolklsl\'e or sham; that I� Proposer has not
directty or indirectly IMuced or sclic:ited any other Prnposet to put in a false or sham Proposal,
and has not directly or indirectly colluded, oonspired, oonnhled, or agreed mlh any Propos5 or
anyone else to put in a sham Proposal, or that anyone shall refrain from Proposing; that the
Proposer has not In any manner. direclly or indifecUy, soug� by agreement, communication, or confemm:e with anyone to fix the Proposal price <If Iha Proposer or any other Pmfx,ser. or lo fix
any overhead. pro(Tt, 0t cost element of the Propo5al price, or of that Of any other Proposer, or
to secure any advantage against the pubic body awarding the amlracl of anyone inleresled in
the proposed conlrad; lhat al statements contained in the Proposal .-e true; and. flriler, that
the Proposer has not. directly or indirectly, submitte<I his or her Proposal price or any
breakdown thereof. or the conl.-its thereof, Of diwlged inlamBtion or data relative thered, or paid, and 'MIi not pay, any fee to any CCJrpllf8tion, partner"$hip, company, assodaUon,
organization, Proposal depository, or any othel' member or agent lhereof to effectuate a
colusive or sham Proposal.
Tille: Cu,)�r2,
Subscribed and swcm IQ before me this 3 day of Rb 12UAJ?:j
,..__ ...... _. •1111
Page I02 of 117
• 2017.
Item 1N - 149
r.
i ..
'
CALIFORNIA JURAT WllH AFFIANT STATEMENT GOVERNMENT CODE § 8202
.J-See Attached Document (Notary to aoss out loas 1-o betow) See Stalement Below (Unes 1"'9 lo be completed only by document signef(s}, not Notary)
Signature of Document Sfgnar No. 1 -------. -·--.. � �· . �. -�·· .. Signature of Document Signe, No. 2 (if an»
, A rota,y p.01c or otner onica-completing� ceitifocale verif.es on,y the Identity ol ttle individual who !iif,l!!:I the I· ODQJmenl to which 1hsCB111ficale :s atlached, and not the lruthfu.ness, accuracy, or valdlly of that documenl. I
-.••-•--• -•-•-•----••••--••••••••-•-•••••••�----••---•-• .. a. ••••• •-�--�--•--•-----•------••��•��••�•-�••••M••••'
Stale of CaliJprnia County of .q. t 'f• ';>,, ( 'f
Aace Notary Seal At:1011e
Swscribed and sworn to (or amrmed) before me
on this �-.1._ day of lj,_,, <: t.�-...... , 20 i ;' ,by Date Mont.'.•· Year
,._. (l)____j_,_ ;·· ., ... , .. � _ _j ":;";- _.. ( • ::-, -, ·. '•F· ' ;/,: .-. ,··
(and (2) ). Neme{S) of Signer(sJ
proved to me on the basis of satisfactory evidencelo be the person(s) who appeared before me.
Signature.d��-�"·, / ,.,/ //�, (··�--::./
Signalure of Notaryf'ubfic
--------------OF'l10NAL---------------
Thoogh this secltOfl is 01Jlional, comp/elmg tms information can deter alteration of the document orfraudulent teettachment ol lhis form to an unontSl'lded document.
Desc:rtptlon of Attached Docunent
l ' · 11 ' i Teti& or Type of Docuffltlflt/r if f.. Id . .-,, ff · 1-, c ,11, :..-DoctJmentDate:_':_::.--/>: /;;,-... ·
Number of Pages) 11ti Signer(s) other Than Named Above: _______ _
(:)2016 Nal<>n&I Notary Associiltion • W\WI.Nat-onalNotary.org • 1-800-US NOTARV (1-800-876-6827) ilem 115910
Page 103 of 117
Item 1N - 150
-----------. ·-----··-· ... ,_
The C r·i of .=-a r:1 Spr ngs
Paul C. Schorr Ill
800 Fifth Avenue, 19•C
New York. NY 100h5
�e·r,o Go LC es :·1rn wo1k:ed v.;:, s nr over O /80 s. '.·'.ie ;,c .. J,� ic•Jr'd h:,r
to be ve.·y de per· doh e (�re time y. Sh•-:: k; io·,,_,, nst.''.,c iior:s :::'osely o:1d
'l'le 15ccr'lri1erc: ;·H:::P inu:-.1 ·;J b y.
s·r;core, 'f,
I"! .... -r' Or.. Ll I ..at.?.Q ill.
Page 104of117
Item 1N - 151
Reyna Valtierra February 3, 2017 To Whom It May Concern, Reyna Valtierra has been employed by liftian's since October 2012 Reyna"s responsibilities includes taking care our restaurant and also taking care of our home. Reyna is the most loya] and trustworthy employee. It is such a pleasure having her around, she comes to work with a smile and always with a great attitude. She works well with the other staff members. I trust Reyna completely and would recommend her for any opportunity that she desires. Slnc:erely, )�.�51�
aMTrubee Proprietor.
Page l05 of 117
Item 1N - 152
l -� a. -
CITY OF PALI\tl SPRINGS BUSINESS LICENSE
3100 I· IAHQUITZ Ci\NYO'\J WAY. PALM SPRINGS. CA 92262 (760, 3.!3-S289
Pl fASE NOTE TMAT IT IS YOUR RF.SPO"lSIBll.ll''r TO RENEW ,\�O l. PDATE TIIIS LICEN�E t\NNL\LL 'I'
HUSINl:'.SS Nlll\lUl�I(:
Bl!SINESS T\'l'E:;
OW'i:l•:H N.\:\11•::
20020321
JANITORIAL
REPIJlilO VALTIERRA RCY'-IA VAL TltRRA
BLSINESS NA\m: R & R JA�llORIAL StRVICC
KliSINl�SS AI>IJKK\lS: 82191 GAlmEN A\ �
J;,.[}11}. , \ 1Jn• ·I
R & R JA'llTORIAL SERVICC s:wn GARIJI::N AVE
11\DlO IA 9:l"!Oi
l�X PIRA'FIOI\f)l!/31/2017OIUI 101708 30/2017o"mn:011
TA.\ \DMIN. FEE LH.00 IR.00 28.0U I 011
CERT NO 790}1(, 79087 79USl:I 79089
ISSl"A �CE OF THIS LICEXS!i: llOli.S 'SOT Ef."TIT[.F,
THE I.IC:f...,_Sr.r. TO Ol't:RATE OK '11,\INTAI/\ ,\
DUSll\'ESS I'.\ \ IOL,\TION m· Alli\' O'rllEK LA\\'
Oil nlUJl!'.ANC:1':. 171Lli IS ;\l.)'I' AN tMK)MSt:r.u-;ifr
01' THll ,\Clt\TI'\' �OR oi;·rn�: APrLlC,\Jl;'l"'S
UI ,,\I.I lit!:� 110:-;s.
1\lU�'T UI!: J)OSTl!'.D I'.'/ A CONSPICUOUS PLACE
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Item 1N - 153
--..J
Cost Proposal
ATTACHMENT "C" (REVISED) PER ADDENDUM #3
"THIS FORM MUST BE COMPLETED AND SUBMITTED IN A SEPERATELY SEALED ENVELOPE#2 aeost Proposal", tlQI.with Envelope #1, TechnicaWJori< Proposart
REQUEST FOR PROPOSAL (RFP #02-17) JANITORIAL SERVICES FOR VARIOUS CITY
FACILmES
COST PROPOSAL "REVtSED"" PER AOOENDUM 13
Responding to Request for Proposal No. 02-17 JanilDriat Services for various City buildings, I/WE will accept as ful payment l1e ronowing lump sum paymern for providing all labor,supervision, services, materials equipment, and supplies 10 complete the Janitorial Services The undersigned Proposer proposes and agrees to provide all work and services necessary to deliver •describe here• as damed in the Scope of Wortc herein.
SCHEDULE I - BASE SCHEDULE PRICING SHEET
Base Bid: F"inn fixed price per square foot, per month for providing Janitorial Seivices, asspecifiad, for the rollowing buildings for initial three (3) year Conlrac:t tenn:
LOCATION $ PerSQFT -�·•�-·· CttyHal $ .ass PerSq.Fl X
PllyYarl'J $.17 PerSq.Fl X
Fleel Operations S .45 Per Sq.Fl �
SQFT
136,538 Sq. Fl.
---···--�------------15,400 Sq, Fl.
1810 Sq. FL
MONTHLY$
S 3105.56
-�--""''" .. -� ··- . -S 918.00
S 814.50
.Polee Depatonen1 $.096 PerSq.Fl X 142,425 Sq. R. s 40n.&0
Police Downtown StatiOn S.22 PerSq.Fl X
Main Library S.078 PerSq.FI X
�ire Slelion #2. (administration office} S.13 PerSq.FI X
Favlion S.10 PerSq.Ft X
�------�eisure Center S.15 PerSq.FI X
ISwim Center t98 PerSq.A X
Demuto Community Center $ .12 PerSq.A X
-·-� --Peseri Highland Center $.13 PerSq.A IX
rrrain Station IK.SO PerSq.R IX
powntown Parking Structure $12 Per Sq.RIK
•-
Page I07 of 117
� .811 Sq. Ft.
�2.500 Sq. A.
4160 Sq. Ft.
18,736 Sq. Ft
8,501 Sq. Fl
1,320 Sq. R.
12.000Sq Fl
10.215 Sq. Fl
12D Sq. Fl.
11,111 Sq. Ft.
S 398.42
S 2535.00
S 540.80
:StB73-60
$ 1275.15
S 1293.60
$1512.00
$ 1327.95
$ 540.00
$1333.32
i
Item 1N - 154
-
-
.I
!_
I I
----I--------····-·-··· ·-··
J.1S -,-------··-···---
Rudy's Store Per Sq.A K ioooSQ. R. Is 117.00 ... -----'
Welwood Murray Libnny S.20 PerSq.R )( [so585q.R.IS 1011.eo
··-·
Animal Shelter S .31 PerSq.Fl X 4904 Sq. Ft $1520.24
Vllage Fest Restroom Trailer us PerSq.A X 160Sq. Fl. $100.80
Pait Restrooms: 516 Daily Rate X 30Days $480 Victoria Parll
516 OalyRale X 30Days i $480 Suruise Park (&Mld/ng 1) i --··-····----··-·.
!
:
'
I
--North West_ Side (Buirdirlg 2)
Ruth Hanly Parll
OemtMIParil: (BtitJhll 1)
west Side Bal Field 7 & 8 (8uildirrQ 2J
AYSO(&Mng3J
East Sida (8uHrv 4)
Blue Block: Family Reslroom (Baildi'lg 5}
SH DallyRale
S18 08ilyRa1e
$11 Daly Rate
J18.67 Daily Rate
f 18.67 Daily Rate
$15.:W. OailyRalB
J19 DailyRale
X 30Days
X 30 Days
X 30Days
X 30 Days
X 30Days
X 30Days
X 30Days
· S420 __ _j I
$540
$330
S 560.10
--··--·-
$ 560.10
$460.20
$570
,_., ______ , .....
l
i : SIii TOTAL-ALL LOCATIONS. MONTltl Y COST j $ 28,690.�� --;
Wofker available for ooscheduled assignment: A Floater@
$14.00 plhr X 8 l1fS per day X 21. 75 average work days per month = $2,436.00
TOTAL BASE COST PROPOSAL PER MONTH ........................... $31.126.74
TOTAL BASE COST PER YEAR (PER MONTH X 12MONTHS) $ 373.520.88
TOTAL ANNUAL AMOUNT:
s 373.520,88 f PRICE IN FIGURESI
Th,ee Hundied S.venty-lbaw lbOUAlld Fi¥II Hundred lYfeflty dollars & Eighly-Eght Cents
(PRICE IN WORDS)
Page 108 of 117
Item 1N - 155
------····•····" .. ··------+-------+---+------+---
SCHEDULE II - OPTIONS PRICING SHEET
OPTION A: Cost to ship, scrub and re.-wax vinyl. tile wood and terrazzo floors if needed each
additlonat time during the year. These are options ONLY Not to be included in
annual cost.
City Hall ! $750
-· City Yard ·. $825
Fleet Operations Bldg ! I $475
Police Department (including
Downtown) 'S900
.......... ., Main Library
: Leisure Center
Pavilion
Desert Highland Cen1er
Train Station
Demuth Community Center
Downtown Panting Sln.ldure,1 Elevators
Rudy's Store
Village Fest Restroom Trailer
$350
"Wood Floor$ 575 $525
•Wood Floor$ 975 $525
---••-$600
$225
--·-··-····--! $650 ' ····----l
I -Wood Floor S 400
l . ···--··
$425
i
'$250
____...,_
~••••••-••••-• ,n••••-••----
-------···-·-·-··--·
-,
·----
OPTION B: Cost to clean/shampoo carpeting using a vacLUn In.Ide-mounted extractor each
additional time during the year. These are options ONLY. Not to be included i1
annual cost.
City Hall
� CttyYard
Page 109 of 117
;
I
Item 1N - 156
i
l
I
...... J
; I l_ __
·-f---------· ..
.
s
i
·····--·----....+1-:-:-::------'
-------~----~········
I Fleet Operations Bldg
Police Depadmerrt (including
·Downtown
I Main Library
Leisunt Center
S 150
····--··
$1100
$1200
$425
�--·-·. ··-·-$425 ..
-·-------·----·-�---·-
.. --·· ..
·-
······-·--I ?aviion·· _ .. _______
�-.. ---· ---·······--·-: Desert Highland Center $450
Train Slalion SN/A
OPTION C: Cost to dean all windows and glass inside and outside, if needed, each additiona�
time during the ye.-. These are options ONLY. Nol to be inclKlad in annual
cost.
City Halt -Main Bllilding $ 750
City Hall -Engineering $450
City Yard $400
Fleet Operations Building $275
Police Department (indudi,g Downtown Station) $600
Main Library $800
Leisure Center $550
Pavilion $55D
FH'e Department Administration Ofices $350
Desert Highland Center $350
RUdy's Store $200
Welwcod Murray Library $350
Animal Shelter $500
Demuth Communtty Center $400
This is to certify that, to the best of my knowledge and belief, the cost or p,idng data submitted
in support of Proposal No.02-17 for Janilorial Services for various City of Palm Springs facilities
(Schedue I and II of this RFP document} are cunent, accurate, atd complete.
Page 110 of 117
Item 1N - 157
PRICING FOR INITIAL 3 VEAR TERM AND CPI ADJU§JNl:tll'S fQB OPTIONAL
RENEWALS:
For the initial tmte (3) years of Iha Agreement term, the amual amount shal be fixed. For
optional years 4 and 5. Contractor may request a pl'iCe adjusiment not to exceed lhe Bureau of
Labor Statistie's Consumer Price Index (CPI) for the LA/River&idelAnahein region for Ole prior
12 montl period effective on ine anniversary dale. Optional renewal years 4 and 5, and any
associated CP1 increase, are at lhe mutual consent d 1he City and lhe Conlraclor.
NOTE: This page MUST be manuaJly &iqnad.
Certified by: B & 8 Janitorial Service Finn Name
Printed me /") u t-.iea...
�f\Rc h lv JoJ l: Date
Page 111 of117
Item 1N - 158
.. '!/ "T;
-.. -·-,. -------~
EXHIBIT"D"
SCHEDULE OF COMPENSATION
SCHEDULE I -BASE SCHEDULE PRICING SHEET
Firm fixed price per square foot, per month for providing Janitorial Services, as specified, for the
following buildings for initial three (3) year Contract term:
LOCATION $ Per SQ FT SQFT MONTHLY$
City Hall $ .085 Per Sq.Ft X 36,536 Sq. Ft. $ 3105.56
City Yard $.17 Per Sq.Ft X 5,400 Sq. Ft. $ 918.00
Fleet Operations $ .45 Per Sq.Ft X 1810 Sq. Ft. $ 814.50
Police Department $.096 Per Sq.Ft X 142,425 Sq. Ft. $ 4072.80
Police Downtown Station $.22 Per Sq.Ft X 1,811 Sq. Ft. $ 398.42
Main Library $.078 Per Sq.Ft X �2,500 Sq. Ft. $ 2535.00
Fire Station #2 (administration office) $.13 Per Sq.Ft X �160 Sq. Ft. $ 540.80
Pavilion $.10 Per Sq.Ft X 18,736 Sq. Ft. $ 1873.60
Leisure Center $.15 Per Sq.Ft X 8,501 Sq. Ft. $ 1275.15
Swim Center $.98 Per Sq.Ft X 1,320 Sq. Ft. $ 1293.60
Demuth Community Center $.12 Per Sq.Ft X 12,600 Sq Ft. $1512.00
Desert Highland Center $.13 Per Sq.Ft X 10,215 Sq. Ft $ 1327.95
rrrain Station $4.50 Per Sq.Ft X 120 Sq. Ft. $ 540.00
Downtown Parking Structure $.12 Per Sq.Ft X 11, 111 Sq. Ft. $ 1333.32
Rudy's Store $.13 Per Sq.Ft X 900 Sq. Ft. $117.00
Welwood Murray Library $.20 Per Sq.Ft X 5058 Sq. Ft. $ 1011.60
Animal Shelter $.31 Per Sq.Ft X 4904 Sq. Ft. $1520.24
Village Fest Restroom Trailer $.63 Per Sq.Fl X 160 Sq. Ft. $100.80
Park Restrooms: $16 Daily Rate X 30 Days $480.00 Victoria Park
$16 Daily Rate X 30 Days $480.00 Sunrise Park (Building 1)
North West Side (Building 2) $14 Daily Rate X 30 Days $420.00
Page 112 of117
Item 1N - 159
Ruth Hardy Park $18 Daily Rate X 30 Days $ 540.00
Demuth Parle (Building 1) $11 Daily Rate X 30 Days $ 330.00
West Side Ball Field 7 & 8 (Building 2) $18.67 Daily Rate X 30 Days $ 560.10
AYSO (Building 3) $18.67 Daily Rate X 30 Days $ 560.10
East Side (Building 4) $15.34 Daily Rate X 30 Days $460.20
Blue Block: Family Restroom $19 Daily Rate X 30 Days $ 570.00 (Building 5,
SUB TOTAL-ALL LOCATIONS, MONTHLY COST $28,690.74
** Park Restrooms daily rates would be charged for those months with 31 days**
Worker available for unscheduled assignment: A Floater @
$14.00 p/hr X 8 hrs per day X 21.75 average work days per month= $2,436.00
TOTAL BASE COST PROPOSAL PER MONTH ........................... $31.126.74
TOTAL BASE COST PER YEAR (PER MONTH X 12MONTHS) $ 373,520.88
TOTAL ANNUAL AMOUNT:
S 373.520.88
(PRICE IN FIGURES)
Three Hundred Seventy-Three Thousand Five Hundred Twenty dollars & Eighty-Eight
Cents
(PRICE IN WORDS)
Page 113 of 117
Item 1N - 160
'
_1
SCHEDULE II - OPTIONS PRICING SHEET
OPTION A: Cost to strip, scrub and re-wax vinyl, tile, wood and terrazzo floors if needed each
additional time during the year. These are options ONLY. Not to be induded in
annual cost.
City Hall $750
City Yard $ 825
Fleet Operations Bldg $475
Police Department (induding
Downtown) $ 900
Main Library $ 350
Leisure Center 'Wood Floor $ 575 $525
Pavilion 'Wood Floor $ 975 $ 525
Desert Highland Center $600
Train Station $225
Demuth Community Center $650
Downtown Parking Structure/ Elevators $425
Rudy's Store 'Wood Floor $ 400 $
Village Fest Restroom Trailer $250
OPTION B: Cost to clean/shampoo carpeting using a vacuum truck-mounted extractor each
additional time during the year. These are options ONLY. Not to be included in
annual cost.
City Hall $1200
City Yard $425
Fleet Operations Bldg $150
Police Department (including
Downtown $1100
Page 114 of 117
Item 1N - 161
Main Library $1200
Leisure Center $425
Pavilion $425
Desert Highland Center $450
Train Station $NIA
OPTION C: Cost to dean all windows and glass inside and outside. if needed, each additional
time during the year. These are options ONLY. Not to be induded in annual
cost.
City Hall-Main Building $ 750
City Hall -Engineering $450
City Yard $400
Fleet Operations Building $275
Police Department (including Downtown Station) $600
Main Library $800
Leisure Center $550
Pavilion $550
Fire Department Administration Offices $350
Desert Highland Center $350
Rudy's Store $200
Welwood Murray Library $350
Animal Shelter $500
Demuth Community Center $400
This is to certify that, to the best of my knowledge and belief, the cost or pricing data submitted
in support of Proposal No.02-17 for Janitorial Services for various City of Palm Springs facilities
(Schedule I and II of this RFP document) are current, accurate, and complete.
PRICING FOR INITIAL 3 YEAR TERM AND CPI ADJUSTMENTS FOR OPTIONAL
RENEWALS:
For the initial three (3) years of the Agreement term, the annual amount shall be fixed. For
optional years 4 and 5, Contractor may request a price adjustment not to exceed the Bureau of
Labor Statistic's Consumer Price Index (CPI) for the LA/Riverside/Anaheim region for the prior
12 month period effective on the anniversary date. Optional renewal years 4 and 5, and any
associated CPI increase, are at the mutual consent of the City and the Contractor.
Page 115 of 117
Item 1N - 162
EXHIBIT "E"
SCHEDULE OF PERFORMANCE
Proiect Schedules
R&R Janitorial Service will always make sure that all employees are always doing their job and
that all tasks are getting completed on time.
Tuesday's: (all locations)
•Wash down tile walls and toilet partitions
•High dust restroom walls
•Pour water down floor drains
•Clean appropriately restroom chairs, sofas, and all other furniture
•Wipe clean sinks, drain board's microwaves and counter tops
•Damp wipe table tops and chairs
•Sweep and damp mop floors, including weight room
•Damp wipe and clean tops, sides, and fronts, of all appliances (stove, refrigerator,
dishwasher, microwave over)
1 st week of the month: (all locations)
•Oust mop spot clean and vacuum entire floor area
•High dust wall and ceilings
•Vacuum air grills
•Dust pictures, frames, clocks, panel boxes, fire extinguisher and other wall fixtures
•Dust side and tops of all lockers, file and storage cabinets; dust window sills, shelves
and other ledges
•Polish meeting room and public area table tops
•Clean public access partition glass inside and outside
3 times a year February. June and October: (all locations)
•Strip, scrub, and re-wax vinyl. tile and terrazzo floors
•Scrub, mop, and re-seal wood floors
•Dust wall paneling
•Vacuum all fabric 1) walls, 2) furniture, and 3) drapes
•Clean and polish all metal fumiture
•Dust or damp wipe push-plate, kick plates, and baseboards, and molding
•Damp wipe exterior surface of light fixtures
•Clean/ shampoo carpeting
•Clean all windows and glass inside and out
•Clean all vertical blinds
Every Friday: (all locations)
•Dust thoroughly desks (except when laden with paperwork), tables, bookcases, lamps
and other furniture
•Damp mop all hard surface floors, including Police Department stairs and stairwell
•Damp wipe plastic, vinyl and leather chairs/ or sofa backs, seats and arms
•Dust door and door frames
•Clean entry door metal and thresholds
•Vacuum carpeting (before 8am and after 6pm) except Communications area
•Clean reception area partition glass, inside and out
•Damp wipe elevator car walls and handrails
Page U6 of 117
Item 1N - 163
•Vacuum elevator car floor and tracks
•Damp wipe stairway handrail
Every 4 months April, August, and Decemper: (Animal Shelter)
•Light scrub/wax Public Area restrooms and community room
•Light scrub/wax Non-Public Area restrooms, lunch rooms, animal intake room
•Shampoo office carpets
•Clean exterior glass windows
•Clean interior/exterior partition glass (excluding inside of animal areas)
Every 6 Months: (Animal Shelter)
•Machine scrub and detail clean concrete hallways. This will also include cleaning the
adjoining threshold
•Detail dean the stainless-steel wall moldings and door kick plates in public areas.
•Detail clean the stainless-steel wall moldings and door kick plates along the non-public
gray concrete hallway areas.
Page 117 ofll7
Item 1N - 164
82491 Garden Ave
Indio CA 92201
(760)861-1003
Rvaltierra 16@gmai l. com
To:
City of Palm Springs
Finance Dept
P.O. Box 2743
Palm Springs, California 92263
DESCRIPTION
Downtown Park Restrooms
7 Days a week
Including Holidays
Restock restrooms
-Toilet paper
-Seat covers
-hand soaps
Clean and di sinfect restrooms
Fill hand soap dispensers
Clean floors
Close at 1 0:00PM
Ship To:
QUOTE
IN VOICE #9542
DATE: NOVEMBER 2,2021
City of Palm Springs California
Facilities Maintenance
Total
TOTAL
$1,650.00
Monthly
THANK YOU FOR YOUR BUSINESS!
Item 1N - 165
82491 Garden Ave
Indio CA 92201
(760)861-1003
Rvaltierra 16@gmai l. com
To:
City of Palm Springs
Finance Dept
P.O. Box 2743
Palm Springs, California 92263
DESCRIPTION
Downtown Subs Station
3 days a week
(M, W, & F)
Restock restrooms
-Toilet paper
-Seat covers
-hand soap
-Hand towels
Clean and disinfect restroom
Vacuum
Mop floors
3 ti mes a year
Shampoo carpets
Clean floors
Clean inside and outside windows
Ship To:
QUOTE I
INVOICE #9544
DATE: NOVEMBER 2,2021
City of Palm Springs California
Facilities Maintenance
Total
TOTAL
$1750.00
Monthly
Item 1N - 166
' I
A.nnrn,,~n· \~
V
• . -,-r . -. --• ✓ _,,
ll
n,.,.+-• , 1 I 0 .?,a~ I
...., ..... I,~• \\/(/' v---1'/\. I -,
82491 Garden Ave
Indio CA 92201
(760)861-1003
Rvaltierra 16@gmail.com
To:
City of Palm Springs
Finance Dept
P.O. Box 2743
Ship To:
QUOTE
INVOICE #9536
DATE: OCTOBER 04,2021
City of Palm Springs California
Facilities Maintenance
Palm Springs, California 92263
DESCRIPTION TOTAL ,, .
Downtown Trash Removal
Empty trash 8: recycle bins when full or more than half
Pick up trash from around trash cans
3:00 PM· 5:00 PM
8:00 PM-10:00 PM
180 bins
Wednesday
Friday
Saturday
Sunday
Total $5000.00
Monthly
THANK vou FOR vouR a�.f\pproved: ��
Date: @1 1 d"1 dt
Item 1N - 167
82491 Garden Ave
Indio California 9220 I
(760)861-1003
Rvaltierra I 6@gmail.com
TO:
City of Palm Springs
Finance Dept P.O. Box 2743 Palm Springs, California 92263
PLAZA THEATER
OCTOBER 202 I
Monthly Cleaning
Clean all restrooms
Vacuum
Disinfect lobby counters
Mop stage
Clean windows
Remove cobwebs
Light Cleaning (once a month)
INVOICE
INVOICE # 81 I 09 V'
B.P.O. # DATE: NOVEMBER 2 2021 V
SHIP TO:
City of Palm Springs
Facilities Maintenance
Total
TOTAL
$360.00 ,/
THANK YOU FOR YOUR BUSINESS!
Maintenance & Facilities
Approved for Payment
Work Order# -----
Staff Date --------
Sup e rv is o r ____ O. ate __
Item 1N - 168
I
82491 Garden Ave
Indio California 9220 I (760)86 l- l 003Rvaltierra I 6@gmail.com
TO:
INVOICE
INVOICE I 81 107 V B.P.O. I DATE: NOVEMBER 2 202 l V'
SHIP TO:
City of Palm Springs Finance Dept P.O. Box 2743
City of Palm Springs Facilities Maintenance
Palm Springs, California 92263
PLAZA THEATER
October 202 J
Weekly Cleaning
Making sure outside of theater is always presentable
Removing trash ( outside)
Pressure wash all needed areas
Disinfect outside areas
Check inside areas
$ I 00.00 weekly
l time a week
THANK YOU FOR YOUR BUSINESS!
Maintenance & Facilities
Approved for Payment
Work Order#-____ _
Staff, _____ oate. __ _
supervisor Date __
TOTAL
Total $400.00
Item 1N - 169